HomeMy WebLinkAbout4.f. Authorize Purchase of Computer / Approve State Aid Cost Sharing Agreement .� _
s ITEM # 1�F
*******�,t****��******�***�****�**�MEMO***�**�*�*****�*�*�*****�*��*��*�**��r
DATE: FEBRUARY 15, 1990 �
TO: MAYOR & COUNCILMEMBERS
C/O ADMINISTRATOR JILR
FROM: CITY ENdINEER/FUBLIC WORKS DIRECTOR HEFT
RE: ITEMS FOR THE FEBRUARY 2�� 1990 COUNCIL MEETINt�
CONSENT AGENDA
Authorize Purchase of a Com.puter�(Approve State Aid Cost Sharinq
Agreement
This item consist of Council approving the purchase of a IBM PS/2 Model 80
Computer and miscellaneous hardware and software necessary to be compatible
with the State Aid division of the Minnesota Department of Transportation
Computer Reporting System.
Because MnDQT is moving towards computerizing the entire State Aid
information system, they cannot require Citys� to adapt to th�ir system
unless they provide some Funding. In this instance, the State is preparing
to finance 60's of the purchase of the IBM PS/2 Model 80 computer and other
hardware and so�tware items that are attached to this memo. The exception
of the cost sharing is for upgrades such as purchasing a 16" color display
monitor instead of a 12" and also purchase of a microprocessor.
What this does for us is gives us an opportunity to purchase a
microcomputer that will be capable of running a computer-aided drafting
(CAD) program for about l/2 the cost, as shown in the attachment sheet. We
in th� �ngineering and Parks t�ep�rtment can certainly put �such a package ta
use. Beeause we are doing a lot of planning, the ability to make numerous
revisions in a small amount of time would be a great time and cost savings
to us. Plus it would allow us to investigate additional alternatives that
would be difficult if you were drawing everything by hand.
The CAD software that we are looking at is a re].atively inexpensive piece
of software called Generic CAD. This software runs araund $300 and will
fit our needs until we become more familiar with using computer-aided
drafting. Then we may want to upgrade this in the future to a more
sophisticated package such as Autocad.
we already have a large size plotter and an 11x17 digitizer to complete the
necessary hardware to be able to use CAD.
Proposed funding for this would be split 50-50 with the Parks Department.
Both Dave and I budgeted money under PC Saftware Purchases, which is where
our share would be coming from.
Recommended action for Council to consider is to approve the purchase of
the IBM PS2/Model 80 hardware and associated software and approve the
Minnesota Department of Transportation agreement for reimbursement and
authorize the Mayor and the City C1erk to sign the agreement.
R
' MINNESOTA DEPARTMENT OF TRANSPORTATION AGREEMENT
� 689638 79 00 � 0� 044060001 � �
►
$ O1 729 SEND
TYPE OF TRANSACTION
� Entered by
Entered by
Vendor name ROSEMOUNT
Address P. 0. Box 455
1367 - 145th Street
Rosemount, MN 55068
THIS AGREEMENT is made by and between the State of Minnesota,acting by and thru the Commissioner of the Minnesota Departrnent of
Transportation(hereinafter"Commissioner")and ROSEMOUNT(hereinafter"RecipienY').
WHEREAS the State is authorized to administer the State Aid Administrative Account.
WHEREAS the Recipient has been determined to be eligible to receive said tinanciai assistance.
IN consideration of the rrwtuat covenants and agreements as hereinafter set forth,the parties to this agreement do agree as follows:
I. The Recipient will purchase computer hardware and software as outlined in the attached letter.
II. The following sections of the current agency agreement between ROSEMOUNT and the Corrxrrissioner of Transportation
of the State of Minnesota are made a part of this agresment by reterence as though fully set iorth herein;
Section-l-(h)Nondiscrmination;Section-l-(i)Commissioner to Act; Section-2-(h)Reports and Records;and
Section-7-2)Single Audit Act.
III. The reports and records referenced in II above shall be made availabie to the Minnesota Department of Transportation(Mn/DO�,
the Legislative Auditor,the State Auditor,or the Federal Administrative Manager for examinatton ot those records and
ceports and accoundng proeadures and practiaes ot the Reciplent relative to this agreement
IV. The Commissioner agrees to pay the Recipient an amount not to exceed more than 60%of the total costs.
Recipient agrees to pay all other costs of the project.
V, The RecipienT agrees to indemnify and save and hold the State,its agents and employees harmless from any and all ciaims or
causes of action arising irom the per(ormance of this agreement by Recipient or RecipienYs agents or err�sioyees. This clause
shatl not be construed to bar any Isgal remedies Recipient or its agent may have for the State's failure to fulflil iYs ,
obligation pursuant to this agreement !
Vt. Any amendments to this agreement shall be in writing and shail be approved by aA parties.
APPROVED:
RECIPIENT: COMMISSIONER OF TRANSPORTATION:
BY: BY:
MAYOR - CITY MANAGER
DATE: DATE:
RECIPIENT:
BY:
CITY CLERK - TREASURER
DATE:
w
. "'
HARDWARE AND SOFTWARE COSTS
FOR
STATE-AID COMPUTER PURCHASE
TOTAL CITY STATE
ITEM COST SHARE SHARE
PS/2 Model 80, 70MB Hard Disk, 4,550 1,820 2,730
1.44MB Floppy Dr, Video Graphics
Array, 2 MB Memory
(1) 16" Color Display 1,085 785 300
(2) Math Co-processor 473 473 Q
IBM D4S, Ver. 3 . 3 80 32 48
Hayes 2400 Baud External Modem 468 187 281
RS232 Cable for Madem 28 il 17
Procomm - Vers. 2.42 26 10 16
On-site Instal. & 1 yr Warranty 250 100 150
Software - Menu Install 35 14 21
Metafile/Metaview software 485 194 291
Misc Shipping/Handlinc� 17 7 l0
Total 7,497 3, 633 3,864
Note•
(1) MnDot will not pay for upgrade from 12" color to the 16" color
monitor. Larger monitor required for CAD.
(2) MnDot will not pay for this because it is a required component
for running CAD software and not necessary for use with their
system.