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Home My WebLink About5.d. Street Reconstruction Policy . � S ITEM # 5 � **�*�*********�**��********�*,k*�*,tMEMO**��****,�**�*�**�*****�***�***��*� DATE: APRIL 11, 1990 TO: MAYOR & CAUNCIL MEMBER$ C/O ADMINISTRATOR JILK �- " � FROM: CITY ENC3INEER/PUBLIC WORRS DIRECTOR HEFT RE: ITEM FOR THE APRIL 17, 199Q COUNGIL AGENDA OLD BUSINE888 Street Reconstruction Policv As requested by Council, the Public Works pepartment is bringing �his back for Council review. The Public Works Department has made the requested revisions and attached a copy for the revised policies to this memo. In order to provide some public input regarding this policy it was Councils desire to publicize this policy and hold a informational meeting to inform the public and allow €or some input. We will place a article on this policy in the newsletter that goes out in May. I would recommend setting Thursday, May 31, 1990 at 7:30 p.m. in the Council Chambers to hold the informational meeting. If this date is acceptable to Council, the Public Works Department will include it in the newslett�r article. .� ' CITY OF ROSEMOUNT POLICY: Collector Street Reconstruction &/or Resurfacinq Assessment RECOMMENDED BY: Staff PRESENTED TO COUNCIL: April 3 , 1990 ADOPTED BY COUNCIL: PurDOse: The purpose af this policy is to provide a rational and equitable methad of assessing abutting and benefited property to help finance the reconstruction and resurfacing of city collector streets, Collector streets shall be defined as streets that collect traffic from local and feeder streets and connects with arterials. Collector streets will generally have average daily traffie volumes af between 1,000 and 10,000 trips per day. Collector streets provide some access to abutting property, but more importantly enable moderate quantities of traffic to move expeditiously between local streets and the major street (arterial) network. Background: Many of the city streets are approaching the end of their design life. The Public Works Department has completed a Pavement Management System for about 30 miles of older streets, including collector streets. This consisted of taking an inventory of the streets and ra�ing their condition. Streets with a rating of less than or equal to 8 .0 (on � scale of lfi�exeellent and 1=poor) are candidates for complete reconstruction. Unless a collector street was a county road that was built entirely with county funds prior to 1980 and turned back ta the city, then property along that collector street would have paid for its construction. Payment would have been made either of two way�. One way would have been through special assessments, if the city contracted to construct a collector street. The other way would have been with the purchase of a lot, if the developer installed collector streets under a private contract. 5treets have service lives no different than vehicles or appliances, so they also have to be replaced when they wear out. State law allows a 20 year life for bituminous surfaced streets. This is consistent with the actual service life of a bituminous surfaced street, which by industry standards is between 20 to 25 years. As a result, streets meeting or exceeding the 20 year iife that need to be reconstructed can be financed using speeial assessments. In order to borrow money under the special assessment section of State law - Chapter 429 - the minimum that must be assessed is 20� of the amount borrowed. Usually 25-30� of the amount borrowed is assessed to insure meeting the 20$ minimum rule. If collector streets need reconstruction prior to reaching their 20 year life span, then it would be apprapriate to prorate the assessable cost. For example, should a 15 year old street require reconstruction, then the amount of assessable eost would be 15/20 or 3/4ths of the total assessable cost. c:\word�strass�.pol April 12, 1990 y } Collector Street Reconstruction Assessment Policy - Page 2 Rationale: RECQNSTRUCTION CITY COLLECTORS (1) Assessable costs for reconstruction would include all costs of reconstructing a 32 foot wide bituminous surfaced residential urban section (concrete curb & gutter) and a 24 foot wide bituminous surfaced rural section (with 4 ft gravel shoulders and ditches) . COUNTY ARTERIAL�COLLECTORS � Assessable costs far reconstructS.on would include 75„� of residential eauivalent costs for two a e � x► Qr f��^ lane u iv'ded cou t r ads an 0 of o s ou v c�c�ntv roads. The resid�nt�.al equivalent wou�.c�be a 32 fsot wide bituminous surfaced residential urban section,.,_(concrete curb .& cxutter) for streets within the urban service area�or a 24 foot wide bituminous surfaced rural sect,�on Ewith 4 ft s�ervice area. RESURFACING & MISC. REPAIR (1) Subgrade correction work shall be assessed because it should have been done at the time of initial construction. (2) 50� of the costs of miscellaneous preparatory work for the overlay and S0� of the overlay cost shall be assessed. (3) Pavement cut-outs shall be considered as maintenance and not assessed. (4) Replacement of sections of concrete curb & gutter shall be consa.dered as maintenance and not assessed. summarv: (1) Assessment Area (a) The assessment area for collector street reconstructian or resurfacing shall include property within the general district it serves, as shown in Exhibit A, dated March 1990. These collector street service districts were determined using �he fol7,owing criteria: 1. District shall include all property within a maximum distance of 1/2 mile of the collector str�et, or 1/2 the distance between parallel collector streets, whichever is less. c:\word\strasst.pol April ].2, 1990 } Collector Street Reconstruction Assessment Policy Page 3 2. Property with the potential of lying within two districts sha11 be included entirely within one or the other or split between the two. It is not the intent of this policy that property be assessed more than its full RES share for collector streets. 3 . When property lies within overlapging districts, the property will be ineluded within the district for the collector street that is claset to the property. Distance shall be measured from the approximate center of the property to the nearest colleetor street following existing public streets. (2) Assessment rate determination. (a) The assessment rate shall be based on a single famiiy residential equivalent unit as shown in the following table: RES 7��,�n.g Unit Units SF detached (R-1,RR,RL) per platted lot 1 SF attached (R-2) per dwella.ng unit 1 MF residential (R-3 ,R-4) per dwelling unit 2 Commerci,al (C-1,C-2,C-3,C-4) per acre (2 .5x20) 50 Industrial (IG,IF,WM) per acre (2. 5x2) 5 Institutional (PUB) per acre (2 .5x2) 5 For example, a development with 24 single family lots would have 24 RES units as would a development with 24 single family attached units, such as four-plexes. However, a development with a 48 unit apartment building would receive 96 RES units. To determine RES units for comme�eeial zoned property containing l0 acres one would multiply the 5o RE5 units/acre for commereial property by 10, which would result in 50Q RE5 units. For agricultural zoned properties the Public Works Department wauld estimate the number of units per acre based on the Comprehensive Guide Plan's underlying use. Agricultural (R-1) per acre (2 .5) 2.5 Agricultural (RR) per acre (5 ac min. ) �.2 Agrieultural (RR) per acre (10 ac. min. ) 0. 1 Agricultural (R-2) per acre (4 .0) 4 Agricultural (R-3) per acre (6. 0) 6 Agricultural (R-4) per aere (10.0) 10 For example, agriculturally zoned property with a Gomprehensive Guide Plan Use designated as single family detached (R-1) will have its RES units determined based on 2 .5 units per acre. Tf the underlying use is rural residential (RR) , then the RES units wouid be based on the minimum lot size, which would be either 5 or 10 acres depending upon the location. (2) Funding for street reconstruction and resurfacing that does c:\word\strasst.pa:l April 12, 1990 . + Colleetor Street Reconstruction Assessment Policy Page 4 not meet the criteria for 100� assessment will b� funded by line item amounts in the City F�ve (5) Year CIP Program. A�ternative funding methods will be investigated as they become available far this type of need. (3) Assessments far homesteaded residential pr agricultural property in amounts over $5, 000 shall be spread over 15 years, otherwise, �he assessments shall be spread over 7 years. c:\word\strasst.p41 April 12, 199U Collector Street Reconstruction Assessment Policy Page 5 ' RESIDENTIAL EQUIVALENT TABLE BASED QN TRIP GENERATION BY DWELLING TYPE I)welling Tvpe TripsfDU DU Ac Trips Ac RES Single Family 10 2 .5 25 1.0 Multi-family (R-2) 6 6 36 1.4 Apartments (R-3,R-4) 6 10 60 2.4 Commerical x x 500 2Q.0 Industrial x x 60 2 .4 Institutional x x 55 2. 2 All numbers derived from Transportation and Traffic Handbook, 2nd Edition, by the Institute of Transportation Engineers. According to the table single family dwelling types generate 25 trips per acre, which for purposes af establishing RES units w�.11 equal 1.0. The remaining RES numbers were obtained by dividing the Trips/Acre number by 25. For the table in the policy text, these RES numbera were rounded to the nearest whole number. ' e:\word�strasst.pol April 12, 1990 CITY OF ROSEMOUNT POLICY: Local Street Reconstruction &/or Resurfacinq Assessment RECOMMENDED BY: Staff PRESENTED TO COIINCZL: ADOPTED BY COUNCIL: Pur.pose: The gurpase of this policy is ta provide a rational and equitable method of assessing abutting and benefited property to help finance the reconstruction and resurfacing of local city streets. Background: Many of the city streets are approaching the end of their design life. The Public Works Department has completed a Pavement Management System far about 30 miles of older streets. This consisted of taking an inventory of the streets and rating their condition. Streets with a rating of less than or equal to 8. 0 (on a scale of 16=excellant and 1=poor) are candidates for complete reconstruction. Unless a street was a county road that was built entirely with county funds prior to 1980 and turned back to the city, then property along a street would have paid for its construction. Payment would have been made either af twa ways. One way would have been through special assessments, if the c�.ty contracted to construct a street. Th� other way would have been with the purchase of a lot, if the developer installed streets under a private contract. Streets have service lifes no different than vehicles or appliances, so they also have to be replaeed when they wear out. State law allows a 20 year life far bituminous surfaced streets. This is ; consistant with the actual service life of a bituminous surfaced street, which by industry standards is between 20 to 25 years. As a resuit, streets meeting or exceeding the 20 year life that need to be reconstructed can be financed using special assessments. In order to borrow money u�der the speeial assessment section of State law - Chapter 429 - the minimum that must be assessed is 20� of the amount borrowed. Usually 25-30$ of the amount borrowed is assessed to insure meeting the 20$ minimum ruie. If streets need reconstruction prior to reaching their 20 year life span, then we could prorate the assessab],e eost. Rationale: RECONSTRUCTION (1) Assessable costs for reconstruction would include 75$ of all costs of reconstructing the local street to city standards. c:\word\strasstl.pol Local Street Reconstruction Assessment Policy Pag� 2 RESURFACING & MISC. REFAIR (1) Subgrade correction work shall be assessed because it should have been done at the time of initial construction. (2) 50� of the costs of miscellaneous preparatory work for the overlay and 50 of the overlay cost shall be assessed. (3) Pavement cut-outs shall be considered as maintenance and not assessed. (4) Replacement of sections of concrete curb & gutter shall be considered as maintenance and nat assessed. Summarv: (1) Assessment Area (a) The assessment area for local street reconstruction shall include all property abutting and taking aecess on the Iocal street. (1j Assessment rate det�rmination. (a) The assessment rate shall be based on a sinqle family residential equivalent unit as shown in the fol.lowing table: RES Zonina Unit Units 3F detached (R-1,RR,RL) per platted lot 1 5F attached (R-2) per dwelling unit 1 MF residential (R-3 ,R-4) per dwelling unit 2 Commercial (C-1,C-2,C-3,C-4) per acre (2 . 5x25) 60 Industrial {IG, IP,WM) per acre (2. 5x2. 5) 5 Institu�ional {PUB) per acre (2 . 5x3 .0) 8 For example, a development with 24 single family lots would have 24 RES units as wouid a development with 24 single family attached units, such as four-plexes. However, a development with a 48 unit apartment building would receive 96 RES units. To determine RES units for commercial zoned property containing 10 acres one would multiply the 6o RES units/acre for commercial property by 10, which would result in 600 RES units. For agricultural zoned properties we would estimate the number of c:\word\strasstl.pol Local Street Reconstruction Assessment Policy Page 3 units per acre based on the Comprehensive Guide Plan�s underlying use. Agricultural (R-1) per acre (2 . 5) 2.5 Agricultural (RR) per acre (5 ac min. ) 0.2 Agricultural (RR) per acre (ZO ac. min. ) 0. 1 Agricultural (R-2) per acre (4 .0) 4 Agricultural (R-3) per acre (6. 0) 6 Agricultural (R-4) per acre (10.0) 10 For example, agriculturally zoned property with a Comprehensive Guide Plan Use designated as Single Family detached will have its RES units determined based on 2 .5 units per acre. If the underlying use is RR, then the RES units would be based on the minimum lot size, which whould be either 5 or 10 acres depending upon the location. (2) Funding for street reconstruction and resurfacinq that cannot b� recovered through special assessments will have to come from general city revenues (ad velorem taxes) . Alternatives to the ad velor�m tax would be an infrastructure tax, impact fee, or user charge. Currently impact fees or user charges are not allowed by State law. (3) Assessments for homesteaded residential or agricultural property in amounts over $5,000 shall be spread over 15 years, otherwise, the assessments shall be spread over 7 years. c:\word�strasstl.pol . . . Loca� Street Recanstruction Assessment Policy Page 4 RESIDENTIAL EQUIVALENT TABLE BASED ON TRIP GENERATION BY DWELLING TYPE Dwellinq T�pe Tri�s/DU DU Ac Tritis/Ac RES Single Family 10 2 . 5 25 1.0 Multi-family (R-2) 6 6 36 1.4 Apartments (R-3,R-4) 6 10 60 2. 4 � Commerical x x 620 24.8 Industrial x x 60 2.4 Institutional x x 74 3.0 All numbers derived from Transportation and Traffic Handbook, 2nd Edition, by the Institute of Transportation Engineers. According to the table single family dwelling types generate 25 trips per aere, which for purposes of establishing RES units will equal 1.0. The remaining RES numbers were obtained by dividing the Trips/Acre number by 25. For the table in the policy text, these RES numbers were rounded to the nearest whole number. c:\word\strasstl.pol