HomeMy WebLinkAbout5.b. MVTA By-Laws Amendment � �
CnV P.O. BOX 510
✓Z�1� 0 2875-145TH ST. W.
O�Q,�AOu�2 ROSEMOUNT. MINNESOTA 55068
G 1 i'1. L 612-423-4411
Agenda I tem 5�t .
TO: MAYOR, CITY COUNCIL, CITY ADMINISTRATOR
F1tOM: DEAN JOHNSON, DIRECTOR OF CONII�IUNITY DEVELOPMENT
DP.TE: MAY 10, 1990
SUBJ: MVTA BYLAWS
MAY 15, 1990 COUNCIL AGENDA ITEM #5b.
Attached are copies of the Minnesota Valley Transit Authority
Eylaws and my May 1, 1990 reference memo, regarding
ratification by the six member cities . I would request the
City Council approve the MVTA Bylaws by simple motion.
To: MVTA Board of Commissioners
MVTA Alternates ,
MVTA City Managers/Administrators
MVTA Technical Work Group
From: Dean Johnson, Acting Executive Director
Date: May 1, 1990
Re: MVTA gylaws
The Technical Work Group �riginally drafted a set of
bylaws for the MVTA in the fall of 1989 . The city
managers/administrators reviewed the bylaws and the joint
powers agreement, creating the MVTA, in January. The
joint powers agreement was revised to its present
language; however, the bylaws remain in draft form. After
discussions at two regular meetings, the MVTA Board of
Commissioners has adopted the attached copy of bylaws .
These bylaws incorporate changes, reflecting the seven
member board, alternates to the board, the five member
voting "majority" and special meeting notice requirements .
I would recommend that the member cities formally approve
the bylaws of the Authority. This will remove any doubt
regarding the validity of the bylaws , Al1 future
amendments to the bylaws require similar ratification by
the member cities . If you have any questions, please
don't hesitate to contact me.
BY-LAWS
OF
MINNESOTA VALLEY TRANSIT AIITHORITY
ARTICLE I.
NAME
The name of this organization is the Minnesota Valley
Transit Authority.
ARTICLE II.
PIIRPOSS
The purpose of this Authority is to provide public transit
service for the cities of Apple Valley, Burnsville, Eagan, Prior
Lake, Rosemount and Savage.
ARTICLE III.
BOARD OF COMMISSIONERS
Section 1. The governing body of the Authority is its
Board, which consists of seven (7) Commissioners. Terms of the
Commissioners are set by the cities that have appointed them.
ARTICLE IY.
MEETINGS, QIIORIIM, VOTE REQIIIRED FOR ACTION OF THE BOARD
Section 1. The Board meeting schedule shall be determined
by the Board.
Section 2 . All members are expected to attend regular
meetings of the Authority. Members shall contact the Executive
Director prior to the meeting if they are unable to attend, and
shall notify the alternate Commissioner and request that the
alternate attend. Three (3) consecutive absences, by a
Commissioner or alternate, from regular meetings shall result in
written notification from the Minnesota Valley Transit Authority
to the represented party requesting a replacement be made. The
r04/19/90
party shall then appoint a successor to fill the remaining term
of office.
Section 3. In the absence of a Commissioner, the designated
alternate for the absent Commissioner shall act in the place of
the Commissioner with all authority of the absent Commissioner.
Section 4 . Special meetings may be called by the
Chairperson or any two (2) Commissioners by written or telephone
notice to each meznber of the Board and office of the City
Manager/Administrator of each member city. Twenty-four (24) hour
notice shall be given in advance of the meeting.
section 5. Emergency meetings may be called by the
Chairperson or Executive Director if the delay needed to call a
special meeting would cause serious harm to Minnesota Valley
Transit Authority. Only such matters may be acted upon at an
emergency meeting.
Section 6. Five (5) Board Commissioners shall constitute a
quorum, which shall be necessary for conducting the business of
the Board and exercising its powers.
Section 7 . Action of the Board shall require the affir-
mative vote of five (5) Commissioners.
Section 8. Meetings shall be conducted in accordance with
the provisions of Revised Robert's Rules of Order, Second
Edition.
ARTICLE V.
COMMITTEES
The Board may establish standing and temporary committees.
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ARTICLE vi.
OFFICERS
Section 1. Officers of the Authority shall consist of a
Chairperson, a Vice Chairperson, a Secretary, a Treasurer, and
such other officers as the Board deems necessary to conduct its
business and affairs. Officers shall be elected in January of
each year for a term of one year and until their successors have
been elected and qualified.
Section 2 . Chairperson. The Chairperson shall preside at
all meetings of the Board. The Chairperson shall also appoint the
members of each standing or temporary committee from among the
members of the Board and may designate a Chairperson of each such
committee. The Chairperson shall sign and execute all contracts,
agreements, deeds, and other documents and instruments made by or
on behalf of the Authority.
Section 3 . Vice Chairperson. In the absence of the
Chairperson, the Vice Chairperson may exercise all the duties and
powers of the Chairperson.
Section 4 . Secretary. The Secretary of the Authority shall
maintain a record of all of the proceedings of the Board,
provided, however, the taking and preparation of minutes may be
performed by a recording secretary. The Secretary may attest to
the signature or signatures of such officer or officers of the
Authority who may sign or execute any document or instrument on
behalf of the Authority.
Section 5. Treasurer. The Executive Director shall be the
official custodian of all of the financial records of the
Authority, under the guidance or direction of the Treasurer.
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ARTICLE vii.
EXECIITI9E DIRECTOR
The Commission may employ an Executive Director who shall
have general supervisory authority over administration of all of
the business and affairs of the Authority, including, but not
limited to, administration of the transit system or systems
provided by the Authority, contracts for transportation service,
marketing and promotion of such services, as well as
recommendations for changes or additions to the transportation
services provided. The Executive Director shall have the care and
custody of all funds of the Authority and shall deposit the same
in the name of the Authority in such bank or banks as the Board
may select. The Executive Director shall perform such other
duties and functions as may be required from time to time by the
Board. Compensation of the Executive Director shall be
established by the Board. The Board may also employ other
persons, from time to time, as determined necessary for the
efficient operation and delivery of transit service.
ARTICLE VIII.
DISBIIRSEMENT OF FIINDS
section 1. Disbursement of funds shall be by an order drawn
by the Chairperson and the Executive Director upon the Treasurer.
Except when issued for the payment of judgments, salaries, and
wages previously fixed by the Board or by statute, principal and
interest on obligations, rent, and other fixed charges, the exact
amount of which has been previously determined by contract
authorized by the Board, and except as provided hereafter, no
order shall be issued until the claim to which it relates has
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been audited and allowed by the Board. Upon allowance by the
Board, a claim may be paid.
Section 2. When payment of a claim based upon contract can
not be deferred until the next Board meeting without loss to the
Authority through forfeiture of discount privileges, or
otherwise, it may be paid immediately if the itemized claim is
endorsed for payment by at least a majority of all members of the
Board. The claim shall be acted upon formally at the next Board
meeting in the same manner as if it had not been paid.
section 3. Any officer or other agent or employee of the
Authority who is authorized, singly or in conjunction with
another or others, to sign checks, drafts, warrants, warrant
checks, vouchers, or other orders on public funds on deposit in a
depository bank may authorize the bank to honor any such
instrument bearing a facsimile of that persons's signature and to
charge the same to the account upon which drawn as fully as
though it bore his manually written signature. Any one or more or
all of the signatures upon any such instrument may be facsimile
as herein provided.
ARTICLE I%.
AMENDMENTS
These By-laws may be amended at any regular or special
meeting of the Board with the approval of five (5) Commissioners
of the Board, provided a copy of the proposed amendment has been
furnished to each Commissioner of the Board at least ten (10)
days prior to the meeting, subject to ratification by each party.
-5-
Motion to Adopt By-laws: Commissioner White
Motion Seconded By: Commissioner McKee
Ayes 7 Nays 0
ADOPTED by the Minnesota Valley Transit Authority this 18th
day of April, 1990.
MINNESOTA VALLEY TRANSIT AUTHORITY
BY:
Its Chairperson
ATTEST:
Its Executive Director
�
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