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Home My WebLink About9.b. Receive Bids / Award Contract, Shannon Parkway/Dodd Blvd. Bituminous Walkway, City Contract #1990-2 : ; ITEM # � B �r*�r*******�**�**�*******�r**********MEMO*�**�r***********�******�************ DATE: JULY 12, 1990 TO: MAYOR & COUNCILMEMBERS C/O CITY ADMINISTRATOR JILK FROM: CITY ENGINEER/PUBLIC WORKS DIRECTOR HEFT RE: ITEM FOR THE JULY 17, 1990 COUNCIL MEETING NEW BUSINESS Receive Bids/Award Contract Shannon ParkwayfDodd Boulevard Bituminous Walkway, City Contract 1990-2 This item consist of having Council receive the bids and award the contract for the installation of bituminous walkway along Shannon Parkway and Dodd Boulevard. This memo will also request additional funding to acGomplish the 8hannon Parkway Trailway construction and recommended action for Council to consider. We are experiencing a short-fall in State Aid funds for the Shannon Parkway Bituminous Walkway amounting to about $11,000. The reason for this short- fall is because the State Aid Department has decided to change eligible cost for bituminous walkways. Several years ago State Aid would only pay for 6 ' out of the 8 ' wide walkway. Their reason for not contributing to bike trails was that they felt 8 ' is excessive for a pedestrian path. However, during the last three years we have installed three different trails at a cost participation with State Aid of 100%. I believe the philosophy of that time was that the cost was not much different between constructing a 5 ' concrete sidewalk, which State Aid would participate 100% in, and constructing an 8 ' bituminaus walkway. Now State Aid seems to have xeversed their earlier policies and is going to funding walkways of 5 ' in width no matter what the construction type. The ironic thing here is th�t we could install a 5 ' concrete walkway that would be about twice as expensive as building an 8 ' bituminous trailway. However, we would be reimbursed 1�0% for the cost of the 5' concrete walkway and only 62-1/2% for the 8 ' bituminous walkway. This change in midstream has put us in somewhat of a bind because we have been spending what we had budgeted for the City share of bituminous walkways for other park purposes such as new playground equipment. We did this on the basis that in the past three years we have had 100% participation with State Aid on bituminous walkways. Now that they are changing the policy we are forced to look elsewhere for the funding. � . One possible source of funding would be from the C.I.P. reserve. In 1989 we budgeted $15, 000 to put towards blacktopping our City Hall lot. In the 1990 budget we added $15, 000 for a total of $30, 000. Now that we are able to do most of the work ourselves we will be able to save about $15,000. I would request that Council authorize the use of this $15, 000 to fund the portion of the bituminous walkway that MnDOT will not fund. The Dodd Road portion of this project would be approximately $11, 140. Dave Bechto:ld had budgeted $25, 000 for en ' acquisition in the 1990 C.I.P, under Iteme#532g� construction and easement In addition, to receiving bids and awarding the contract for this project we would request that Council approve the purchase of the necessary easements from Mr. Uitenbogerd in the amount of $4,450. 00. Dave Bechtold has prepared the attached memo to Council explaining the easement acquisition status and appropriate motion. Recommended action for Council to consider is to receive the bids and award the contract to Bituminous Consulting and Contracting, Inc. , and authorize the Mayor and City Clerk to sign the contract documents. . TO: , Mayor City Council '/. Stephan Jilk - City Administrator FROM: David J. Bechtold - Dir ctor of Parks S. kecreation DATE: July 13, 1990 � RE: Easement Purchase on Uodd Road This mema is in con,junction with the request of Mr. Hzfti 's to proceed with the bike trail construction on Dodd Road and Shannon Parkway. The Dodd Road trail has one easement that needs to be addressed. It relates to a section of the trail that crosses over property presently owned by Mr. J. C. l7itenbogerd. Our city attorney, David Grannis, wa� contacted to work out an easement purchase. He has been working with out city appraiser, Mr. Metzen, and an appraiBal of the property has been obta�nzd. The amaunt i�Yentified se being a fair market value for the easement is S4, 45@. 00. The request of my department ie for a motion to suthori2e our city attorney to complete required negotiatione using the smount of 54, 450. 00 as the purchase price and to obtain necessary signatures to complete the purchaae of the required easement from xr. Uitenbogerd for the aonstruction of the Dadd Road bike trail. ��, � �a s3a i9 � ° � � (' C � . BID TAB FOR BITUMSNOUS TRAILS AND APPURTENANT WORK SHANNON PARKWAY MSA 208-106-06 CITY PROJECT NO. 215 � DODD BLVD. PARK PROJECT N0. 90-5 CITY OF ROSEMOUNT, MINNESOTA BIDS OPENED: 11: 00 A.M. July 11, 1990 ORR SCHELEN MAYERON� Rosemount City Hall & ASSOCIATES, INC. CONTRACTOR BID SECURITY TOTAL BID Barber Construction Co. , Inc. �� , Z U� . 70 Bituminous Consulting and d 7� Contracting, Inc. /p .� 35 864 • SO Bituminous Roadways, Inc. `� � 4z �4a , OD McNamara Contracting Co. , Inc. Pine Bend Paving, Znc. �� j L}� g70 . SO Valley Paving, Inc. � , Engineer's Estimate $39 , 800.00 I HEREBY CERTIFY THAT THIS IS A TRUE AND CORR.ECT TABULATION OF THE BIDS AS RECEZVED ON: DATE July 11 , 1990 By Henry C. Osmundson. P.E. *Denotes Corrected Figure OSM COMM. NO. 4586. 00 & 9618 . 00 s � � CITY OF ROSEMOIINT DAROTA COIINTY, MINNESOTA RESOLIITION 1990 - A RESOLUTION RECEIVING BID3 AND AWARDING CONTRACT FOR SHANNON PARRWAY/DODD BOULEVARD BITUMINOIIS WALRWAY CITY PROJECT #215 BE IT RESOLVED, by the City Council of the City of Rosemount, Minnesota, as follows: 1. All bids on construction of Shannon �Parkway/Dodd Boulevard Bituminous Walkway are hereby received and tabulated. 2. The bid of Bituminous Consulting and Contracting, Inc. , in the amount of $35,864 .50 for the construetion of said improvements in accordance with the plans and specifications and advertisement for bids is the lowest � responsible bid and shall be and hereby is accepted. � 3 . The Mayor and Clerk are hereby authorized and directed - to enter into a contract with said bidder for the construction of said improvements for and on behalf of the City of Rosemount. 4. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their �ids, except that the deposit of a11 successful bidder and the next two lowest bidders shall be retained until a contract has been executed. ADOPTED this 17th day of July, 1990. Vernon J. Napper, Mayor ATTEST: Susan M. Johnson, City Clerk Motion by: Seconded byc Voted in favor: Voted against•