HomeMy WebLinkAbout7.a. Approval of Rosemount Fire Department By-Laws � �
CITY OF ROSEMOLTNT
EXECIITIVE SIIMMARY FOR ACTION
CITY COUNCIL MEETING DATE: October 16, 1990
AGENDA ITEM: AGENDA SECTION:
Approval of Rosemount Fire Department Bylaws
PREPARED BY: AGEN
Scott Aker, Fire Chief ��� # �� ��
ATTACHMENTS: APP E B .
Proposed Rosemount Fire Department Bylaws /�
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The fire department has gone through many operational changes in the last
few years. Some of these changes were at our own choosing and others in
response to mandates set forth by various outside agencies. For that
reason it was necessary to rewrite the bylaws of the Rosemount Fire
Department or amend several sections. We chose to rewrite the bylaws as it
appeared to be a much cleaner, more straight forward and easier to
understand approach.
_ Attaehed is the copy- of the--revised -bylaws.- -They have been-presented to- -
the membership by the bylaw committee, we have observed the required
waiting period and on September 25, 1990, at a regular monthly meeting,
they were approved. City ordinance requires the city council to approve
the fire department bylaws, also.
RECOMMENDED ACTION:
Motion to approve the bylaws of the Rosemount Fire Department which
were approved by the fire department membership on September 25, 1990.
COUNCIL ACTION:
Approved
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SYLAAB OF THE
ROSEMOIINT VOLIINTEER FIRE DEPARTMENT
ARTICLE 1
MEMBERS
Section 1. All members of the present organization as it now
exists and all officers thereof shall hold their membership in
this organization. -
Section 2 . New members may be addad to the department until the
number of inembers reaches that number allowed by city council
action. Anyone applying for membership, or desiring to retain
membership, must live within a 4. 0 minute *response time of the
fire station, or be a resident of Rosemount.
Section 3 . Application for membership may be accepted by any
member of the department and turned over to the Chief. The Chief
will turn_ the agglication over to- the Membership/Grievance - -- - -- - - - -
Committee (M/G Committee) . They will interview the applicant,
arrange for a doctor's examination, schedule the applicant to
undergo an agility test, and oversee any other requirement the
department may deem necessary. Having evaluated the applicant on
these requirements, the M/G Committee will present their
recommendation to the department at a regular meeting. If the
applicant receives a majority vote of the members present at the
meeting, the applicant may be accepted on a two years probation,
or placed on a waiting list. Acceptance of inembers is subject to
approval of the City Administrator and the city council.
ARTICLE 2
OFFICERS
Section 1. The department officers shall include Chief,
Assistant Chief and Secretary.
Section 2 . The Chief shall be elected at the annual meeting of
an even numbered year. The Assistant Chief and Secretary shall
be elected on the fourth Tuesday in February each year. The
Assistant Chief and Secretary who are elected shall assume their
duties following the meeting and shall hold their respective
offices for one year. The Chief who is elected shall assume
his/her duties following the annual meeting and shall hold office
for two years. The election of officers is subject to
confirmation by the cauncil. Should any officer not be able to
complete his/her term of office, the membership will make
temporary provisions to fill the office with a special election.
* "response time" shall be that time required to go from the
applicant's/member's driveway/home to the fire station
parking lot. All driving laws must be obeyed.
Section 3 . Any non-probationary member of the department shall
be eligible for any of the offices mentioned above. The process
will be as follows:
(a) The position of Chief, Assistant Chief and Secretary of the
fire department are to be elected through a process which
allows input from members of the city council, City
Administrator, and the fire department.
The terms of these offices will be as follows:
Chief - 2 years
Asst. Chief - 1 year
Secretary - 1 year
(b) Because these three positions carry responsibilities which
cause interaction between the fire department and other city
departments and is ultimately responsible to the city
council, it is best thought that input to this election
process be braad based and thorough.
_ - -
(c)_: _Therefore, the following process -�aill be -fo�lowed: - - -
1. Job descriptions will be used to determine
"qualifications" for positions open.
2 . Fire department members will be notified which
positions are open, that applications can be picked up,
when applications are due, and when interviews and
elections will be held. Annually, specific dates will
be set to allow an open application and interview
process and elections to be held by the fire department
on the dates indicated in Article 2 Section 2 .
3 . Once applications are received for the open positions,
the following screening committees will hold interviews
of the applicants and determine which applicants are,
based upon experience, qualifications, personality
traits, and the interview, qualified to be considered
for election to the office which they are seeking.
Chief - City Administrator
- City Police Chief
- City Council Member
- The two senior members of the fire
- degartment' s M/G Committee
excluding its chairman.
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Asst. Chief - Fire Chief
- City Administrator
- City Police Chief
- The two senior members of the fire
department's M/G Committee
excluding its chairman.
Secretary - Fire Chief
- City Administrator
- The two senior members of the fire
department's M/G Committee
excluding its chairman.
A slate of qualified applicants will be formed and
presented by these screening committees to the
membership of the Rosemount Fire Department. Officers
will be elected from this slate of candidates. The
choices for each office will be based on that applicant
receiving the most votes for the office.
The persons elected by the department's membership will
_ _ __ _ _ ___ _ be sent to the city- council for their-consideration for -
approval at the next segular city council meeting
immediately following the election.
ARTICLE 3
DUTIES OF OFFICERS
Section 1. It shall be the duty of the Chief to have full
control of the department and apparatus at all times. He/she
shall make such rules as he/she may deem necessary to maintain
the efficiency of all the fire fighters. He/she may appoint or
remove assistant fire marshals, training coordinators, battalion
chiefs, captains, safety officers and lieutenants as he/she may
deem necessary. These appointments shall be subject to approval
by the membership. He/she sha11 preside over a11 meetings of the
department and perform all other necessary duties usual to the
office of Chief.
Section 2 . It shall be the duty of the Assistant Chief to assist
the Chief in his/her work and to perform such duties as may be
assigned to him/her by the Chief. In the absence of the Chief,
the Assistant Chief shall perform all the duties of the Chief.
Section 3 . It shall be the duty of the Secretary to keep
accurate and correct minutes of all meetings of the department.
He/she shall maintain a complete list of all members of the
department and call the roll of the membership at every meeting;
noting those present and absent. He/she shall perform all duties
usual to a secretary' s office and such other duties as may be
required or assigned to him/her.
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ARTICLE 4
DUTIES OF FIRE FIGHTERS
Section 1. It shall be the duty of a fire fighter to protect
life and property in case of a fire or other disaster or
emergency the department is called for. Fire fighters shall
respond to the station for all alarms or as designated by the
Chief or Assistant Chief. Fire fighters shall participate in
meetings, drills, and other department training activities and
shall keep the apparatus, tools and equipment in good condition.
Fire fighters shall have a valid first responder card and shall
hold at least Fire Fighter I Minnesota State Fire Chief' s
certification. After each alarm or training session, fire
fighters shall be sure all equipment and vehicles are properly
serviced, housed and ready for service before leaving the
station. They shall keep the station and premises neat, clean,
and in good order. A fire fighter shall assume command at a fire
or emergency in the absence of an officer. Fire fighters shall
perform other related work as required or assigned by the Chief
or Assistant Chief.
ARTICLE 5
MEMBERSHIP/GRIEVANCE COMMITTEE
Section l. The M%G Committee shall consist of four (4) fire
fighters and one (i) chairperson who is a fire fighter. Each
committee member shall serve on the M/G Committee for a term of
two years. The chairperson shall serve for a term of one year.
Chiefs, captains and lieutenants are not allowed to serve on the
M/G Committee.
Section 2 . The Chief shall annually appoint two (2) fire
fighters to the M/G Committee at the regular March meeting. The
two new members appointed by the Chief must be ratified by a
majority vote of the members present. Of the two outgoing
members, one shall be elected chairperson by a majority vote of
the members present.
Section 3 . The duties of the M/G Committee shall be those that
may be assigned by the Chief in addition to the following:
(a) Review all applications for membership on the department and
_ present a recommendation to the department at a regular
meeting.
(b) Accept and consider any written complaints by members.
(c) Make recommendations to the membership regarding termination
of inembership for fire fighters and officers.
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(d) Maintain a record of attenda�ce requirements.
(e) Consider new members as described in Article 1, Section 3 .
ARTICLE 6
MEETINGS AND TRAINING
Section 1. The regular monthly training of the department will
be held on the first, second and fourth Tuesday at 1830 hours.
Additional day time or evening training shall be scheduled as
deemed necessary by the Chief.
Section 2 . The regular monthly meeting of the department shall
be on the fourth Tuesday of each month at 2030 hours. The Chief
or Assistant Chief may call a special meeting at any time if
necessary.
Section 3 . The annual meeting of the department shall be held on
the fourth Tuesday in January at 2030 hours.
_ _ - _ ___ _
_ _ - - __ _ _ _ _ .
Section 4 . To receive credit for attendance, all members are to
report for meetings and/or training sessions within one-half
(1/2) hour of the starting time and not leave before being
released by an officer.
ARTICLE 7
LOSS OF MEMBERSHIP OR OFFICE
Section 1. Any officer of the department, for abuse of his
authority or misconduct in office, may be impeached and removed
from office by a vote of two-thirds (2/3) of the members present.
This may be done at a regular meeting provided that:
(a) The charge against him/her shall be made in writing and
filed with the secretary at least one (2) month before any
vote shall be taken, and
(b) The charge against him/her shall be served in writing by the
secretary at least two weeks before any vote shall be taken.
Section 2 . Any member willfully violating any of the provisions
_ of the bylaws of this department may be recommended for removal
from membership at any regular meeting by a two-thirds (2/3) vote
of the members present.
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Section 3 . For the purpose of these bylaws, the year shall run
from November 1 to October 31.
Section 4 . All members must maintain 30 percent attendance for
all paged calls during the year. After each quarter (3 months) ,
the M/G Committee will provide those members under the 30 percent
requirement with their percentage and those members will be put
on probation. If after a probationary period, a member is still
under the required 30 percent, the M/G Committee will bring that
person and their percentages up to the membership at a regular
monthly meeting. The M/G Committee will make a recommendation to
vote at that time on the person in question. A two-thirds (2/3)
vote of inembers present is necessary to recommend termination of
membership.
Section 5. Al1 memb�rs are required to attend 66 percent of the
regularly scheduled monthly training sessions during the year.
Members may make up training sessions missed by making
arrangements with the training coordinator, Chief or a designated
officer. Members missing three consecutive training sessions, -
without making up any of those sessions during that time period,
_will_ be notified to_..appear _before. the M/G Committee--at which time --
the committee may recommend probation or termination of
membership. A recommendation of termination will be brought to
the membership at the next regular rnonthly meeting. A two-
thirds (2/3) vote of inembers present shall forward recommendation
to City Administrator for action.
Section 6. With respect to Article 7 Section 4 and 5, the M/G
Committee may consider extenuating circumstances, including but
not limited to, work schedules, family or personal illness, etc.
Prior approval is necessary for a special need.
Section 7 . Any action taken pursuant to Sections 1, 2, 4 and 5
of this Article 7 is :subject to final action by the City
Administrator and the council concerning termination or
retention.
ARTICLE 8
LEAVE OF ABSENCE
Section 1. Personal LOAs may be requested by a member. Personal
leaves will be for 90 day increments. A member will not exceed
180 days on a personal LOA during a calendar year. Personal LOA -
may be granted by the membership at any meeting, subject to the
approval of the City Administrator. While a member is on a
personal LOA, he/she is placed on inactive duty status. The time
on personal LOA does not count towards time-of-service.
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Section 2 . Medical LOAs may be granted only with a doctor's
slip. These LOAs may be granted for up to 60 days by the
membership subject to approval of the City Administratvr.
Medical LOAs for sixty days or less, per calendar year, does not
affect a member's time-of-service. A medical LOA beyond 60 days
requires membership, City Administrator and city council
approval. When on a medical LAA, any time beyond the 60 days per
calendar year will not count towards time-of-service.
Section 3 . A LOA is the only time a member's attendance
percentages is not affected by not attending calls or training
sessions.
ARTICLE 9
ROLL OF HONOR
Section 1. The department may place an the Roll of Honor any
active member who has become disabled, died, become too old for
active duty or has reached full retirement. Placement on the
_ _. _ _. _
Roll of _Honor requires _a maj.ority vote o-f inembers preser�t at a -- -
regular meeting.
Section 2 . Any member who has been placed on the Roll of Honor
may sit in at the meetings of the department and have the
privilege of debate, but shall not vote.
ARTICLE 10
AMENDMENTS
Section 1. Amendments to these bylaws shall not be made except
at regular meetings of the department. Furthermore, due notice
shall have been given ane (T) month previous in writing stating
the amendments to be made. A two-thirds (2/3) vote of all
members present and council approval sha11 be necessary for its
adoption.
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ARTICLE 11
ORDER OF BUSINESS
Section 1.
(1) Meeting Called to Order
(2) Roll Call
(3) Reading of Minutes of Previous Meeting
(4) Report of Committees
(5) Cammunications
(6) Unfinished Business
(7) New Business
(8) Good of the Department
(9) Adjournment
Section 2 . Unless otherwise provided in the bylaws, Roberts
Rules of Order shall govern all meetings of the department.
Section 3 . For the conduct of any business at any meeting of the
department, there shall be a quorum consisting of at least 50
_ percent of the xegular_ members present excluding probationary- - -
members. Members on probation do not have voting privileges.
,T�
ADOPTED by the Rosemount Volunteer Fire Department this '�� day
�� c�.1���'►j�� , 1990.
ROSEMOUNT VOLUNTEER FIRE DEPARTMENT
B � � B � � �
y��
Scott W. Aker, Fire Chief Daniel Co 'gan, Secr tary
ADOPTED by the City Council of the City of Rosemount, Dakota
County, Minnesota this day of , 1990.
CITY OF ROSEMOUNT
By By
Ver-non J. Napper, Mayor Stephan Jilk, Administrator
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