HomeMy WebLinkAbout7.a. Fire Department Relief Association ByLaws Changes, �
1 P.O. BOX 510
Zl� 0 2875-145TH ST. W.
OSG�I'LO��� ROSEMOUNT. MINNESOTA 55068
612-423-441 1
ITEM # `� �
March 2, 1990
T0: Mayor Napper
Council Members: Klassen
Oxborough
Willcox
Wippermann
FROM: Stephan Jilk, City Administrator
RE : Fire Relief Association By-Law �hange
Attached find a report and request for approval of changes in the
Rosemount Fireman' s Relief Association By-Laws.
Jon Scott , President of the Association, has provided an overview
of the proposed changes.
As an ex-officio member of the Relief Association and as City
Administrator , I was part of the discussion to make these
changes. Also, the changes effecting the benefits ($1200 to
$1400) were recommended by me prior to City Council approval in
1987.
I am in agreement with these changes and recommend your approval.
Jon will be at the meeting to answer any questions you may have .
lj
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ADSEMOUNT VOLUNTEEA 2g�5 145th Street West
Rosemount, MN 55068
FIAE DEPAATMENT �ity Ha11612-423-4411
Fire Hall 612-423-3444
DATE: February ll, 1990
T0: The Rosemount City Council
FROM: Jon D. Scott, Rosemount Firemen's Releif Association President
On January 23,1990, at the Twenty-Eighth Annual Meeting of the Rosemount
Firemen's Relief Association, the Board of Trustees recommended that the
following changes be made in the Bylaws:
Article VI; Adjust accordingly to reflect the removal of short term
disabilities as a Relief Association Benefit.
Article VII, Section l; Increase disability pension from $1200.00 to
$1400:00 for each_ "year of service". (In accordance with
the City Council `s July 21, 1987 approval to increase benefits.)
Article VII, Section 2; Omit completely, due to a discontinuance of
short term disability benefits.
Article VII, Sections 1,2, and` 3; Increase death benefits and pensions
from $1200.00 to '$1400.00 for each "year of service".
(In accordance with the City Council 's July 21, '1987 approval
to increase 'benefits.)'
The above'listed amendments were agreed to by the membership `without exception.
T6ese amendments have been incorporated into an updated `copy 'of the Bylaws
and are res:pectfully submitted for you approval and ratific�tion. '
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Section 5 .
Any member of the Association who fails to pay the dues within
sixty (60) days of the time when such payment is due, stands
susgended from membership and forfeits all rights and benefits,
thereunder by such non-payment without any action by the
Association, or any officer thereof.
Section 6.
Any member who shall, in the opinion of a majority of the Board
of Trustees, fraudulently claim benefits from, or defraud or
attempt to defraud the Association in any way, shall be suspended
from membership by the Board and shall forfeit all further rights
to benefits from the Association.
Section 7.
Any suspended member can only be reinstated upon his application
therefore in writing, presented at a regular or special meeting
of the Association, accompanied by a sum of money equal to what
he would have been required to pay to the Association during the
period of suspension had he not been suspended, plus a
reinstatement fee of $10.00 upon the favorable vote of 2/3 of the
members present and voting at such meeting. If the application
for reinstatement is rejected, the money accompanying the same
shall be returned to the applicant.
ARTICLE II
BOARD OF TRUSTEES .
Section l .
The Board of Trustees shall be composed of the following: A
President, a Vice President, a Secretary, a Treasurer and two
General Trustees, each of whom shall be elected for a term as
specified in this Article or until his successar has been elected
and qualified, at the annual meeting of the Association from its
members, and the statutory ex officio trustees : the Chief of the
Rosemount Fire Department, the Mayor and the Administrator/Clerk
of the City of Rosemount.
Section 2.
As their respective terms of office expire, the President, Vice
President, Secretary, . Treasurer or General Trustees shall be
elected for three year terms at each annual meeting. If a
vacated position.
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ARTICLE III
DUTIES OF OFFICERS
Section 1 .
It shall be the duty of the President to attend and to preside
at all meetings of the Association and of the Board of Trustees.
He shall enforce the due observance of the Articles of
Incorporation and the bylaws and see that the officers properly
perform the duties assigned to them. He shall sign all checks
issued by the Treasurer and all other papers which require his
signature. He shall be a member of all committees except the Aid
Committee and he shall exercise careful supervision over the
affairs of the Association. He shall receive such salary as may
be fixed from time to time by the Board of Trustees, subject to
approval of the Association, and payable from the Special Fund of
the Association.
Section 2 .
It shall be the duty of the Vice President to perform the duties
of the President in his absence. In the absences of both the
President and the Vice President, it shall be the duty of the
Association to elect a President Pro Tem, who shall perform the
duties incident to the office.
Section 3 .
It shall be the duty of the Secretary to keep a true and accurate
record of the proceedings of all meetings of the Association and
of the Board of Trustees . He shall keep a correct record of all
amendments, alterations and additions to the Articles of
Incorporation or the bylaws in a separate book from the minute
books of the Association and pay the same over to the Treasurer,
taking a receipt for the same, and failing to do so, he may be
impeached and expelled from the Association. He shall keep a
roll of inembership, with the date of joining, resignation,
discharge, leaves of absence, dues and assessments paid and
relief or pensions furnished. His books shall at all times be
open to inspection by the Board of Trustees. Prior to entering
upon the duties of his office, he shall give a bond in such
amount and with such sureties as may be required and approved by
the Board of Trusties, conditioned upon the faithful discharge of
his trusts and the full performance of his office. Such bond
will be paid from the Special Fund of the Association. He shall
sign all orders for payment issued to the Treasurer, and jointly
wi,th the Treasurer, prepare and file all reports and statements
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ARTICLE IV
MEETINGS
Section 1 .
The annual meeting of the Association, for the election of
officers and trustees, and other business, shall be held on the
fourth Tuesday of January in each year. If such day falls on a
holiday, the annual meeting shall be held on the next following
Tuesday.
Section 2.
The Board of Trustees shall meet at least four (4) times during
each year.
Section 3.
Special meetings of the Association or Board of Trustees may be
called by the President, or two (2) members of the Board of
Trustees, and shall also be called upon written request of six
(6) members of the Association. Members or trustees shall be
notified by the Secretary of such special meetings, and the
object of the meeting shall be contained in such notice.
Section 4 .
A majority of the Board of Trustees then in office, and 40% of
the members of the Association shall constitute quorums for the
transaction of business at their respective meetings . Less than
a quorum may adjourn a meeting to a future time, which the
Secretary shall make known to the affected members.
Section 5 .
All reports and resolutions shall be submitted in writing and no
� report shall be accepted unless it is the report of a majority of
a committee, provided, however, that a minority shall be
permitted to present its views in writing.
Section 6.
All meetings shall be conducted according to Robert ' s Rules of
Order, as revised.
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Section 4 .
Al1 money belonging to this Association shall be deposited to the
credit of this Association in such banks, trust companies,
savings and loan associations or other depositories as the Board
of Trustees may designate.
ARTICLE VI
APPLICATION FOR BENEFITS
Section 1 .
All applications for relief or pension benefits shall be made in
writing on forms furnished by the Secretary.
Section 2 .
All applications for disability benefits and pensions shall be
submitted to the Board of Trustees at a regular or special
meeting of the board. The application shall be accompanied by a
certificate from the attending physician or surgeon setting forth
the nature of the illness or injury, the cause and duration
thereof, the length of time the applicant has been unable to
perform any of the duties connected with his regular occupation
and those of a firefighter, and an estimate of the time at which
the applicant will be able to return to his regular occupation
and to perform the duties of a firefighter.
Section 3.
No benefits or pensions shall be paid until the application
therefore has been approved by a majority vote of the Board of
Trustees . Decisions of the Board shall be final as to the
payment of such benefits or pensions . 3No other benefits shall
be paid to or on behalf of any member who has received a service
pension.
Section 4. �
For purposes of eomputing benefits or pensions payable under
Articles VII and VIII, a "year of service" shall be defined as a
period of twelve (12) full months of active duty in the Rosemount
Fire Department, beginning on the date when the member became an
active firefighter in said Fire Department . If a member ' s period
of active service has not been continuous, parts of years may be
added together to compute full years.
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reaches the age of fifty (50) years, and provided that at that
time he has been a member of the Association for at least ten
(10) years upon application therefore he shall be paid the sum of
$1 ,400.00 for each "year af service" that he served as an active
firefighter in the Rosemount Fire Department. During the time
that a member is on the deferred pension roll, he shall continue
to pay his dues, and he will not be eligible to receive any of
the benefits provided for in Article VII.
Section 4.
During the time that a member is on the deferred pension roll,
the Association shall add to the amount payable to such member
interest, compounded annually, at the rate actually earned on the
assets of the Special Fund, but nat to exceed 5% per year if the
member has served as an active firefighter in Rosemount Fire
Department for a minimum period of twenty (20) years .
Section 5 .
No less than ninety (90) days before becoming eligible to receive
a lump sum pension, a member of this Association may make an
irrevocable election that such pension shall be paid to him in a
number of annual installments . If the member who has made such
an election dies before al1 of his pension has been paid to him,
any amount thereof remaining unpaid at the time of his death
shall be paid to his named beneficiary, and if no beneficiary has
been named, to his surviving spouse, if any, and if there is no
surviving spouse, divided equally to surviving child or children,
if any, �and if no child or children survive, to the estate of
such deceased member.
Section 6.
If a member shall have served for more than ten (10) years, but
less than twenty (20} years, as an active firefighter in the
Rosemount fire Department, he may retire from said Fire
Department and be placed on the early vested pension roll. When
he reaches the age of fifty (50) years, and provided that at that
time he has been a member of the Association for at least ten
(10) years, he shall upon application therefore, be paid in the
following manner :
a) For active duty of more than ten (10) years , but
less than eleven (11 ) years, 60% of the amount per
year of service which would have been earned, had
the member served for twenty (20) years or more;
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Bylaws adopted by the Relief Association on the 23rd day of January, 1990.
�� C
G e U' tden oger Jon ott
President Sec etary
Ratified by the Rosemount City Council on the 6th day of March, 1990.
Vernon J. Napper, Mayor Stephan Jilk, City Administrator
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