HomeMy WebLinkAbout10.a. Community Involvement Process �, � � � � : � � � f'!) (�i�X 51�0 � � �
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TO: Council Member Joseph Walsh
Council Member Dennis Wippermann
Council Member John Oxborough
Council Member Vernon Napper
FROM: Rollan Hoke
DATE: February 2, 1989
RE: Community Involvement Process
Attached please find an amended version of the earlier ecammunity
involvem�nt/goal sett3ng pracess outline you received. I would
appr�cia�e your xeviewing this and informing m� of your input
regarding any recommended changes ar ideas to the process as I
see it going through ta May of this year. Feed back from yau on
the attached would be very valuable to me.
Thanks.
smj
Attachment
, ;^ ., Fall.j�tinter Cam�uaitq Invo2ve�►ent Pracess
Goal Setting Process
, {Amended I-23-89) ',
GoallActivity Task Start �ndividua].(s) Completion
Aate Respon�ible Date
I. Formatian o£ Co�nunit� Direction and Develo mp eat
Adw.i.sorv Co�.ttee
A. So].i.cit prospective members fra� councix, special Aug 2 MaparjCouncil Aug. 16
. interest groups, and evidence of past interest and Staff
invoZve�ent.
B. Determine Scope and charge of Advisorp ^�aa�. Aug. 2 Mayar Aug. 15
C. �'resen'C list of grospective com¢�ittee canidates wtayor Aug. 16
D. Meet with Advi�sorp Committee - pick chair, Mapar/Cauncil Sept. 5-4
co-cheir, &na ��Co�a�r, Review the charge, scape
of committee and the goals of the comnaunity invalve-
znent process. Flan for town meetings« .
�I. Conduct T'own Meetizi� CMCCIP Leadershi�} Council, Staff, Sept. 26-30
Place: �:osemount High Schoal Student Center N�IF, Co�nun3.tq
Ed., Advisory Camm.
Tentat3ve Schedule:
• A. Fil.m ta introduce concept of visian setti.ng.
B. Dream session; What would Rosemount look like? Facilitator
- What do you envision this community becoming?
Small groups of 5-$. Each groug will come ug with
S-8 very ,general, non-specific, future oriented
statements that answer the questions "what?" or "which?" �
C. Lar�e Grouv Reportins� and Prioritizin$ Facilitator
Each recorder will repart 2 of their groups dreams.
Reporting will continue untf.l alZ dreams have been
exhausted. The facilitatar will lead a prioritixing
sessian. A].i r�parted dreama wa.11 be nurabered. Each
participant w�ll be asked to pick the 5 most important
dreams. The data wi11 be tallied and the S-8 most
identified dreams wi12 be determined,
�
' : FaII/Wiater Coamunity Involvement Process
Goa�. Settiag Process
Goa1/Acti�3.ty Task Start Individual(s) CompleL�on
Date Respansihle Date
(II. con't)
D. Small Grou Brsiastorn��.n Session: Each small group Facilitator '
will begin ide�ta.f pi.ng goaZs ab jectives nn how Lo
best fulfill the top 5-8 dreams identified in the
large gzoup pr�oritizing session.
� E. E�ch recorder w-ill document the results of their Act.visorp Comm.
respective gro�p�s decisions. Representatives
TII. Canduct Citizea Attitude Survep iJct 24 I��v 11
A. Staff, Cauncil, Co�ssiaas, and Advisorp Comm. Oct 3 �ct 14
meet with b�cisian Resources Suruep orientation
B, Advisory �ouncil uses infarmatiQa gleaned from Oct lt? Advisorp �omm. flct 21
the towu cneeting to help determine survey �ocus
�reas.
C. Input frc� Staff, Cauncil, Advisory Ct�mmittee _s Oct 17 Staf€, Counc3l, Oct 28
given to decisia� resources. Advisorp Camm.
�. 5urvey coaducted. Dec. 10 Jan 15
� _
IV. Advisorc Co�ittee Goal and Action Flan Recommdation
A. Advisorp Committee, staff, and council cammissions Feb fi Decisio�n Resources �eb 28
meet with Decision Resources to debrief survey
trends and patterns. (Z - 3 meetings)
B. Draw3ng assumptions and conclus3oas the Advisarg '�iar 1 Deci.sian Resources '.�Iar 31
Cc�m. sgnthesiizes data fram Town Meeting, Survey,
Urbau Design Teem and Armorp Facility Comm. in order
to deve�op caua�unitp direction oriented goals an� a
more specific list af recomrnendQd abjecLives *o �u12-
fill t�ose goals.
C. Advisory Cc��3.ttee presents Gos2Jflb�ectivesJAction _�pri1 3 Advisc�r� Comm�:��tee �gr 7
Plan recommend�tions to cauncil, staff and commissions.
r , -
FaIIJWinter Gommumity Znva2vement Process
�
Gv�7. Setting Process
GQa1.lActivitp Taalc Start Individual(s� Completion
Date Respcm,�ible Date
V. StrateQic PZanninp,�/Canstruct a V�.s%an of City's Future Apr IO Staff, Counri.l� Map 2
Comm3.ssions
A. Staff, Council and Commissions critique/�aend
Advisory eo�ittee recommendations.
� B. Council, staff, co�issioas strategize one and two
pear seti.on plan to carry out community goals and
recommended actions.
C. Planaing Com�.ssion uses Advisory Gammittee's
recom�ndati.oas and ane and two gear action plan to
revise camgrehensive guide glan.
VI. Secand Town Meetin$ ar Q�„en :i�use Cauncil, Staff Map $-26
Advisor� �c>m�ittee
Survep results and final goals, ob�ectives
and ane aAd two year act�.on plan presente3 as
part of "State af C3.ty„ address.
� VIT. Implement - "Ionitor - Evaluate Goals - Ob_iectives Ongoing
One and Two Year Action Plans. Apply organi,zational
strategies - convert vision into realitp.
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