HomeMy WebLinkAbout7.f. ISD 196 School / City Park - Alternate Bid Award • S P C) E�OX 510
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Agenda 1 tem 7f
T�: Mayor, City Council, City Administrator
FROM: Dean Johnson, Director of Community Devetopment
DATE: May 12, 1989
SUBJ: May 16, 1989 Re�ular Meeting - Agenda Item 7f
We have become aware that the bid apening for lhe new eiementary scl�oot
wi}I be held June 1, 19A9. Of the �ltcrnatives that will hc aclded to the hase
biJ, two are designed tor City park im}�rc�vements; an ex�anded parking area
(actually on sch�nl dislricl prt>��erty) ancl trarls ancl Gallfietcl impr�vemenls nn
ihc: park site. The schoc�l l�c�ard will award the bic�s on Junc 5, 19�39. There
is no regular meeting o[ the City Council within the dates to accept the bids
for the City work.
There are two options available for the City to a�prc�ve the bids and
autliorize the schooi dislricl to perform the work under their contract. The
first option is to set a special rneeting between Thursday, June 1 and Monday,
June 5 fox the purpose of approving the bids. The second option is ta
authorize staff to review and approve the bids an behalf of the Ci:ty CounciL
I [hink the second option is the practicat one. The base bid for the school
will bs in the vicinity of $S,OOO,U00. The City's alternates shoatd be in the
vicinity of $100,000. The school board wiil be compelled to a�vard the low
bid, consisting of the base bid and any appraved aiternates. The City will
not have the option of seiecting the lower bid of the alternates, it will have
. to accept whatever value is placed an the alternates by the overall low
bidder.
In other words, the decision by the City wi}1 be only to determine that the
effective alternate bid is within reason of the estimated costs and ather low
bids. The savings to be realized by lhe City in having the wark performed
by the schooi districE include a portion of plan and specification preparation,
advertising, supervision, inspection, timing, eeonomy of scate and staff time.
it is a convenience to "trade costs" be#ween the City and district, such as
land for contract work.
We will prepare a resotuti�n to accomplish this review and approval process.
Unless the Couneil chooses to set a special meeting, action of this nature will
have to take place at this meeting.