HomeMy WebLinkAbout6.a. Home Delivered Meals y • • .
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TO: Mayor, City Council, City Administratar '��� �
FROM: Tracie L. Pechonick, Economic Uev. S ecialist � �
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DATE: May 12, 1989
SUBJ: Home Delivered Meals Sponsorship
Several weeks ago Kathy Pierson, manager of the Home Deli�vered Meals
Coordination Praject in Dakota Caunty, approached lhe City of Rosemount in
regard to starting a Home Delivered Meals Program for Rosemount. Her
contact with the City of Rosemount was initiated by phone calls fram people
in our area who knaw others that would benefit from such a program, While
Ms. Pierson has explored many options: church sponsorship, senior center
sponsarship, and Chamber �f Commerce sponsorshig, it appears as though
sponsorship by the City of Rnsemount would be the most feasible option for
getting a Rosemount Home Delivered Meals program up and running.
I have attached a proposed listing of ri�hts and responsibilities for both Che
City of Rosemount and the HDM Program Advisory Board. The Cicy of
Rosemount is not bein� asked to contribute funds, but will be asked to (1)
allow the HDM Program to be covered by the City's tax exempt status, (2)
set up a checking account for the HDM Program, thus allowing the
coordinator to deposit contributions and to request checks to pay expenses,
and (3) provide basic liability insurance for che Rosemount HDM Program.
There are seventeen people frorn our area who have committed to at least one
year of advisory service for the program. As a sponsor, the City of
Rosemount will be expected to sign an agreement with the Advisory $oard
regarding the rights and responsibilities of each. In addition to the
seventeen Advisary Board members, over 35 persons have signed up as
volun[eer drivers to deliver the meals.
As a coordinator will have to be hired on a part time basis, the Advisory
Board has formed a committee to create a job description and ta set up
policies regarding salary and hiring. Upon receiving City spnnsorship, this
committee would begin to interview appropriate individuals for the HDM
Program Coordinator position and make a candidate recommendatioa to the
City Council. It is anticipated that office space for the coordinator would be
avaitable at the Apple Valley Health Care Center.
Meals would be pravided by the Apple Valley Health Care Center. The Ciiy
of Rosemount, as a sponsor, would be required to sign an agreement wiEh
AVHCC regarding meat services. The Advisory Board has been informed that
meals wi(1 cost approximately $3.00 each. Rather than billing clients at the
end of each month in which they took meal service, the Advisory Boarc! is
considering a prepayment system in which clients would pay a month in
advance.
Staff recommends City sp�ns�rship of the Rasemount H�me Delivered Meals
Pro�;ram depenclent upon the cr�ation uf satisl�actory agreements with the
HDM Program Advisory Boarci and Apple Valley Hea}Eh Care Center.
_ _ . •
RIGHTS & RESPONSIBILITIES
' Rosemoant Home Uelivered Meats Program
* City of Rosemount :
1. The City of Rosemount will have ultimate legal and financial
responsibility for the program.
2. The City of Rosemouut will have the right ta terminate the program and
distribute any assets if the City determines that the program is
financially insolvent or has insufficient community support to be pxoperly
administered.
3. The City of Rosemount has the right to turn the program over to another
sponsoring agency and/or to allow the Advisory Board the option to
incorporate the program as an independent corporation.
4. The City of Rosemount will provide non-profit, tax exempt status for the
program.
5. The City of Rosemount witl provide a separate checking account for use
by the Home Delivered Meals Program. This account witl be run through
the City offices, but monthly meal payrnents from clients and bills will be `
received by the program coordinator and lhen submi[ted to the City.
6. The City of Rosemount will provide the Home Delivered Meals progr�m
with simple liability coverage under the City's existing insurance program.
No additional costs would be incurred from this coverage as the Home
Delivered Meals Program would be considered a City program.
7. The City of Rosemount will provide postage and copying costs for the
program.
8. The City of Rosemount witl have the right to approve or deny the
annual program budget�prepared by the program Advisory Board.
9. The City of Rosemount will have the right [o approve or deny all policy
decisions for the program.
10. The City of Rosemount may recommend candidates for the coordinator
position as welt as approving Advisory Board recommendations regarding '
hiring, job description and salary ot' the coordinat�r.
11. The City of Rosemount will review program progress evaluations subraitted
by the program Advisory Board.
a . . . •
* Home Delivered Meals Advisory Board:
1. The Advisory Board (Board} will raise funds far the program and deposit
them in the checking account set up by the Gity of Rosemount.
2. The Board will propose an annual Home DeYivered Meals program budget
to the City of Rosemount.
3. The Board will make golicy decisions for the program and present them
to the City of Rosemount for final approvaL
4. The Board will interview candidates far the program coordinator gosition
and will make re�ommendations to the City of RosemouAt regarding
hiring, job descripcion and salary.
5. The Board will assist the prograrn coordinator with decisions on the day
to day operations as well as the overall administratian of the program.
6. The Board will publicize the program to both clients and volunteers. It
will recruit and reco�nize Rosemount Home Delivered Meals program
volunteers.
7. The Board will communicate the needs and resaurces of the program to
[he various community groups it represents.
8. The Board wil! evaluate the �rogress of the Home Delivered Meals
program and present these reports to the City of Rosemount for their
review.
� � � �
ROSEMUUNT HOME llEL1VEREU MEALS
• Advisory Board
Seventeen people repreaenting various Rosemount churches, civic organizatians
and businesses have committed to serving on the Rosemount Home Delivered
Meals Program Advisory Board for one year to fulfill the respansibilities of
the Board. The following persons have agreed to fill leadership positions on
the Board:
Donna Berg, Chairperson Our Savior's Lutheran
2119 128th Street West
Rosemount, MN 55068
John Loch, Vice Chairperson Loch Pharmacy
2975 145th Street
Rosemount, MN 55068
Becky Allen, Secretary Our Savior`s Lutheran
4249 145th Street West
Rosemount, MN 550b8