HomeMy WebLinkAbout5.c. Home Delivered Meals � a .
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�`` ,/�{�,� y,��/� y� ROSEMOUNT. MINNESOTA 55(368
` VJ�IY�-V t�/[� 612--423-4411
TO: Mayor, City Council, City Administrator ITf M # . � �
� FROM: Tracie L. Pechonick, Economic Dev. Specialist
DATE: May 31, 1989
SUBJ: Rosemount "Meals on Wheels"
Pursuant to directiott given at the last City Council meeting, staff has worked
with the proposed Advisory Board of the Rosemount home delivered meals
program to develop a policy statemen[ and agreements to be entered into by
the City of Rosemount (as program sponsor), the Program Advisory Board, and
Apple Valley Health Care Center (meal suppliers).
The Policy Statement for Rosemount Meals on Wheels explains that the
grogram will formally be called "Rosemount Meals on Wheels" and will serve
the cities of Rosemount,'Coates, and that area of Valley Park (Apple Valley)
which has a Rosemount mailing address. In addition, various issues which will
be facing the Advisory Board are addressed.
The agreement between the City af Rosemount and the Rosemount Meats on
Wheels Advisory Board outlines the rights and responsibilities of each. The
main obligations of the City of Rosemount as the Program Sponsor include (1)
taking ultimate legal and financial responsibili[y for the program; (2)
providing the program with tax exempt status; (3) providing an account to be
used by and for the program; and (4) groviding insurance coverage for the
program under the City's current insurance policy. The Advisory Board will
be responsible for all of the operational aspects of the program.
The agreement between the Rosernount Meals on Wheels Advisory Board and
Apple Valley Health Care Center is constructed in the same format as the
previous agreement. The basic rights and responsibilities of each are
outlined.
Staff respectfully requests City Council approval of (1) Ehe "Policy Statement
for Rosemouttt Meals on Wheels'; (2) the "Agreement Between Apple Valley
Health Care Center and The Rosemount Meals on Wheels Advisory Board"; and
(3) the "Agreement Between The City of Rosemount and The Rosemount Meals
on Wheels Advisory Board." Upon appraval, staff recommends that the City
of Rosemount enter into said agreement with the Advisory Board.
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POLICY STATEMENT FUR ROSEMOUNT MEAL5 ON WHEELS
I. Officiat Program Name: ROSEMOUNT MEALS ON WHEELS
I�. Program Sponsor: City of Rosemount
III. Pragram Boundaries: The cities of Rosemount, Coates, and that area of
Valley Park (Apple Valley) which has a Rosemount mailing address.
IV. Advisory Board (see: Agreement between Sponsor & Advisory Board)
A. The Advisory Board will be made up of persons representing the
different sectors and civic organizations of the Rosemount
community. At all times the Advisory Board will have at least one
member representing the Program Sponsor.
B. Officers for the Advisory Board wi(1 consist of one Chairperson, two
Vice Chairpersons and one Secretary. These officers will be electeci
yearly in the month of July by the other members of the Advisory
Board.
C. The Advisory $oard members wil! be required to commit to a term
of at least one year. If an Advisory Board member does not repeat
a Eerm on the Board, he/she will be responsible for finding a
replacement from that same sector of the community which he/she
represents.
D. The Advisory Board will have regular meetings quarterly. Special
meetings may be called at any time by the officers of the Advisory
Board or by tbe Program Sponsor.
E. Special needs of the Rasemoun[ Meals on Wheels Program will be
served through Che formation of comrnittees including:
- FinancelFundraising Committee
- Human Retations Committee (personnel)
- Public Relations Committee
V. Client Issues
A. Eligibility guidelines: Program recipients must be hornebound elderly
and/or disabled persons within the Program distribution area.
B. Subsidy Policy: Persons admitted to the Program will be given a
subsidy for the payment of their meals only through the referral of
a social service professional or an in-home assessment by the
Program Coordinator. Subsidies will be provided through Program
donations.
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C. All persons receiving subsidies lhrough lhe Rosemoun[ Meals an
Wheels Program will be subject to a periodic reassessmenx of need
by the Program Goordinator.
D. All persons wishing to participate as meal recipients in the
Rosemount Meals on Wheels Program will be required to properly
coraplete applications for usc by the Progrum C�c�rdinalor and Apple
Valley Health Care C�nter.
VI. Meals (see: Agreemenl between Sponsor & AVHCC)
A. Meals and supplies will be purchased from Apple Valiey Health Care
Center and distribu[ed at cost.
B. Therapeutic diets shall be served as required by the clients' health
care professional. Client application forms will assist in determining
this informa[ion.
C. Notice of cancellation of a meal(s} must be given to the Program
Coordinator the day before the meal is not wanted (24 hour notice).
D. All meals will be delivered within one hour of the .time they are
packed at Apple Valley Health Care Center.
E. Meals will be distributed Monday through Friday, except major
holidays: New Year's Day; Memorial Day; July 4th; Labor Day;
Thanksgiving; and Christmas.
VII. Personnel
A. Rosemount Meals dn Wheels does not assume any responsibility for
liability insurance for paid or t�olunteer personneL
B. The Hurnan Relations Committee has dctermined that the Program
Coordinator will be paid $200 per month. Substitute coordinators
will be paid $10 per day.
C. The Advisory Board is responsible for recruiting and recognizing all
Program Volunteers. The Program Coordinator will be responsible
for orientation and scheduling of said volunteers.
Vlil. �iaunclal Issues
A. The Finance/Fundraising Committee will be responsibte for solicicing
donatiotts from those sectors of the community which they represent
as well as other area organizations.
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B. An annual budget will be prepared by the Finance/Fundraising
Committee with assistance from lhe Advisory Baard. Upon the
Advisory Board's approval, the annual budget witl be submitted to
the Sponsor for review and approvaL
C. Payments and donations may be sent to the Rosemount City Hall.
The Program Coordinator will be responsible for the monthly billing
of clients and requesting funds from the Program Sponsor for
payment of expenses.
D. All Program records will be kept by the Program Coordinator and
will be available for review at any time by the officers of the
Advisory Board and [he Program Sponsor.
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AGREEMENT
ROSEMOUNT MEALS DN WHEELS ADVISORY BOARD
AND
APPLE VALLEY HEALTH C�hRE CENTER
This agreement is made this day of , 1989, by and
between the ROSEMOUNT MEALS ON WHEELS ADVISORY BOARD,
hereinafter referred to as "The Board," and APPLE VALLEY HEALTH CARE
CENTER, 14650 Garrett Avenue, Apple Valley, Minnesota, as the Rosemount
Meals on Wheels meal provider, hereinafter referred to as "AVHCC".
WHEREAS, all actians of The Board are subject to the approval of the City
of Rosemount as the Rosemnunt Meals on Wheels Progr$m Sponsor;
WHEREAS, the City of Rosemount as the Rosemount Meals on Wheels Program
Sponsor has ultimate reponsibility for the Program;
NOW, THEREFORE, in consideration of the provision herein cantained, the
parties agree to the following:
1. AVHCC will prepare the noon meals regularly served to their
residents for the Rosemount Meals on Wheels Program every
weekday (Monday through Friday} except major holidays.
2. AVHCC will provide diabetic, low salt and low fat/cholesterol meals
to accomodate special dietary needs.
3. AVHCC will supply all meal containers no[ pravided by the
Rosemount McDonalds.
4. AVHCC kitchen staff will paek the hot and cold foad into separate
containers and have them ready by 11:45 a.m.
5. AVHCC will provide a telephone and an area for the Program
Coordinator to use during the hours of 11:00 a.m. through 1:00 p.m.,
Monday through Friday.
6. AVHCC will provide the use of their telephone aumber (431-7700) to
be given out as the Rosemount Meals on Wheels number, with the
request that calls be made between 11:00 a.m. and 1:00 p.m.
7. The Board will pay AVHCC $3.00 for each meal prepared for the
program. Payrnents for said meals will be made on a monthly basis.
8. The Board will transport any meal packing materials donated by
Rosemount McDonalds to the AVHCC kitchen.
9. The Board will give the center a [hirty (30) day notice of
discontinuation of service.
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K � . . � . � � . . .
ROSEMOUNT MEALS ON WHEEL5
BY:
Its
BY:
Its
APFLE VALLEY HEALTH CARE
CENTER
BY:
Its
BY:
Its
STATE OF MINNESOTA )
) ss.
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me [his day of
, 1989, by and by
respectively the and of ROSEMOUNT MEALS
ON WHEELS.
Notary Public
STATE OF MINNESOTA )
) ss.
COUNT� OF DAKOTA )
The foregoing instrument was acknowledged before me this day of
. 1989, bY , , and by
respectively the and of APPLE VALLEY
HEALTH CARE CENTER.
Notary Public
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AGREEMENT
THE CITY OF ROSEMOUNT
AND
THE ROSEMOUNT MEALS QN WHEELS ADVISORY BOARD
This agreement is made this day of , 1989, hy and
between THE CITY OF ROSEMOUNT, a body public and politic, hereinafter
referred to as the "City", and THE ROSEMOUNT MEALS ON WHEELS
ADVISORY BOARD, hereinafter referred to as the "Board", for Rosemount
Meals on Wheels, a nonprofit program, hereinafter referred to as the
"Program".
W1iEREAS, the City is �roviding [he Pr�gram with tax exempt status;
WNEREAS, the City is providing an accouni to be used by and for the
Program;
WHEREAS, the City is providing insurance coverage for the Program under
the City's own insurance policy;
NOW, THEREFORE, in consideration of the provisions herein eontained, the
parties agree to the following:
1. The City will have uitimate legal and financial responsibility for the
Program.
2. The City will have the right to terminate the Program and distribute
any assets if the City determines that the Program is financially
insolvent or has insufficient community support to be properly
administered.
3. The City has the right to turn the Program over to another
sponsoring agency and/or to ailow the Board the option to
incorporate the Program as an independent corporation.
4. The City will provide postage and copying costs for the Progra�n.
5. The City will have the right ta approve or deny the annual Program
Budget prepared by the Program $oard.
6. The City may recommend candidates for the coordinator position as
well as approving Baard recommendations regarding hiring, job
description and salary of the coordiaator.
7. The City will review program progress evaluations submitted by the
Program Board.
8. The Board will raise funds for the Program and deposit them in the
checking account set up by the city.
9. The Board will propose an annual Program Budget fo the City.
ld. The Board will interview candidates for the Program coordinator
position and will make recommendations to the City regarding hiring,
job descriptiou and salary.
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11. The Board will assist the Program coordinator with decisions on the
day to day operations as well as the overall administration af the
Program.
12. The Board will publicize the Program to both clients and volunteers.
It will recruit and recognize Che Program volunteers.
13. The Board will communicate the needs and resources of the Program
to the various community groups it represents.
14. The Board will evaluate the progress of the Program and presEnt
these reports to the Ci[y for their review.
THE CITY OF ROSEMOUNT
B Y:
Its
BY:
Its
ROSEMOUNT MEALS ON WHEELS
BY:
Tts
BY:
Its
STATE OF MINNESOTA )
) ss.
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this day of
, 19$9� bY , a��d by
respcctively the , and , c�f THE CITY OF
RUS�MUUNT.
Notary Public �
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STATE OF MINNESOTA )
) ss.
COUNTY OF DAK�TA )
The foregoing instrument was acknowledged before me this day of
, 1989, by , and by ,
respectively the , and , of ROSEMOUNT MEALS
ON WHEELS.
Notary Public