HomeMy WebLinkAbout5.e. Kelley Site School / Park Contract �
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Agenda Item 5e
` TO: Mayor, City Council, City Administrator
FR033: Dean Johnson, Director af Community De�elopment
DATE: Marc6 2, 19$9
SUBJ: March b, 1989 Agenda Item'Se
This memo is intended to pro��ide ihe City Council with an update on the
�lementary school,/city gark de��elbpment. It is also a request ft�r the City
Council to accept-and a�prove the 'low bid for grading on the city park site, as '
received and conditionally appro`�ed b} khe ISD 196 Board af Educaxion.
I think it's fair to Say,',we've all been riding the e�e of the hurricane on this
project, We have done everything passible t4 keep pace with the 5chool disirict's
timetabie. So far, the commitment for extraordinary coordination by all parties
invoh-ed has paid off. The project is back on schedule and we look '!'c�r��ard to
faeorable impacts on the community, �s a result.
Gonsuliants fpr the school district have completed the follo�ing to date:
i. Bonndary survey and updated topography sur�•ev on ihe 30-acre
' schac�l�p,�r� �ite
2. Site ptan �'r�r Lhe scl�flol site
` 3. G"rrading pl�'n for the school site
4, C`.xr�ding plan �or the �ark site
5, Bid documents foz #�ital site grading
City staff and consultants have compteted the fallowing:
1. Feasibility study for stxeet and utility improve:ments
2. Park development plan
3, Legal descriptions for U.S. Home and Kelley Estate parcels
4. Appraval of the school/park grading plan for bid purposes
The school district recei�•ed bids for site grading of the entire site on Monda}',
February 27, 1989. Contractor response was excellent and competitive. A tc�tal
of lb bids were reeei�ed_ The Iow bid of $127,43� �;as submitted b�� Gamman
$ros. Construction. Of that total, $28,700 was identified as the cost of park
grading. The aext lous bid was $145,250, total, and $3�,625, park. The a��erage
cost of the park grading in the bids was $64,125.
We feel the low bid is excellent and w�ould recommend the Gity Council approre
the $28,700 "bid" on park grading. The school board a�arc3�d the bid contineent
� � � ��upon City approval znd title to tne property. Rr,gardin� t�itle, the � Kelley� Si•ust �� � � �
has executed ihe 20-acre park dedicatian aereement per our re�•ision. The} -ha��e
� � � �also �accepted the purchase agre�ment from�the �schoo� district for the acquisition �
of ten acres of additional property.
r Council Agenda ltem Se .
March 6, 1989 . �
� Page Two
To date we have committed to cost shaxing in th� baundary survey, topographical
surtiey and grading plan for the �ievelopni..nt. This amounts to approximately
$10,OQ0. We have also agreed to share in the cost of relocating fences on the
Kelley property (ap:proximately $?,500}, which was a condition of xhe land
transfer.
From the beginning of this project, district staf f cammitted to "acquire" a
minimum of 13.� acres for the school site. On the surfaee, the City has
"acquired" 3.� acres of that on behalf of [he district. The districC will "credit"
the City for that acreage through costs it receives in its contracts for wprk
perfo'rmed on "City pro�erty." The tatal Citv costs noted above still leave the
City with a "crediE". _
The next sEep of the project will identify ' �he 'scope of work £or the next
contract<. That will include the schaal eonstruction and 'site wark, as wetl as a�y
additional work the City wishes ca pur�ue as part of the district's contr�ct. Qur
detaiis wili' have' ta� be pres�nted ;t4 the school cansultants by ear�y April' far
inclusion in the bids which will be dne r�z�-l�iay.
We wiil also be eompariag future costs --- schaol permit fees, cannectioa charges,
street and utility assessments, and; potentiai paxk de�•ett�pment expenditur�s --- in
an effort to present some cost balaneing/funding optiot�s to the Citg ;Council: �f`
� � � � �Che Councii�� has any_ ot�her q�;�stio�s.��r �co�eerns abot�t t��is� grojec�,��I w�u1d 6�
haFPY to address them at this time. ,