HomeMy WebLinkAbout10.a. Town Green Ad Hoc Committee L � • •
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July 13, 1989 �
T0: Council Members
FROM: Mayor Hoke
RE: Town Green Ad Hoc Committee Charge
Charter: The purpose of the Town Green Ad Hoc Committee is ta
serve the Park Board and City Conncil as a fact find�.ng work
group that will provide direction in regard to pro�ect desi�n,
location, funding, and promotion.
Backs�raund: '�he Tawn Gr�an A� Hoc Coarmittee' � p1�ce in �Che loc�l
government organizatian i� descr3.bed below.
CITY COUNCIL
PARK BOARD PLANNING COMMISSION UTILITIES COMMISSION
OWN GR N AD $OC COMMITTEE
Whi1e the Town Green Committee is o£ficiallq commissioned by the
c3.ty council, it is at the same time as extension of, and plays
an advisory role to the Park Board bp providing fact, funding,
and promotion. Because this project falls out of the overall
plans for park development it will require special attentiQn in
all of the above referenced areas in order to "fast track" it
through its pro�ect stages.
In executing its charter, the Town Green Gommittee wt11 serve in
an Ad Hoc capacity, that is, it has been crer�ted to deal with �
one time issue, i.e. "Town Green" , and is therefore temporary in
nature. 5uch a committee acts at the direction of the Parlc Board
following the approval of the recommended guidelines for its .
function. To accomplish this, a very firm commanication between
the Park Board and this committee must be m�intained so the P�xk
T�oard can monitor and approve stages of the pro�ect such as the
llilt.iat land u.9e inventory, alternative site review, design,
funding, promotion and construction. As the committee completes
the proposed steps o£ the project �he Park Bosrd wi11 monitor and
approve those steps.
As an Ad Hoc committee, the Town Green Committee does not have
policy making authority, more over, while the Park Board and City
Council recognizes the merits of the Town Green eoncept and the
wishes of the committee to bring the pro�ect to completion, the
Park Board and council reserve final suthority in determinin� the
feasibility and ultimate agproval of �he pro�ect .
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As a citizen eommittee it is also assumed that committee members
will attempt to reflect the goals, va�ues and dreams of the
community.
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Key Functions and Responsibilities �
To pursue the gro�ect, certain steps must be taken and tasks
accomplished regarding extensive review of location design,
costs, funding , promotion and construction. This might include
but not limited to:
a. Refining the tasks of the committee and setting a time fraare
for the completion of its work.
b. Reviewing what has taken place up to this point and identifq
the dr�tving forces behind the Town Green concept. Perhaps a
review of the Citizen' s Survep, Town Meeting input, Citizen
Advisary Committee Recommendations and Urban Design Team
Recommendatians would be helpful.
c . Developing a theoretical. description of and definition for
"Town Green" . In other words, what do we mean bp the
concept? Reach a consensus on the purpose and description
of "Town Green" .
d. Conducting a site analysis inventory to determine the
appropriate site for the pro�ect. Work with the Park Board
and c3.ty staff in evaluating alternative si.tes, including
Erickaon Park ar�d other communitp and neighborhood parka and
potential public open space.
e . A thorough design study regarding the foX2owing :
1) landscaping
2) decorative lighting
3) flowers, shrubs, wa�.kways, trees
4) o1d fashioned bandstand/gazebo
5) nature area
6) others to be determined
f . Working with Park Board in choosing potential landseape
architectural services which might design the pro�ect.
g. Developing a glan for promation, fund raising and public
information and eommunity participation in the pro�ect.
h. Investigating potential corporate contribution and
additional private contributions needed from sources outside
of city government funding for the project.
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Job Description :
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1) attend meetings as determined by the committee
2) active participation in discuss3on
3) vote on action
4) impler�ent specific tasks as determined
Resources:
1) city staf£
2) landscape architectural services
3) land use inventory
4) Urban Design Team Reeommendations
5) Citizen Attitude Survey
6) Advisory Committee Recommendations
7) Town Green or beautification pro�ect undertaken by
other communities
8) Portfolios of lanciscape arehitectural firm' s pro�ects
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