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HomeMy WebLinkAbout10.b. Citizen Advisory Committee Process � ,�. � � ._� � � � ,--- r c, nc�x r,,;� ;�.,��'� � CJ;��I� f) a��:, i�t,r�� :r �v u �t � �� �^ i��e�'n/'��/ i} F�O4FMOUNT MINNE>OT� ;SnF,•� % � �� ��_ �,?["�'.7R��A'�4../�JH,�R fi? 4l; 4qI1 `- 0: Mayor Hoke �`I'to.� �O 6. Councilmembers Na�per Oxborough tJalsl�i � WiE�perm�nti FROM: Stephan Jilk ,���i . � � . . � UATE: July 14 , 1989 RE: Citizen Input Process In order to develop a long r_ange �l.an for the devel.opmc�nL• �f a communi.ty, it is vitally important that the elected oFfi_ci.al.s solicit the in�ut of their constil-tients . You hav�, I l�eli..eve, taken several steps in this process alreaciy thr_otigh the town me�tings, the citizen 's attitude survey, the Uni.versily cjE Mi.nn . Urt�an Design Team' s �resentations and review process , anci fin�lly the Citizen 's Advisory Committee. Through the effective review by the Advisory Gommi.tl:ee of Che input received through the survey , the town meeti.ngs , arid Lhe commitkee` s own discussions and their re�ort to y�u, � syno��si:s of the information received to this point has been nresented in a very focused manner. Another step in tlie process has been completed. Z'hough this process may have been exhaustive £or those �cti.vel.y involved, it must be seen as only one step in the overa:tl pracess of receiving, massaging, interpreting and consensiis hui.:l_cl i.ng a�� the commuriity ' s input to the direeti.on the City shoulcl L�ke vn key issues facing us over the next several yelrs . The question has been �sked. Where do we go from her.e? lJhal hap�ens to all the information summarized for us by the Advisor_y Committee and how will it be used? f , . First of a11, I believe there is a two track appraach th��t shoul.cl be Laken here. We need tv focus on tihe long L-erm sp tl��k ].ancl use planning, infrastructure development and �eneral cleve�.n}�me►it- policies can be established and/or re-aEfirmed . We neecl tc� foctis on short term so that the �rocess you have startecl here clo�s n�t lose its momentum and the icleas , concern, comments �resentecl sc� far are not simply shelved and we maintain active involvement and interest by the community in the �rocess . The long term can best be addressed by formally l�e�inni_ng the review and subsequent u�cjate of the Czty' s comJ��rehensive gui.cle plan . This document contains the Ci_ty ' s statecl c�ver.�ll. j�l��n for the fut-ure development of- tl�e commt�ni_ty as reElected t�y information gathered throi�gFl meetings , st_arveys , �nd cli.scussi.oi�s such as those you hel.c3 in the I.ast sever.�l month� . _ +�. Citizen Input Pro�ss • Page 2 �1s stated on page 1 of the current �lan under "Definition and Purpc�se of the P1an. The com}�rehensive guide plan is :" 1) A physical plan--it is a guide to the physical development of the City; 2) Comprehensive--it deals with the entire city, all city functions , and the interrel_ationships of those £unctions ; 3) Long-ran�e--it addresses the goals of the uZtimate eity; 4) A statement of policies--it expresses the policies of the City with respect to quantity, character, location and rate of growth; 5) A uide to decision-makin --it pravides a lasting basis for consistent ecision-ma ing by the Planning Commission, the City Council, developers and citizens . The current plan goes into some detail as to the long range goals , the c�uantity, character and rate of growth and should remain "the' guide for decision making by the Planning Commission and City Council into the future. A formal review and updating process of the City's guide �lan can be expected to take 12 to 18 months depending on how successful we are at consensus building and how volatile some issues may be. I would, and realize you shouldn ' t, assume the 12 month period is more realistic since the current plan has been held aecurate in regards to population and growth patterns. Also, because many of the stated goals reflect quite well those presented through the most recent attitude survey and advisory committee report. The work completed so far will become part of the extensive process to complete such an update. The input from the community, both business and residential is a vital part of the information gathering necessary to formulate policies , goals and . objectives . It enables the policy makers to reach a consensus and comfort leve� in reflecting the communities goals and desires . Involvement of the Utility Commission, the Park & Rec Board and the� P��t�ning Commission in this process wil.l -be � � , extensive, with the Planning Cammission and ultimately the City Council holding the key roles in adopting a revised plan. This proeess can be formally commenced at your direction. I would recommend that staff present, at a later council meeting, a complete outline of the process so we all understand the process and how complete it will be. , �. Citizen Input Pro�ss � Page 3 The short term can be reached in a somewhat different manner ana should result in an approach which will present a p�cture to the citizens of the community that you recognize their input, their concerns, their ideas and how that input will be addressed. To accomplish this , I would suggest a general goal setting session(s) with City Council, myself, and possibly department heads . This opportunity would allow you to very simply discuss current issues, trends in our development and summarize £or later distribution to the community a broad position paper on the direction you are taking. Use of an outside facilitater may be effectzve in such a session to allow good, constructive interaction and consensus building while keeping us on track. `I'h� ou�come and Ci.nal. `jcj�i li,ori j>����er. Crom thi.s s�ssi_oi� cnulcl l�c i�rese�lteci at the fall, 'Stat;e Qf (:ity" meeting yot� coulc� ho].d. I'ossibly, members of the Council could address speeific areas of discussion at that meeting allowing the attendees the opportunity to see a unified yet broad based involvement in the process. A goal setting session could be accomplished early fall - possibly early September. The input from the town hall meetings, attitude survey, advisory committee can be addressed here but the focus on short term vision versus long term must be maintained. I will be pleased to discuss this further at the meeting on Tuesday. dw ., �, ., ,,: . � , . . . t . . ._ � � i � '� : ITFM 12. � ,', ' � i MEETING SCHEDULE r ,,�=^ � � f�,. JULY 1989 4 ,, � � � �� � � � � , _ ` July 17 7:30 p.m. Park & Recreation Picnic � " t ; July 1$ 5:00 p.m. Planning Co�nission ` ` 6:30 p.m. E�.2A � 7:30 p.m: Council Meeting � ( July 20-21 , USPCI Trip i :. , } � July 22-29 Leprechaun Days " �.: � . , � July 22 7 a.m. Golf Tournament, Brockway, $8 ; ; Pre-Reg. 423-3535 days , � ` 423-2260 evenings �`,�`�� � � � � � � � � � 4 � �` � 7 a.m Run For The Gold, E. of Vo-Tech ! � Pre-reg. City Hall, 423-4411 9 a.m. Volleyball Tournament, $2Q/team Pre-reg. 423-2220, Camfield Park } � , July 22 Jaycee Pig Roast, Shenanigans s July 23 12:30 Kiddie Parade ,> , . �:_ ;� � July 28 5:30 Terftiis Tournament �✓,: Pre-reg. 423-4G11 i � � , July 29 9 a.m. Tennis Tournament s, � , � July 29 1 p.m. Grand Parade 1 � { � ' Aug. 1 5:00 p.m. Planning Commission $;.. 6s30 p.m. EIRA },.: 7c30 p.m. Council Meeting { Aug. 14 6:30 '� Utility Commission � � Aug. 15 5:00 p.m. Planning Commission � 6:30 p.m. HRA 7:30 p.m. Council Meeting � �� � � � � � � � � �� 1 , � : City Council Meetings lst & 3rd Tuesday, at 7:30 p.m. HRA : � lst & 3rd 'Iti.tesday, at 6:30 p.m. Parks & Recreation Comm. 3rd Monday, at 7:30 p.m. Planning Commission lst & 3rd 'hiesday, 5:00 p.m. � : Staff Meetings 2nd, 4th, Sth Tuesday, noon � Utilities & Cable Corr�n. 1st Monday after 1st Tues., 6:30 p.m, `:$ 1 .#, ' ��w' � ';., � � � '� „ � ` i ! � — -- -- -- -- —� -- -- -- -- — -- -- -- ---: ` � ;� �� ! f ' \` i '. t � ,� ' r� \ oa ' ; � < i � � � ��� ; ��-+ � �� -►. � ; � i ; � # �\\ ' � t � �� \ ; � \ \ � i � I ' � ` . � ` ' � � �. � �� � � , � s� ,` a� • ! � �� � � ; I � � \ \ ` ' 30 TOWMiOtJSE LMfTS OR I � vunme�vE�.ov�xT `� \ I �'� � , � � PI�ILJC SAfETY Bl�DfdG ' . �t0.900 sf. 11 acres .. � UIITS 410MED •16i \ � �' � j I � � UIItTS°NOPOSED •120 , \ .. i i 4LTE�eWTE DEYElMME11T . ` \ \, \ . . � \ i W � � I so��*owwa�is�s uitn1N6 \ � :� \ {� � � PfiOVOSED PtAGRO(1M � `` \ i C I � i � � \ ' f ' � � . �o• � � Ra�r��rioN""�'wcTM Fn000s�wtTM � i � _— _— _^ �� �� �_ _� _� __ �Y20�+6 320'� — 280� ` 1 � i �;�` `\ — �_ _� _ '' �_ �_ ��� �` " �`` � � ( I � �� � i �� i � � '� \ � 3 � i ; � � I � � j i ' ; � i � Y-�'. \ \Od'',, � , �_� � i � ! i � I I � ` �� � � i I `�' ��&'� I � � ` � ' � --r—� � . 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