HomeMy WebLinkAbout4.a. Minutes of June 20, 1989 Regular Meeting� . ROSEM T CITY PROCBBAINGS
' • REGUL�MSBT�NG
JUNg Zo, 1989 �TEM # �+A
Pursuant to due call and notice thereof a regular meeting of the City
Council of the Citp of Rosemount was duly held on Tuesday, June 20, I989,
at 7s30 p.m. in the Council Chambers of the City Hall.
Mayor Hoke called �he meeting to order with Councilmembers Wippermann and
Oxborough present. Councilmember Wa1sh was absent. Councilmember N�pper
arrived later on during the meeting.
Mayor Iioke led the group in the Pledge of A1legiance.
The agenda was amended as follows: Item 3(a) Sourcea and IJses of. �'unda
and Ztem 4(i) AuGhorize Purcha�sP of Water Tower #Z Si.te ware deteted f.r. om
C11� ��c�nci�. :[�:em 7{�) C;h�n��/Au�h�ri�e iJse c►f CIY �'undg; Ttem 7(k)
Aul.lior. tr� (;rQdin� �nd S�edi,n� of. C�nti�m�ra Pr�rk; �fic�m �3(c) 13c�c1�1 Rc�r��i
1'eclec�i:rlan Aathwr�y r�nd S�F�L•y Is�uE�s; r�t�d T.t:�m 9{t�) tt`C!3 Iluc�rc! ����tnr.m���r.
werc �dd�d ta the agenda.
Citp Engineer Rich Hefti provided infvrmation relating to the purchase
price and land acquis3_�ion for th� new water tower. See Clerk� s Fi1e
1989-23.
' MOTION by Wippermann to approve the consent agenda with the remov�l o£
Item 4(i) , SBCOND by Oxborough. Ayes: Wippermann, Hoke, Oxborough.
Nays: 0. See Clerk' s File 1989-23.
Finance Director pon Darling recommended that Council receive and then
reject the bids opened on June 6, 1989 for computer equipment since the
bids were far greater than budgeted funds available. Darling requested
Council authorizati,on to investigate the purchase of equipment to
configure a system to provide service to the finance department and
community developmen� department. See Clerk' s Fi1e 1989-23.
MOTION by Hake to accept the bids as presented and to re�ect a11 bids
because of budgetary restraints. SBCOND by Wippermann. Apes: Holce,
Oxborough, �Jippermann. Nays: Q.
MOTION by Hoke to direct ataff to investigate the pnrchase of equipment
to configure a system to provide service to the finance anci community
development departments as outlined in their needs. SECOND by
Wippermann. Ayes: Oxborough, Wippermann, Hake. Naqs: 0.
City Planner Mike Wozniak preaented for Council review the final plat for
Chelsea Woods Estates ancl the rezoning far this plat from agricul�ure to
rural residential which was consisiered at the June 6, 1989 rezoning
public hearing. See Clerk' s File 1989-23. �
MOTION by Wippermann to adopt A RESOLUTION APPROVING THB CHELSEA WOQDS
ESTATES FINAL PLAT. SECOND by Oxborough. Aqes: Wippermann, Hoke,
Oxborough. Nays; 0,
MOTIUN by Wippermann to adopt AN ORDINANCE AMENDING ORDINANCE N0. %YII.3
- ZONIAiG URDINANCB. SECOND by Oxborough. Ayes: I�oke, 4xborvugh,
Wi�spermann. Nays: 0.
BOSEM T CITY PROCEEDINGS
' � REGUL�MSETI�G
JUNE 20, 1989
Fiscal Consultant Ron Langness, Springsted, Inc. presented for Council
consideration and award, the bids received snd opened a� 12:OQ NoQn this
date at the Springsted, Inc, offices for the sale of $2,575,flQQ Genera7.
Obligation ImprovemPnt Bonds, Series 1989B. The fiscal consultant
recommended awarding the sale to Dain Bosworth Incorparated, Merr�.�.l,
Lyt�ch Capital Msrket�, The Nc�r�h�rn Truet Companp �t the net i.ntereet
cos�t and �ate of $1 , 169, 242.59 and 6.1�y677� re�pect�.ve�.y. t�sn�n�e�
d�r�cr�.bed the net �.nte�eet rate as excell�nt and pr�ciicted e �avings
between $50,000 t�o $60,0�0 to the c�.ty as compared to the estimat�d caats
provided bp the fiscal consultan�s. See Clerk' s Fi1e 1g89�23.
MOTION by Wippermann to adopt A RESOLQTION ACCBPTING BID ON SALE OF
�2,575,000 GENEBAL OBLIGATION IMPROVSMSNT BONDS, SERIES 1989B, PROYIDING
FOR THBIR ISSUANCE AND LBVYIHG A TA% FOR THE PAYMSNT THERSOF. SECOND by
Oxborough. Ayes; pxborough, Wippermann, Hoke. Nays: 0.
Mayor Holce suspended the regular agenda to open a publ3c hearing
scheduled at this time to cc�nsider a pet�.tion to vacate a portion of the
utility and drainage easement located between Lot 5 and Lot l+, $lock 3,
Broback Sth Addition.
The administrator/clerk presented for the record the A�fidavit of
Publication and Affidavit of Mailed and Posted Hear;�ng Notiee. See
Glerk' s Fixe 1989-23.
City Engineer Rich Hefti advised the petition was initiated bp the
respective owners of Lot 4 and Lot S since both owners have garages that
encroach on a ten foot drainage easement existing on eaeh side of their
common lot 1ine. Hefti recommended vacatin� only a portion of the
easement on each Xot and maintaining the eas�ment that is not being
encroached upon for posaibl.e £uture needs. See Clerk' s File 19�39-23.
MO"CInN hy Wipperrnc�nn Y.o close the pi�h1 i.c hQer�.ng. SFCONn by iiolcc�. Ayr�9:
Wi.��permann, (Iok�, (�xbc�rough. N�yes 0.
MOTION bp Wippermann to adopt A RBSOLUTION CAUSING VACATION OF A FORTION
OF DRAINAGE AND UTILITY SASEMBNT ON LOT 4 AAiD 5, BLOCR 3, BROBAC� 5TH
ADDITION. SBC4ND by Oxborough. Apes: Hoke, Oxborough, Wippermann.
Nays : 0.
Administrator Stephan Jilk presented for Council consideration an
ordinance granting Northern States Power a franchise for the operation of
a natural gas utility within the city for fifCeen pears. Ji1k outlined
the conditions of the franchise and adv3sed the utility company has
committed outside the Franchise Agreement to a minimum payment of $1 ,000
per year to the city for economic development purposes. See C1erk' s Fi1e
1989-23.
MOTION by Hoke to adopt AN ORDINANCE GRANTING TO NORTHBRN STATES POWER
COMPANY, A MINNESOTA CORPORATION, ITS SUCCBSSORS AND ASSIGNS, PBRNISSION
TO ERBGT A GAS DISTRIBUTION SYSTEM FOR THE PURPUSE OF INSTALLING,
ENLARGING, OFERATING, RBPAIRING AND MAINTAINING ZN THE CITY QF ROSEMOUNT,
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ROSSMQ T CITY PROCBSDIN�S
, ` • REGUL!l�188TING
JUNB 20, 1989
MINNBSOTA, THE NECESSARY GAS PIPBS, MAINS AND APPURTENANC$S FOR TR8
TRANSMISSION OR DISTRIBUTION OF GAS TO SAID CITY AND ITS IHHABITANTS AND
OTHERS AND TRANSMITTING GAS INTO AND THR4UGR SAID CITY AND TO USB THB
PUBLIC WAYS AND PUBLIC GROUNDS OF SAID CITY FOR SUCH PURPOSBS. S�COND by
Wippermann. Ayes: Oxborough, W�.ppermann, Hoke. Napss 0.
Administrator Stephan Ji1k presented staff' s recommendation to aciopt an
ordinance extending the moraCorium on landfill� �nd other stmilar u�ses
ErUm J�i1y 1 , t9�39 ta Decemb�r 31 , 19f39. Ji1k t�dvts�d �he �xtenq.i.�in w<�ul.d
a�ll.ow �taEE c�dd'ttl�nf�i. ti.mQ ta cnmp.lQto � p�.nnni.ng study on .lnn�lFt.l.l.�.
Council was advised that US�'CI representati.vea were iz�formed of tfte
recommended extension. See Clerk' s File 1989-23.
MOTION by Oxborough to adopt AN ORDINANCB EXTBNDING AN INTERIM ORDINANCS
TBMPORARILY PROAIBITING ISSUANCB OF LAND USB APPROVALS AND BUILDING
PBRMI'TS FOR LANDFILLS AND SIMILAR USES. SBCOND bq Wippermann. Ayes:
Wippermann, Hoke, Oxborough. Nay�: 0.
Adminis�rator Stephan Ji1k provided the list of f.i.rms who responded Co
the city' s advertisement for architectural firms to submit SGatements of
Qualifications (SOQ' s) to accomplish certain spacial needs studies for
the citp hall, fire station and public works garage. Ei�ht firms
submitted Statements of Qual3fications �,►hich were reviewed by city staff.
The administrator presented staff' s recommendation that the firms of
Boarman & Associates, Toltz, King, Duvall, Anderson & Assoc. , Inc. ,
Thorbeck & Lambert Architects Ltd. and t�insor/Faricy Architects, Inc, be
chosen to receive a Request for Proposal (RFPj for the city' s space needs
analysis. The administrator reviewed the Request for Proposal to be sent
to the four firms. See Clerk' s F31e 1989-23.
MOTION by Hoke to aceept the recommendatton of city staf.f and approve the
Iist of four firms to submit RFP' s £or the completion of the spacial
needs study. SSCOND by Wippermann. Aqes. Hoke, Qxborough, Wippermann.
Nays: 0.
MOTION bp Hoke to approve the RFP format and to authorize sta£f to send
the RFP' s to those final four firms on the 13st. SSCOND by Wippermann,
Ayes: Oxborough, Wippermann, Hoke. Naqs: 0.
Council was in unanimous agreement to defsr action on aecepting the bids
and awarding Contract 1989-2, West Ridge 3rd Addition Street and Utility
Improvements until the developer has submitted the appropriate letter of
credit.
Parks and Recreation Director David Bechtold recommended that Councii
approve the plans and specifications for Jaycee Park Irrigation
Improvements, Project i9$ �.nd Shannon Park Irrigation Improvements,
Project 203 and set a bid open�.ng for both pro�ects on July 12, 1989, at
i0:00 a.m. See Clerk' s File 1989-23.
MOTION by Oxborough to adopt A RBSOLUTION APPROVIKG TftS PLANS AND
SPECIFICATIONS AND AUTHORIZING ADYERTISBMENT OF BIDS OF JAYCES PARK
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, � � ROSEM� CITY PROCEEDINGS
REG(JLA BETING
JUNB 20, 19$9
IRitIGATION IMPROVEMENTS, PROJBCT 198. SSCOND bp Wippermann. Ayes:
W3p,permann, Hok�, Oxborough. Nays: 0.
MOTION by Oxborough to adopt A RESOLUTIUN AFFROVING THE PLANS AND
SPECIFICATIONS t�ND AU'THORIZI�G ADVERTISRMBNT 4F BIDS FOIt SBANNQN PA�Hg
IRRIGATION IMP$pYEMENTS, PROJEGT 2Q3. SSCOND by Wippermann. Ayes:
I�oke, Oxborough, Wippermann. Nays: Q.
MOTION bp Hoke to accept the quotes and to award the contract €vr
materials and install.ation of the irrigation system �.n Connemara Park to
Midland Nnrsery in the amount of $12,450. SECOND by Wippermann, Ayes:
Oxborough, Wippermann, Hoke. Nays: 0.
Parks and Recreation Director presented the quotes received £or control
buildings to house the irrigation controls and pressure pumps for the
irrigation systems in Jaycee Park, Connemara Park and Shannon P�rk.
Bechtold advised the bu3ldings were designed large enough to store park
supplies and equipment as weil as the controls far the irrigation spstem.
See Clexk' s File 19$9-23.
MOTION by Hoke to aecept the quotes as received and to award the contract
to Nelson Co. for the construetion of three control buildinga in each of
the three parks in an amount not to exceed $3,600 per bui�.cling. SBCOND
by iJippermann. Ayess Wippermann, I�oke, Oxborough. Nays: p.
Adm3.nistrator Stephan Jilk req�rested approval of the' ambulnnce service
contract with Divine Redeemer Memorial Hospital for a period of four
years Pnding January 1 , 1992 . Jilk acivised the city mana�ers a�id
administrators of the cities contracting with the hospital have reviewed
the contract and will be collectivelp requesting the3r respective city
councils Eor approval. Jilk explained the changes from the prev3.ous
years' contract and acivised Police Chief Staats and Fire Chi�f Aker have
indicated their support for approval of_ the new contract. See Cterk' y
Fi1e 1989-23.
MOTION by Wippermann to approve the ambulance service contract with
Divine Redeemer Memorial Hospital for four years ending January 1 , 1993.
SECOND by Oxborough. Apes: HQke, Oxborough, Wippermann. Nays: 0.
Council reviewed the memorandum received from ci�y staff regarding a
request from the American Legion for the Citq to provide financial
assistance for right-of-waq improvements iri con�nnction with their plans
for expansion o£ their existing facility located on Burma Avenue. City
Engineer Rich Hefti advised the public improvements would include curb
and gut�er, sidewalks, and the installation of conduit for decorative
street lighting on Burma Avenue, Burnley Avenue and a segment of 145th to
allow for the extension of the Downtown �ieauti£ication Program. It was
noted the City Housing & Redevelopment Authority at their June 6, 1989
meeting agreed to share the costs for these improvements. See Clerk' s
File 1989-23.
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ROSSM T GITY PRQCEEDINGS
' ' • REGUL�EETING
JUNB 20, 1989
MOTION My Iioke to �pprove the c���cPpt oE eharti�g thr± c�Rts �f. �he pi�hl i.c
iini�ravemant�a �nd hn Quthc,r,t.�c� pr��ar.�t3on af. thP p:lctnq nnrl A�eetE:tcnti.c►ns
far theae improvements. SECOND by OxUoraugh. Ayes: Oxborough,
Wippermann, Hoke. Nays: 0.
City Fngineer Rich Hefti reviewed with Council the plans and
specif�.cations for the remodeling of the south bay of the public works
garage into a lunch room and office area. He�ti pointed out that even
though the possibil3ty exists of relocating the public worka facility in
the future, the need for office space and a safe and adequate lunchroom
area is critical. Hefti also related to the poasibilitp of relocating
another city department to this area, and the remodeled area coul,d be
used by other staff. See Clerk' s File 1989-23.
MOTION by Oxborough to approve the plans and specifications for the
remodeling of the south bay of the public works garage and set a hid
opening for July 14, 1989, at 10:Q0 a.m. SSCOND by Hoke. Aqes:
Wippermann, Hoke, Oxborough. Nays: 0.
Parks and Recreation Director David Beehtold requested changes anci .
authorization to use CIP funds for pro�ects scheduled in Jaycee Park and
Schwarz Park. Bechtold advised that the development timetables far West
Ridge and Wensmann Additions has necessi.tated a change in the
appropriation of CIP funds designated for Jaycee Par�C. The Parks
Director also presented the Parks & Recreation Committee request that CIP
funds be transferred from funding a portable dock in Schwarz Park to rest
stop benches and tables. See Clerk' s File 1989-23.
MOTION by Hoke to authorize changes in the 1489 CIP budget for Items SG,
56 and 58 and to allow these funds to be used for the pro�ects as listed.
SSCOND by Oxborough. Aqes: Hoke, Oxborough, Wippermann. Nays: 0.
City �ngineer Rich Hefti requested Council authorization to advertise for
an additional Mechanic Level II position in the ut3.lities department.
The Utilities Commisaion recommended approval for the position. Salary
and benefit costs w311 be funded from the water and sewer operat�ng
funds. See Clerk' s File 19$9-23.
MOTION by Oxborough to authorize staff to advertise for s Mechanic iI
position. SECOND by Hoke. Apes: Oxborough, Wipperruann, Hoke. Nays:
0.
MOTION by Hoke to accept the quotes received for Connemara Park grading
and seeding pro�ect and to award the contract to Sathra Landscaping Ca.
,in an amount not to exceed $5,089. S$COND by Wippermann. Ayes:
Wippermann, Hoke, Oxborvugh. Nays; p.
Chairperson of the Citizens Advisorp Commi.ttee Sheila Rlassen presented
the final recommendations from the advisory committee to Council.
Rlassen reviewed the six goals and stra�egies €ormulatpd by the committee
�hrough their review and discussion on several activities of the
community involvement process. Klassen advised that the tactics Iiated
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ROSEMO T CITY PRQCESDINGS
' ' � . REGULA�IESTING
JUNE 20, 1989
in the final goals and strategies recommendations were included to
provide clarification of what the committee had in mind when they
devel,oped a particular strategy. See C1erk' s File 19$9-23.
Mayor Hoke recognized several members of the comm3ttee who were present
in the audience as we11 as those not gresent at the meeting. The Council
extended their appreeiation to the advisory committee members for their
time and ef.forts and their participation in the community involvement
process,
Discussion ensued among counci.I, staff and advisory comrnittee members on
the next step in this procesg. It was the cc�nsenaue of the caunctl, �ht�t
a w�rk seeaion be schedulec� to al.low sta.f f and cnunci.l the opportuni.ty to
diacu�s the ap�ro�rir�te method f.or uti.li.zing the infnrmati.oF� prov�.cieci hq
the sdvisory cnmmittee. Counci.l f.urL-her a$reed tltat the process �nd
timelineas regarding the recommendations will be presented at a future
counci�. meeting at which the advisorp committee wi11 be invited ta
attend.
Discussion ensued on the summarp of the $econd �own meeting prepared by
Decision Resources. Council and advisory committee members agreed the
consultants should be requested ta resubmit their report on the notes
taken from the six groups who discussed the six goals set hy the Advisorq
Committee. The council and advisory committee members agreed that the
report was too re€ined causing a dele�i.on of some of the information.
� Councilmember Napper �oined the meeting at 10:00 p.m.
MOTION hy Hoke ta formallp accept the Citizens Advisorp Committee
recommendations and to formally thank the committee members for their
part3.cipation in the community i.nvolvement process, SECOAD by
Wippermann. Ayes: Hoke, Oxborough, Napper, Wippermann. Nays: 0.
Council discussed the proposal received from Mayor Hoke to form a Town
Green Ad Hoc Committee and the Mapor' s recommendations on the ciuties the
committee would be charged with and the representation of inembership.
Mayor Hoke explained this ad hoc committee would act as an advisorp
committee to staff and the Parks and Recreation Committee and advised his
concept of forming such a committee received the general support from the
Farks and Recreation Committee at their .June 19, 1989 meeting. Following
considerable discussion on the role of this committee and the selection
process for membership, council reached a consensus that each member of
the eouncil be responsible for selecting a member from the £ollowing
categories: Councilmember Napper -• business, Couneilmember Oxborough -
citizen-at-large, Councilmember Wippermann - citizen-at-large, Maqor Hoke
- civic group. Council agreed that Cauncilmember Walsh would not be
responsible for selecting a member since he was absent, and the Parks and
Recrestion Director would ask for membership from the Parks and
Recreation CommitCee. See Clerk' s Fiie 1989-23.
MOTION by Hoke to support the formation of a Town Green Ad Hoe Commitr_ee,
to selec� the members vf the eommittee aceordin� to the proeess agreed
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• ' ' i ROSEMO�f CITX FROCEBDINGS
BEGULAR NESTING
JUNB Z0, i489
upon by the Counc3.1 and tv select members who are supportive of the town
green concept. SECOND by Wippermann. Ayes: Oxborvugh, Napper,
Wippermann, Hoke. Nays: 0.
Maqor Hoke presented his concerns regarding the large number o£
pedestrian and bike traf.fic using Docid Boulevarci from the Tom Thumb £ood
store to the 8ead end of Dodd Boulevard and the large number of drivers
using this street as a "sgeedwaq" and disobeying speed �.imi.t signs. The
Parks and Recreation Director advised CIP funds are being requested for a
bike trail on the south side of Dodd B1vd. , farom Chippendale to Diamond
Path, in 1990 and 1991 . Admintstrator Stephan Ji.1k adnised the budget
proeess could all.ow the funds set aside for �he bike trails to be re-
pri.oritized bp council decision and the police department could �ddrsss
the traffic s3.tuation.
Administrator Stephan Ji1k provided an update on the recent meeting Af
the Armory Committee and advised �he next meeting wi3,1 be held on
June 26, 19g9, at the fire hall.
Administrator St�phan Ji1k advised that because the RegionaJ. Transit
Boarcl was reorganized bp the 19$9 Legislature, aIl seats on the board r�re
up for appointment. Jilk presented sta£f' s recommendation for Council to
formallq endorse the reappointment of Edward Kranz, Hastings, MN, who has
been very supportive to the six cities which have chosen �o opt out and
provide their own Zoca1 transportation service. See Clerlc' s Fi1e 1989-
23.
MOTION by Napper to support the reappointment of Edward Rranz as the
eity's representative on the Regional Transit Board. SSCOND bp
Wippermann. Ayes: Napper, Wippermann, Hoke, Oxborough. Nayst 0.
MOTION by Oxborough tv ad�ourn. SECOND by Hoke. Ayes; 4. Nays: 0.
Respectfullq submitted,
Susan M. Johnson, Deputy Clerk
ATTEST:
Stephan Jilk, Administrator/Clerk I
Published this day of , 1989 in Dakota Countv Tribune.
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