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HomeMy WebLinkAbout5.a. Minutes of January 5, 1988 Regular Meeting• ROSEMOUOCITY PROCEEDINGS REGULAR MEETING JANUARY 51 1988 Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Rosemount was duly held on Tuesday, January 5, 1988, at 7:30 p.m. in the'Council Chambers of the City Hall. Administrator Stephan Jilk conducted the swearing in of Mayor Rollan Hoke, Councilmember John Oxborough and Councilmember Dennis Wippermann. The meeting was called to order with all members present. Mayor Hoke led the group in the Pledge of Allegiance. Reverend Roger Ernst, Pastor of Our Saviors Lutheran Church offered the invocation. The agenda was amended to include Item 6(f) Update on County Issues by Steve Loeding, Item 7(i) City Hall Acoustical Treatment Price Quotations and Item 8(e) Airport Proposal for Location in Rosemount. MOTION by Walsh to approve the Consent Calendar subject to corrections to the December 15, 1987 Regular Council Meeting minutes. SECOND by Napper. Ayes: Walsh, Wippermann, Hoke, Oxborough and Napper. Nayst 0. See Clerk's File 1988-1. MOTION by Hoke to adopt Resolution 1988-1, A RESOLUTION NAMING DEPOSITORIES/FINANCIAL INSTITUTION FOR CITY FUNDS. SECOND by Walsh. Ayes: Wippermann, Hoke, Oxborough, Napper, Walsh. Nays: 0. Mayor Hoke announced the city has received requests from the Dakota County Tribune, Inc. and Minnesota Suburban Newspapers for their respective newspapers to be designated the city's official newspaper. City Staff recommended the city continue using the Dakota County Tribune. See Clerk's File 1988-1. MOTION by Hoke to designate the Dakota County Triune as the city's official newspaper. SECOND by Napper. Ayes: Hoke, Oxborough, Napper, Walsh, Wippermann. Nays: 0. Mayor Hoke reviewed his recommended Council Liaison Appointments. See Clerk's File 1988-1. MOTION by Wippermann to approve the Council Liaison Appointments as proposed. SECOND by Walsh. Councilmember Vernon Napper requested that he be appointed to a new position of Liaison to Business. Councilmember Napper felt this position would be beneficial in providing better ROSEMOUISCITY PROCEEDINGS REGULAR MEETING JANUARY 5, 1968 communication between the city and the businesses and provide a method of presenting concerns of the businesses to the city. MOTION by Oxborough to amend the motion to include the appointment of Councilmember Napper as Liaison to Business. SECOND by Walsh. Ayes: Oxborough, Napper, Walsh, Wippermann, Hoke. Nays: 0. Poll of original motion: Ayes: Napper, Walsh, Wippermann, Hoke, Oxborough. Nays: 0, MOTION by Hoke to reappoint Steve Toombs to a three year term on the Planning Commission. SECOND by Wippermann. Ayes: Walsh, Wippermann, Hoke, Oxborough, Napper. Nays: 0. MOTION by Hoke that Wesley Hasbrouck be reappointed to a three year term on the Utilities Commission. SECOND by Oxborough. Ayes: Wippermann, Hoke, Oxborough, Napper, Walsh. Nays: 0. MOTION by Hoke to reappoint Deanna Simpson to a three year term on the Parks & Recreation Committee. SECOND by Walsh. Ayes: Hoke, Oxborough, Napper, Walsh, Wippermann. Nays 0. Mayor Hoke discussed the vacancies on the three commissions. Because of the unprecedented interest in the commissions, Mayor Hoke recommended that an interview committee be formed to interview the respective candidates. Council agreed a special council meeting should be called to allow Council to participate in the interviews. Council also discussed advertising the vacancies in the local newspapers and the application process. MOTION by Walsh to approve the advertisement to fill the vacancies for one position on the Planning Commission, one Position on the Utilities Commission and two positions on the Parks & Recreation Committee; to accept applications from residents; to establish a deadline for receipt of applications for January 29, 1988, at 4:00 p.m. and to set a special Council meeting for Saturday, February 6, 1988, at 9:00 a.m. to interview the applicants. SECOND by Oxborough. byes: Oxborough, Napper, Walsh, Wippermann, Hoke. Nays: 0. Mayor Hoke addressed the HRA Board appointment advising the five year term of Leland Knutson has expired, and the City HRA Board at their December 15, 1987 meeting passed a motion reappointing Leland Knutson to another five year term. Lee Knutson was present and withdrew his name from further consideration for this appointment. Councilmember Wippermann questioned how the length of the HRA term was established. The administrator will research 2 ROSEMOUOCITY PROCEEDINGS REGULAR MEETING JANUARY 5, 1988 this. Councilmember Napper stated he felt citizens should have the opportunity to apply as candidates. MOTION by Oxborough to appoint Mayor Hoke to the HRA Board for a five year term. SECOND by Wippermann. Ayes: Walsh, Wippermannt Hoke, Oxborough. Nays: Napper. County Board Chairman Steven Loeding was present and reported on action taken at the County Commissioner's Organization Meeting on this date. Chairman Loeding further advised the County Board adopted a resolution supporting the establishment of a task force consisting of Dakota County, City of Rosemount, Empire Township, the City of Coates and the University of Minnesota to improve the numerous communications problems the City and County have experienced with the University. State Representative Dennis Ozment was in attendance and encouraged Council to participate by representation or as a full council on a task force to discuss mutual concerns regarding the University of Minnesota property. Administrator Stephan Jilk reviewed his memorandum and attached chronological report regarding contacts and meetings with the Minnesota National Guard since July, 1985 to the present. Jilk informed Council of the serious effort the City has made to let the Guard know how much the city wanted to see an armory located here and the disappointment experienced when it was learned the Guard has committed to building a facility in Inver Grove Heights. Jilk advised Council of his recent contacts with Dick Dewey, principal of Rosemount High School, and his interest to work with the city to have an, armory in Rosemount. The administrator recommended that Council adopt another resolution reinforcing the City Council's support of an armory in Rosemount. See Clerk's File 1988-1. MOTION by Walsh to adopt Resolution 1988-2, A RESOLUTION PLEDGING SUPPORT TO THE MINNESOTA ARMY NATIONAL GUARD IN ESTABLISHING AN ARMY NATIONAL GUARD ARMORY IN THE CITY OF ROSEMOUNT, MINNESOTA. SECOND by Oxborough. Ayes: Wippermann, Hoke, Oxborough, Napper, Walsh. Nays: 0. Community Development Director Dean Johnson recommended Council's approval for application for payment on balance due on city hall in the amount of $21,500.00. Johnson advised this amount represents a deduction of $500.00 for correction to the council chambers wall and the withholding of $3,000.00 for correction of the parking lot. Johnson stated there has been good progress and good intent on behalf of Arkay Construction to complete the punch ROSEMOU0CITY PROCEEDINGS REGULAR MEETING JANUARY 5, 1988 list items. See Clerk's File 1988-1. MOTION by Napper to authorize the payment of $21,500 to Arkay Construction for full and final payment for Rosemount city hall. SECOND by Walsh. Ayes: Hoke, Oxborough, Napper, Walsh. Nays: Wippermann A ten minute recess was called with the meeting continuing at 9:35 p.m. Administrator Stephan Jilk and Councilmember Joseph Walsh reported on their attendance at the National League of Cities Conference in Las Vegas, December 12-16, 1987. City Engineer Rich Hefti presented the second and final payment for the Connemara Trail Street Improvements, Contract 1987-5, in the amount of $15,682.52 for Council approval. Hefti advised the consulting engineers have found all work completed under this project to be in compliance with the contract specifications. See Clerk's File 1988-1. MOTION by Napper to approve second and final payment in the amount of $15,682.52 for Contract 1987-51 Connemara Trail Street Improvements and to accept the project for perpetual maintenance. SECOND by Walsh. Ayes: Oxborough, Napper, Walsh, Wippermann, Hoke. Nays: 0. Community Development Director Dean Johnson requested Council approval for Carrollton 2nd Addition PUD Final Development Plan, rezoning from Agriculture to R-1 and Phase I of the Final Plat. Johnson noted the public hearing on these items was held on November 17, 1987, but Council elected to table action until a satisfactory phasing plan was submitted by the developer. See Clerk's File 1988-1. MOTION by Napper to adopt Resolution 1988-3, A RESOLUTION GIVING APPROVAL TO THE CARROLLTON 2ND ADDITION PUD FINAL DEVELOPMENT PLAN. SECOND by Walsh. Ayes: Napper, Walsh, Wippermann, Hoke, Oxborough. Nays: 0. MOTION by Walsh to adopt Ordinance No. XVII.84, AN ORDINANCE AMENDING ORDINANCE NO. XVII.3 - ZONING ORDINANCE. SECOND by Napper. Ayes: Walsh, Wippermann, Hoke, Oxborough, Napper. Nays: 0. MOTION by Napper to adopt Resolution 1988-4, A RESOLUTION APPROVING THE CARROLLTON 2ND ADDITION FINAL PLAT. SECOND by Walsh. Ayes: Wippermann, Hoke, Oxborough, Napper, Walsh. Nays: 4 ROSEMOU 0 CITY PROCEEDINGS REGULAR MEETING JANUARY 5, 1988 0. Community Development Director Dean Johnson informed Council an Amendment to the City of Rosemount Comprehensive 'Guide Plan to add the 42 acres encompassed by Carrollton 2nd Addition to the Municipal Urban Service Area has been approved by Metropolitan Council and requested action by Council to amend the city's Guide Plan. MOTION by Oxborough to adopt Resolution 1988-5, A RESOLUTION APPROVING COMPREHENSIVE GUIDE PLAN AMENDMENT NO. 10. SECOND by Hoke. Ayes: Hoke, Oxborough, Napper, Walsh, Wippermann. Nays: 0. Council discussed the proposed acoustical treatment for the council chambers. Community Development Director Dean Johnson presented the quotations as recommended by the architect for city hall. Johnson advised the architect and city staff are recommending that phase one of the acoustical correction procedures be accomplished at this time in the amount of $8,322.00. The architect's responsibility for correcting this matter was discussed. See Clerk's File 1988-1. MOTION by Walsh to authorize the expenditure up to $8,500.00 for phase one for the acoustical treatment of the council chambers. SECOND by Oxborough. Ayes: Oxborough, Napper, Walsh, Wippermann, Hoke. Nays: 0. City Engineer Rich Hefti requested Council approval of Change Order #1, Shannon Parkway, City Contract 1987-4 to allow an increase in size and depth to accommodate the run-off from Carrollton 2nd Addition. Hefti advised the developers of Carrollton 2nd Addition have committed to paying for their portion of the costs for the over sizing and extra depth of the storm sewer. Hefti stated the other aspect of the change order is to extend the substantial completion date from November 14, 1987 to June 11, 1988 with the final completion date of June 18, 1988 remaining the same. See Clerk's File 1988-1. MOTION by Walsh to approve Change Order #1, -Shannon Parkway, City Contract 1987-4. SECOND by Oxborough. Ayes: Napper, Walsh, Wippermann, Hoke, Oxborough. Nays: 0. Council reviewed the 1988 Joint Powers Agreement between the Cities of Burnsville, Apple Valley, Eagan, Lakeville and Rosemount to allow Rosemount to participate in the traffic marking and seal coating portion of the agreement. See Clerk's File 1988-1. 5 ROSEMOU0CITY PROCEEDINGS REGULAR MEETING JANUARY 5, 1988 MOTION by Wippermann to approve the 1988 Joint Powers Agreement for traffic marking and seal coating and to authorize the Mayor and Administrator to execute all related documents. SECOND by Napper. Ayes: Walsh, Wippermann, Hoke, Oxborough, Napper. Nays: 0. Council discussed the 100% petition received from Winds' Crossing Company for the installation of utilities and streets within the third phase of Valley Oak Addition Replat. City Engineer Hefti requested Council action to order the preparation of the feasibility report for utility and street improvements. See Clerk's File 1988-1 MOTION by Walsh to accept the petition from Winds' Crossing Company for Valley Oak Addition Replat, Phase III and to authorize the consulting engineers to prepare the feasibility report for utility and street improvements. SECOND by Oxborough. Ayes: Wippermann, Hoke, Oxborough, Napper, Walsh. Nays: 0. MOTION by Hoke to authorize payment for the attendance of members of the Planning Commission, City Council and staff to the Annual Planning Institute on February 19, 1988. SECOND by Wippermann. Ayes: Hoke, Oxborough, Napper, Walsh, Wippermann. Nays: 0. Councilmember Wippermann expressed concern over the reports circulating within the city and articles through the news media regarding proposals of an international airport to be located in the City of Rosemount. Wippermann stated he is against any proposal of an airport within the city and requested a resolution be adopted by Council strongly opposing any proposal for an airport in Rosemount. Council discussed Wippermann's request, and it was agreed that more information and facts need to be received before such action is taken. Council again expressed their concerns of not being informed by the University of Minnesota regarding their intentions of their property in Rosemount. Council further agreed it would be more appropriate to channel their concerns through the task force as recommended by the County and Representative Ozment. Mayor Hoke recommended the newly elected officials on Council attend the Conference for Newly Elected Officials on February 6, 1988 presented by the League of Minnesota Cities. See Clerk's File 1988-1. MOTION by Hoke to authorize payment for Councilmembers to attend the Conference for Newly Elected Officials. SECOND by Wippermann. A • ROSEMOUKOCITY PROCEEDINGS REGULAR MEETING JANUARY 51 1988 It was noted this conference date of February 6, 1988 conflicted with the Special Council Meeting scheduled for the same date for the purpose of interviewing the applicants for the commission and committee appointments. MOTION by Walsh to set a cut off date for applications to the Planning Commission, Utilities Commission and Parks & Recreation Committee for January 26, 1988 at 4:00 p.m. and to set a Special Council Meeting for the purpose of interviewing perspective applicants for Saturday, January 30, 1988, at 9:00 a.m. Ayes: Hoke, Oxborough, Napper, Walsh, Wippermann. Nays: 0. Poll of original motion: Ayes: oxborough, Napper, Walsh, Wippermann, Hoke. Nays: 0. Administrator Stephan Jilk provided an update of the city's involvement by Building Official Ron Wasmund and Councilmember Vernon Napper in dealing with the City of Minneapolis, Minneapolis Bomb Squad, University of Minnesota and Dakota County Health Services concerning the hauling and disposing of excess fill material at the Minneapolis Bomb Squad site on the University of Minnesota property. Jilk referred to County Attorney James Backstrom's letter of January 4. 1988 informing the University of their violation of county ordinance and Research Center Assistant Administrator Kathy Boudreau's letter of January 4, 1988 advising the City of Minneapolis Bomb Squad to remove the debris and trash. See Clerk's File 1988-1. Jilk endorsed the County Commissioners' adoption of a resolution supporting the establishment of a task force and recommended Council adopting a similar resolution and appointing Mayor Hoke, Councilmember Napper, Community Development Director Dean Johnson and the Administrator to be representatives of this task force. Representative Ozment indicated he would like to be a member of this task force. MOTION by Walsh to adopt Resolution 1988-6, A RESOLUTION SUPPORTING A JOINT TASK FORCE WITH DAKOTA COUNTY, CITY OF COATES, EMPIRE TOWNSHIP, UNIVERSITY OF MINNESOTA AND STATE LEGISLATORS TO DISCUSS RELEVANT AND CRITICAL ISSUES. SECOND by Napper. Ayes: Walsh, Wippermann, Hoke, Oxborough, Napper. Nays: 0. Administrator Stephan Jilk suggested that Special Council Meetings be scheduled for January 25, 1988, at 3:30 p.m. to hear presentations from the city attorney's office and the city's financial consultants; February 9, 1988, at 6:30 p.m. and March 8, 1988, at 6:30 p.m. to hear presentations by departments heads. 7 ROSEMOUITY PROCEEDINGS REGULAR MEETING JANUARY 5, 1988 MOTION by Walsh to set Special Council Meetings on January 25, 1988, at 3:30 p.m.; February 9, 1988, at 6:30 p.m.; and March 8, 1988, at 6:30 p.m. SECOND by Napper. Ayes: Wippermann, Hoke, Oxborough, Napper, Walsh. Nays: 0. Council discussed organizing a tour of city facilities and the community particularly for the newly elected officials. The Administrator will recommend a date convenient for those who would like to participate. MOTION by Hoke to adjourn. SECOND by Walsh. Ayes: 5. Nays: 0. Respectfully submitted, Susan M. Johnson Council Secretary/Deputy Clerk ATTEST: Stephan Jilk Administrator/Clerk Published this day of 1988 in Dakota County Tribune. W