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HomeMy WebLinkAbout4.a. Minutes of February 2, 1988 Regular Meetingr_ , 0 ROSEMO* CITY PROCEEDINGS REGULAR MEETING FEBRUARY 2, 1988 Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Rosemount was duly held on Tuesday, February 2, 1988, at 7:`30 p.m. in the Council Chambers of the City -Hall. Mayor Hoke called the meeting to order with all members present. Mayor Hoke led the group in the Pledge of Allegiance. The agenda was amended to include Item 8(c) Commission Appointments. The City's most recent new employees, Linda Jentink, Receptionist, and Blake Crandall, Engineer Technician, were introduced to Council. MOTION by Walsh to approve the Consent Calendar as presented. SECOND by Wippermann. Ayes: Walsh, Wippermann, Hoke, Oxborough, Napper. Nays: 0. The plans and specifications for Hawkins Pond, Project 176 were reviewed by Council. City Engineer Rich Hefti advised he and the consulting engineer have met with Walter Strese and John Hawkins to discuss easement acquisitions and the impact of the project on their land. Discussion was held regarding the effect of Project 177 on the grading and excavation costs for Project 176. It was the consensus of the Council to table any action until Project 177, Section 30 storm sewer improvements is discussed and further information is provided through a workshop session scheduled for February 9, 1988. Hefti requested authorization to continue negotiations for easement acquisition. See Clerk's File 1988-3. MOTION by Walsh to authorize the city staff and city attorney to obtain the necessary easements and other acquisitions for Hawkins Pond Improvements, Project 176. SECOND by Napper. Ayes: Wippermann, Hoke, Oxborough, Napper, Walsh. Nays: 0. Consulting Engineer Steve Campbell reviewed the proposed phasing plan for Project 177, Section 30 storm sewer improvements. Campbell explained the three phases proposed, the subdistricts within each phase and the relationship of one phase upon another. Campbell also outlined the estimated costs for each phase. City Engineer Rich Hefti presented a preliminary assessment rate table and outlined the estimated assessment rate for each subdistrict within the proposed phases as well as the proposed assessment policy for commercial, light industrial and multi- family. Council See Clerk's File 1988-3. ROSEMO0 CITY PROCEEDINGS REGULAR MEETING FEBRUARY 2, 1988 Council agreed Project 177 should be discussed further at the Special Council meeting workshop on February 9, 1988. Council and staff offered to conduct an informational meeting to the residents of Project 176 and 177. Council reviewed the Master Storm Sewer Plan Request for Proposal (RFP) prepared by staff to allow the solicitation of engineering firms to prepare a master storm sewer plan for basically the urban sanitary sewer service district within the city. City Engineer Hefti requested the due date for the proposals be changed from February 5, 1988 to March 1, 1988 with Council action considered at the March 15, 1988 meeting. See Clerk's File 1988-3. MOTION by Walsh to approve the Master Storm Sewer Plan RFP and to authorize staff to solicit responses. SECOND by Oxborough. Ayes: Hoke, Oxborough, Napper, Walsh, Wippermann. Nays: 0. Council reviewed the city engineer's memorandum of January 28, 1988 regarding final payment for County Road 42 improvements, Project 163. See Clerk's File 1988-3. MOTION by Walsh to authorize final payment to the County Highway Department in the amount of $53,021.10 for final payment for County Road 42 between CSAH 71 and US 52, Project 163. SECOND by Wippermann. Ayes: Oxborough, Napper, Walsh, Wippermann, Hoke. Nays: 0. MOTION by Walsh to appoint Scott Aker to a two year term as fire chief and Jerry Anderson to a one year term as assistant fire chief. SECOND by Oxborough. Ayes: Napper, Walsh, Wippermann, Hoke, Oxborough. Nays: 0. Mayor Hoke administered the oath of office to Scott Aker and Jerry Anderson. See Clerk's File 1988-3. MOTION by Walsh to authorize the fire department to hold a special election at its regular meeting in March, 1988 to fill the position of secretary for the fire department. SECOND by Oxborough. Ayes: Walsh, Wippermann, Hoke, Oxborough, Napper. Nays: 0. Michele Schnitker, Director of Low Rent Housing, Dakota County HRA, presented the Cooperation Agreement to authorize the HRA to purchase up to five properties of scattered -site low rent housing in the City of Rosemount. Schnitker outlined the program and answered questions from Council. See Clerk's File 1988-3. 2 ROSEMOU CITY PROCEEDINGS REGULAR MEETING FEBRUARY 2, 1988 MOTION by Walsh to enter into a Cooperation Agreement with the Dakota County HRA for scattered -site acquisitions. SECOND by Wippermann. Ayes: Wippermann, Hoke, Oxborough, Napper, Walsh. Nays: 0. A ten minute recess was called at 9:55 p.m. and reconvened at 10:05 P.M. Mayor Hoke presented for discussion his recommendation to have staff research various avenues or methods of conducting a citizen attitude survey. The mayor communicated his contacts with city staffs who have recently conducted professionally done citizen attitude surveys and who endorsed the practicality and benefit of such surveys. Mayor Hoke also referred to a; letter he received from a firm who provides this service. Administrator Stephan Jilk advised staff would need input from the Council for their conception on the formulation of the survey and the direction` staff should take in preparing the requests for proposals. See Clerk's File 1988-3. MOTION by Walsh to authorize preliminary research work on the different forms and types of citizen attitude surveys. SECOND by Wippermann. Ayes: Hoke, Oxborough, Napper, Walsh, Wippermann.' Nays: 0 Mayor Hoke discussed the importance of keeping citizens informed through public relation tools such as newsletters, public access television and news releases as well as the flow of information to citizens through task force and advisory meetings. The administrator and Council discussed the effect of these commitments on staff's time. MOTION by Hoke to authorize staff to research methods to improve the public relations of the city and to research ways in which additional staff could be utilized to broaden public relations and public information processes. SECOND by Wippermann. Ayes: Oxborough, Napper, Walsh, Wippermann, Hoke. Nays: 0. Council unanimously agreed to defer discussion on the building official report to the March 8, 1988 Special Council meeting. Community Development Director Dean Johnson presented for discussion the proposed amendments to the Fire Code and Building Code. Councilmember Wippermann expressed concerns regarding some of the proposed changes on the storage of liquid petroleum gases. Fire Marshall Bernie Szczesniak addressed the concerns and other 3 ROSEMOUS CITY PROCEEDINGS REGULAR -MEETING FEBRUARY 2, 1988 questions from Council and agreed the language to some of the proposed amendments could be changed. See Clerk's File 1988-3. MOTION by Walsh to table action on the proposed amendments to the Fire Code subject to the fire department and building department rewriting the amendments as discussed. SECOND by Wippermann. Ayes: Napper, Walsh, Wippermann, Hoke, Oxborough. Nays: 0. Council reviewed the proposed amendments to the Building Code. Community Development Director Dean Johnson advised the amendments will provide for the adoption of the current edition > of the Minnesota State Building Code and Appendix Chapter 70 of the Uniform Building Code to replace the chapter on excavations. See Clerk's File 1988-3. MOTION by Walsh to adopt Ordinance XVIII.5, AN ORDINANCE AMENDING TITLE 9, CHAPTER 1 SECTIONS 9-1-1 AND 9-1-21 AND CHAPTER 2, SECTIONS 9-2-1 AND 9-2-1, OF THE ROSEMOUNT CITY CODE. SECOND by Hoke. Ayes: Walsh, Wippermann, Hoke, Oxborough, Napper. Nays: 0. Council reviewed the proposed changes in the fee schedules for building permits and electrical permits. Johnson noted the city has not increased either fee schedules for several years and the proposed increases would bring the city in line with area cities. See Clerk's File 1988-3. MOTION by Napper- to adopt Resolution 1988-10, A RESOLUTION ESTABLISHING BUILDING PERMIT FEES IN THE CITY OF ROSEMOUNT. SECOND by Walsh. Ayes: Wippermann, Hoke, Oxborough, Napper, Walsh. Nays: 0. MOTION by Walsh to adopt Resolution _1988-11, A RESOLUTION ESTABLISHING A FEE SCHEDULE FOR ELECTRICAL PERMITS IN THE CITY OF ROSEMOUNT. SECOND by Napper. Ayes: Hoke, Oxborough, Napper, Walsh, Wippermann. Nays:, 0. Administrator Stephan Jilk presented the recommendations made at the last Utilities Commission meeting to continue the commission and to appoint a citizen to the vacancy on the commission. Jilk further advised the commission will review the scope of responsibilities as set out in the City -Code and make recommendations to Council in an attempt to clarify the commission's scope or mission. Council unanimously agreed the Utilities Commission should submit a recommendation for a person to fill the commission vacancy. See Clerk's File 1988-3. 4 ROSEMOUG CITY PROCEEDINGS REGULAR MEETING FEBRUARY 2, 1988 As a repercussion to the County Board's selection for the preferred and alternate sites to be located within thecityfor the resource recovery project, Mayor Hoke recommended that an ad hoc committee be established to deal with the location of the resource recovery project and any issues regarding the project that affects the city. The mayor recommended the committee be made up of council, staff, planning commission and citizen representatives. Councilmember Napper requested the citizen be from the area of the resource recovery project. MOTION by Walsh to appoint Mayor Hoke and Councilmember Wippermann, Ron Jacobson, Stephan Jilk and Dean Johnson, and a citizen to be selected as members of the Resource Recovery Project Ad Hoc Committee. SECOND by Oxborough. Ayes: Oxborough, Napper, Walsh, Wippermann, Hoke. Nays: 0. The Council reviewed the city engineer's memorandum dated January 28, 1988 regarding staff's request to authorize a feasibility_ report for 1988 sanitary sewer extension from Lift Station #4 to connect with an existing crossing under Shannon Parkway. City' Engineer Hefti cited coinciding the construction of this project with Project 176, if approved, and discussions with parties interested in developing 80 acres east of Shannon Parkway as reasons for suggesting the project. Hefti advised the developer has been informed of his financial responsibility for requiring a sewer line prior to the need of the adjacent land owners. See Clerk's File 1988-3. MOTION by Walsh to authorize the feasibility report for 1988 sanitary sewer extension, Project 181 subject to receipt of a letter of credit from the developer to guarantee the developer's contribution to this project. SECOND by Napper. Ayes Napper, Walsh, Wippermann, Hoke, Oxborough. Nays: 0, Mayor Hoke cited the importance of city staff and officials being well informed of meetings and studies on current airport issues. Mayor Hoke recommended that Council support the appointment of a_ city representative to the Minneapolis/St. Paul International Airport Adequacy Task Force, and delegate a city representative to attend Metropolitan Airport Commission meetings. Council agreed with Mayor Hoke's suggestions and discussed who should be appointed to attend these meetings and the strain upon existing staffs' time if requested to attend. MOTION by Walsh to adopt Resolution 1988-12, A RESOLUTION REQUESTING THE APPOINTMENT OF A CITY REPRESENTATIVE TO 5 ROSEMOURT CITY PROCEEDINGS REGULAR MEETING FEBRUARY 2, 1988 PARTICIPATE IN THE METROPOLITAN COUNCIL MINNEAPOLIS/ST. PAUL INTERNATIONAL AIRPORT ADEQUACY STUDY. SECOND by Oxborough. Ayes: Wippermann, Hoke, Oxborough, Napper, Walsh. Nays: 0. Mayor Hoke commented on the large amount of interest in the city's solicitation for commission appointments. The Mayor requested that staff and Council contemplate means of utilizing these valuable citizens through standing or advisory committees: Mayor Hoke announced the appointments of Ron Jacobson to the Planning Commission, Lois McKinley to the Parks & Recreation Committee and Barbara Brown to the Parks & Recreation Committee by the City Council at the Special Council Meeting held on January 30, 1988. Councilmember Napper requested a recess at 10:52 p.m. with the meeting reconvening at 11:05 p.m. Administrator Stephan Jilk reported to Council on the recent meetings of the Rosemount Advisory Council and the University of Minnesota Task Force. Council agreed the task force comprised of city and county officials should be utilized as a subcommittee to present the city's positions, through the administrator, to the Rosemount Advisory Council. See Clerk's File 1988-3. Administrator Stephan Jilk reported on the notification received from Delta Environmental, the University of Minnesota's consultant on the rural water project, that the University has given their approval to proceed with the project with construction commencing this spring. Jilk stated the project consultants have requested that the one acre easement configuration be changed to run totally along the west property line from the north property line to the south property line. The administrator outlined the consulting hydrogeologist's reasons and recommended that Council pass a motion to change the description of the property as set out in the contract with the Dakota County Area Vocational Institute for the easement. See Clerk's File 1988-3. MOTION by Napper to draw up the necessary documentstochange the easement at the old city hall site to run north and south along the west,property line rather than in the northwest corner, and to authorize the documents be forwarded to the Dakota County Area Vocational Institute. SECOND by Walsh. Ayes: Napper, Walsh, Wippermann, Hoke, Oxborough. Nays: 0. s ROSEMOUO CITY PROCEEDINGS REGULAR MEETING FEBRUARY 2, 1988 Administrator Stephan Jilk noted that Item 9(c) HRA Term and 9(d) Lucking Insurance are informational items with no action required by Council. See Clerk's File 1988-3. Community Development Director Dean Johnson provided an update on his attendance with five other cities regarding this group's intent to opt out from the metropolitan transit system. The Council indicated their support of approval for funds to be designated from the general fund account in the event grant funds are not available or reimbursement is in order. Administrator Stephan Jilk requested Item 9(f) RFP's for Fire Station, Public Works Facility and Fire/Police Administration be deferred to the February 16, 1988 Regular Council Meeting. Administrator Stephan Jilk informed Council the contractor approved to do the acoustical work in the council chambers backed out of his commitment. The city hall architect has negotiated with another contractor who will begin the project on the 19th of February, 1988. MOTION by Oxborough to adjourn. SECOND by Wippermann. Ayes 5. Nays 0. Respectfully submitted, Susan M. Johnson, Council Secretary ATTEST• Stephan Jilk Administrator/Clerk Published this day of , 1988 in the Dakota County Tribune.