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Home My WebLink About6.c. Election Equipment Purchase,I U ROSEMOUNT, MINN� ' c �7 OJs oun �� • � TEit� +cam C . TO: Mayor Hoke Councilmembers: Napper Oxborough Walsh Wippermann FROM: Stephan Jilk, Administrator/Clerk i RE: Election Equipment Purchase Gentlemen: In the 1988 operating budget some $12,000 was allocated for a "first year," amount to set aside for the purchase of new ballot tabulating equipment for the City of Rosemount. The reason we began this process was to replace existing equipment which we own and use through a cooperative agreement with four other cities being Eagan, Mendota Heights, Inver Grove Heights and Apple Valley. Over the last year and one-half, and beyond that for some cities, there has been a effort to investigate and consider vote tabulating equipment which would cut down on the time and manpower needed to prepare for and tabulate election results. The type of equipment utilized now by the five cities referenced above is called ballot tab or punched tab ballot system. As you may recall from voting yourself, this method utilizes a punch system where the voter punches holes in•a computer type card in registering his/her vote. When the polls are closed those "computer" cards are taken to a central location to be "read" by a computer card type reading machine and this machine prints out a tape on which appear the totals for voting results. This part of the tabulating is not too extensive, although, unless each city has a sufficient number of these machines and machines have to be shared by the cities, processing of 10,000 to 20,000 ballots can be and usually is time consuming.resulting in getting election results quite late. : Our 1987 city election results came quite early because we were able to use one of the machines right here at city hall and the number of ballots to be counted was low. Waiting until 10:00 p.m. or 11:00 p.m. is not at all unusual in the national elections. A major problem with the existing equipment is the preparation of the ballots for election day. The little booklets you've seen in the voting booth, along with test decks for test runs required to certify the machines for each election are major time consumers for staff. The final blow or "straw" if you will, came this last fall when changes in Minnesota election laws required that voting 1 Council Memo 3 Re: Election Equipment Purchase February 12, 1988 I won't go into further detail in this memo about how the system works but I will be pleased to do that at our council meeting. The equipment supplier will provide training on the equipment, a walk through for us to complete necessary "certification" tests on the machine and service and support during elections. Thank you for your consideration on this matter and I will be available to answer any questions you may surely have on this matter. lj ?Penrdc Enrnnrnfir MICA t, w o-. ?Penrdc Enrnnrnfir Business Records Corporation, the largest voting equipment manufac- turer in the United States, is proud to present the OPTECH 111-P. Now you can have all the speed and flexibility of a state-of-the-art computer coupled to a smart, easy-to-use voter actuated ballot tabulating system. ■ VARIABLE WIDTH/LENGTH BALLOT The OPTECH 111-P reads single, double or triple column ballot widths with only simple adjustment. Printing is single color on both front and back. Ballots are easily readable and can vary in length from 14" to over 20': OPTECH 111-P ballot size flexibility translates into dramatically reduced printing costs for each election. ■ EASY TO USE The voter simply completes the arrow pointing to his/her choice and inserts the ballot (any orientation) in the OPTECH 111-P. In less than one second, OPTECH automatically counts each vote, stores the information in the BRC Memorypack° updates the precinct totals, and directs the ballot to the proper ballot box. Blank, write-in and overvoted ballots can be automatically separated by the com- puter with a simple switch selection. Overvoted ballots can be returned to the voter for correction, if desired. The public counter displays the number of processed ballots. . When the polls close, precinct totals are printed out by inserting a key into the control panel and rotating it a quarter turn. The alpha -numeric printout pre- sents the office title, candidate names, and their respective vote totals in -two colors for easy reading. ' STORAGE Pollworkers will appreciate the lighi.. ,weight convenience offered by the OPTECH Ill -P unit Electionadministrators wil save,money in handling transportation, an storag"' "ll supplies including! -ballot box and he twent :pound OPTECH 111-P unit , are easily transportable in`the precinct worker's automobile'. Optional cardboard ballot boxes are available to further' and facilitate 0 " SELDIAGNOSTICS-EASY to 'SERVICE ; Set up at the precinct is easily accomplished and_: requires no technical skill. During the election pro cess, the OPTECH Ill -P unit performs numerous self checks for proper operation and, in the event of mal- function, automatically prino out a message" guiding the pollworkers'iq:what toy 61and prevents additional ballots from bein j`inserted fil such periods, ,the integral auxiliary ballot ompartment is'utilized ,so the election`'proces rttinue without inter- ruption. In the unlikely event`;'of a ballot jam, the cardreader generally leaves some portion of the ballot exposed. Thus,'the jam may normally be'cleared by the pollworker--avoiding the `delay and expense'of dispatching a technician from election headquarters. r, EQUIPMENT SPECIFICATIONS SIZE -6" H x 17" W x 20" D. SPEED—Scans ballot at 60" per second. Prints totals immediately after close of polls. BALLOT—Candidate names, issues, 'and write-in positions are clearly printed on the ballot. Available in three widths: 33/4 63/41, or 93/4", 14" to over 20" in length and over 700 voting positions per ballot. May jt be printed on white or colored stock,: using single color ink. Ballot may be printed on one or two sides. CAPACITY --Up to 127 different ballot formats, 2,000 voting positions, and 16,000 votes per position. REMOVABLE MEMORY—The Memorypack° is a removable, battery sustained: memory where all tabulated totals are stored together with the pre• tinct program s r' POWER SOURCE—Household power; 115VAC with 'provision for 12VDC battery,operation in event of power loss or brown out. WEIGHT Compact, lightweight (approximately 20 pounds) and portable:for storage and/or transit. Memorypack* is a registered trademark of Businest Records Corporation.. - FEATURES be easily transmitted from the Memorypack® to,' {: the IBM PC'": for precinct conso 'dation.:Three different printouts are available canvass by pre- cinct, by contest, and by contes .with precinct detail 2. 'SATELLITE COMMUNICATION: Specially equipped tabulators may communicate directly, with the election authority's` central processor via standard RS -232 interface. 3. AUDIT TRAIL: Three separate audit trails... battery supported memory, tape printout, and voted ballots. 4. BATTERY OPERATED: Vote totals will be retained in memory even if power, fails temporarily. If power will be out for a long period of time, 'an'optional battery pack or any 12 volt automobile, battery may; be used to power the system.' Simply connect an auxiliary power cable to the OPTECH III-P'unit` and continue operation without adjustment. IBM'" is a registered trademark of International Business Machines Corporation. IBM-pC" is a trademark of International Business Machines Corporation. &E GENERAL ELECTION BALLOT - COUNTY, JUDICIAL, AND CITY GENERAL ELECTION BALLOT HENNEPIN COUNTY, MINNESOTA NOVEMBER 4, 1986 TO VOTE, COMPLETE THE ARROW POINTING TO YOUR CHOICE LIKE THIS: h+i FEDERAL OFFICES STATE AUDITOR SOIL AND WATER 'UNITED STATES REPRESENTATIVE Note for One) CONSERVATION SUPERVISOR DISTRICT 6 DISTRICT 2 (Vote for One) JOHN DOOLEY Note for One) GERRY SIKORSKI Democratic -Farmer -Labor Democratic -farmer -Labor 4m t RICHARD WEBER «m w[ ARNE CARLSON BARBARA ZWACH SYKORA Independent -Republican { I Independent -Republican 40 t - SOIL AND WATER CONSERVATION SUPERVISOR M� DISTRICT 5 (Vote for One) SPATE TREASURER SEVER PETERSON, JR. 40 w[ STATE OFFICES Note for One) _ 4111111 w STATE SENATOR - DISTRICT 48 MICHAEL A. MC GRATH JUDICIAL OFFICES (Vote for One) Democratic -Farmer -Labor JUDGE 4TH DISTRICT COURT TAD JUDE JOHN DREW (GOMEZ-EDWARDS SEAT) Democratic -Farmer -Labor 41M w Independent -Republican ` -_._(Vote for One) ____ JOHN L. GORMAN 4111111 wt WARREN E. LIMMER 4w HELEN KRUTH = 4w w[ ISABEL GOMEZ-EDWARDS hrcumberd fn Int Independent -Republican Cammunist Party - - --- - Nn t 1N OR 4N = JUDGE 4TH DISTRICT COURT (LANGE SEAT) (Vote for One) STATE REPRESENTATIVE - DISTRICT 488 ATTORNEY GENERAL - _ - _ — - LAJUNE T. LANGE Incumbent 00 w� (Vote for One) (Vote for One) _ __ _ - _ ----- -..-- ----- --------- DONALD A. HILLSTROM 41111111 w[ JOSEPH GLEASON HUBERT H. HUMPHREY III ` 4Nw[ 40=I Democratic-Farmer1abor _—. _. Democratic -farmer -Labor_ _.—.__.._.-..._-__-___-- _ JUDGE 4TH DISTRICT COURT BILL SCHREIBER LEW FREEMAN- (ALBRECHT SEAT) Note for One) Independent -Republican Independent -Republican _ ------- ------ ---- H. PETER ALBRECHT Incumbent OM w DERRICK P. GRIMMER Grassroots Party ~ JUDGE 4TH DISTRICT COURT (BURKE SEAT) GOVERNOR AND /w Note for One) LIEUTENANT GOVERNOR — (Vote for One Team) KEVIN S. BURKE _ Incumbent COUNTY OFFICES _- w>z RUDY PERPICH and Democratic -Farmer -labor tw[ COUNTY COMMISSIONER JUDGE 4TH DISTRICT COURT MARLENE JOHNSON DISTRICT 4 (DAVIS SEAT) CAL R. LUDEMAN _ _.___ ___ Note for One) Note for One) and Independent -Republican on t DAVID R. SINA wt MICHAEL J. DAVIS Incumbent On w[ DENNIS W. SCHULSTAD - --- - ---- - — __._. _-_-- ---- JOHN E. DERUS r w< r wil l