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HomeMy WebLinkAbout4.a. Minutes of February 16, 1988 Regular MeetingROSEMOM CITY PROCEEDINGS REGULAR MEETING FEBRUARY 16, 1988 Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Rosemount was duly held on Tuesday, February 16, 1988, at 7:30 p.m. in the Council Chambers of the City Hall. Mayor Hoke called the meeting to order with all members present. Mayor Hoke led the group in the Pledge of Allegiance. The agenda was amended to include Item 5(c) Citizen Advisory Committee, Item 5(d) Resource Recovery Ad Hoc Committee, Item 5(e) Armory [moved from Item 7(a)), Item 6(i) Parks & Recreation Board Report/Jaycees Park, Item 6(j) HRA Officer Election Ratification, Item 7(c) Olympic Site Selection 1996, Item 7(d) Airport Adequacy Task Force Representation, Item 8(b) Koch Refinery and Item 8(c) Legislative Conference. MOTION by Napper to approve the Consent Calendar as presented. SECOND by Wippermann. Ayes: Walsh, Wippermann, Hoke, Oxborough, Napper. Nays: 0. Council reviewed the bids received for the fire truck tanker retrofit as outlined in the administrator's memorandum dated February 12, 1988. The fire department membership recommended awarding the bid to Engle Fabrication, Alternate B, stainless steel tank, stainless steel bolster frame and steel equipment, in the amount of $29,580. Councilmember Walsh questioned why this equipment was under budgeted and from what fund would the overage be allocated. Administrator Stephan Jilk advised the budget amount was based on estimates provided by some of the same suppliers who bid on this project. Fire Chief Scott Aker advised the increase could be contributed to the increase of cost in stainless steel. Councilmember Napper recommended withholding a decision on determination of additional funding until the fire chief has had the opportunity to discuss this matter with the finance department. See Clerk's File 1988-5. MOTION by Napper to accept the bids and award the contract to Engle Fabrication, Sauk Centre, MN, for Alternate B, in the amount of $23,580. SECOND by Oxborough. Ayes: Wippermann, Hoke, Oxborough, Napper. Nays: Walsh. Council reviewed the proposal to consider the utilization of the University Research Center elevated tank into the proposed rural water system from the firm designing the rural water system for the University of Minnesota. Administrator Stephan Jilk provided Council with another letter received this date from the same engineering firm reconsidering this proposal. Based upon this reconsideration and staff's research, the administrator recommended that Council not consider incorporating the elevated tank into the water system. See Clerk's File 1988-5. MOTION by Hoke.to disallow the Rosemount Research Center elevated water tank into the proposed rural water system and to deny ownership of this tank. SECOND by Wippermann. Ayes: Hoke, Oxborough, Napper, Walsh, Wippermann. Nays: 0. • ROSEMOO CITY PROCEEDINGS REGULAR MEETING FEBRUARY 16, 1988 In response to a member of the Planning Commission who proposed investigating the role of a citizen advisory committee and input received from several citizens over the last several weeks, Mayor Hoke reiterated that staff complete their research regarding this committee. MOTION by Hoke to appoint Thomas S. Maley, 13021 Rich Valley Boulevard, to the Resource Recovery Ad Hoc Committee. SECOND by Napper. Ayes: Oxborough, Napper, Walsh, Wippermann, Hoke. Nays: 0. Mayor Hoke requested that staff schedule a meeting to determine the scope and goals of the Resource Recovery Ad Hoc Committee. Mayor Hoke reported on the resolution adopted at the February 9, 1988 Special Council meeting authorizing staff to begin negotiations with the owners of the 12 -acre parcel known as the Schwarz farmstead as a site for an armory. Mayor Hoke also summarized the meeting he attended with city staff and Rosemount High School Principal Dick Dewey when the city and school district presented their proposals to the National Guard to build an armory in Rosemount. Mayor Hoke stated he felt the meeting went very well. The National Guard will schedule a date and time to visit the proposed site and conduct soil boring tests. City Housing and Redevelopment Authority Executive Director Don Darling requested the City Council to approve the concept for providing short term funding for construction of the South Robert Square Project at the intersection of Highway 3 and 145th Street West. Darling suggested an interest rate of one percent to one and one-half percent over the current jumbo certificate of deposit rates. Darling advised the architect provided an estimate of approximately $1,000,000 to finance the project adding the City would appropriate the funds by issuing drafts. Clerk's File 1988-5. MOTION by Walsh to approve the concept of the City of Rosemount issuing funds for a short term construction loan to the City Housing and Redevelopment Authority. SECOND by Hoke. Ayes: Napper, Walsh, Wippermann, Hoke, Oxborough. Nays: 0. Administrator Stephan Jilk presented the requests for proposals for location and number of fire station facilities and the combining of police and fire department administrative functions for Council review and approval. The administrator advised the request for proposal for the study on the public works facility was not submitted because of continuing discussion amongst staff has indicated that staff will be able to determine the needs for this facility without the use of an outside consultant. See Clerk's File 1988-5. MOTION by Walsh to authorize city staff to issue the Request for Proposal for Combining Police and Fire Department Administrative 2 • ROSEMOO# CITY PROCEEDINGS REGULAR MEETING FEBRUARY 16, 1988 Functions. SECOND by Oxborough. Ayes: Walsh, Wippermann, Hoke, Oxborough, Napper. Nays: 0. MOTION by Walsh to authorize city staff to issues the Request for Proposal for Location and Number of Fire Station Facilities. SECOND by Hoke. Ayes: Wippermann, Hoke, Oxborough, Napper, Walsh. Nays: 0. Council reviewed the administrator's memorandum requesting the purchase of new election equipment in the amount of $20,520. Administrator Stephan Jilk explained the operation of the new equipment, known as the Optech III -P. Jilk advised changes in Minnesota election laws required that voting equipment be equipped to indicate party preference, and the present election equipment does not have this capability. Jilk requested Council's authorization to designate the additional $8,250 needed, over budget, to come out of the council designated account. Councilmember Napper expressed concern that the $8,250 would significantly reduce this account.' Clerk's File 1988-5. MOTION by Walsh to approve the purchase of the new election equipment in the amount of $20,520 with the over budgeted amount to be taken out of the council designated account. SECOND by Wippermann. Ayes: Wippermann, Hoke, Oxborough, Napper, Walsh. Nays: 0. The feasibility report to determine the engineering feasibility and the estimated cost for reconstructing the Chili/Chippendale/ 145th Street intersection to make a new four-way intersection was reviewed by Council. Engineer Rich Hefti advised the consulting engineer estimated the total construction cost to be $80,000, but this does not include cost for obtaining the necessary easements for the proposed realignment. Hefti requested direction from Council to authorize staff to meet with the school district to discuss the school district making a contribution to the project. Hefti stated it was staff's consensus that the school district traffic contributed significantly to the extent of the operational problems existing at this intersection. Council agreed the consulting engineer should review the feasibility report to incorporate sidewalks in the study and to prepare detailed sketches of the realignment in relation to the existing homes. See Clerk's File 1988-5. MOTION by Hoke to table Project 179 to the March 1, 1988 Regular Council Meeting and to direct staff to review the feasibility report for the inclusion of sidewalks. SECOND by Walsh. Ayes: Hoke, Oxborough, Napper, Walsh, Wippermann. Nays: 0. Parks & Recreation Director David Bechtold updated Council on his involvement with the Rosemount Jaycees to establish a viable program for contributing funds by the Jaycees to organize a park improvement project. Bechtold advised the funds would be for the establishment of a new city park with Jaycees providing a liaison to the Parks & Recreation Committee for this project. Rosemount C • ROSEMO* CITY PROCEEDINGS REGULAR MEETING FEBRUARY 16, 1988 Jaycees Dick Bland, John Howard and Paul Eggen presented the Council with a letter announcing the establishment of the City of Rosemount Park Trust Fund and committing up to $40,000 for this project. Council extended their appreciation for this contribution and past Rosemount Jaycees' involvement in the community. See Clerk's File 1988-5. A ten minute recess was called with the meeting continuing at 9:30 p.m. City Engineer Rich Hefti presented the feasibility report for street and utility construction for Phase III of Valley Oak Addition Replat and recommended a public improvements hearing be scheduled for Tuesday, March 15, 1988, at 8:00 p.m. The engineer reviewed the cost estimates for sanitary sewer, watermain, drainage, streets and street lighting improvements. Engineer Hefti was requested by Council to investigate the type and cost of street lighting available for this project. See -Clerk's File 1988-5. MOTION by Hoke to adopt Resolution 1988-14, A RESOLUTION CALLING FOR PUBLIC HEARING TO CONSIDER CITY PROJECT 0180, VALLEY OAK ADDITION REPLAT, PHASE III, STREET AND UTILITY IMPROVEMENTS. SECOND by Oxborough. Ayes: Oxborough, Napper, Walsh, Wippermann, Hoke. Nays: 0. City Engineer Rich Hefti reviewed with Council the plans and specifications for Carrollton storm sewer overflow, City Project 166. Hefti proposed to use city forces to perform the work and to substitute a high quality plastic pipe in lieu of the proposed concrete pipe in order to reduce labor and material costs. Hefti indicated the owner of Lot 6 has dedicated the necessary easement needed for construction. See Clerk's File 1988-5. MOTION by Hoke to approve the plans and specification for Carrollton storm sewer overflow, City Project 166. SECOND by Wippermann. Ayes: Napper, Walsh, Wippermann, Hoke, Oxborough. Nays: 0. MOTION by Napper to adopt Resolution 1988-15, A RESOLUTION APPROVING THE PLANS FOR COUNTY STATE -AID HIGHWAY 42 IMPROVEMENTS BETWEEN US 52 AND TH 55, CITY PROJECT 1987-903. SECOND by Walsh. Ayes: Walsh, Wippermann, Hoke, Oxborough, Napper. Nays: 0. Council reviewed City Engineer Hefti's memorandum of February 9, 1988 regarding the Utility Commission's recommendation to increase the water and sanitary sewer charges to $909. Hefti stated this represents a 22 percent increase from the current fee of $743 which was approved in 1982. See Clerk's File 1988-5. MOTION by Walsh to adopt Resolution 1988-5, A RESOLUTION SETTING 1988 WATER AND -SEWER RESIDENTIAL CONNECTION CHARGES. SECOND by Napper. Ayes: Wippermann, Hoke, Oxborough, Napper, Walsh. Nays: 0. 4 ROSEMOD9 CITY PROCEEDINGS REGULAR MEETING FEBRUARY 16, 1988 Councilmember Walsh announced the Rosemount HRA Board elected Walsh as Chairman and Mike Willard as Secretary for 1988. MOTION by Wippermann to ratify the election results of the Rosemount HRA. SECOND by Hoke. Ayes: Hoke, Oxborough, Napper, Walsh, Wippermann. Nays: 0. Mayor Hoke reported on the Elected Officials Conference he attended on February 6, 1988 and the one that he and Councilmembers Oxborough and Wippermann attended on February 7, 1988. Mayor Hoke apprised Council of his contact with the Metropolitan Airport Commission regarding city representation on the Airport Adequacy Task Force. Mayor Hoke stated he was advised that the committee was too large already and too far into the process to allow any new members. The mayor stated staff will attend the meeting scheduled for February 17, 1988, and the city will receive all the minutes and agendas in an attempt to keep up to date on the airport issue. Mayor Hoke informed Council of his involvement in an invitation to metropolitan mayors to attend an informational meeting regarding a bid effort for the Twin Cities to host the 1996 summer olympic games. Mayor Hoke advised the proposed rifle range in Empire Township has been selected for the shooting events of the Olympics if the Twin Cities is selected. Councilmember Napper, as chairman of the Dakota County Gun Club, updated Council on the history of the gun club and the events leading to this proposal. Administrator Stephan Jilk reported on a recent meeting involving county and city officials and staff and the University of Minnesota regarding the extension of 160th Street through university property. Administrator Stephan Jilk presented for discussion the incident that occurred on February 13, 1988 regarding the odor emanating from Koch Refinery into surrounding cities and the fire at Koch Refinery on the same day. Jilk advised that several months ago he had suggested to Tom Segar, Industrial Relations/Environmental Manger for Koch Refinery, that the city and Koch should set up a communication program informing the city of any occurrence at the refinery that the public and city residents should be aware of. This communication would enable city staff and officials to respond knowledgeably and improve the relationship of the city and the refinery with the public when incidents like this occur. It was the consensus of the Council that the goodwill attitude and cooperation between the city and Koch have declined and should be improved. MOTION by Hoke to request Koch Refinery to join with the City of Rosemount in implementing a communication process in which the 5 ROSEMOUAOCITY PROCEEDINGS REGULAR MEETING FEBRUARY 16, 1988 city will be informed on all matters that could possibly affect the community. SECOND by Napper. Ayes: Oxborough, Napper, Walsh, Wippermann, Hoke. Nays: 0. Administrator Stephan Jilk reported on the League of Cities Legislative Conference he attended on this date. Jilk stated this conference allows cities state wide to join together on the opening day of the legislative session and to obtain information on proposed legislation for the year. MOTION by Hoke to adjourn. SECOND by Walsh. Ayes: 5. Nays 0. Respectfully submitted, Susan M. Johnson Council Secretary/Deputy Clerk ATTEST: Stephan Jilk Administrator/Clerk Published this day of , 1988 in Dakota County Tribune. 6