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HomeMy WebLinkAbout5.a. Storm Water Master Plan - Citizen Committee(� • r �y gg yy rrHOSENIOLIN 1. niik`ir TO: Mayor Hoke Councilmembers: Napper Oxborough Walsh Wippermann ,t FROM: Stephan Jilk, Administrator/Clerk j. DATE: July 15, 1988 4 RE: Storm Water Master Plan Citizen Committee Attached please find a letter from Steve Klein of Barr Engineering regarding the formation and utilization of a citizen committee to review and offer input to the Master Storm Sewer Study now being conducted. Rich Hefti and t met with Mr. Klein on 7-8-88 and requested that he put together the memo to specify how much a citizen committee would interface with his firm, howmuchtime (meetings) would be reasonable to interface with the committee, how the information would be used and the estimated cost, to the city for this expanded involvement by Barr Engineering. I believe Mr. Klein's letter covers all the questions we had on this and explains fairly well the process. I would suggest that if such committee is formed and directed to work with Barr Engineering on this study it would be as follows: 1) That the initial phase of the study be completed to delineate the major drainage areas of the overall study area. 2) That one or two representatives be chosen from each of those areas (Hawkins Pond and Wachter Pond would be those areas) and asked to set on the committee. 3) That Rich Hefti and I set in on the committee and that I act as moderator for the meetings. 4) That a maximum number of meetings be set to complete the committees work with Barr so that the overall Master Storm Sewer Study not be extended too long. I will be pleased to under take this process at your direction. • Barr Engineering Company � 7803 Glenroy Road July 14, 1988 Minneapolis, MN 55435 612/830-0555 Mr. Rich Hefti • City Engineer/Public Works Director City of Rosemount P.O. Box 510 2875 145th Street West Rosemount, Minnesota 55068 Re: Advisory Committee Contributions In The Master Drainage Plan Development Process Dear Mr. Hefti: RECEIVED JUL 14 1,983 CITY OF RnswotINT A number of area residents have indicated a desire to serve on an advisory committee to provide input to the Master Drainage Plan. Such a committee might prove useful in addressing issues at the early stages of the study which conceivably might not be addressed without such committee input. A logical time in the study process in which such a committee would be the most useful would be after the data collection and watershed delineation has been completed and prior to hydraulic and hydrologic analysis. Such a committee could review the preliminary watershed delineation maps, provide input to potential revisions where necessary, and help raise issues for consideration in the hydraulic and hydrologic study phase. The work tasks for such a committee might involve the following: • Attending an informal meeting to obtain copies of preliminary watershed delineation maps and to be advised how the maps were prepared. In most cases, watershed delineation would be based on existing topography, however, in certain cases land use information may dictate minor revisions to best represent drainage. The committee would need to know how these maps were developed before they could review the information. Also at this meeting, issues of concern to committee members could be identified and listed for consideration for the next phases of the plan development process. These issues could change the original scope of work and the City would obviously need to approve the changes and respective costs. • The committee could conduct a field review of the preliminary watershed delineation maps for further refinement. • The committee could then attend an additional informal meeting to discuss any potential changes to the watershed delineation maps and further discuss any other issues prior to hydrologic and hydraulic analysis. Barr ElgineerIng Company + 7803 Glenroy Road Minneapolis, MN 55435 6121830-0555 Mr. Rich Hefti s City Engineer/Public Works Director City of Rosemount F.O. Box 510 2875 145th Street West Rosemount, Minnesota 55068 July 14, 1988 RECEIVED JUL 14 1,988 CITY na RnsFAAOUNT Re: Advisory Committee Contributions In The Master Drainage Plan Development Process Dear Mr, Hefti: A number of area residents have indicated a desire to serve on an advisory committee to provide input to the Master Drainage Plan. Such a committee might prove useful in addressing issues at the early stages of the study which conceivably might not be addressed without such committee input. A logical time in the study process in which such a committee would be the most useful would be after the data collection and watershed delineation has been completed and prior to hydraulic and hydrologic analysis. Such a committee could review the preliminary watershed delineation maps, provide input to potential revisions where necessary, and help raise issues for consideration in the hydraulic and hydrologic study phase. The work tasks for such a committee might involve the following: • Attending an informal meeting to obtain copies of preliminary watershed delineation maps and to be advised how the maps were prepared. In most cases, watershed delineation would be based on existing topography, however, in certain cases land use information may dictate minor revisions to best represent drainage. The committee would need to know how these maps were developed before they could review the information. Also at this meeting, issues of concern to committee members could be identified and listed for consideration for the next phases of the plan development process. These issues could change the original scope of work and the City would obviously need to approve the changes and respective costs. • The committee could conduct a field review of the preliminary watershed delineation maps for further refinement. • The committee could then attend an additional informal meeting to discuss any potential changes to the watershed delineation maps and further discuss any other issues prior to hydrologic and hydraulic analysis. Mr. Rich Refti July 14, 1988 Page 2 I would anticipate that if such a committee is formed, the City would want you or Stephan Jilk to attend the meetings to monitor them and to provide guidance. As I mentioned in our previous meeting, our proposal did not include involvement in such committee work. I anticipate that each informal meeting would last approximately two hours. In addition to attending the meeting, additional work on our part would involve meeting preparation and travel time. The costs for meeting preparation, travel time and meeting attendance would probably be on the order of $300 per meeting. If the City wished to have us conduct or participate in a committee field review process, I would anticipate the equivalent of one to two additional work days of time. This field review work would cost approximately $5O0 per eight hours of work. Therefore, the field review process if Barr were to participate would cost $500 to $1,000. A total cost would then be in the order of $1,600 for all the committee work as outlined above. We would be happy to expand the scope of work for development of the City's comprehensive drainage plan to include attendance and participation in committee work. Our main goal is to provide the City with the best plan possible. Please let me know how we can further participate to achieve this goal. C;Sinc a ly, even M. Klein` SMK/cmf SMK2/320,0 y