HomeMy WebLinkAbout8.a. Preliminary Proposal for Fall / Winter Community InvolvementPreliminary Proposal for FallAlinter Community
Involvement Process
Goal/Activity Task
Start
Completion
Date
Date
I. Formation of Community Tirection and Development
Aug. 2
Advisory Committee
A. Solicit prospective members from organizations
and special interest groups as listed on flow
chart.
Mayor/Staff
B. Present prospective committee for Council/Staff
Aug. 16
confirmation.
C. Determine scope and charge of Advisory
Aug. 2
Committee.
D. Meet with Advisory Committee - pick chair,
co-chair, and secretary..
Mayor/Staff
II. Conduct Citizen Attitude Survey
Aug 29 -Sept 2
A. Staff, Council, Commissions, and Advisory
Committee meet with Decision Resources for survey
Staff
orientation.
Sept 19-23
B. Staff, Council, Advisory Committee and all city
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commissions give input to survey.
C. Input from Staff,_ Council, Advisory Committee
given to decision resources.
D. Survey conducted.
Individual(s)
Completion
Responsible
Date
Mayor/Council
Staff
Aug. 16 •
Mayor
Aug. 16
Mayor/Staff
Aug. 16
Mayor/Council`
Aug 22-26
Staff
•
Mayor/Staff
Aug 29 -Sept 2
Mayor/Staff
Sept 12-17
Staff
Sept 19-23
Decision
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Sept 26 -Oct 7
Resources
Preliminary Proposals for Fail/Winter Connmmity
Involvement Process
Goal/Activity Task
Start I Individuals)
Date Responsible
Completion
Date
III. Conduct Town Meeting (MCIP Leadership)
Council, Staff
Oct 25
Tentative Schedule:
y
! MCIP
A. Dream session - what do we want for this
j
Community? Split up into groups of 5 -8. -
Each group will come up with 5-8 goals/
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dreams/concerns for Rosemount. (Goals are
broad, general, non - specific, future
j
oriented statements that answer the questions
"what?" or "which?")
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B. Large group categorizing and ranking. Small
groups udll re -convene and MCIP will lead goal
categorizing and ranking session using white
board, or large easel pads. (5-6 categories will
emerge.)
C. Result of citizen attitude survey. Decision
Resources will review survey and highlight the
major trends, tendencies or attitudes interpreted
from the survey!
D. Category/Subcommittee Brainstorming Session.
Large group divides up by category/interest.
Subcommittees will synthesize "Dream Session''
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goals with survey results, coming up with a
revised list of 5-6 goals. Each subcommittee
will pick chair ,co-chair and set future
subcommittee meetings time and date.
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t
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Preliminary Proposals for Fall/Vinter Community
Involvement Process
Goals/Activity Task Start
Date
TV. Subcommittee Meetings
Five or six category/subcommittees meet to Oct 26
determine objectives that kill fulfill goals
established at the town meeting. (Objectives
are more specific, in other words, an action
plan of "how" to achieve established goals.)
One or two meetings?
V. Joint Meetings: Advisory Committee and Subcommittees
Each category/subcommittee will report its
objectives/action plan to the Advisory Committee.
Advisory Committee reviews and amends goals and
objectives preparing final report to present to
Staff/Council/Commissions. (Two meetings?)
VI. Advisory Committee Reports to Council and Commissions
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Advisory Committee presents list of goals and action
plan objectives by category.
VII. Strategic Planning Jan 4
A. Staff, Council and commissions critique/amend
Advisory Committee goals and action plan.
B. Council and Staff strategize one to two year
action plan to carry out goals and objectives.
VIII. Second Town Meetings or Open House
Final goals, objective, and one two year work
plan presented as part of "State of City" address
(Question: What happens to Advisory Committee and
Individual(s) Completion
Responsible- Date
Subcommittee
Nov 26
Chairs, Advisory
Committee
,
members
Mayor, Council
Advisory
Dec 18
Committee,
Chairs -
Subcommittee
Chairs -
Council
`.
Advisory
Jan 3
Committee
Staff, Council
Feb 21
Staff,- Council
Feb 21 or
March 7
i I
town meetings subcommittees of ter this process?) !
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Preliminary Proposals for FallAl nter Community
Involvement Process
Goals/Activity Task
Start
Individual(s)
Completion
Date
Responsible
Date
a. Implement - Monitor - Evaluate Goals - Objective
Staff, Council
March 7
One to two year action plan.
Commissions
•
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