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TO: M�yor, City C�uncil, City Administr.�tor
FROM: Dean Johnson, (lirectar of Community !)evelnpment
DATE: September 30, 19Rfi
ti1iBJ: Recyclin� Prngram
I would like to update the C'ity Council on the status nf the city's
recycling program in a brief }�resentation at the Octc�ber 4, 1988 meeting. .
The lack of time prevents m� frorn g�ing into details in this writing;
however, the merit:s of a pilot program versus a ci[y-�=ide program have
disappeared. I will discuss this issue in detail and explain how we �ro�ose
tc� irnplement a city-wide �lan and maximize the grant prc►gram forn�ally
approved by the county. Atlached is a biank �rant a�pticatic�n fc�rm, ���hich
I will prohably not have completed prior to the meeting. I a�ologize that
other priorities have �ut this project �n hold fc�r so long; hou=ever, delaying
final action may have been a blessing in disgaise.
. � �
• r i
�AKOTA COUNTY
CUM�{tfP1I TY LANOFILL AQA�TEMENT PROGRAM GUIDELINES
Dakota C+�unty lanclFill ai�at��rient fura�jing is available to communities in Dakota
County. All �pE�lications �nd revisi�ns tc� those applications which would
result in increased costs will require final C�unty Qoarci ap�roval. 1�
carununity requesting fund�ng must detnonstrate that an office recycling pragram
is currently in 0�)�'rdt1011� or wi11 be operatianal in city or townsl�ip affices
by ueceii�ber 1, 19t3£3.
Dakota Cuunty f3oar�f Resolution t�o. t3f3-651 states that the County's portion of
fundir�� of recycling i�n��l�mentation and operating costs ineurred by cities and
townships wi i l be throuyh �erformar�ce-based funding. It further states that
the County`s source of long term funding for recycling programs is to be fram
a coriit�ination of sources with priority treinc�: 1) Landfill Surcharge Fee; and
2) Ftesou►-ce Rec�very f=acility tipping fee. Consideration is aiso to be given
tu a recycling assessment as {�art of a future source of funding.
The County will accept the responsibility for coiranunity recycling programs anci
will assess th� residents of the cor�nunity for costs �ncurred (including the
County 's administrative, mo��itaring, and �ublic education costs) in the event
that:
1. A c�in�nunity does Eiot begin dev�lopment of a program by July 1 , 1989;
2. A community does not complete im{�lementation of a program by January 1,
1990.
ELIGIBLE PROJEC7S
Pr�jects that are eligit�le fow funding must be consistent with the approved
Dakata Count Solid Waste t�aster Plan, as amended. To obtain a copy of the
lan p ease contact the Da ot�County Department of Planning and Program
Ma�ac�ement (431-1258) .
o ��lulti cc�mnunity projects are eliyible €or funding. Applications for
fanding of such projects must identify the role of each carr�nunity,
incluciing the lead agency for the project.
o Eligible projects include, but are not limited to:
- Education and promotion activities
- Qrop-off collection of yard waste and recyclables
- Source collection �f source separated materials, includir�g yard
was te
- Yard waste compast sites
- Collection of househald hazardous wastes
Pro�notion af commercial/industrial source separation
- Office paper recycling in public sector facilities
- Special wast�s handling and/or processing
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ELIGI�LE PROG{���i COS�fS
�fu 1�e �ligible for r•eiirik�ursement, a �relifninary budyet must be submitted as
part uf the aE�plication procedure described herein. Revisions of the
�7=' applicat.ion may b� made before July l of the fundin� year. The funding year
wi11 be January 1 - December 31.
. ;�;
�unding Cateyor�r/Activit�+ Fundi��g Allacation
'" o Administrative Costs - 1989 : Co�t�nunities over 5fl00 population,
�. ;,i' and/ur Consultant Cqsts $SQOq or $.90/hausehald, whichever
' � is greater
,;
�.� Direct salary of Corr�r►unities under 5000 population,
� �'� e�nployezs ��orking. $500 base plus $.90 �ousehold
� �;, �art time o�� fu11 _
, , ., ti►ne on eli��ible 1990 : Comnunities aver 5000 population,
�' ;� projects $3�88 or $.70/householci, which�ver
�'�� is yreater
� ��
���-` Consultant servl��s Communities under 5000 population,
��� on eligible projects $388 base plus $:70 household
��
r� ,
�� `� � � � � � � 1991 : Comm�nities over 5a00 population, � � �
� � $27�7 or $.50/household, whichever
��
is greater
� � ' Communities under 5000 population
� ' $277 base plus $.50 household
� �
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��`
� � - Thereafter not eligible
,: ,,
,; o Capital Costs ** - Maximum allocation of 5Q� of total
� capital cost not to exceed $l0lhousehold
,�.. ����
r,�. ' based u�on i99Q household estimates
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�y�� - Above amount may be requested by a
' f�: �ommunity over 3 year period
��' _
, Purchase of land is not an eligible
�� :
N�, reimbursable cost.
�; ' �
�� - Equipment, supplies ar other materials
must be used primarily for abatement
; activities.
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�.�;;, - Not eligibTe for paymertt after i991
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; � Venciofi� Service/ Operations - 100% eligible up to the maximum amount
and Maintenance in residential programs (see Attachment
4: P1aximum Reimbursement Schedule)
;" - lOQ� eligible up to $10,000 for
' �j co�mtuni�ies with a�proved applications
�3' for corr�nercial/industrial programs
. �,
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}�, o Other (eg. license f�es) - Subject to application approval
�� ',' ** Co�rrnunities that oE�erate targeted coirmunity pr4grams on or before tlpr. l,
19t39 will be eliyit�le for funding of 100% of total capital costs or
�, ,� $?_0/i�ousehald, whichPver is less. Pux�ci�ase of land is not an eliqible
-�� reimbursable cost. Equipment, supplies or other materials must be useci
��� E�rimarily f�r• abaternent acl;ivities.
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��'' �i�P�rcnr�orr p�zucEnuEt�
_______________�_
,*
�; A{�plicatiuns fc�i� fui�ciinc� ' of locai landfill abatement activities must be
�::_.. subrnitted no later than Octuber 1 of each year. (In 1988 the applicatian
deadline shall be November l. } i�pplications sutxnitted after the specified
#� �' deadline will not be considered.
� ;
>� .�
� �' Application wi11 consist of the following:
�'��' et 'on of Attachment 1: A l ication Forin
o Compi i pp
�r � �. . . . . : . . . � . � . . . . . . .
j'�: o Sup�ort documentation as specified on Attachment l, inctuding a
�� description/documentation of the affice recycling program operated
};a' in the city/tow�shi� affices.
�,;:
;Y :` o An official r�solution from the governing body requesting the
funding allocatian or a certified copy of the official proceedings
at whieh the request was approved.
�`�� Any changes or revisions in the request for funding must be submjtted no later
�, th:an July l of th� fun�iing year. This chang� must be requested on Attachment
�? , 2: Revision Re uest, and 'must be accompanied by the official resolution ar
�;�; certi �ed copy o the proce�dings appraving such change.
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' RE II�iE3UR5EMENl� PRt10EDURES - (19II9 �nly)
�.5 . �._. . � � . .
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�;' Reirnburseinent �roceciu►�es for 1990 and thereafter wi11 be developed at a later
' date. Comrriunities with an awproved application for 1989 funding will receive
i� 100�/ of the approved costs which wiil be distributed in four installments
�" , according to the following schedule:
v 3..� � � � � � � � � � � �
Nayn»r7� Date to Corrnnunity Pragress Report Due
�"' o February 1 None Required
�y
� � t4ay 1 , if March 15 develop- By Apri1 1, 1989
;,; ment objectives are met, or
t �s` at such tirne as f�larch 15
;; objectives are met
��
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, �;t o Auc�ust 1 , if June i5 develup- By July 1, 1989
:�; ment objectives are met, or
`�`� at such time as June 15
� objectives are rnet
�`�'
� ,
.�. o tJovember l, if Se{�te«�er 15 Qy October 1, 1989
developrnent object�ves are
��� , met, or at such time as
y � September 15 objectives are met.
�34
�� ° Progress reports must compare the actual schedule with the schedule in the
�� application and should be submitted to:
�� Comnunity Landfili Abatement Program
�? Department of Planning and Program Management
7300 West 147th Street, Suite 503
�� APPIe Valley, MN 55124
�
�'� A 1989 .Comnunity Annual Re�3ort and a request for final evaluation must be made
� no later than January 30, 1990 and must include a completed At�achment 3:
tf P4onitoring Report. Costs incurred prior ta January I , 19$9 are eligible for
�� , re mbursement, provided such costs are incurred in the development or
�� implernentation of ti�e targeted community �rogram. Nowever, in no event will
the total amount given ta a community exceed the amount shown on Attachment
4. I�laximum Reimbursement Schedule - 1989.
' Based upon the Community: Annual Report, the Manitoring Reports and the
����° formulas identified in Attachment 5, a final evaluation of each community's
� perforrnance wi11 be Fnade. The performance results for the year will be used
.,�
��} ` to acijust the first c�uarter payment of the following year, if required.
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��3€���� � ` � � � ATTACtiM�IVT I �
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1�38� FUt�DING APPLIGATIOk
�: ;
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�: City/Township: Date Sut�rnitted:
�;�. � � �
� Adciress: Program Period: i/1/89
,.���
�' �"��� � � to � 12/3I/89 � � �
t�;?
�:
�``'' Contact Person: y Phone:
t�,���
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`� I . If this is a r��ulti-community project, please list all participating
��` c�rnrnunities and the lead comnunity or agency for the project, and
��� attach a capy of the Joint Powers Agreement.
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'G II . Please indicate �hether you p1an to take advantage of the County's
�: early operation iricentive (program in full operation by 411/89) .
.�r
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Yes No _
��.
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III . Please provide a brief overview of 1989 abatement activities;
�� indicate r�hett�er these are a co�tinuation of existing programs or new
� `;; programs: {If more space is needed use extra sheets. )
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I� IV. Com{�l�te the following section for ail applicable activities , whether
A�. a continuation of existing activities or new activities in 1989:
; � �
�; : t�. Curbside Co1lection of recyclables : Yes No
3�
�3 ( If more than one coliector, use a separate sheet; please
�j;: provide the same information for each collector. )
��,_
`
�Ii ' l. Anticipated Start Up Date:
:I
:i 2, i4umber of households to be served:
,: ,
�
, � 3. Frequency of cofilection: (circle one)
4;
!; weekly, twice monthly monthly ather
i� ' 4. Containe'rs to be used: Yes No
9�
'� 5. Number of containers per household:
�,�
'� 6. P�iaterials eollected (circ]e all that applY) :
t
�;� ne�ls�aper mixed paper aluminum steel beverage cans
��Jy glass Wlastics used oil other (specify)
N C . . � , . . . . . . .
$
�� � � . �. . .. . .
7. Name of collector:
��
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, Addressr
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'� �: B. Cost of ,collection:
���; � � � � �
`' 9. dates of collection contract: to
10. Anticipated participation level :
li. Anticipsted abatement in 1989: tons per
'�r��� B. Orop offi Genters for Recyclable Materials: Yes t�lo
3; �5<r: . . � � . � .
1. For eacfi drop-off center please provide:
4(5%.'�.. . . . . . . . � � � . � � � . . . . .
� ` a. �peratorc
�'�#��
�"�': Add►"ess:
� ���R
,`` Cos#;s. per
p`��.: . ..._ � . � . . .
��� � � � Sta�'t Up D�ate: � � � � � �
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� ,: Days7Nours of Operation:
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1-2
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+ Materials Collscted:
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; b. Operator:
AcidresS:
' � Costs: per
, ,
;
i.
i Start llp Date:
Days/Naurs of Operation:
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+ Materials Collected:
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�� c. Operatar:
��
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� _� �� � Address: �� � �� � � � � �
�:�
�; Costs: per
��
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Start Up Date:
DayslHours af Operatian:
3` Materials Callected:
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d. O�erator:
Address:
,�..� � �� Costs: � p���' � � � � � � � �
,;
", Start Up pate:
��,
�� Days/HoUrs of Operation:
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Materials Cailected:
;.
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� �.; 3. Anticipated abatement from all drop-off centers in
5�; I98�3: tons per
4"`
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cti n onl if a se arate ro ra+n
C. Multi Farnily ; compl�te this s� o y p p g ,
ii
l. Ll�scrib� the m�nner of callection:
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' ' 2. Total number of units ser•ved:
;;
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3. Materials callected (Circle all tf�at apply)
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,! newsprint mixed �aper aTuminum
��,;;
, �
'� steel beverage cans ylass plastics
,:;
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�i oi1 other
, ,
'a 4. Casts: per
5. Anticipated abatement in 198�3. tons
Per
Q. Yard Waste Co' lection
1 . Anticipated start up date (must be na later than August 1 ,
1989) :
2. Curbside: Yes No Taken To:
3. Drop off: Yes No Loeation:
Nours :
4. Cost:
�:,
E. Describe the activities you will undertake to promote and
� r encourage commerciallindustrial recycling (Apple Valley,
�'�
Burnsville, Eagan, Farmirrgton, Hastings, Inver Grove Heights,
Lakeville, Mendota Heights, Rosemount, South St. Paul, West St.
;��� Paul must cam{�lete this section�
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F. Describe put�lic educationlpro�notional aetivities that will be
'� undertaken in 19II9.
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G. Describe your City 's in-house recycling program (Must be
�perational by Uecember 1 , 19$8) .
r
H. Oescribe completely any other abatement programs for which yau
are requesting funding (eg, operation of compost site, special
wast� hanciliny, hoUsehold hazardous waste collection} . Include
E�r•�ject�eci abatement. .
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V. Work Plan
Dakota County will distribute any approved funding in four equal
payments, provided cornmunities� ►neet specified development
objectives . Please provide a work �lan for developing and/or
` impleinenting tl�e targeted community program or a comparable program
in 1989. Please highlight the objectives to be met by the following
dates:
o i�larch 15
o ,)un� 15
� Sept�mt�er 15
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V I . lit�(1c�e�t
,29 to Uecc��r�er 3I , 1989
,
P r oc�am Arnou n t
Ad►ninistrative Costs :
�;' Salaries
, Cor�sultant Fees
Capital Casts (specify) :
,�
,�
.� P.esidential Operatiuns & �4aintenance: •
Contracted Services�
' l_abor
Equi�m�nt Rental
Space Rental
Ut�lities
P�stage
Printing
Other
t
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�' Coi�nercial/Industrial Aetivities:
Other Pragrams.
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Tota1 :
l�nticipated Revenue:
Co�nunity Share
�;; Other Funding (specify}
° Reyuesteci Fundiny *
� ' F'���ir� Co�inty:
' '
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�, ' * F2equest may nQt exceed that amount shown on the Maximum �
4 Reimbursement Scbedule.
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` a-t-ak�ate5
1 -7
, � ATTaCMMENT z �
REYISION REQUEST
City/Township: Date:
Address: Pragram Period: to
Contact Person: Phone:
l. Describe the revision to the original application that you are
requesting as well as the reason for such revision. Use extra
pages if necessary. If budget changes are included, please 1
attach a revised budget.
�
�-
2. Attach the official resolutian or a certified capy of the
proceedings af the appropriate governing body approving this
revision.
a-t-abate7
2-1
• • � ATTACNMENF 3 �
MONITORING REPORT
CitylTormyhi�: Date:
Adc�ress: ` , Report Perio�i:
To:
Con�act Person: Phone.
l. If this report covers a multi-community program, list all participating
con�»unities.
;,
,
2. �escribe the residential recycling aetivities that occurred in 1989
including: (Use separate sheets if necessary)
* Current status of each activity;
* Participation rates and a description of the methods used to .
calculate these rates;
* A justification for the program being described as being in full
operation;
* Prornotion and �ublic education undertaken (attach examples of
inaterials) .
1... . . . . � . . . � . . . .
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��� .. . '' � . . . � . . .
;I R .: . . � . � � .
�. �� � . . �' . . . . . . . . . . � � � � .
. . � . . � " � � . . � � .
(
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� � .
3. �escr�ibe the status of yard waste coliection in your comnunity:
4. Describe the efforts made to promote or encourage co�nercial/industrial
recycling.
5. Describe any additional abaternei7t activities that occurred in 1989.
6.� Dakota County has established a 1989 residential recycling goal of 9� for
each co+�nunity. Please provide the fod lowing information for all known
residential abatement activities: (Use separate sheets if necessary. }
A. Program:
Type of Activity:
Mat�rial Tonnage
Total:
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. . : � •
!3. ('i'u�}i'�i��:
jYPe of Activity;
Material Tonna e
Total
C. Prog��am:
TyPe of Activity:
, ��IaC�ri�l Tonnege
Tota1
�. Program:
TYPe of Activity;
P�laterial Tonnage
Tot a l
E. Program: •
� TYPe of Activity;
Material Tonna e
Total
3-3
� � �► i
F. Proy ra�i�:
Ty{�e of Activity.
(�taterial Tonnage
Total
7. Please �rovide data on corranercial/industrial recycling in your communit�+.
trtatc�r ia� Tonnage
y
Total
3-4
� � _ �
8. Ex�enditures f:ep�rt:
PROG{ZA11 AP�OUNT
Administrative:
Salaries
Consultant Services ,�
Capital Costs (specify) :
I:esicienti�l OF�tration & MaintE�nance:
C�»�traf:Cecl ServicE�s
tabor
Equipment Rental
Space R�ntal
Utilities
Postage
Printing
Other :
Comnercial/Industrial Activities :
Other Programs:
Total
Proyram Revenue:
Comntun i ty Funds: '
Other Funding:
Total Funds Received
From County:
ti
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AT(ACHMENT 4
� �IMUM ftE IMBUitSEMEN7' SCH�QllLE - �89
A[IMINl CRPITt�l2 0� � M�
COt�tUNITY GUSTS COSTS Resid Camm/Ind TOTAL
p�p l�e�U a Tl ey ����� ��,�bb� $3�� $1��5
t3urnsville i4,8�0 165,000 53,118 �32,968
Castle Rock Twp 905 4,500 � 2 ,518 6,923
Coates 572 8Q0 249 1,621
Dougl'as Tarp 662 1,8Q0 b72 3,134
Eayan 14,40U 160,00 51,912 226,312
Ernpire Twp 923 4,700 1,626 7,249
Cureka Twp 932 4,800 1,62f 7,358
Farminyton 5,004 20,300 6,639 31,939
Greenvale Twp G98 2,200 159 3,657
Ham�tan 608 1,200 369 2,177
Hampton Twp 710 3,000 1,191 4,961
Nastings 5,Oa0 49,000 17,142 71,142
Inver Grave tlei�hts 6,H40 76,000 25,353 108,193 .
Lakeville 6,120 68,000 24,747 98,867
Li lydal� 74t3 2,75� 567 4,065
t�larshan 1-wp 995 5,500 2,061 8,556
�tendota 590 1 ,000 303 1,893
Mendota tleights 5,000 30,000 10,866 45,866
Pliesville 5�5 5,000 195 5,740
New Trier 536 4,004 162 4,698
Nininger 7wp 725 2,500 921 4,146
Randolph 608 1 ,200 390 2,198
Randolph Twp 635 1,500 529 2,654
Ravenna Twp 950 5,000 2,061 £3,011
Roser�unt 5,000 23,000 a,814 36,814
Sciota Twp 581 900 303 1,7$4
South St. Paul 7,290 81,000 24,144 112,434
Sunfisl� Lake 613 1,250 435 2,298
Ver�nillion 658 1,750 606 3,014
Vermillion Twp 797 3,3d0 1,3Q2 5,399
Waterford Twp 658 1,750 529 2,927
West St. Paul 1,470 83y0OQ �1,369 111,839
$�t,b�� ��,�'b�i �0,� �,��,�7�
� �Zoo,oaa �i,�23,�72
Assumes following administrative costs:
a Comnunities �ver 5000 population: $5,000 or �.901household,
whichever is greater
o Comnunities ur�der 50Q0 population. $500 base plus $.90lhousehold
2 Assumes $10/1990 household based on Metrapolitan Council 's Forecasts of
Population, Households, and Empioyment - October 1986
Some or all of this arnount ma� be deferred to 1990 and/or 1991.
Some coirrnunities may have programs in full operation by April l, 1989 and
will be eligible for up ta $20/household.
3 Assumes cc7�nunities achieving 9% abatement at $30/ton for residential
programs.
4 Rssumes $l0,OQ0 per co�nunity for those with approved applications for
con�nercial/industrial programs.
C-F-Abate6
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. . . A rrac��r�Er�7- � �
PERF�t2M�h,NC� E3ASED FUNUING FORMULAS - 19�39 ONLY
These formuTas will be used �o make a final evaluation af a comtnunity's
perforrnance in i�II9. The results 1ai11 be used to adjust the first quarter
payments far 1990.
Forir�ula 1 ,� �
Applies to the followiny communities:
1lpple Valley Inver Grove Neights
Qurnsville Lakewille
Eagan Mendota Neights
Farmington Rosemownt
I�astings So. St. Paul
West St. Paul
o Fu1l operatian of targeted carr�nunity program
or County approved alternate by 1-1-90 50 pts.
(yarci waste compo►�ent in place by �/1/B9).
o A1et a 9°�o residential abatement
goal (4.4 points per 1� of waste abatedj . 40 pts.
o Comp]eted corr�nercia]/industrial activity
as outlined in application and approved 10 pts.
by the County
Farmula 2
Applies to the following communities:
Coates Nampton
Lilydale Mendota
Miesville f�ew Trier
Randolph Sunfish Lake
Vermillion Castle �ock Township
Douglas Townsh�� Empire Township
Eureka Township Greenvale Township
Hampton Township Marshan Township
Nininger Township Randolph Township
Ravenna Township Sciota Township
a VermiTlion Toa�nship Waterford Township
`£ o Full operatinn of targeted cor�nunity prograrn or
approved alternate by 1-1-90 60 pts.
; '` (where applicable, yard waste component
,
� in {�lace by 8I1/89)
o Met 9% residential abatement gaals 40 pts.
f��r�;:�' � �
(4.4 pts per 1� of waste abated).
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' • �
�
A�ijusta»ents tu coii�nunity payinents will be based upon the ft�llowing
P�rfurmance-Qased Funciinc� Schedule:
50 pts. = 50fo of net eligib]e costs reimbursed
51-75 pts = 75� of nc�t eligible casts reimbursed
7G-90 ��ts = 9t�% of net eligiule costs reimbursed
91-100 pts = 100� of net eligible casts reimbursed
Ne� eliyible costs mtans .project costs after deducting:
- Other grants received fiar the �roject from government units or
general
- I:evenues from the sale of recyclable materials and/or com�ost.
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' ' � f�T CACttMEN7 5 •
PERF(�RMt�NCE BASEt? FUNDING FQttMULAS - i989 QNLY
7h�se formulas will be used to make a fina] evaluation af d COITUIIUtII��/`s
perfor�iiance in 19t3�3. The results wfll be used to adjust the first quarter
payrnents for 19y0.
Formula 1
Appl ies to the fol lowing cor�ununities:
/lpple Valley Inver Grove Nei9hts
Qurnsville Lakeville
�a9�►� Mendota Heights
Farmingtor� Rosemount
liastings So. St. Paul
West St. Paul
o Fu11 operati�n of targeted corr�nunity program
a� County approveii alternate by 1-1-9Q 50 pts .
{yard waste compor�ent in place by 8J1/89) .
o i�tet a 9% residential abatement
goal (4.4 points per i% of waste abated) . 40 pts.
o Completed com�nercial/industrial activity
as outlined in application and approved 10 pts.
by the County
Formu la 2
Applies to the followiny communities:
Coates Hampton Y�
Lilydale Mendota
Miesville t�ew Trier
Randol�h Sunfish Lak�
Vermillion Castle F:ock Township
�ou��las Townslii� Empire Township
Eureka Township Greenvale Township
Nampton Township Marshan Township
Nininger Townsl�ip Randolph Township
� Rave�na Towi�ship Sciota Township
� Uerrni i 1 ion Tor�nship Waterford Township
7 o Fu11 operati�n of targeted community program or
; aPProved a}ternate by 1-i-90 60 pts.
``,�`� {where applicable, yard waste camponent
in �lace t�y 8/1/II9}
�;;
• t o Met 9� resi�iential abatement goals 40 pts .
t {4.4 pts per l� of waste abated) .
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. i �
Adjustnients to community payments will be based upon the following
Perforrnance-Based Funding Schedule:
50 pts. = 50� of net eligible costs rei�ursed
51-75 pts = 75% of net eligible costs reimbursed
76-90 pts = 90� of net elig�ble costs reimbursed
91-100 pts = 100� of net eligible costs reimbursed
Net eligible costs means project costs after deducting:
- Other grants received for the project fran government units or
general
- f�evenues from the� sale of recyclable materials andlor compost.
r
a-t-abate8
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