HomeMy WebLinkAbout7.b. Postage Machine h1a„�,,,or Hoke
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`� ROSEM�IJNT. MiNNESQTA 55OR8
oserutoun� 61�-4��-��„
T�� Mayor Iioke � �'}"Lrh � 6.
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Councilmemk�ers 1Va��per
�xl�or_ot��;h
Walsh
Wippermann
PROM: Stephan Ji1k, Administrator
DATE: November 10, 1988
RE: Postage Machine Purchase Approval
In the 19$9 budget we have appropriated $S ,OOO.00 for the
replacement of the Frieden postage machine we have in City HaII .
This machine (Frieden) is several years old and the amount of
mail we process through it , on a regular basis , has increased
substantially. The number of special mailings, for assessment
hearings, etc. have also increased �ubstantially in the last
couple of years .
Because of the incr�ased load on the machine , because of its age
and the amount of service, not aIl of which can be covered l�y a
maintenance contract, we reeommend its replacement .
The replacement we recommend, and ane for which we are requesting
your approval to purchase, is the Pitney Bowes P�iodel 5630. A
copy of the brochure on this machine is attached for your
reference. We are also recommending the purchase of a second
piece of associated equipment called a A300 Aliocator .
The total eost of both af these machines is $4824.Q0 with the
tracie of the machine we currently own.
A little bit of cost information for your consideration and a
brief explanation of the use af the allocator.
With this type of machine it is necessary to purchase or lease
the actual posta�e machine and then also lease the postage meter.
1�laintenance an both items is necessary. The current machine has
costs as follows :
Machine mai.ntenance - fi520.00 / year ,
Meter Rental - $474.(3Q / year
Total - $994 .fl0 / year
Tl�is does not reflect all of the costs associated with the '
operation of this machine since there are several parts on this
m�chine which are not covQred ��nder C�1� mai.ntenance cc�ntr�ct and
wh�_ch seem to be the ones which are always bein� re�.lar.eci.
Qf course , the pnstage ehargPs arP ac�cli.ti�nal_ and wc�talcl he Ghe
5ame n� matte�r cahat m�cl�in� we l�ave . �CI1f'SE' cttr_rc�nt::ly r1�r� al�+c���t
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Mayor Hoke � � � � �
� Novemher 10, 198$ •
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The machine we propose to purchase has a trade i.n net cost of
$4824 .00. The machine and the �111ocator will l�aue annual
maint�nance costs of $49G .�0/�ear which includes all parts and
labor. The meter rental an this machine will be $582.00/year,
for a total cost of $107$.00. This wou].d be an increase of
$84 ,00 annually but in the end wP feel r.he cc�sts woi�le3 he l.ess
because all parts and labor wt�ulc� he cover.ecl. Th7.s pixrcl�ase
option includes a full year free maintenance on both machines at�d.
a years free rental on the postage meter for first year only
savings of about $1000.00.
The A1locator will give us the ability to use thP postage machine
and the mailing grocess to allocate costs to each department .
Now, unless we manually keep track of each pieee of mail that
goes out and which department it should be charged ta, we cannot
realistically charge any one department for postage costs . This
machine wi11 allt�w us to do that and better refine the budgeting
process. It will also allow us to better determine the casts of
mailing for such programs that require larger expenditures for
postage and would not be appropriate to simply charge off to
general gove-rnment operations.
A brochure an the Allocator is attached for your review.
We did review alternative sat�rces for this machine and more
specifically another Frieden mvdel . A Frieden modei with the
same features , without the Allocator, would be $5Q55 .00 plus
maintenance costs and meter rental .
Pitney Bawes has offered us the option of orderin� the machine
now and having it brought in now but making payment for it after
January 1 at no addieional cost to us. This is what I would
recommend.
Your requested actian then would he to approve the purchase o.f a
Pitney Bowes postage m�chine Model 5630 and an t11.1ocator Madel
A300 at a total net cost of $4824.00 payable ,Tanuary, 1989 .
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; ..�.M� ODEL ` � 5630 : ELECTRONIC N�� ILING SYSTEM :
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-.;���SPECIMEN;
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{ �� ��- Pitne �owes
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. The Pitney Bowes
systems approach tv mid•votume
maii processing productivity.
Yotx rrmil processir� syst�t is a criticol communic�tior►s link If ultects
rrarketing,cosh ItaNr, empioyee moraie,flrry nurr�r ot phrotal iunctior►s
within yo�x qrganization.A syst�n tt�at importont shoutd meei stringent
pe�fonr�ance star�da►ds!ar speed, pcecl5ion pnd cost efficiency. It should
be flexibie, capoble oi t�ndling ihe vott�ne trnd v�iety of mailing tasks
Ynur twsiness r�quires. ft should moximize efforf aai creote a ste�xiy
work flow ihat disperk�es autgoing►rwil o�ui disMbutes incoming maU
q��Y S�nPty'and accurotefy. it must ba car�p�tely rel�bte. And it
shoukf be abie to praiuce management repats that enabie y�w to tr�k
and control cost�.
You wouldn't expect Iess trom your phane system a your computer.
You shouldnY accept less irom your moil ptocessMg system.
Ettecnvely processi�mait—�ca„�ng,outgoing or inr��—requires a
corefulN Pio►med sy5fe�n to etkninctte bottienecks and k�up wiih the
constar►t deadiir�es, steady growth and the profit d�jectivgs oi yau
canparry. By au#omating os many funcik�s as possible within budget
guidelines.ihe Pitney Bowes sysTe�ns a{�roach er�ables cr company to
process tnaN in ti�fevwesf steas possibie,wi#h tt�e�osi amount oi
�nploy�ee irn►olNs�rieM,at a low operatis�c�st.
The key areas Pitney Bow�ss considars In developing systems and
eqt�pment tttat wiii Iacilitate mqfl Ilow t��
■aeating a productive work ern+l►onmenf to make the besl use ol
, spot:e arui aibw for g�owNt.
� •Processing incomlr�mail—sortir�, opening. reoding, timely pnd
ax�ote dfs#r�t�ian.
1 ■processing out9oin9 mail—feeciir�g, sealing,meteting, and st�king
�e1�es, Po�txrndlittg and to�ling txxl ktsertir�}eompu�
generaled eotrespondent�.
■accountir�g, inctudMg chargebocks of criticai maiifng cc�sts and
produdng�(omratbn to tracic and cont��costs and aperations.
■w+eightng, rote determination aui rote shc�ppi�to�cost etiectnre
mor�ogem�,r a1 rr�n cm�i aher types a�iprr�enrs-ttFs,E�ress
Carier, etc.
Eka'systerns W�ooeh w�aks so arelt because we pay oaretul attent�n
b haa ott�er key el�nents.
me Human Focfor.
Peopie ore#ie most kr�portant c�r�iributas!o tt�succ,ess o��ur
system. ThoYs why o P�r�e�r 8oww�ess system inciudes traiMng 1�th�most ,
Ctiff9fl�ti1Q��[OOtTi�}iC@S UCK�j�fOt�NBS fQ BIiQb16�tQllf Slqf�10 8p8f418 .
}IplR'RlOII ptf)C95S{tIg S)+S18R103�@SS�Ot10�ly US pdSS�blB;
SUppO(t. .
0�commitment to support ycw and help yau meet yaur�)s
c�tinues torrg otter Ihe�hase.We prowkie tree maitrocxn managerneni
cansultation, a�d autvmatk preventive maintenar�ce(ur►�ie�au
EQuip�nt Mqit�tenotxe Progtums thot set the indusiry stondo►�.
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� The 5630 ,
Electronic Maii Processor...
ihe heart of the system.
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The 563fl Electronk Mail Processor is the basis of
the system its unique design o�feotu�es makes it � �
one of the best t�lues in a mail procassing system L`��
ovailabie to the mectium wlume mai�t toc�y. it
enabies you to cteate o tpto)rnailfng system that Electronic conhol pc�ei centra�zes operoMr
automates mar�y mon�l steps to reduce the arn�wnt tunctlana.Advonced etectroMcs ir�cr�se re1i-
01 time SpBr1t Ottd 1h9 COSf Ot COtttl'ItU11I(c�ti►1A Wlth �ility,(ocNf��fctster,tnqre�cuntte rrx�ii
CustcNne�s,Clients of stafl. IYS BaSy t0 Use,atK1 handti�9{xocedtxes,increose prodttclivity and
requires mini�t operofor irain�g. its stofie-ot-the-art �se�rator invoh+ement.IYs s�mple ta rnry
eleCtrOnic teGhn0logY PrOvideS 1h9 flB�bilily n88d�t1 to m�nber ot NotN s�tf to crpemte the Model 563Q.
pe+lam a wriely oi tasks. It con�xoc�ess htgh 7he 563o teonues: . s�ng�e srort/stop controi
volumos o1►rrolt wl�an required ond�ocess ' a d�nasiic systan Iha4 monit�s up to 6 \ .�'
- t��s etriclentry ond re�k�bly. sysre�„�t�NoP,s • �ct�color Ngats mm�po�rn � '`" �
sysl�n condfli�s � reselt�le tED p�Ce �� srh. �
POSTAGE-BY-PHONE� c�n,ter to roke achra,toge oi post�a d�sc�ts .-�-�.,,.�,,,
Y yn
A.
Meter Resetting System °�-���.���:f�-; J��-�.„,.
Integroting the 5630 with a Pitney Brnnres 6500 .��. �r'
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Elecironic Postage Meter with pur exciusive POSTAGE- ���'`"' t ' `" '
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BY-PHONE•Met�R�setting System el�ninates time �-,.
co�suming trips to fhe Pos#Dfiice. It enobles you to �'`� ,��'�'
�t'ill yo�u postcrge met�witt�a toll-tree ptro�r,al1 in
wit
just 90 secor�ls. You can do it omr tirr�e Mon�y ,, � ���""""•z
through Friday irom 8 AM.fo8 P.M. Eastem Time • ,� �,�a�"s'�'�i,�-..�'" � � "r`��,�.�
ond on Sattmiay trom SAM. to 3 P.M. Eastem T�nne. <,�.,,, `.�'� � , ; � �: ,, ,,
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IArpe snvelope copacit�t.Atiows eosy Ieeding
aid Pra�ssing o1 aN h�pes oi rr�l.
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Infrnre�l ssnsol.A fuil gsneration beyand�e �"- �'.,�
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� ,.ustml..photo�(echic eye of most systerrts,fhe ,� :'., {[� .
senscu auforrbficaity f�xns otf�e system ot tt� �►�
end a fhe run or ll o staa o�s. "''""-�.. +� '�►
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r�"a'ii.rA :
s►�c�.ktsy srcdl cierntng ro�cantlrn�
prod��l�+ity•
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. � ; a full orray ar �
; ; pr��tiv� capabilifiies
; � ` ond teatures.
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� � � ►n�ane sa�vosr�e�,�c��x�a,s
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� f: ; meet Ifghl deodNt�es. ;
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. "'f •� � x � Et9chtmic�+k{nq-Wkrdng c�r+"eMe►�e�,eosie►. '
' , A tr�u/�a dte�qjnostk tyttem.li kAops�ihs M c i t4sler,cc�sis�nt qun�ry qt�r�ssions '
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� ��� . iR7a717�W11�Mng V�'l�NAry'µ�„���fYl�"f ' �. : � ��7N„p�Q��y�V��1174A1qa�N���` �cgJ��V� .
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���� manitaMg key�syst�sn t�mponents—mot�' ; � rtxrre eR�clancy,r�ro prote�si�l lookinp c.arespar�
o�e►ona,.me�ao�ro�s a�s���Senu,�,�n� ae,,,ce
�Rp�9 mechanisvr�,iMrored s�sor,so#iwore
le+rel:and r�e.lt keeps reibDNity fi�h by . ; Eosy nrointenance-e�ren ti�fope I�h IS apeiotor-
imrnediafety klet►fltph�g P►ublorn3,oltuwing io► ' removtlble la eosy deoni�tg '
,,.,�. tkriely carecnor►s nnd,�e sysrem guides me ? ';
;t'F ;:;•-' sen+ice�ehn�Cian wNh ptnpoinl occtuacy fo ' � LQtge eapociiy 1�e rali-r�ds repl�ir�}�ss of�n, "
���� �!� rrw�dmize uptkne. nllows pra�g�a wide wriery a�moofl sl:es
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�% �,�4 hor�Nng
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.�, r�fl���,�' �ki �,�;,� ; a processl�oi rr�ail up l0 3b"Ihick ,
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+' �" 4 ?,y'� ak�r i j . .
A' �^? .'��:' .t r�a�i �,�. (�
i�' � '�,`. r ���'+�"�a4c ;�i � Plece�nt�-fo tr�k pioces run axi fake t
�v�a+}'�r.x, T• s: ''�++�.,�' � ,
��,,*�,r, � : ''�,����. �;,'t- cxiwntage Ot postcige wltxne disax�nts �
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� 4 .: `� d Model BS00 Elechonic Postoqe Meter with � Seal on{y mode• for intemol cortesprnx#�nce axi �
;!'4.�.}. ?� `a '" a ,; ' POSIAOE-�Y-PNONE�'Mefer Reseflinq 5yafem. paytdt dissh�utiort i
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��' All ihe corn+er�lence of P[?STAGE-BY-P{iC)NE�
��r t ` "� :`', Meter Reseil ■ ' WeUDry Mpe selecNon•itm more ffex�le and ''
f in9 pit�s: pu�button confrois r , •
u ,,�., �scr, 'k�,�„. aittarx�tic occounting(unctions Inct►�finp a } efi�ient paclwge tandHng
, , .�� ��F ,;J, resstiobte balch regisier to�leuble pieces
^�. ' c`�x ond/a'Poslage bY n!n la simpie ctx�rgeback • � , Reduc�d operotir�noFse- l�Ips create a r�e
t�pacBY fo k►q�rinl ony denominotion t�r aN lypos ' pradueflw m�omn�nArt�xneM i
ot motl ■ o�robr Postoge ond c�te pranpFs to t ; ' l
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tacOs capociry rops roN.Ftondies la►ge wiumes �
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Five steps to
� � efticient maii ha�ndling �
The integrafed System
` Shawn is an inteproted rnail processing sysiem designed tor
a mid-vol�xne rr�il processoc It is o modular systern built
, ar�nd the 5630 Eteciranic Moiling Mochi�e and pertormoncs
orienl�d components-EMS-10 Electronic Moifing Scale,6500 r t�,-,
Elecfre�►ic Postoge Meter witfi our exclusnre Ppstage-By-PMone� ��'-s '�
Meter Reseflir�System o�x1 A3�Allocotw Moit Managemeni
Syste[n. ii alsa incluc�s er�n�nicalty d�igt�d Inl�roted
Su�orl PiaBom�s to�the A304 Allocator c►nc#1he Eleclronic Weighing
Scale ta increase efticiency.Atui the scale plattorrn otsa otiers �
added stor�e copoci}y,
Electranie Scales
We txsve a wide ranga of scales availab4e to suit your
pa►iicula�t�eeds ior rote selectfon, spe�d and copocity. t1n
etectron+c scale provides prc�cise rote and weight delermination
tho!can generate 5ubstanfiul s�rir�s(os much as 20�, Flopp�g�r Sealing
�cording io U.S, Postal Service esti�tes)by elimir�ating �
o�rpay�rwe�ls. An elechanic scale also oifows you to rate shc� :
to dQtermine ihe most ettective at�cost efficiont way to ship _ _
pocko�s ar Islters. - -�
JL300 Maiifoom Monagement System � "
The Model R30()c�teN you where every posiage dollar Postage Metertng
goes. it�n prodt�e hord copy reports lhat aee,ount ior eoch �
pieee sent ond postage and shtpping costs tor t1,SPS, UPS and
Express Corriers, P►od�t line. �tes pe�son, type of mail, and i��...•-�..�
cnore. ll�iso p�ovkies daily,weekly, rnonthly►e{3oris,as needed.
UsQ Itre fNodei A300 to b�gel, monilor,ci�rgebock and ot�it �.,--""`�I
ail pour rtwiling operatians. '
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Specificntions�,�►��W��,,S - ��5 vac�Nz/Dimensions—15'h"ti x 33"l x 21'h"W/Weigh�5 itfs.wilhoul meier ancl st�ker, 180 Itrs wiltt 51crc:ker
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Pitney Bowes offers a comp{ete customer care pragrnm.
■Total equipment compatibiliry t Tofl-t�ee supplles orde�ing —a simple phone caN assures prom�l
■Bu n efilcie delivery ot supplies
yl g ncy—one proven source to�products, service and
tinancing ■ACESSS"" Servtce System —our nalional compuler netwwk assu�es the
lasiest locai service response
■Guaranfeed costs —du►ing lease term, bath equipment and service
costs remain fixed ■Consultation — we he{p you evaluale your posfal processing and paper
■POSTA6E-BY-Pi#ONE�'Meter Resettin S tem — resel our meler �andiing needs and make specitic recommendations lo improve your
9 1� Y etticiency
wifh a simple toil-free call
■Mailroom M+or�gemant Educntion— we pravide ongoing adviee on
i Equipmenf Mainter�»ce Agreement— the indusiry standard...service postai developments and procedures arxl o�r specia4 education
is lailored to tit your needs and keep your 5ystem operating e(ticienily semina�s help you achieve maximum handiing etficieney arM economy
and eileclively in your mailroom
,.i�'"" � ���}:'
The Pitney Bowes � � .J:.•
SMART MAIL'" Gutde ; ��;
Smdrt Tips—a quarterly newsleFter tor Smart Maif" subserit�ers tfial
The Smarl Nlail" Gaitle is a comprehensive � ��� brings you praclical ideas, lips,and suggestrons frn improuir�g mailing,
source ot inlormation designed lo help you � .y� ship�ing and express operalions.., ideas thai realty wo{k frnm ihe
manage mailing, shipping and express ..,y ,. ' .;,� � - smartesl mail mana4}ers we kn�w.
operations more e(ticiently and cos( ettecl- ,-��n; PLUS:
� ively. II will shaw you t�w to oblain better '� ,�
; mail, parceP and overnighl delivery service Smart Track"' Eupress Evoluation—a tree cc�m�uter �nalysis ot
Irom your suppfiers. � '' �G' current Express invoices lo pinpbint savings potetitiet, delays and
i re(unds dtie.
Management 6uide—combines Pitney Bowes knowledge oi mail, Smart Map"" Hot ltne- Smar1 Mail" Guide subscribers can cail toll-
parcel, and express operations with principles flf modern managemenl. fres to get answers lo questions abnul overr►ighE express serv+ces.
� A systemalic approach to help managers idenii(y strengths,
j weaknesses,establi5h priorities, schedule and implement programs,
� evaluale and Irack �rformance.
� Reterence�uide—eontains valuak�le 'rr�formalion, deiinilinns, Ca�t today
� descriptians:o(USPS poslage classes and services, SuggeSfionS Ior /ar a comptete evatuatton.
improving service and reducing the cost of the USRS, UPS, express �Qn;act you.tocat
� couriers and ather delivery services. Pftney Bow�s oNfce �
! or caN tott-1ree:
; Express Manager'"—a urnque,comprehensive re(erence srwrce Ihat t-8U0-MR BOWES
provides you with ex�ess carrier schedules,rates and capabililies. it 1-eoo-672-ss37,
` enahles yau t�take tul!cantral ot avernight carrier pertormance and
� cosls.
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printr�i in I I S A e19R8 filney powes.Ina An Fquat Op{.�rlunlly Fm{�toyer Ah tp;pn
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; ACCOUNTN CLASS PiECES POSTAGE f
; ----- ------ --------- •
� • � � � 1 0t 15TiP 25 5.509 �
SUB ACCOUNT TOTAL... 25 5.588 � � �
2 01 1STiP t 9.228 . , , ,
SUB ACCOUNT TOTAL... 1 6.228 � � �
25 92 PSiZ4 5� 9.098 � , , � + , ,
05 4BO�K @ 8.808
SUB ACCOUNT TQTAL... 50 9.998
88 33 kCAR4 9 9.998
SUB ACCOUNT T01AL... 9 8.898
555 81 ISTiP 9 0.999
0� EXPRS 1 12.50@
5 94 3i4TN 9 9.008
SUB ACCOUNT TOTAL... l 12.598
579 3A XCAR1 R 0.009
31 XCAR2 1 10.750
SUB ACCOUNT T�]TAL... 1 t8.759
� 23231111 97 INTLp I 1.788
98 INTLS �J 0.808
SUB ACCOUNT ?OTAL... 1 I.788
Tl1TALS-------------------•-------------
i9 �9.759
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Th�e Pitney Bowes A3�� �
� Allocator
The A300 is designed to coltecf, .4 �
summarize and print out ihe critical ,�g�� �� ""'""' �"'"` YES 1 2 3
Cbar: �Gpr� nepo�t Mlrence
data...thc c�sts and characteristics �"�
intrinsie to ou#going mai!processing.
It can provide your organization with: : `
•chargeback'rnformation to depart- w.+, �,, �, �� � � 6 -
r...
ments or clients for postage and
overnight carriers _. :.
•ihe information necessary for internal � L„a�l a�„� �,, .�
managemeni contrvi and etficiency. ' �°' `� *a� � 7 8 ' 9 ��
. �,
Measuring only 9'/z"`x 14"x 6'/a",the
A30U serves as a command station,inierfacing
with your electronic seale,meter andfor End �� a � —•.� y
mailing machine.later,the A300 can become The Drlving Foree T'e"' c ; ,� y
a remote workstation feeding operationat and
postage daka Eo a central systems produet � When intertacing with a companion scale,and Security
for more sophisticated mailroom manage- mete�and mailing machine,aA outgoing mail
ment iniorn�ation reporting. processing functions are automatetl:weigliing, fvery�erso�i an�i every cieparlment in yo�tr
rating,•accounting,meter se#ting and seaHng. com���ny utiliZes your mail�oom tor every one
Ease of Uperation The result is a compietely accurate,protlue- of yoirr stip�liers a��tl clients.
tive outgoing mai#system. Not only wifl utilizalion of the A3(H}[iacu-
The A300 is the resutt of many years of re- ment every postat trans�ction nric�in�Cing�t
search and experience. tis power�ntl Track by Deparlment or Client your mail center,it also documenis eacti and
ativanced electronics have been engineeretl for every accvu��t ehange pratecting ihe integrity
ex#reme ease of operation. The A300 has the ability to collect and store �f y���r c13t�:
fihe 32 key keypad is laid oui logically and intormation on up to 150Q accounts or class Su{�ervisory(�mciions recJuire password
erg�nomically,with individuai,color coded combinaiions.An account can be a efient,a access for total secucity.
labels in simple language.All prompt�and department or an individual-anyone who uses
instructions are in Enc�iish,shortening the your mail center. P�ice Performance
learning eurve a�d providing for eonstant Jusl assign each ane its own(up io)8 char-
efficiency. acter cade and ihe A300 wiil traek all aclivity The A300,the entire The Mailr�om M�na�e-
Wi�a1 you see is Ihe A300's brigl�t,non- for ih�t account over�tQ cla5ses of rnail(or Il�c rneitt S�air,s,Itas t�eer�littilf ort tt�e�aiiiit;ii►Ir.s
glare 16 character alpha/numeric clisplay. time period of your choice. o(linie m�nagflmPrat�n�t eosl cRr�iral.An�i t�
What yvu don't see is ihe I�eart oi tt�e A300 Cljargebacks and Mar�agement►ie��oris... il►at end,tl�e A300 is art over-ask�ievcr.
—its 8K, 16K or 32K non-volatile memory At Eiectronic Speed. The efiminati�n of nianua(reeortl keening.
tor 500, t000 or 1500 accounUclass The A30Q's sorting�ower is second to itae estabiishment ot chargebacks ancl regul�r
combinations. none.The 40 column thermal printer wiH n�anagemcnt reports,ti�e increased levcl of
generate tfte receipt,the ch�rgeb�ek,lhe intcrnal cantro#can rnake major r.�t�trihulic�ns
report re�t�ired. to yntfr cortqiai�y's e,clR�ti��ued vial�ilily.
You can calculate�nd�rint out the mailing The irtsi�ll�iion ot ari 11300111{ocat�r is Ihe
operations—documenting transactions,sum- basis torta�fay's prodt�ctivily.Tom�rr�w,il is
marizingactivity,providingreceipts—necessary the foundaiion for more adv�nce�l systems
to properly seNice a Ctient tar,say,a month. applications and managemeni packages.,
The chargeback ther�more accurately reflects
the cos(of doing business.
Or,for man�gement controi,gerTerate a
repori showing the usage,by dollar,elass or
pieces of mail,for a certain ciepartment tor
last yeat
Wheiher it is a single rnceipt,si�3i{�I�rr,port
qr ex��nded summary,report retrieval is
instantly at your tingcrti�s.
� _.. .
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� � �
� Th`e Maiiroom �
. �
Manag�ment Series �
Interfacing ForA �
Compiete System
Pitney Bowes has always been know for prod- Electronic Mailing Machines All USPS��nd Uf'S rates are,resirienl in a
•j uct�nd stipport leadership in mait operations Pfi�M(Proc�ram Read Or�fy Mem�ry)onit.
� ...�iedic��ted as a cor�oration to undcrsiand- Our Eleclronie Mailing Macl�ines are just lhe IiU Whr,r�ev�>r r,�les et���irt#r,or It�ad�f atlttitionaf
ing lhe neEcis of business,and designing Ihe of tl�e iceberg.Each and every pitney�owes r�tes or servic��s,a n�w{'(�OM tarnl is inseried. �
systems that meet those needs. automatic,elecironic mai{ing system wifl briny Tl�e PROM also rans the auton�atrc zi�-to-z�ne
The Pitney Bowes Mailroom Management y ouur organizatian improvetl convenience and conversion(e��iure,eEiniir�ating 11ie time�ri�l �
Series is il�e next generation in maitroom accuracy in mailroam operatior�s.Add to that error tactor associated witli manual look-ups
management,helping your company to; the benefits of: on contusing charts:
•improve mailroom sysiem and personnel •cantrolling,and lowering costs Scales are avaiiable to weigh lelicrs an�tor
efficiency antl productivfty � •streamlining mail processing functions parcr,l5 up to 51t�s., 10 It�s., 151hs...up l0 70
•account(or antl manage ever increasing �improving�ersonnel mor�le and p�oductiviry. Ibs.Ci�oose Ihe one tliat fit your neerfs.
Rostage expense r
•cvNrol antl chargeback the e.ost of inail,over- Electronic Mailing Scales Modular Furniture Systems �
night tlelivery and messenger services �;
•efiectively manage your budgel. The incorporation o(a Pilney Qowes Elecironic Pitney Eiowes also o(ters modular iurniture ior �
And,The Mailroom Management Series is Mailing Scale into your cegular mail o�erations the mailroom—designed to: �
designed to grow as your business grows, can eliminate o�erstamping,which can •tailor work st�tions to work functions tor �
( because our commitment is to your continuetl aecount for 10-20%o#your annual postage improved�roductiviEy '
success. expendiiure,and can institute raie shopping, •utilize[he bes!available combinalion of hori- ;
� for overap cost eiticiency. z�nial ancl vert'rcal space ;
; Piiney Bowes Systems Solution •provicle relocation flexibility for future grawth f
, _ _ _ _ _ . ,
; i require�nents. �
� The Pitney Rowes A300 Allocator is only the �
; beginning.As with all Pitney Bowes compo- Inserting Systems �
� nents,ii is compatible with the entire range of �
� electronic scales,meters and mait processing Integratr,all��perl�andling o{corres�onclenee. +
machines,integrating curren#manual functions cammercially prinled or computer-gr.nerated `
tor a total systems solution-management's � rpateriais witt�in-line bursting,tolciing, k
tools for greater�roductivity and pra(itability. -- inseriing,reading,checksigning,metering and �
- Turn io Pilney��wes for a complete maif- � sorting. j
room systems solution,one that can grow Tcirn lo Pitney Bowes(or�con�plete sys- ��
as your needs grow:..from small oftice tems soluti�a}. �
meters to huge inserting systems,to sophis- ;
ticated copiers,to modular turniture for �
� the maitroom,and more. ` �`-�-�'_���"'' . . ,
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. T�e Need For Efifective� • -----------' ACGOUNT t01AlS -----_______
StATION ID:24 TIhI� 15:@8 OpTEx80-t6-86
IVIa��rOam Mal�agGI�P,I^Il � ACCOUNT� CLASS PfiEGES POSTA�E f
1 81 1ST�P , 25 5.589
' SUB ACCOUNT TQTAL... 25 5.589
i _ 2 91 1ST�P 1 8.228
SUB ACGOl1NT TOTAI.... 1 @.228
; 83 EXPRS 1 � l2,5�8
, 5U6 ACCOUNT T07AL... 1 12.5�8
� Today,corporations must tace a criticai issue. ' TOtRLS______�_____
-------------
;
The portian of your company's budget rep- '27 � !9.228
� resenting postage,messenger services and ----------------------------------.._____
; overnight carriers has grown tremendously, � ; The Pilney 8owes A300Allocatorcan print
r both in reai doilars and as a percentage.The reporfs...
� cost,as well as the complexiry of these activi- for account totals to:
ties continues to escalate. •produce Client or departmental chargebacks,
� It is good business sense to consider the i covering4Qclasses v/mail,forthe time periad
mailroom,which is relied on to handle the ' 01 yourchoice
;
complexity,control the cost and determine the ' •insfanfty calculate tolals of dollars and pieees.
� most eitective and expeditious mode ot
delivery,a protit center.And as such,it has __... ._.... . . _.._... _ _ ...._,
three basic responsibilities:
1 to achieve and maintain the highest level ot ------------- StpT ION TOTAI ------------
overall eiticiency,cost Contro)and personal 5TATIOM ID:ei TIME 99:A2 DA[E:84-93-$6
productivity
2 to give an accounting of how it spends money � ClaSS PIECES POSTA�E S
� and for whom that money was spent,as well ' '"""" "'--- '-"`""--'
as the cost of the services performed � ; �t �ST�P �6 T9.i�0
j @2 PSiZ4 9 2.999
3 to accurately foreeast future needs and 03 EXPRS 0 9,@�39
expenditures. 04 3f4TN 7 � 5.759
Effective mailroom management requires � TOTAtS_________..__.._____..__________�__
' accurate,timely and complete information. i 53 i5.879
Aceurate iniormation is the first step in operat- � ---------------------------�____________
ing profitability.The rnanuat reporting systems ; forstation total ta:
'. that are,in many instances,still utilized ofier � •breakdown total expenditvres by types or
too great a margin for error,if they can at all ' classes of mail tv errhance e/fective dec�sivn-
measure up io the demands of profit center ' making oCcarriers su�lt as:
' status.Currently,there may be a paper •USPS
chase ot: ' .UPS
! account/departmenUclient chargeback logs, ' •Overnight carriers.
' mail ciass reports;meter reports;pieces and
; postage repc�r#s;scheduling and machine
! volume reports.
� .___... __ .._ . __�... ....._... _ __ .
� Manual reporting is inefficient in ihe `
� management oi time and money. �--- ---- TRANSACTION RECEIPT ---------
Today's profit center must have the ability ;; STpTIUN ID:81 TIPIE 99:37 DATE:Bd-93-86
� � to monitor itself,to chargeback costs and to
' generate ihe intormation any corporaiion i AGC�UNTN CLA5S PIEGFS POSTA�E 3
; requires to proactiuely manage costs ar�d � ..---_ ______ _________
protluctivitY• i _ �1 81 IST�P � ? t.?R0
' TOTAL..�.......�. _ 9 ' 1.389
:
� � -------------- ---------------------
� ; for Iransaction rece�pts lo: '
� �doeument every transaction wilhin an aceount
i •priM out the exact time,rrumber ot pieces and
� classes ol mafl processed
•record all costs ol postaye,overnighf r,�rriers
� �: and messengers for instanf chargebacks
; ` •store theinlormatian fa'mana,qemenl reporiing.
�
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�"�,��A haddion oi Qualit�t �,4� ' �� r� ;One Source Responsibllity The Express Manager �'� � . ��
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�� For over 60 years,the hitney Bowes corpara ,`,We ha�a continUing responsibility and` Save 20%to 70°!0 of your current overniqht
,� , tion hasbeen synanymous with innovatron and � �commitment to your suecess.As such,help carrier charges by first referencing the Pitney
�' quality.We pride ourseives on researching the �''is oniy a phone cail away.Catt us,tofl free at Bowes Express Manager.Designed for ease ot
,` <needs,hamessing the technology that satis � - 1800 Mr.Bowes for: use,aA you need ta do iS first weigh your �
" ,,fiss thoss needS,then instiiling pr6ductiviry , ' ' Servise:Throughout khe United States and overnight package.Then,turn to the Express
; �.',,and economy into the rssulting products and ' `�Canada;service is provided by mare than 3700 Managec You'li find deta�ed iniormat�an on
`'�z��;systems.Every product we sell has been-� t ~:customer enginears in.t57 branch and district what carriers senriee your dastination,at what
'� 'manufactured by Pitn�y Bowes;to our stan � � `offices,2�nd 559`resident°customer engineers price,for delivery at what time.A�I informa-
��"y"�dards of exceilence,tQ our in depth knowl- °'`in rura)areasa Or,choose our fuli service ' tion is current(the�xpress Manager is updated
G"t�ledge of the industry '�° �.��.� � �r�� Y � �`;Equipment Maintenance Agreement#or regular quarterty)and will becom�essentiat to the
z' �" You can rely an Pitney Bowes far the value ;,, `service at budget costs for the life of the limely,profitable management of your business,
k'�added support of. � �. ��- =a ';fi�� . .° ''_ ' " f ;fease�Either way,we respond pramptiy and `' ',
t.-''Compa#ibiliiy:all our mailing eqUipment is v ,;professionaify. Pitney Bowes for aA your copying needs,too.
Y�t �;�designed to work tog�ther,making systems ' �� �'- Supplies:The supplies you need are only
�>��`additions or upgrades easy'and log�cal ��b`�"' ' �"a#olf free cali away. Deliveries can be as - Whatever your specific needs,your volume of
�� ; 'Equipment Maintenance Agreemenis:with ' needed or on a scheduled basis(fiexible plans application,there is a superior Pitney Bowes
* �;;an EMA,service and costs are tailored,to your � .;offer substantial discounts).�or aptimum per- copier that wiil bring your arganiza#ion �
{�;�;need-�another reason Pitney Bowes is the, F � ;tvrmance,aU suppiies are Pitney Bowes:�. . productivity,efficiency,reliabili#y and economy.
�, ,�.�industry leader.°�? � ��1�� =3-� �;3 � r'?�����'; � �� � And,each ot our copiers is supporked by a �
�tl�J`�, Guaranteed Equfpment Costs.:equipment, ' �Leasing and Package Pricing ' , : "#ota{packagg"program that protects and
R,t r� suppli�s and service costs are kept constant' ' ��," , ,�� � '�`� enhances your copier equipment.From
��� fo�the entire t�rm oi yourt iease� '�� �� " ` �; ` As our products have been designed to i'tt your ' tinancing options to customized iut!•serviee
��#���r� postage by phonei a simple toli free call 1; ,;:specific needs;so have our financial arrange- maintenance agreements and s�ppiies.Piiney
�����`'resets your:postage meter,;saving time and "::ments.We can help you move ahead.Discuss ,Bowes puts you-and your copier neetls,first.
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` � r� �expense�. � ' ,�', � � � �_ '*�� : ��all the alterna#ives�with your Pitney Bowes � ���� � ��' �� �
� K4n;;.. . . .. .
'S� ;; ` PB Supply Line.order supplies for your , ;represeniative. For full inlormatian,contaci your loca!
;} °� Pitney Bowesequipment by caUing toll free� �` �''� � ' � Pitney Bowes oftlse or call toii•tree:
, � 1800-243-7824: ,� ,,-; ����w.'��� . �, � F A Consuita#ion� '_ � � �
K �. ';�� Computerized&ervice Dispatching.a` �.� 1-�0�-�R ���ES
; �{;'.`nationwide computer network brings you the � ''Whether lt's USPS pricing or proceduras, t-800-672-6937 �
r � � ,;fastest possible service and parts shipments ;evaluating your current and future needs,or Within Alaska 1-907-562-2264
, ,c� '�� 'Educatlon and Consultation:from he4ping��t'� ''recommending products,systems,suppiies Hawaii 1-8Q8-521-7453 !' ;
,, you to maximize your mailroom'productivity and terms ourspeciatiy trained representatives ' `� `' � ' � •
' t � to helping you to understand and train per- ' are always availabie,at no cost.` Walter H.Wheeler,Jr.,Drive ' �
�sonnel in pastal matters,Pitney Bowes is' ' � , Stamiord,Gonnectieut 46926-0700
� °�� :'secondtonone.Uurtramedrepresentatn+eswiil,- �� .
�° giveyouone-on-oneattentionandcansuitafian, `; ' �
: Moreover,Pitney B4wes conducts seminars ''..".' .
Y `, ::ahd pubkshes reference on postai procedures, �:; ' '
:.-.,; uideli�►ss a�d rtcm . ;. ; , ;
9 p ' g..:.
;
I'
. P�inted in U.S.A. �r Pilney Bowss.irx.1986 An F.Qu�1(krprrrluMly Emn�� A010.4A3