HomeMy WebLinkAbout9.e. Election Equipment Purchase � 2 � P� BC1X .�itQ
C�Ti� � 2875 145fik!';T W.
�`A^ F2C3�EM+CSI.tNT. MINNFSCJTA 540fiF�
QSeI�"GV��� 612-423-4411
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T�: Mayor Hoke
Cauncilmembers Walah, Wippermann, Qxborough, Napper
FROM: Susan Johnson, DePuty Clerk
DATE; December 1S, 1988
RE; Purchase Qf Election Equipment
Steve Ji1k and I have received notification from the vendor for the
citq' s election equipment, $usines� Records Corpnr�tion, that st�rting
January 1 � 19$9 there wi11 be a new list price on the Optech III-P
opti.cal scan voting tabulator a� $6,000. Business Recc�rds has offered
the voting tabulator at the o1d sel].ing pr�ee of $��,�30U to any city
making a eammitment to purehaqe before Dece�nber 31 , 198f3. P�qment
wauld nat be due until �ebrusry, 1989.
When we made our init�.al purchase of the new equipment 1Rst year , it
was al��ays aur intentton to purchase an a�idition�l ta�c�l.t�tor �s tt
b�ckup to the existing four tabalators, and Steve Jilk budgeted so
accordingly in the 1989 operating budgeC by designat:ing $6,000 for new
equipment.
Although we were fartunate enough not to experience any problems at our
primary or general election, T learned at a recent meeti:ng I attended
with other city clerks using the Optech III-P, that some of the cit3es'
tabulators did not wark cvrrectly or comgletely stopped working, and
the clerks had to bring in their backup tabulator. Most of the cities
purchased a backup with their initial purchase. Bath Steve and i feel
a backup i,s necessary, and we feel our �udges would be more confident
knowing a backup would be available if their machine broke down.
For your consideration, we recammend the following expen�liture:
III-P Tabulator, ba].Iot box, memorypak $!�,$pp
Additional memorypak {state law requirement) 315
Ny1on caxrying case 50
Shigping/Handling 20
Total
$5, 185
If you have any questions regarding thi.s request, please feel free to
contact me.
Thank you for qour review and consideratian in this matter.
cc: Stephan Jilk, Administrator/Clerk