HomeMy WebLinkAbout4.a. Minutes of July 7, 1987 Regular Meeting} CITY OF ROSEMOUNT
t REGULAR MEETING
JULY 7, 1987
Pursuant to due call and notice thereof a regular meeting of the City
Council of the City of Rosemount was duly held on Tuesday, July 7, 1987, at
7:30 p.m. in the Council Chambers of the City Hall.
The meeting was called to order by Mayor Knutson with all members present.
Mayor Knutson led the group in the Pledge of Allegiance.
The agenda was amended to include Item 7(b) Dakota County Courts
Groundbreaking Ceremony; Item 7(c) Koch Refinery Pipeline Public Hearing;
Item 7(d) 160th Street Corridor; and Item 7(e) City Hall Cleaning.
MOTION by Willard to approve the consent calendar with the discussion of
city hall payment #11 to be addressed as a separate agenda item. Second by
Walsh. Ayes: Walsh, Napper, Knutson, Tucker, Willard. Nays: U. See
Clerks File 1987-15.
City Engineer Rich Hefti presented his. recommendation for Council to approve
change order #1 for Erickson Park irrigation system in the amount of $1,800.
Hefti requested changing the proposed quick couplers in fields #4 and #5
with regular Toro 640 irrigation heads which would allow for either manual
or automatic operation. See Clerk's File 1987-15.
NOTION by Walsh to approve change order #1 for Erickson Park irrigation
system in the amount of $1,800. Second by Napper. Ayes: Napper, Knutson,
Tucker, Willard, Walsh. Nays 0.
Administrator Stephan Jilk reviewed with Council a proposed ordinance
regarding vehicles parking on city streets for a maximum of a twenty-four
hour period. The ordinance extends the effective period from winter months
to year round. Jilk advised city staff are looking at additional ordinance`
changes to further control trucks and trailers from parking on streets and
to preclude junk cars and trucks and the parking of semi tractor and
trailers on private residential property. See Clerk's File 1987-15.
MOTION by Walsh to adopt Ordinance No. XII.10, AN ORDINANCE AMENDING TITLE
8, CHAPTER 2, SECTION 2, PERTAINING TO PARKING. Second by Tucker. ayes
Knutson, Tucker, Willard, Walsh. Nays Napper.
City Engineer Rich Hefti brought before Council for review the plans and
specifications for Connemara Trail and requested approval for advertisement
for bids with a bid opening on July 30, 1987 at 11:00 a.m. Hefti noted that
Connemara Trail is a designated MSA street and eligible for MSA funds and
will require approval by the state aid division of the transportation
department. Hefti anticipated this approval process would take
approximately four weeks and therefore recommended an August 4, 1987
contract award date. Hefti suggested that in the event state approval has
not been accomplished by August 4, Council could award the contract
contingent upon state approval. See Clerk's File 1987-15.
MOTION by Knutson to approve the plans and specification for Connemara Trail
and to authorize bid advertising with a bid opening date ofJuly 30, 1987,
at 11:00 a.m. Second by Walsh. Ayes: Tucker, Willard, Walsh, Napper,
Knutson. Nays: 0.
ROSEMOUNT CITY PROCEEDINGS
REGULAR MEETING
JULY 7, 1987
Rich Hefti, city engineer, reviewed with Council the proposals received from
three consulting engineering firms for construction management service for
the city. Hefti recommended the engineering firm of Short -Elliott -
Hendrickson. Hefti advised their proposal committed to providing a field
office in Rosemount, assigning Steve Campbell in Rosemount at least three
days a week and providing adequate work force. City Engineer Hefti
requested that the construction management service not be exclusively
assigned to Short -Elliott -Hendrickson in order to allow Hefti to assign
overload projects to the other two engineering firms that sent
proposals. It was requested letters be forwarded to the two other
consulting engineering firms to thank them for their proposals and to advise
them the city may be contacting them for service. See Clerk's File 1987-15.
MOTION by Knutson to approve the consulting engineering firm of Short -
Elliott -Hendrickson for construction management service for the City of
Rosemount according to their submitted proposal. Second by Willard. Ayes:
Willard, Walsh, Napper, Knutson, Tucker. Nays: 0.
City Planner Dean Johnson informed Council that staff has received a
request for a simple lot division on Lot 2, Block 2, South Rose Park
Addition Replat. Johnson advised this piece of property originally had
double sets of utilities put in in anticipation of such a division. Johnson
stated the Planning Commission met this date and recommended approval of the
lot division. See Clerk's File 1987-15.
MOTION by Walsh to adopt Resolution 1987-28, A RESOLUTION CAUSING A SIMPLE
LOT DIVISION. Second by Willard. Ayes: Walsh, Napper, Knutson, Tucker,
Willard. Nays: 0.
Administrator Stephan Jilk advised Council that staff received payment
request #11 for city hall construction from Arkay Construction in the amount
of $8,000 for the completion of work but not done satisfactorily. Jilk
advised many additional items have been redone, and the amount retained
after this payment is sufficient to cover items not yet completed
satisfactorily. Jilk noted that the council chambers west wall was repaired
but not satisfactorily, and the parking lot issue still needs to be
resolved in that staff has not received comment from the contractor that the
lower west parking lot be torn out and redone. Council questioned whether
the $17,000 retainage would be adequate to cover the, parking lot,
particularly if not done satisfactory. Other Counci 1 members voice their
disappointment in not seeing items completed in a timely manner. See
Clerk's File 1987-15.
MOTION by Willard to continue to withhold payment to Arkay Construction
until all items are satisfactorily completed. Second by Walsh. Ayes:
Napper, Willard, Walsh. Nays: Knutson, Tucker.
Councilmember Willard requested a five minute recess at 8:30 p.m.
The Council meeting reconvened at 8:35 p.m.
ROSEMOUNT CITY PROCEEDINGS
REGULAR MEETING
JULY 7, 1987
Administrator Stephan Jilk reported on a meeting attended by Councilmember
Napper, Dean Johnson, Rich Hefti, Mayor Knutson, Dr. Faye Thompson,
representatives of Delta Environmental Consultants and representatives of
DeWild, Grant, Richest & Associates, a rural water engineer firm, to discuss
several aspects of a rural water system for the contaminated area of
Rosemount. Jilk stated the university would like a preliminary indication
as to whether or not the city would consider owning and operating the system
once it is constructed. Jilk also advised the city will also have to address
address issues such a liability, operating costs, billing procedures and
maintenance. Following discussion by Council, the members unanimously
agreed they were not adverse to the university continuing their studies with
the idea that the city would consider owning and operating such a system.
See Clerk's file 1987-15.
MOTION by Napper to authorize the administrator to draft a letter to the
university advising them to go forward with their studies regarding a rural
water system in east Rosemount with this direction recommended by
Administrator Jilk. Second by Knutson. Ayes: Knutson, Tucker, Willard,
Walsh, Napper. Nays: 0.
Administrator Stephan Jilk advised that staff research has indicated that in
the last 13 months 20 burning permits were issued. In comparison of up to
80 a year previously, Jilk advised that the fire chief felt that the $25
permit fee is definitely a factor in reducing the number of permits issued
and felt that the permit fee was a wise move and should be continued. Jilk
stated that in a few circumstances the fire chief did issue permits without
charging a fee, but these were cases where businesses decided to give
donations rather than permit fees. Councilmember Walsh advised he felt the
fee policy should be consistent to all permit applicants. Councilmember
Napper voiced his concern regarding the turn around time between applying
for the permit and receiving one and suggested that residents be able to
apply twice a month. Napper also suggested that the fee be lowered.
Following further discussion, Council requested staff to continue their
research on burning permits and to find out why and how the $25 fee was
established.
City Engineer Rich Hefti provided a brief update on the status of the Jay
Simon's/130th Street project. He advised the consulting engineering firm
has met with the contractor as to what needs to be done to complete the
project.
Rich Hefti informed Council that staff are working on putting together the
information for several assessment hearings. Hefti recommended that the
assessment hearings for County Road 38 and County Hills 1st Addition
improvements be scheduled consecutively for August 18, 1987, beginning at
8:00 P.M.
MOTION by Willard to adopt Resolution 1987-29, A RESOLUTION DECLARING COST
TO BE ASSESSED, ORDERING PREPARATION OF PROPOSED ASSESSMENT, AND CALLING FOR
HEARING ON THE PROPOSED ASSESSMENT OF COUNTY ROAD 38, CITY PROJECT #150.
Second by Tucker. Ayes: Tucker, Willard, Walsh, Napper, Knutson. Nays:
0.
MOTION by Napper to adopt Resolution 1987-30, A RESOLUTION DECLARING COST TO
BE ASSESSED, ORDERING PREPARATION OF THE PROPOSED ASSESSMENT, AND CALLING
FOR HEARING ON THE PROPOSED ASSESSMENT, COUNTRY HILLS IST ADDITION, CITY
PROJECT #159, Second by Willard. Ayes: Willard, Walsh, Napper, Knutson,
Napper. Nays: 0.
Ir
ROSEMOUNT CITY PROCEEDINGS
REGULAR MEETING
JULY 9, 1987
Regarding a sound system for the council chambers, Administrator Jilk
advised staff has received two proposals and is waiting for another before
presenting these to Council for review and consideration.
Administrator Stephan Jilk recommended that Susan Johnson be appointed as
deputy clerk as outlined in his memorandum of July 2, 1987. See Cl erk's
File 1987-15.
MOTION by Knutson to approve the appointment of Susan; Johnson to the
position of deputy clerk to serve in the absence of the city clerk and to
authorize the change in the council secretary job description as outlined in
the administrator's memorandum. Second by Tucker. Ayes: Walsh, Napper,
Knutson, Tucker, Willard. Nays: 0.
Mayor Knutson referred to a letter he received from Ed Kranz regarding
Rosemount's option to opt out of the regional transit system. Dean Johnson
stated he has received positive feedback from surrounding communities who
also have this option. Johnson stated staff will begin looking at other
alternatives for providing transportation and will meeting with surrounding
communities in an effort to provide a viable plan.
Mayor Knutson advised Council of the Dakota County Courts groundbreaking
ceremony to be held July 28, 1987, at 10:00 a.m.
Mayor Knutson reported he has received a notice of a Koch Refinery pipeline
public hearing to be held July 14, 1987, at 8:30 a.m., at the government
center.
Mayor Knutson advised that Commissioner Leoding has requested that
Administrator Stephan Jilk and Councilmember Walsh present discussion
recording 160th Street corridor at the BoardofRegents tour at the research
center on July 9, 1987. Administrator Jilk also advised that he and
Councilmember Walsh will be reiterating with the regents those topics
discussed at a previous meeting with President Keller.
Mayor Knutson expressed his displeasure with the cleaning service for the
city hall. Mayor Knutson suggested that if problems with the company cannot
be resolved very soon that the city find someone else to do this cleaning
service.
Administrator Stephan Jilk reported the city has received the first lease
payment from the Dakota County Area Vocational Technical School.
Administrator Stephan Jilk advised he has been meeting with the fire
department relief association who is proposing an increase in the retirement
pay. This proposal will be on the next Council agenda for discussion.
ROSEMOUNT CITY PROCEEDINGS
` REGULAR MEETING
JULY 7, 1987
MOTION by Knutson to adjourn. Second by Tucker. Ayes: 5. Nays: 0.
Respectfully submitted,
Susan M. Johnson
Council Secretary
ATTEST:
Stephan Jilk
Administrator/Clerk
Published this day of 1987, in Dakota County Tribune.