Loading...
HomeMy WebLinkAbout4.a. Minutes of July 7, 1987 Regular Meeting} CITY OF ROSEMOUNT t REGULAR MEETING JULY 7, 1987 Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Rosemount was duly held on Tuesday, July 7, 1987, at 7:30 p.m. in the Council Chambers of the City Hall. The meeting was called to order by Mayor Knutson with all members present. Mayor Knutson led the group in the Pledge of Allegiance. The agenda was amended to include Item 7(b) Dakota County Courts Groundbreaking Ceremony; Item 7(c) Koch Refinery Pipeline Public Hearing; Item 7(d) 160th Street Corridor; and Item 7(e) City Hall Cleaning. MOTION by Willard to approve the consent calendar with the discussion of city hall payment #11 to be addressed as a separate agenda item. Second by Walsh. Ayes: Walsh, Napper, Knutson, Tucker, Willard. Nays: U. See Clerks File 1987-15. City Engineer Rich Hefti presented his. recommendation for Council to approve change order #1 for Erickson Park irrigation system in the amount of $1,800. Hefti requested changing the proposed quick couplers in fields #4 and #5 with regular Toro 640 irrigation heads which would allow for either manual or automatic operation. See Clerk's File 1987-15. NOTION by Walsh to approve change order #1 for Erickson Park irrigation system in the amount of $1,800. Second by Napper. Ayes: Napper, Knutson, Tucker, Willard, Walsh. Nays 0. Administrator Stephan Jilk reviewed with Council a proposed ordinance regarding vehicles parking on city streets for a maximum of a twenty-four hour period. The ordinance extends the effective period from winter months to year round. Jilk advised city staff are looking at additional ordinance` changes to further control trucks and trailers from parking on streets and to preclude junk cars and trucks and the parking of semi tractor and trailers on private residential property. See Clerk's File 1987-15. MOTION by Walsh to adopt Ordinance No. XII.10, AN ORDINANCE AMENDING TITLE 8, CHAPTER 2, SECTION 2, PERTAINING TO PARKING. Second by Tucker. ayes Knutson, Tucker, Willard, Walsh. Nays Napper. City Engineer Rich Hefti brought before Council for review the plans and specifications for Connemara Trail and requested approval for advertisement for bids with a bid opening on July 30, 1987 at 11:00 a.m. Hefti noted that Connemara Trail is a designated MSA street and eligible for MSA funds and will require approval by the state aid division of the transportation department. Hefti anticipated this approval process would take approximately four weeks and therefore recommended an August 4, 1987 contract award date. Hefti suggested that in the event state approval has not been accomplished by August 4, Council could award the contract contingent upon state approval. See Clerk's File 1987-15. MOTION by Knutson to approve the plans and specification for Connemara Trail and to authorize bid advertising with a bid opening date ofJuly 30, 1987, at 11:00 a.m. Second by Walsh. Ayes: Tucker, Willard, Walsh, Napper, Knutson. Nays: 0. ROSEMOUNT CITY PROCEEDINGS REGULAR MEETING JULY 7, 1987 Rich Hefti, city engineer, reviewed with Council the proposals received from three consulting engineering firms for construction management service for the city. Hefti recommended the engineering firm of Short -Elliott - Hendrickson. Hefti advised their proposal committed to providing a field office in Rosemount, assigning Steve Campbell in Rosemount at least three days a week and providing adequate work force. City Engineer Hefti requested that the construction management service not be exclusively assigned to Short -Elliott -Hendrickson in order to allow Hefti to assign overload projects to the other two engineering firms that sent proposals. It was requested letters be forwarded to the two other consulting engineering firms to thank them for their proposals and to advise them the city may be contacting them for service. See Clerk's File 1987-15. MOTION by Knutson to approve the consulting engineering firm of Short - Elliott -Hendrickson for construction management service for the City of Rosemount according to their submitted proposal. Second by Willard. Ayes: Willard, Walsh, Napper, Knutson, Tucker. Nays: 0. City Planner Dean Johnson informed Council that staff has received a request for a simple lot division on Lot 2, Block 2, South Rose Park Addition Replat. Johnson advised this piece of property originally had double sets of utilities put in in anticipation of such a division. Johnson stated the Planning Commission met this date and recommended approval of the lot division. See Clerk's File 1987-15. MOTION by Walsh to adopt Resolution 1987-28, A RESOLUTION CAUSING A SIMPLE LOT DIVISION. Second by Willard. Ayes: Walsh, Napper, Knutson, Tucker, Willard. Nays: 0. Administrator Stephan Jilk advised Council that staff received payment request #11 for city hall construction from Arkay Construction in the amount of $8,000 for the completion of work but not done satisfactorily. Jilk advised many additional items have been redone, and the amount retained after this payment is sufficient to cover items not yet completed satisfactorily. Jilk noted that the council chambers west wall was repaired but not satisfactorily, and the parking lot issue still needs to be resolved in that staff has not received comment from the contractor that the lower west parking lot be torn out and redone. Council questioned whether the $17,000 retainage would be adequate to cover the, parking lot, particularly if not done satisfactory. Other Counci 1 members voice their disappointment in not seeing items completed in a timely manner. See Clerk's File 1987-15. MOTION by Willard to continue to withhold payment to Arkay Construction until all items are satisfactorily completed. Second by Walsh. Ayes: Napper, Willard, Walsh. Nays: Knutson, Tucker. Councilmember Willard requested a five minute recess at 8:30 p.m. The Council meeting reconvened at 8:35 p.m. ROSEMOUNT CITY PROCEEDINGS REGULAR MEETING JULY 7, 1987 Administrator Stephan Jilk reported on a meeting attended by Councilmember Napper, Dean Johnson, Rich Hefti, Mayor Knutson, Dr. Faye Thompson, representatives of Delta Environmental Consultants and representatives of DeWild, Grant, Richest & Associates, a rural water engineer firm, to discuss several aspects of a rural water system for the contaminated area of Rosemount. Jilk stated the university would like a preliminary indication as to whether or not the city would consider owning and operating the system once it is constructed. Jilk also advised the city will also have to address address issues such a liability, operating costs, billing procedures and maintenance. Following discussion by Council, the members unanimously agreed they were not adverse to the university continuing their studies with the idea that the city would consider owning and operating such a system. See Clerk's file 1987-15. MOTION by Napper to authorize the administrator to draft a letter to the university advising them to go forward with their studies regarding a rural water system in east Rosemount with this direction recommended by Administrator Jilk. Second by Knutson. Ayes: Knutson, Tucker, Willard, Walsh, Napper. Nays: 0. Administrator Stephan Jilk advised that staff research has indicated that in the last 13 months 20 burning permits were issued. In comparison of up to 80 a year previously, Jilk advised that the fire chief felt that the $25 permit fee is definitely a factor in reducing the number of permits issued and felt that the permit fee was a wise move and should be continued. Jilk stated that in a few circumstances the fire chief did issue permits without charging a fee, but these were cases where businesses decided to give donations rather than permit fees. Councilmember Walsh advised he felt the fee policy should be consistent to all permit applicants. Councilmember Napper voiced his concern regarding the turn around time between applying for the permit and receiving one and suggested that residents be able to apply twice a month. Napper also suggested that the fee be lowered. Following further discussion, Council requested staff to continue their research on burning permits and to find out why and how the $25 fee was established. City Engineer Rich Hefti provided a brief update on the status of the Jay Simon's/130th Street project. He advised the consulting engineering firm has met with the contractor as to what needs to be done to complete the project. Rich Hefti informed Council that staff are working on putting together the information for several assessment hearings. Hefti recommended that the assessment hearings for County Road 38 and County Hills 1st Addition improvements be scheduled consecutively for August 18, 1987, beginning at 8:00 P.M. MOTION by Willard to adopt Resolution 1987-29, A RESOLUTION DECLARING COST TO BE ASSESSED, ORDERING PREPARATION OF PROPOSED ASSESSMENT, AND CALLING FOR HEARING ON THE PROPOSED ASSESSMENT OF COUNTY ROAD 38, CITY PROJECT #150. Second by Tucker. Ayes: Tucker, Willard, Walsh, Napper, Knutson. Nays: 0. MOTION by Napper to adopt Resolution 1987-30, A RESOLUTION DECLARING COST TO BE ASSESSED, ORDERING PREPARATION OF THE PROPOSED ASSESSMENT, AND CALLING FOR HEARING ON THE PROPOSED ASSESSMENT, COUNTRY HILLS IST ADDITION, CITY PROJECT #159, Second by Willard. Ayes: Willard, Walsh, Napper, Knutson, Napper. Nays: 0. Ir ROSEMOUNT CITY PROCEEDINGS REGULAR MEETING JULY 9, 1987 Regarding a sound system for the council chambers, Administrator Jilk advised staff has received two proposals and is waiting for another before presenting these to Council for review and consideration. Administrator Stephan Jilk recommended that Susan Johnson be appointed as deputy clerk as outlined in his memorandum of July 2, 1987. See Cl erk's File 1987-15. MOTION by Knutson to approve the appointment of Susan; Johnson to the position of deputy clerk to serve in the absence of the city clerk and to authorize the change in the council secretary job description as outlined in the administrator's memorandum. Second by Tucker. Ayes: Walsh, Napper, Knutson, Tucker, Willard. Nays: 0. Mayor Knutson referred to a letter he received from Ed Kranz regarding Rosemount's option to opt out of the regional transit system. Dean Johnson stated he has received positive feedback from surrounding communities who also have this option. Johnson stated staff will begin looking at other alternatives for providing transportation and will meeting with surrounding communities in an effort to provide a viable plan. Mayor Knutson advised Council of the Dakota County Courts groundbreaking ceremony to be held July 28, 1987, at 10:00 a.m. Mayor Knutson reported he has received a notice of a Koch Refinery pipeline public hearing to be held July 14, 1987, at 8:30 a.m., at the government center. Mayor Knutson advised that Commissioner Leoding has requested that Administrator Stephan Jilk and Councilmember Walsh present discussion recording 160th Street corridor at the BoardofRegents tour at the research center on July 9, 1987. Administrator Jilk also advised that he and Councilmember Walsh will be reiterating with the regents those topics discussed at a previous meeting with President Keller. Mayor Knutson expressed his displeasure with the cleaning service for the city hall. Mayor Knutson suggested that if problems with the company cannot be resolved very soon that the city find someone else to do this cleaning service. Administrator Stephan Jilk reported the city has received the first lease payment from the Dakota County Area Vocational Technical School. Administrator Stephan Jilk advised he has been meeting with the fire department relief association who is proposing an increase in the retirement pay. This proposal will be on the next Council agenda for discussion. ROSEMOUNT CITY PROCEEDINGS ` REGULAR MEETING JULY 7, 1987 MOTION by Knutson to adjourn. Second by Tucker. Ayes: 5. Nays: 0. Respectfully submitted, Susan M. Johnson Council Secretary ATTEST: Stephan Jilk Administrator/Clerk Published this day of 1987, in Dakota County Tribune.