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HomeMy WebLinkAbout4.a. Minutes of December 1, 1987 Regular Meeting. a ROSEMOUNT CITY P OCEEDINGS r • REGULAR NEETINGW DECEMBER 1, 1987 Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Rosemount was duly held on Tuesday, December 1, 1987, at 7:30 p.m. in the Council Chambers of the City Hall. The meeting was called to order by Mayor Knutson with all members present. Mayor Knutson led the group in the Pledge of Allegiance. There were no additions or corrections to the agenda. MOTION by Willard to approve the Consent Calendar as presented. Second by Tucker. Ayes: Walsh, Napper, Knutson, Tucker, Willard. Nays: 0. See Clerk's File 1987-28. Administrator Stephan Jilk recommended the hiring of Linda Jentink to fill the position of receptionist. The administrator outlined the selection process and the experience and qualifications of Linda Jentink. Jilk recommended a starting salary of $6.50 an hour plus benefits and a starting date of December 14 or December 16, 1987, depending on the candidate's ability to be released from her present employer. See Clerk's File 1987-28. NOTION by Willard to concur with the administrator's recommendation as outlined in his memorandum of November 25, 1987 and offer the position of receptionist to Linda Jentink. Second by Walsh. Ayes: Napper, Knutson, Tucker, Willard, Walsh. Nays: 0. Council reviewed the specifications and bid form for the retrofitting of a new 3300 gallon tank and equipment to the existing fire department tanker truck. Jilk informed Council the specifications were prepared by the fire department with his assistance. The estimated cost of the tanker truck retrofit is $21,000.00 which was included in the 1988 CIP budget. Jilk requested Council's authorization to advertise for bids with a bid opening date on December 14, 1987, at 2:00 p.m. Fire Chief Bob Turek answered questions from Councilmember Walsh regarding the fire department's need for a 3300 gallon tank, the fire department members' experience in using such a tanker and the feasibility of purchasing a stainless steel tank and .associated equipment. Fire Chief Turek advised justification for this size of tanker relates to the large area of the city without hydrants. Following further discussion, Council unanimously agreed the specifications should be revised to include alternates for the tank and other equipment to allow other than stainless steel as the material. See Clerk's File 1987-28. Administrator Stephan Jilk discussed his memorandum dated November 25, 1987 regarding fire dl��artment officers' salary adjustments. Jilk reviewed his recommendations for salary adjustments for the fire chief, assistant fire chief, secretary, fire marshall and training officer. See Clerk's File 1987- 28. ROSEMOUNT CITY CEEDINGS • REGULAR MEETING DECEMBER 1, 1987 Councilmember Walsh pointed out the City Code requires all salary adjustments be reviewed by the fire department membership before consideration by Council. Administrator Jilk concurred with Walsh's recommendation that these adjustments be referred back to the fire department before action is taken by Council. Mayor Knutson suspended the regular agenda at 8:00 p.m. to allow the Council to conduct a public hearing scheduled for that time. Mayor Knutson opened the public hearing explaining the purpose of the public hearing is to consider and receive input on Hawkins Pond Drainage Improvements, Project 176, and Section 30 Storm Sewer Improvements, Project 177. The Administrator/Clerk had in his possession the Affidavit of Publication and the Affidavit of Mailed and Posted Hearing Notice. See Clerk's File 1987-28. Administrator Stephan Jilk advised the two projects are considered as two separate projects, feasibility reports for each project were prepared and received by Council, and the hearing was called and considered under one public notice. City Attorney David Grannis advised the public improvement procedure to this point is in accordance with Minnesota Statutes, Chapter 429. City Engineer Rich Hefti outlined the historical background of Projects 176 and 177. Consulting Engineer Steve Campbell provided an overview of the watershed districts in Rosemount and more specifically the Hawkins Pond district, as well as the location of Rosemount in the Vermillion River Watershed District. Campbell reviewed the proposed improvements for Project 176, Hawkins Pond Drainage Improvements, noting the proposed enlargement of Hawkins Pond, construction of channels and proposed easements needed to be secured from the property owner. Campbell stated the total estimated cost of the proposed construction is $300,000. Consulting Engineer Steve Campbell reviewed the proposed improvements for Project 177, Section 30 Storm Sewer Improvements. Campbell pointed out the boundaries of the project area and advised the proposed improvement area is located within the Hawkins Pond Drainage District. The consulting engineer advised the drainage of Twin Puddles Park would be reduced by several hours which would increase the availability of this area for recreational use. He also pointed out the construction of the proposed system would eliminate the use of outlots in Subdistricts B4 and C which would provide additional residential and industrial lots for development. Disadvantages of phasing this project were pointed out by the consulting engineer with the recommendation the project be completed all at one time. The total estimated cost for Project 177 is $470,000. Based on past city policy for storm sewer assessments in development, City Engineer Rich Hefti recommended assessing projects to the benefitted property on a square foot basis responsible for 25% of the storm sewer improvement costs. respective estimated assessment rate for each subdistrict Project 177. See Clerk's File 1987-28. areas of existing the costs of these and the city being Hefti reviewed the for Project 176 and ROSEMOUNT CITY PROCEEDINGS REGULAR MEETING DECEMBER 1, 1987 Tom Metzen, property appraiser for the city, advised he has reviewed the proposed assessment rates and found them in line with surrounding communities. He compared these rates with Burnsville, Apple Valley and Eagan, and the proposed rate would be less than those in these communities. Attorney Jerry Duffy addressed Council advising he represented approximately 170 residents who are opposed to both projects but particularly Project 177. Duffy gave the following reasons for objecting to the improvements: (1) object to the cost of paying for something which does not benefit them; (2) the current system serves them well; (3) residents did not have a problem during the recent 10,000 year rated rain storm; (4) city should look at other funding methods if another park is necessary; (5) several backyards will be disrupted; (6) drainage is adequate; (7) questioned engineer's statement regarding the three to four days for drainage of Twin Puddles; (8) felt there are significant errors in estimated cost of easements; (9) questioned necessity and associated cost of a lift station. Attorney Duffy presented a petition listing the names of persons opposing Projects 176 and 177. See Clerk's File 1987-28. Charles A. Stauffer, 14587 Delft Avenue West, presented and reviewed several questions concerning the projects. Mayor Knutson requested these questions be made part of the record. See Clerk's File 1987-28. Several residents in the audience addressed Council regarding their objections to Projects 176 and 177. Pastor Roger Ernst presented a petition of names consisting mainly of members of the Lutheran Church of Our Savior, who are opposed to the storm sewer projects. See Clerk's File 1987-28. A five minute recess was called at 9:53 p.m. The meeting continued at 10:02 p.m. MOTION by Knutson to close the public hearing. Second by Willard. Ayes: 5. Nays: 0. MOTION by Willard to adopt Resolution 1987-86, A RESOLUTION FOR APPROVAL OF HAWKINS POND DRAINAGE IMPROVEMENTS, PROJECt 176. Second by Knutson. Ayes: Willard, Walsh, Napper, Knutson, Tucker. Nays: 0. MOTION by Willard to adopt Resolution 1987-9, A RESOLUTION ORDERING THE PLANS AND SPECIFICATIONS FOR HAWKINS POND DRAINAGE IMPROVEMENTS, PROJECT 176. Second by Walsh. Ayes: Walsh, Napper, Knutson, Tucker, Willard. Nays: 0. MOTION by Walsh'6 table any discussion on Project 177 to the January 19, 1987 Council meeting. Second by Tucker. Ayes: Napper, Knutson, Tucker, Willard, Walsh. Nays: 0. Recess was called at 10:31 with the meeting continuing at 10:36 p.m. MOTION by Walsh to refer the recommendations for the salary adjustments for fire department officers to the members of the fire department for their response and input. Second by Napper. Ayes: Knutson, Tucker, Willard, Walsh, Napper. Nays: 0. ROSEMOUNT CITY PROCEE NGS is REGULAR MEETING DECEMBER 1, 1987 Discussion was held on the county's turnback agreement for County Road 38 from 125th Street to Trunk Highway 3. Council referred to City Engineer Hefti's memorandum of November 25, 1987 regarding staff's recommendation to receive funds in the amount of $8,000.00 in lieu of placing gravel on the road as proposed in the county's agreement. Staff agreed this money could be used to help fund the improvement of Dodd Road when utilities become available. Hefti stated it was staff's understanding an amount of $8,000.00 was allocated to this project at a turnback hearing several years ago. Subsequent to his memorandum, Hefti stated the county has informed him that gravel has been placed on the road, but only to improve bad areas in the road, and the county has not been able to locate records of the turnback proceedings. Council unanimously agreed to withhold approval of this agreement and requested further negotiations between city staff and county representatives. See Clerk's File 1987-28. Discussion was held on the feasibility report for the improvements of CSAH 42 from TH 52 to TH 55. Since the public hearing held December 11, 1986, the county has proposed to change the easterly alignment of County Road 42 in order to bypass an irrigation system. This revision and others has caused the county to go beyond the one year statutory limit to award the contract; and therefore, a another public hearingwouldhave to be held. The city engineer recommended setting a public hearing for this improvement project for December 15, 1987. See Clerk's File 1987-28. MOTION by Knutson to adopt Resolution 1987-88, A RESOLUTION RECEIVING THE FEASIBILITY REPORT FOR IMPROVEMENTS OF CSAH 42, FROM TH 52 TO TH 55 AND CALLING FOR PUBLIC HEARING TO CONSIDER THE PROJECT. Second by Walsh. Ayes: Tucker, Willard, Walsh, Napper, Knutson. Nays: 0. Administrator Stephan Jilk referred to Police Chief Staats memorandum of November 20, 1987 requesting authorization to purchase one squad car through Hennepin County Cooperative. In that memorandum Chief Staats informed Council the Hennepin County bidding process has awarded squad car bids to Thane Hawkins Polar Chevrolet at a price of $11,687.00 and recommended the purchase of a 1988 Chevrolet Caprice. See Clerk's File 1987-28. MOTION by Knutson to authorize the purchase of a Chevrolet Caprice in the amount of $11,687.00 as outlined in Chief Staats memorandum of November 20, 1987. Second by Walsh. Ayes: Willard, Walsh, Napper, Knutson, Tucker. Nays: 0. Administrator Stephan Jilk requested Council authorization for the preparation of a feasibility report for the realignment and reconstruction of the intersection on 145th Street West at Chippendale and Chili. MOTION by Walsh to order a feasibility study for the realignment and reconstruction of the intersection of 145th Street West/Chippendale/Chili/Dodd. Second by Napper. Ayes: Walsh, Napper, Knutson, Tucker, Willard. Nays: 0. Administrator Stephan Jilk reviewed his memorandum of November 25, 1987 outlining staff's recommendation to prepare requests for proposals on fire station needs, public safety department and public works facilities. J i I k outlined the process staff would follow beginning with preparation of the requests for proposals through final presentation to Council during the summer of 1989. Jilk stated $10,000.00 was allocated in the 1988 operating budget for the completion of these studies. See Clerk's File 1987-28. ROSEMOUNT TY PROCEEDINGS REGULAR ING DECEMBER 1, 1987 MOTION by Knutson to authorize the preparation of requests for proposals as outlined in Stephan Ji l k's memorandum of November 25,1987. Second by Napper. Ayes: Napper, Knutson, Tucker, Willard, Walsh. Nays: 0. Community Development Director Dean Johnson reported on -the results of an evaluation by an acoustical consultant regarding the audio problems in the council chambers. Johnson reviewed the recommended remedies for an estimated cost of $8,810.00 and requested authorization to obtain quotes to correct the problem. See Clerk's Fila 1987-28. MOTION by Willard to authorize staff to obtain three quotes for acoustical treatment of the council chambers. Second by Walsh. Ayes: Knutson, Tucker, Willard, Walsh, Napper. Nays: 0. Administrator Stephan Jilk informed Council Mayor Knutson's term on the Dakota County Solid Waste Advisory Board will expire at the end of this year. The administrator requested Council to make a recommendation that Lee Knutson be reappointed to a full term on this advisory committee as representative for the City of Rosemount. Mayor Knutson consented to this reappointment. MOTION by Willard to recommend that Lee Knutson be reappointed for another term on the Dakota County Solid Waste Advisory Board. Second by Walsh. Ayes: Tucker, Willard, Walsh, Napper. Nays: 0. Abstain: Knutson. MOTION by Napper to adjourn. Second by Walsh. Ayes: 5. -.Nays: 0. Respectfully submitted, Susan M. Johnson Council Secretary/Deputy Clerk ATTEST: Stephan Jilk Administrator/Clerk Published this day of in Dakota County Tribune. SIM