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Home My WebLink About20170321 CCM RMROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS MARCH 21, 2017 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Rosemount City Council was held on Tuesday, March 21, 2017, at 7:00 p.m. in the Council Chambers at City Hall, 2875 145th Street West, Rosemount. Mayor Droste called the meeting to order with Council Members DeBettignies, Weisensel, Freske and Nelson attending. Staff present included the following; o City Administrator Martin o Assistant City Administrator Foster o Parks & Recreation Director Schultz o Chief of Police Scott The Pledge of Allegiance was said. ADDITIONS OR CORRECTIONS TO AGENDA Motion by DeBettignies. Second by Freske. Motion to Adopt the Agenda as presented. Ayes: DeBettignies, Droste, Weisensel, Nelson, Freske Nays: 0. Motion carried. PRESENTATIONS, PROCLAMATIONS, & ACKNOWLEDGMENTS 3.a. County Commissioner Atkins County Commissioner Atkins discussed a number of Dakota County activities that are currently under way, such as the 42/52 project, McAndrews Road, Mississippi River Trail, collaborating with cities in policing activities such as the Electronic Crimes Task Force and the tracking of fugitives. Mr. Atkins also noted activities at Dakota County Libraries. He noted the relatively property tax rates at the County and City of Rosemount, and that the County is currently debt free. Mayor Droste noted the public meeting coming up on April 3 on the 42-52 project. Also noted that the McAndrews project is next year. Council member Weisensel noted that there was substantial savings by making the 42-52 project a single-year project instead of a two-year project. Mayor Droste inquired about the Akron Road changes. Commissioner Atkins stated he would have more information after a meeting that will be happening between County and Inver Grove Heights officials. 3.b. Facilities Task Force Recommendations Facilities Task Force members Sharon Peterson and Mark Deming presented a summary of the findings of the Facilities Task Force. The task force was tasked with reviewing the facilities and functions of a certain city departments and provide recommendations based on projections for future growth. 6.a. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS MARCH 21, 2017 Ms. Peterson discussed a factors they addressed as a task force, such as the age, size, and location of each facility, confidentiality issues, requirements of outside agencies, and others. The task force recommends that a short-term solution for space shortages at City Hall and PD would be to renovation/expand the upper level of City Hall above the PD, utilizing $1 million in CIP funds to accomplish this. The long-term recommendation would be for the Police Department and Public Works Departments to move to property the City owns in the Business Park, and that City Hall would remain at its current location and undergo further renovations. The task force found that the Steeple Center and Community Center administrative area are both sufficient and meeting the needs of the community for the foreseeable future. Council member DeBettignies discussed the Business Park property and noted the potential for a land switch as the business park gets developed. Council member Nelson inquired if there were any other areas looked at as potential new locations for PD and Public Works. Ms. Peterson stated they did look at other areas and considered costs, location, accessibility. She said that many of the other locations would depend on future growth and those potential land swaps that Council member DeBettignies had mentioned. Mayor Droste expressed concern with a PD being on the east side of the railroad when most residents are the west. Council member DeBettignies stated the task force did consider this, but patrol cars are generally driving throughout the community and not necessarily parked at the station. Council member Weisensel inquired about a second police station. Ms. Peterson stated the task force considered the costs to be unnecessarily high to justify a second location. Council member DeBettignies noted that the population would have to be significantly higher to justify multiple precincts. Council member Freske inquired about utilizing the $1 million in CIP to move forward with the long-term plan sooner, instead of spending it on a temporary solution. Ms. Peterson stated the Police Department is in need soon, so if the long-term plan was implemented within 3 years that might work, but if it’s 10 years it won’t. Mayor Droste thanked the task force for their presentation and their work. Motion by DeBettignies. Second by Weisensel. Motion for to Council Review and Consider Action on Short and Long Term Recommendations Presented by Facilities Task Force. Ayes: DeBettignies, Droste, Weisensel, Nelson, Freske Nays: 0. Motion carried. PUBLIC COMMENT CONSENT AGENDA Motion by DeBettignies. Second by Freske. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS MARCH 21, 2017 Motion to Approve the Consent Agenda with the removal of 6.e. and 6.f. a. Minutes of the March 7, 2017, Regular Meeting Proceedings b. Bills Listing c. Fire Secretary Reappointment d. Criminal Justice Data Communications Network Agreement - Joint Powers Agreement e. Steeple Center Lighting Project f. Receive Donation - Parks & Recreation Dept. g. Mark Elliot Homes Major Amend. to the Harmony PUD & Simple Plat for Harmony Villas Ayes: DeBettignies, Droste, Weisensel, Nelson, Freske Nays: None. Motion carried. 6.e. Steeple Center Lighting Project Council member Freske noted there is also a restoration project at the Steeple Center in the works and asked whether the Council should consider the two projects together as one. Parks & Recreation Director Schultz explained that the bid opening for the restoration project came in today and is about $25,000 over the estimate. The item for consideration tonight is the lighting project, and there are currently separate bid documents and combining the two would likely not achieve significant savings. Council member Nelson expressed concern about the cost of the lighting project, and hoped that the lighting might help to increase the rentals of the Steeple Center. Mr. Schultz noted some employee directives to accomplish rental goals and recent increases in rentals at both Steeple Center and the Banquet Hall. Council member Nelson noted that between the lighting and the renovation the City is investing approximately $400,000 into the Steeple Center. Motion by Freske. Second by DeBettignies. Motion to receive the bids and award the contract to the low bidder on the project, Laketown Electric, for the base bid ($87,000) and bid alternate #2 ($13,500) for a total project cost of $100,500. Ayes: DeBettignies, Droste, Weisensel, Nelson, Freske Nays: 0. Motion carried. 6.f. Receive Donation - Parks & Recreation Dept. Council member DeBettignies summarized the donations from the Dakota Electric and First State Bank of Rosemount and noted how often businesses and organizations in the community make donations to youth and other events, and how much those donations are appreciated. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS MARCH 21, 2017 Motion by DeBettignies. Second by Weisensel. Motion to approve receiving the following donations: $500 from Dakota Electric for the annual Arbor Day event and $1,000 from The First State Bank of Rosemount for Safety Camp. Ayes: DeBettignies, Droste, Weisensel, Nelson, Freske Nays: 0. Motion carried. PUBLIC HEARINGS OLD BUSINESS NEW BUSINESS ANNOUNCEMENTS Mayor Droste reviewed the calendar of events. The next City Council meeting will be held Tuesday, April 4, 2017, at 7:00 p.m. The next City Council work session will be held on Monday, April 10, 2017, at 6:30 p.m. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Droste, second by DeBettignies, the meeting was adjourned at 8:03 p.m. Respectfully Submitted, Clarissa Hadler, City Clerk (from video file)