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HomeMy WebLinkAbout7.a. Greystone Park - Playground Proposals �CROSEMO EXECUTIVE SUMMARY PARKS AND RECREATION COMMISSIOM Parks and Recreation Commission Meeting: June 26, 2017 AGENDA ITEM: Greystone Park- Playground Proposals AGENDA SECTION: New Business PREPARED BY: Dan Schultz, Parks and Recreation AGENDA NO. Director 7 a. ATTACHMENTS: RFP and Playground Proposals APPROVED BY: DLS RECOMMENDED ACTION: Motion to be discussed at the meeting. ISSUE On March 22,2017 staff held a neighborhood meeting to gather input from the people living neax Greystone PaYk about the insta,llation of a pla,yground at the new neighborhood park.The meeting was very well attended and staff received a lot of valua,ble information. Based on this information, sta.ff created the attached Request for Proposal(R�I') for the playground equipment.The RFP asked for the vendors to let the City know how they could use shade structures with theix proposal.The RFP asked pla,ygtound equipment vendors to submit a proposal that did not exceed our$70,000 budget as listed in the RFP.'The City received a total of six proposals. A copy of each pxoposal is included in the packet. A review team of Parks Commission member McDonald,Parks Supervisor Tom Schuster and Public Works Maintenance employee Ryan Rausch looked ovex the pYoposals and scored each submittal. Commissioner Farxell will review the pxoposals prior to us meeting on Monday.All three people xeviewing the proposals scored the St. Croix Recreation submittal as the top playground pxoposal.They felt the proposal had a good mix of traditional pla.yground equipment with a nice mi�c of some of the new atypical equipment.They also felt the submittal had a good signature piece of equipment with the REV8 which is a climbable merry-go-round. T'he Youth Commission will also review the proposals on Wednesda,y,June 28. Staff would like for the Commission to review the proposals with staff at our meeting on Monday and discuss making a recommendation to the City Council as to what equipment to purchase. REQUEST FOR PROPOSAL Request for Proposals: The City of Rosemount is requesting proposals from interested and qualified manufacturers and their product representatives for supplying and installing play equipment at Greystone Park at 1268 138�' Street East (see enclosed map). The proposal that you submit should be based on your supplying and insta.11ing playground equipment and resilient surfacing as described later in this document and within the budget available. However, as an addendum to your playgound proposal, please also show how that proposed playground could be modified to include integrally mounted shade structures and give an estimate of the cost of including the shade elements you suggest. Please understand that if the Owner chooses to include the shade structures, the cost of these modifications to the original proposal will be paid for with funds other than and separate from the$70,000 allocated for the playground itself. Therefore, the proposal you submit should have two parts. The first part is the playground you propose for the budgeted amount. The second part of the proposal should be the information about adding the shade elements to your original proposal. Only one playground proposal will be accepted from each vendor/product representative but please show how the playground you are proposing will look with or without the shade elements. Owner: City of Rosemount. Contact: Questions regarding the RFP should be directed to Tom Schuster, Parks Supervisor, 13885 South Robert Trail, Rosemount,MN 55068, (651)322-6005. 5ubmission: One copy of the proposal shall be submitted to the Parks Supervisor,as identified above, no later than 4:30 P.M., Thursday, May 25, 2017. Late submittals will not be accepted. Each proposal should include an 8'h" x 11" full color drawing of the playground and an 8'/z" x 11" bird's eye view of the layout. Any posters or foam core boards showing the layout must not exceed 24" x 36" in size. On any graphics you submit, please show only how the playground will fit into the overall space provided (60' x 120') and do not include any hypothetical landscaping or other park features outside of the playground. Acceptance: The City of Rosemount reserves the right to cancel the Request for Proposal at any time or for any reason which serves the best interest of the City. The City of Rosemount also reserves the right to reject proposals and bids based on the evaluation of submitted materials and to accept proposals other than those exhibiting the lowest price. Preparation: The City of Rosemount will not be responsible for any costs incurred by those submitting a proposal and bid. Owner's Right to Revisions: The owner reserves the right to revise the scope of the project based on budget limitations and other considerations. The vendor will be expected to assist the owner in redesigning the project as warranted, based on these considerations. The owner also reserves the right to select all or part of a proposal as well as to select desirable aspects from any number of proposals. Evaluation Criteria: Each playground proposal will be evaluated against the following criteria: (100 pts total) 1) Play value—number and quality of play features(25 pts) 2) Overall design—layout and use of available space(25 pts) 3) Quality of materials(including warranty and service)(20 pts) L.\TOM�Park Projects\Greystone\Greystone Park Playground RFP 5-3-2017 dodc 4) Delivery and installation time frame. Please indicate the m�imum time needed to complete the project from the time of signing the contract(20 pts) 5) Quality of Proposal, References(10 pts) Contract Requirements: Each proposal must meet the City of Rosemount's standard contract requirements, which include insurance and other provisions. A copy of those provisions is attached. The owner reserves the right to reject proposals that do not meet these requirements. L.\TOM�Park Projects\Greystone\Greystone Park Playground RFP 5-3-2017 docx GREYSTONE PARK Site Description: Greystone Park, at 1268 138`" Street East, is a 5.3 acre park in a new and still developing residential neighborhood. The north end of the site, where the playground will be located, is relatively flat, well drained, and does not present any extraordinary problems related to the installation of new equipment. Access to the work site will be provided by the new park trail running from 138`�' Street East to the playground area(as shown on concept plan). The overall area provided for the playground is a peanut-shaped space approximately 60' wide and 120' long. The perimeter for the playground area will be installed as part of the overall park construction contract. This border will be a poured concrete sidewalk completely surrounding the play area. A small portion of that sidewalk will be left uncompleted so as to provide access to the playground with playground components and the equipment required for their installation. This portion of the sidewalk will be installed once the playground installation has been completed. All interested respondents are encouraged to become familiar with the project site before submitting a proposal. A map showing the location of Greystone Park and a Concept Plan for the park, and a diagram of the playground area are attached. Project Timeline: The City will require the project to be completed in the summer of 2017, preferably on or before August 15,2017. Project Budget: The price of providing and installing the new playground equipment and safety surfacing should not exceed$70,000.00 A summary of the project is listed below: The following project costs should not exceed$70,000.00. This amount should include: 1) Insurance,cost of ADA compliance plan design, overhead, and similar costs. 2) Purchase and installation of new play equipment components. 3) Installation of up to 4"of half-inch river rock base material if deemed needed for surfacing. 4) Purchase and installation of landscape fabric between river rock base material and wood fiber surfacing. 5) Purchase and insta.11ation of wood fiber surfacing needed to comply with current ADA standards. 6) Shipping and tax on any of the above components. 7) Cleanup of the site and the removal and disposal of packaging materials. Work Provided by Owner(not to be included in the$70,000.00): 1) Construction of the playground border and external access trails. 2) Accessible ramp(s)into the playground area. 3) Provide funding for any type of shade structures or elements. Design Criteria: The proposal should meet current Consumer Product Safety Commission guidelines, ASTM requirements and ADA standards.Please indicate how vour nroposal will�neet the current ADA standards. Greystone Park is currently under development but when completed will include a ball field/open play field with a backstop, a half-court basketball court, a picnic shelter, a pollinator garden, community garden plots, and a looped trail system in addition to the playground. The design for the new playground should offer play features appealing to children of various ages and abilities. The most important evaluation criteria for rating the proposals will be overall play value. Therefore, the proposal selected will be the one that we feel best uses the individual components to engage children physically and emotionally and not merely to create or enhance a particular theme. The new play equipment improvements should include,but not be limited to,the following: • One play equipment structure appropriate for children ages 5 — l2. Include a climbing walUrock or rope type climber in this structure. Please avoid the use of climbing tubes or other features that limit visibility of playground users and/or the persons responsible for these young users. The preferred color scheme would be earth tones rather than bright or primary colors. L\TOM�Park Projects\Greystone\Greystone Park Playground RFP 5-3-2017 docx • One play equipment structure appropriate for children ages 2 — 5. Once again, the preferred color scheme would be earth tones. • The play structures should include a variety of slides, including a spiral slide, but avoid the use of tube slides. • One web climbing feature. • A separate swing structure (maximum 8' high) should be included containing two (2) tot swings and four (4) belt swings with the option of replacing one swing at a later date with one(1)swing accessible by wheelchair. • One saucer-type or multiple occupant swing rather than a tire swing. • One teeter totter/multi person bouncing element � One free standing track ride/glider event for children ages 5 — 12. • Two(2) independent play features for younger children, such as spring riders. • Two(2)six foot in-ground benches with backs. Please locate within the proposed border. • Industry required level of certified engineered wood fiber to be placed under play equipment. • Rubber swing/slide mats should be included in bid and installed under the swings and exit of the slides. � Signage indicating the age appropriateness of playground equipment. Shade: The temperature of the playground components is important, so the playground should be designed so as to minimize heating of the slides and decks in the sun. In addition, please show how, if your proposal is selected, that the playground you are proposing could be modified to include shade structures built integrally into that playground. Delivery and Installation: It will be the responsibility of the Contractor to be on-site to unload playground components and equipment, and to store these components until such time as they are installed. The Owner bears no responsibility for handling or storing the playground equipment until the installation is completed and the project is accepted. Nor does the Owner bear any responsibility for the cleanup of the site or the removal and disposal of any packaging materials. Payment:After installation is completed and we are invoiced for the materials and the work,payment will be made as soon as possible. However,with only 2 check runs each month sometimes it's not possible to make a payment in 30 days. Therefore it is helpful if the contractor could block or waive all late fees on our account for 60 days from the invoice date. L\TOM�Park Projec[s\G-reystone\Greystone Park Playground RFP 5-3-2017 docx � `; 1� s � .+►i,�, t _:� ; , � �� �F _- .. ' ,�.+.. - . �+' �y � ��. Y �" � ' �_ „ J _ ' , , �. , - , '�„`��*V' � ;� :r we�,: x = � —� ! :.: d� ,� . II �_ .� V� Y ���`� ,� i� � ' :. � I _ -�,. 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'.'-.. . . r +. . . f �� � �� t� !�', ,f�y #;,} 4�,+� . � � � �. �����1 ^'t : �.,,r�r,� ,� •''• n .�,rv � �4`, .r �,��� �� �E ,; ,u�� _ w� � ,,x. ��;,.. ,�,,,�,�, ,, ,. . , U(o —� � —r 7' �a n c��e�oz�.tc�.�— �+ev� �(a�.� � r��sto���.riz- �tay�q�ou�c� �►-o�osQcs Par�c� �a����,o� h� Greystone Park Playground Proposal Comparisons Vendor Product line Delivery time frame Number of play events Highest level No.of Slides Climber type Unique features Materials Warranty Flagship Recreation-Brett Landscape Structures Delivery 2-3 weeks, 26 72" 3 Slingshot climber Slingshot Climber,18'track ride 5"posts 100 years Altergott installation 1 week Midwest Playscapes-Matt Playworld Systems 4-S weeks 30 108" 3 Spinning web climber 20 foot track ride(longest),musical panels, 5"post for big structure,3.5 Lifetime Finnegan spinning climber,most ground level "posts for smaller structure spinning and bouncing events,highest elevation MNWI Playground -Dan Game Time 30-45 days 25 84"climber, 72" 3 Trinet Climber Trinet Climber 5"post for big structure,3.5 Lifetime Lane deck "posts for smaller structure Northland Recreation-Mike Little Tykes 3-4 weeks 27 96" 6 Pentagon rope climber Most slides,lots of opportunity for users to 5"post for big structure,3.5 100 years Dorsey � stay off of ground,4 swing bays, "posts for smaller structure generation swing,4 seat teeter totter. No individual spring riders or spinners. St.Croix Recreation-Mike Burke Delivery 4 weeks, 30 96" 3 Rev 8 spinning climber Rev 8 spin climber is a real feature piece, 5"posts 100 years �easich installation 1 week most climbing elements and uses climbing elements instead of a 2-5 structure. No track/trolly ride Webber Recreation-Jay Miracle Play Delivery 6 weeks, 21 60" 4 Arch web Arch Web Climber,Multi Pondi See Saw, 5"posts Lifetime Webber installation 1-2 No track/trolly ride weeks . L:\TOM\Park Projects\Greystone\Proposai comparisons completed F