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9.a. Preliminary Budget
EXECUTIVE SUMMARY City Council Regular Meeting: September 5, 2017 AGENDA ITEM: 2018 Preliminary Budget AGENDA SECTION: New Business PREPARED BY: Logan Martin, City Administrator Jeff May, Finance Director AGENDA NO. 9.a. ATTACHMENTS: Resolution, 2018 Preliminary Budget Summary APPROVED BY: LJM RECOMMENDED ACTION: Adopt a Resolution Setting the Preliminary 2018 General Fund Operating Budget, the Preliminary 2018 C.I.P. Budgets, the Preliminary 2018 Insurance Budget, the Preliminary 2018 Port Authority Operating Levy and the Preliminary 2017 Levy and a Budget Hearing Date of December 5, 2017 at 7:00 p.m. at City Hall. EXECUTIVE SUMMARY In response to direction received from the City Council at work sessions in July and August, staff is prepared to present the City’s Preliminary Operating Budget and Preliminary Levy for 2018. The City is required to establish a “ceiling” for the tax levy by the end of September, which allows the City the opportunity to reduce the levy after the ceiling is set until final certification in December. Staff is aware that a few outstanding issues remain to be discussed in the Budget as proposed, and those final conversations will happen in the coming weeks. The recommended 2018 Budget proposes an increase in the City’s property tax levy of 3.91%. This levy increase results in an estimated annual increase of $34 in the City taxes assessed to a median valued home. The estimated City tax on a median valued home ($261,550) would be $1,013 in 2018. The median valued home saw an increase in assessed value of 5.1% thanks to a strong local housing market. Even with the increases proposed for 2018, an owner of a median valued home is still paying $45 less in City taxes in 2018 than they paid in 2008. A summary of key characteristics of the proposed 2018 Budget is shown in the following table: A summary of the main expenditures leading to the budget increase is discussed later in this memo. The budget shows some increased personnel costs reflecting new full time employees, increased funding for the City’s long-range maintenance plans, and overall increased wages and benefits for 2018 based on assumptions from current labor contracts. Partially offsetting these increased costs are increased development related fees for building permits, plan checks, and administrative charges for development of new streets and utilities. A public hearing on the budget will be scheduled for December 5th at 7:00 p.m. in the Council Chambers. Budget Facts at a Glance Growth of Property Tax Base from ‘17 + 6.3% Avg. value increase on Median-Valued Home + 5.08% Change in General Fund Budgets + $769,400 or 6.21% City Tax Increase on Median Valued Home + $34 % Tax Change on Medan Valued Home + 3.47% Change in Estimated City Tax Rate - 2.32% (from 0.41832 to 0.40661) BUDGET PROCESS The drafting of the 2018 Budget ultimately began with and was inspired by the City Council’s goal setting retreat in January. The goals and five year strategic initiatives discussed during that process were instrumental in the creating of each department’s budget request. After each department submitted their 2018 request, Finance Director May and I met individually with each Department Head to discuss all requests and receive further explanation as to their necessity. A number of items were removed via those discussions (totaling approximately $400,000) and 3 drafts were completed internally prior to Council review. In addition, as a part of the budget review we have looked at 10-year needs projections for street improvements, equipment replacement, buildings and the Ice Arena. We have also reviewed our long term needs for major maintenance for parking lots, playgrounds, etc. Finally, as has been the direction in year’s past, staff looked at the overall budget strategically for its overall balance and consistency, effect on taxpayers, and long term impacts on finances for 2018 and beyond. Our intent was to develop the most conservative budget possible that: (1) is consistent with Council goals (2) is consistent with previous Council direction on levels of service (3) does not weaken the City’s long range financial outlook (4) is balanced not only between revenues and expenditures, but also is well balanced internally between personnel, equipment, technology, operating needs and capital expenditures According to state law, the preliminary budget and levy must be adopted by September 30th and the final budget must be adopted by December 28th after a public hearing. GENERAL FACTORS AFFECTING THE BUDGET Tax Base For the fifth consecutive year, the overall tax base in the community has increased. The overall tax capacity value within the City is estimated to be 6.3% higher in 2018 than it was in 2017. The increase in market value of the median home in Rosemount is 5.08%. State Budget and Legislative Impacts There were no significant changes in State legislation for 2018 impacting the Budget, and there are no levy limits in place for 2018. REVENUES Property taxes fund 74.3% of the General Fund budget. However, there are several other categories of General Fund revenues that are also important to the City. The chart below compares budgeted revenue for several key categories. 2017 Budget 2018 Estimated Change Licenses & Permits $695,900 $729,200 + $33,300 Intergovernmental $710,600 $747,800 + $37,200 Chargers for Services (no SKB) $498,800 $634,100 + $135,300 SKB Revenue $625,000 $750,000 + $125,000 Fines & Forfeits $120,000 $115,000 - $5,000 Recreational Revenues $242,100 $236,500 - $5,600 Miscellaneous Revenue $148,800 $163,800 + $15,000 Thanks to the City’s housing growth, building permit revenues have varied from about $345,000 to $565,000 annually over the past four years and have shown an upward trend. For 2018, staff estimates permit revenues of $510,000. The charges for services category includes an additional $204,000 in plan check fees, which are related to building permits. EXPENDITURES Salaries Rosemount currently has 83 full time employees (FTE), which compares with 81 FTE at the beginning of 2008. One new FTE, an additional patrol officer, is included in the 2018 Budget. Funding for this position is calculated based on a March hiring, which would coincide with the promotion of current Officer to Detective. One additional FTE, an economic development specialist, is currently shown in this budget with a July 1 start date. This item will require further discussion prior to the establishment of the final budget, specifically as it relates to the Council’s consideration of an agreement with an outside retail recruitment firm rather than the hiring of an FTE. The labor agreements for all four bargaining units expire in 2017, so contract negotiations with all unions are underway. Health Insurance Staff anticipates receiving complete information about health insurance renewals in late September. The City is no longer in an insurance co-op due to last year’s decision to solicit additional bids, so we will retain the ability to pursue bids from other companies if the proposed renewal rate is overly high. Capital Budgets The City currently has three capital improvement program (CIP) funds: Equipment, Streets, and Buildings. An initial review of the CIP has been completed, and staff plans to bring a proposed 10 year CIP to the Council later this fall. The levy for the Equipment CIP is proposed to be $600,000, an increase of $20,000 due to future forecasted needs. The Street CIP is proposed to have a levy of $783,900, a decrease of 3.39% to account for the reallocation of funds in the Street Maintenance budget. The Building CIP has an ongoing levy of $24,000, which is for the repayment of an internal loan for the current Public Works facility. The Building CIP fund has historically been used for municipal and recreational building needs. No tax levy above the current $24,000 is proposed, and recently authorized SKB host agreements will be utilized to provide funding for these and other amenity projects. Enterprise Fund Budgets Proposed water, sewer and storm water utility rates and budgets were recently reviewed by the Utility Commission and will be reviewed in further detail with the Council later this fall. CONCLUSION The proposed 2018 Budget and Levy reflect modest adjustments to account for the growth that the community has experienced in recent years and anticipates continuing to see into the future. The proposed levy of increase of 3.91% would mean that Rosemount would once again have one of the lowest municipal levy increases in the County in 2018, while still maintaining the City’s service levels and long- range equipment and facilities replacement schedules. Further discussions with the City Council will occur this fall to finalize a few remaining points of discussion and to establish the final 2018 Budget and Levy. Setme ber 5 2417p MINNESOTA TABLE OF CONTENTS Budget Resolution 1 Proposed Levy Certification 3 2017 General Property Tax Levy Payable 2018 4 Funding Requirements 8 Estimated Residential Property Taxes 12 General Fund Revenues 13 Departmental Budgets City Council 17 Administration 19 Elections 23 Finance 26 General Government 31 Community Development 34 Police 39 Fire 47 Public Works 53 Government Buildings 56 Fleet Maintenance 57 Street Maintenance 58 Parks & Grounds Maintenance 60 Water Operating Fund (Enterprise Fund) 91 Sewer Operating Fund (Enterprise Fund) 97 Storm Water Operating Fund (Enterprise Fund) 102 Parks & Recreation 62 Other Financing Uses - Transfers 67 Capital Improvement Plan 69 Insurance 74 Port Authority 76 Debt Service Funds 79 Enterprise Funds Water Operating Fund 91 Sewer Operating Fund 97 Storm Water Operating Fund 102 Ice Arena 106 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2017 - A RESOLUTION SETTING THE PRELIMINARY 2018 GENERAL FUND OPERATING BUDGET, THE PRELIMINARY 2018 C.l.P. BUDGETS, THE PRELIMINARY 2018 INSURANCE BUDGET, THE PRELIMINARY 2018 PORT AUTHORITY OPERATING LEVY AND THE PRELIMINARY 2017 LEVY AND BUDGET HEARING DATE REQUIRED BY THE CITY OF ROSEMOUNT WHEREAS, the City Council of the City of Rosemount has determined that budgets and special needs for the year 2018 will be in the amount of $21,513,700 for the General Operating Fund, the three CIP Funds, the Insurance Fund, the Port Authority Fund and the Enterprise Funds; and WHEREAS, the City Council has determined that special levies for Bonded Indebtedness total $344,681 for 2 City issues (G.O. Public Facility Refunding Bonds 2010B and G.O. Capital Improvement Plan Refunding Bonds 201 SB) and no levy is necessary for any other City issues (utilizing other revenue sources); and WHEREAS, the City Council has determined that actual incomes, fund transfers and anticipated aids will total $9,983,600. NOW, THEREFORE BE IT RESOLVED, that the total Preliminary Levy certified to the Dakota County Auditor shall be $11,874,781; and BE IT FURTHER RESOLVED, that the City Council of the City of Rosemount will conduct a Public Hearing for the purpose of presenting the proposed budget and levy to the general public and to comply with Truth in Taxation laws as set by the Minnesota State Legislature, and that the hearing shall take place on Tuesday, December 5, 2017, at 7:00 P.M ., in the Council Chambers at the City Hall. ADOPTED this 5th day of September, 2017. William H. Droste, Mayor ATTEST: Clarissa Hadler, City Clerk 1 RESOLUTION 2017 - CERTIFICATION I hereby certify that the foregoing is a true and correct copy of a resolution presented to and adopted by the City Council of Rosemount at a duly authorized meeting thereof, held on the 5th day of September, 2017, as disclosed by the records of said City in my possession . (SEAL) Clarissa Hadler, Rosemount City Clerk 2 FORM B PROPOSED LEVY CERTIFICATION SUBMIT DISTRICT RESOLUTION WITH LEVY FORM · ~,·.:· .. ·:.·.~.-:~'.2~j,~•·:'Pi~·[~l~.~II~.e.1it'itijr~~J~Eiq~?.:.~ .. :.;~~.-~~-~,,· .· ~:,,~~,:· .. ·.~·,.~· ... ,~ .. ~.~~~-'. :;;::;;n;;14 •. «!~li,;:.-~;;;::~i-~\l,i;1.i:.:•.):'.:;a::,:2.,:.i'5:i1,~ii,,~~1~:.i.(.~;;::il PAYABLE YEAR: 2018 TAXING DISTRICT NAME: ROSEMOUNT ENTITY NUMBER TAX CAPACITY BASED LEVY PROPOSED %OF FUND BUDGET LGA OTHER RESOURCES CERTIFIED LEVY TCAP NUMBER LEVY CATEGORY (A) (B) (C) (D) LEVY 3000 1. REVENUE 21,513,700 (9,983,600) $ 11,530,100 97.10% 3001 2 . DEBT SERVICE 344,681 $ 344,681 2.90% $ -0 .00% $ -0.00% $ -0.00% $ -0.00% TOTAL TAX CAPACITY LEVY 21,858,381 0 (9,983,600} $ 11,874,781 100.00% MARKET VALUE REFERENDUM BASED LEVY 3050 MARKET VALUE REFERENDUM 0 0 0 $ -0.00% TOTAL CERTIFIED PROPOSED LEVY 21,858,381 0 (9,983,600} $ 11,874,781 100.00% FUND NUMBER: The fund number identifies your district levy category -the fund number will auto populate after you select the expenditure from the levy category list. LEVY CATEGORY: The levy category lists all the common levies throughout the taxing districts. Any levy that is not specifically identified should be included in the miscellaneous levy category. A-BUDGET: Enter the approved expenditure levy amount that is stated on your budget resolution. B-LGA: Enter "Local Government Aid" as a negative amount; LGA is a property tax relief that can be used to reduce any lawful expenditure . C-OTHER RESOURCES: Enter other resources as negative amount to reduce your approved levy . Examples of other resources include other aids, interest income, prior year reserves, grants, etc. D-PROPOSED CERTIFIED LEVY: The proposed certified levy is the estimated figures that will be entered into Dakota County tax rolls. Dakota County Property Taxation will deduct Fiscal Disparities from all certified levies. "I, the authorized representative of the above mentioned Governmental Agency, certify that the foregoing information is accurate to the best of my knowl g .' j ~ /~ Tuesday, September 5, 2017 Date I Finance Director I (6s1) 322-2031 jeff.may@ci.rosemount.mn.us Title Phone Number E-mail I 3 2017 GENERAL PROPERTY TAX LEVY PAYABLE 2018 GENERAL FUND BUILDING GIP FUND STREET GIP FUND EQUIPMENT CIP FUND INSURANCE FUND PORT AUTHORITY OPERATING LEVY TOTAL GENERAL LEVY GENERAL LEVY BONDED INDEBTEDNESS G.O. PUBLIC FACILITY REFUNDING BONDS 2010B (Old 2001 C) (Port Authority) (Authorized -$167,625) G .O . IMPROVEMENT BONDS 2013A (Authorized -$8,701) G .O . IMPROVEMENT BONDS 2014A (Authorized -$3,448) G .O . CAPITAL IMPROVEMENT PLAN (CIP) REFUNDING BONDS 2015B (Authorized -$177 ,057) TOTAL BONDED INDEBTEDNESS GRAND TOT AL 2017 PROPERTY TAX LEVY Last Updated 8/30/17 $9,782,200 $24,000 $783,900 $600,000 $280,000 $60,000 $11,530, 100 $167,625 $0 $0 $177,056 $344,681 $11,874,781 ============== 4 FORM A ~~.:~i'~.':'.',:;~~:''o EA D LIN ·E·.:,::s f ~TE M B.E R:2·9 ;~:2cl'ii-·~:::;\~~~'.Ai;::t::;,;;~·.~~~~.i.~tf.:·;:~;D.l{·~;;6'T:r :~~:~:~:'.·'..·:.+·{~~;·.:':: :;;~/~1 ;;':""'· ::. :, PUBLIC MEETINGS & TRUTH IN TAXATION CONTACT INFORMATION PAYABLE YEAR: 2018 PUBLIC MEETING INFORMATION TAXING DISTRICT NAME: ROSEMOUNT ENTITY NUMBER PUBLIC MEETING DATE: Tuesday, December OS, 2017 TIME OF MEETING: 7:00 PM PLACE OF MEETING: Rosemount City Hall ADDRESS 2875 145th Street West I Rosemount 55068 STREET CITY ZIP CODE TRUTH IN TAXATION CONTACT INFORMATION (the below information will appear on the proposed tax statement} NAME: Jeffrey A. May TITLE: Finance Director ADDRESS: 2875 145th Street West I Rosemount 55068 STREET CITY /TOWNSHIP ZIP CODE PHONE NUMBER: Email or Website Address www.ci.ro semount.mn.us Tuesday, September 5, 2017 Date 5 GENERAL OBLIGATION STATUS TAX INCREMENT ACTIVE TAX INCREMENT(Called 2/1/17) ACTIVE REFUNDING ACTIVE IMPROVEMENT ACTIVE IMPROVEMENT ACTIVE IMPROVEMENT ACTIVE TAX INCREMENT ACTIVE UTILITY REVENUE ACTIVE REFUNDING ACTIVE IMPROVEMENT ACTIVE Click to add pending bond STATUS Footnote: 2018 Rosemount Indebtedness Tax Levy Schedule Due: September 29, 2017 (+) INCREASE OR 2018 CERTIFIED SERIES COLLECTION METHOD ORG. PRINCIPAL 2018 DEBT LEVY (-) DECREASE DEBT LEVY 2008A TAX INCREMENT $ 2,765,000 $ -$ -$ - 20088 TAX INCREMENT $ 3,275,000 $ -$ -$ - 20108 TAX LEVY $ 1,355,000 $ 167,625 $ -$ 167,625 2012A TAX LEVY IF NEEDED $ 810,000 $ -$ -$ - 2013A TAX LEVY $ 1,500,000 $ 8,701 $ (8,701) $ - 2014A TAX LEVY $ 2,400,000 $ 3,448 $ (3,448) $ - 2015A TAX INCREMENT $ 3,335,000 $ -$ -$ - 2015A TAX LEVY IF NEEDED $ 1,525,000 $ -$ -$ - 20158 TAX LEVY $ 1,345,000 $ 177,056 $ -$ 177,056 2017A TAX LEVY $ 1,055,000 $ 3,552 $ (3,552) $ - SERIES Select Pay Method $ -$ -$ -$ - TOTAL DEBT LEVY $ 360,382 $ (15,700) $ 344,681 I hereby certify that the above schedule of bond levies to be spread on the payable 2018 tax rolls agrees with the tax district records and is true and correct. Copies 6 2017 GENERAL PROPERTY TAX LEVY PAYABLE 2018 GENERAL FUND BUILDING CIP FUND STREET CIP FUND EQUIPMENT CIP FUND INSURANCE FUND PORT AUTHORITY OPERATING LEVY TOTAL GENERAL LEVY GENERAL LEVY BONDED INDEBTEDNESS G.O. PUBLIC FACILITY REFUNDING BONDS 2010B (Old 2001C) (Port Authority) (Authorized -$167 ,625) G.O. IMPROVEMENT BONDS 2013A (Authorized -$8,701) G .O. IMPROVEMENT BONDS 2014A (Authorized -$3,448) G .O. CAPITAL IMPROVEMENT PLAN (CIP) REFUNDING BONDS 2015B (Authorized -$177,057) TOTAL BONDED INDEBTEDNESS GRAND TOTAL 2017 PROPERTY TAX LEVY Last Updated 8/30/17 $9,782,200 $24,000 $783,900 $600,000 $280,000 $60,000 $11,530, 100 $167,625 $0 $0 $177,056 $344,681 $11,874,781 ============== 7 FUNDING REQUIREMENTS -USES September 5, 2017 2017 2018 Adopted Proposed +/- Departments Budget Budget Difference Percentage ----------------------------------------------------------------------------------------------------------------------------------- Council Budget $272 ,500 $288 ,000 $15,500 5 .69% Administration Budget 671 ,200 676 ,700 5,500 0 .82% Elections Budget 20,000 45 ,300 25,300 126.50% Finance Budget 528, 100 576 ,500 48 ,400 9 .16% General Government Budget 323,600 334 ,600 11,000 3.40% Community Development Budget 1,052,500 1,124,900 72,400 6 .88% Police Budget 3,930 ,300 4,218,500 288 ,200 7.33% Fire Budget 384 ,000 438,700 54,700 14.24% Public Works Operating Budgets: Government Buildings Budget 574 ,300 605,400 31,100 5.42% Fleet Maintenance Budget 653,500 667,500 14,000 2 .14% Street Maintenance Budget 1,423,500 1,522, 100 98,600 6 .93% Parks Maintenance Budget 940,000 1,000,800 60,800 6 .47% Park & Rec Budget -General Operating 1,286,000 1,328,300 42,300 3 .29% Park & Rec Budget -Steeple Ctr. Operations 111 ,400 119,400 8 ,000 7 .18% Park & Rec Budget -Special Programs 91 ,800 85 ,400 (6,400) -6 .97% Transfers -Arena Assistance 130,000 130,000 0 0 .00% ----------------------------------------------------------------------- Total Operating Budgets -General Fund $12,392, 700 $13,162,100 $769,400 6.21% Building CIP Requirements 24,000 24,000 0 0.00% Street CIP Requirements 811,400 783,900 (27 ,500) -3 .39% Equipment CIP Requirements 580 ,000 600,000 20,000 3.45% Insurance Budget Requirements 260,000 280,000 20 ,000 7 .69% Port Authority Operating Levy 58 ,000 60 ,000 2 ,000 3.45% Bonded Indebtedness 346 ,056 344,681 (1 ,375) -0.40% Water Enterprise Fund 1,653,400 2 ,361,300 707 ,900 42.81% Sewer Enterprise Fund 2,202 ,000 2,526,700 324 ,700 14 .75% Storm Water Enterprise Fund 1,285 ,400 1,182,200 (103 ,200) -8.03% Arena Enterprise Fund 610 , 100 533,500 (76 ,600) -12.56% ----------------------------------------------------------------------- Total Funding Requirements $20,223,056 $21,858,381 $1,635,325 8.09% ========== ========== ========== ========= 8 September 5, 2017 Types Internal Revenue Generated : Licenses and Permits Intergovernmental Charges for Services Fines & Forfeits Recreational Fees Miscellaneous Revenues Transfers In Enterprise Revenues Total Internal Revenues Levy Sources : Special Levies General Levy Total Levy Total Revenue Sources FUNDING REQUIREMENTS -SOURCES 2017 2018 Adopted Budget 695,900 710,600 1, 123,800 120 ,000 242, 100 148 ,800 3,500 5 ,750 ,900 Proposed Budget 729 ,200 747,800 1,384, 100 115,000 236,500 163,800 3 ,500 6 ,603 ,700 +/- Difference Percentage 33 ,300 4 .79% 37,200 5 .24% 260 ,300 23 .16% (5,000) -4.17% (5 ,600) -2 .31% 15 ,000 10 .08% 0 0.00% 852 ,800 14.83% ------------------- ------------------- ---------------------------------- 8 ,795 ,600 9 ,983,600 1, 188 ,000 13.51 % 346 ,056 344 ,681 (1 ,375) -0.40% 11 ,081,400 11,530, 100 448 ,700 4 .05% $11,427,456 $11,874,781 $447,325 3.91% $20,223 ,056 $21,858,381 $1,635,325 8.09% ========== ========== ========== ======== 9 2017 GENERAL PROPERTY TAX LEVY PAYABLE 2018 GENERAL FUND BUILDING CIP FUND STREET CIP FUND EQUIPMENT CIP FUND INSURANCE FUND PORT AUTHORITY OPERATING LEVY TOTAL GENERAL LEVY GENERAL LEVY BONDED INDEBTEDNESS G.O. PUBLIC FACILITY REFUNDING BONDS 201 OB (Old 2001 C) (Port Authority) (Authorized -$167,625) G.O . IMPROVEMENT BONDS 2013A (Authorized -$8 ,701) G .O. IMPROVEMENT BONDS 2014A (Authorized -$3,448) G .O . CAPITAL IMPROVEMENT PLAN (CIP) REFUNDING BONDS 2015B (Authorized -$177,057) TOTAL BONDED INDEBTEDNESS GRAND TOTAL 2017 PROPERTY TAX LEVY Last Updated 8/30i17 $9,782,200 $24,000 $783,900 $600,000 $280,000 $60 ,000 $11,530, 100 $167,625 $0 $0 $177,056 $344,681 $11,874,781 ============== 10 SPREAD LEVY COMPUTATIONAL WORKSHEET (INCLUDING FIRE STATION LEVY) Total Funding Requirements Less: Internal Revenues Equals: Revenues Needed County Auditor Adjustments (All Subtractions): Fiscal Disparities Distribution Levy (Metro Area) Spread Levy Used to Compute Local Tax Rate lncrease/(Decrease) from Previous Year in Spread Levy (1) Actual Spread Levy Based on Numbers from Dakota County (2) 2018 Number Provided by Dakota County as of 8/9/17 Last Updated -8/30/17 2015 ----------------- 18,237,547 7,409,800 ----------------- 10,827,747 1,172,199 9,655,548 (1) (Proposed) 2016 2017 2018 ---------------------------------- ----------------- 18,828,402 20,223,056 21,858,381 7,789,100 8,795,600 9,983,600 --------------------------------------------------- 11,039,302 11,427,456 11,874,781 1,121,469 1,175,131 1,236,215 (2) 9,917,833 (1) 10,252,325 (1) 10,638,566 2.72% 3.37% 3.77% 11 Marlie! Value Year Tax Capacity Tax Capacity Rates : City County School District Miscellaneous Totals City Marlie! Referendum ISO #196 Marlie! Ref Dakota County Ref Property Taxes : City County School District Miscellaneous Total Property Taxes City Marlie! Referendum ISD #196 Marlie! Ref Dakota County Ref Grand Total All Taxes Marlie! Value Year Tax Capacity Tax Capacity Rates: City County School District Miscellaneous Totals City Market Referendum ISD #196 Market Ref Dakota County Ref Property Taxes : City County School District Miscellaneous Total Property Taxes City Market Referendum ISD #196 Marlie! Ref Dakota County Ref Grand Total All Taxes Last Updated -8/30/17 CITY OF ROSEMOUNT WORKSHEET FOR ESTIMATING RESIDENTIAL PROPERTY TAXES (ISO #196 FIGURES) (Rates Based on Proposed Preliminary Levy Numbers) 220,981 (Value After MN Exclusion) 236,900 (Payable 2016 Median) 234,061 (Value After MN Exclusion) 248 ,900 (Payable 2017 Median) 247,850 (Value After MN Exclusion)(+5.89%) 261 ,550 (Est. Payable 2018 Median)(+5.08%) 289,760 (Value After MN Exclusion) 300 ,000 2016 2 ,210 0 .43149 0 .28570 0 .24317 0 .05063 1.01099 2017 2 ,210 0 .41832 0 .28004 0 .23336 0.04907 0 .98079 2018 Est. 2 ,210 0.40861 0.28004 0 .23336 0.04907 0.97108 0 .0000000 0 .0000000 0 .0000000 0 .0026999 0 .0027380 0 .0027380 0.0000000 0 .0000000 0 .0000000 954 631 537 112 2 ,234 0 640 0 $2 ,874 924 619 516 108 2,167 0 649 $2 ,816 903 619 516 108 2,146 0 649 0 $2,795 2016 2,341 0 .43149 0.28570 0.24317 0.05063 1.01099 2017 2 ,341 0 .41832 0 .28004 0 .23336 0.04907 0 .98079 2018 Est. 2 ,341 0 .40861 0 .28004 0 .23336 0 .04907 0 .97108 0 .0000000 0 .0000000 0.0000000 0.0026999 0 .0027380 0.0027380 0 .0000000 0 .0000000 0 .0000000 1,010 669 569 119 2,366 0 672 0 $3,038 979 655 546 115 2,296 0 681 0 $2 ,977 956 655 546 115 2,2 73 0 681 0 $2,954 2016 2 ,478 0 .43149 0 .28570 0 .24317 0 .05063 1.01099 2017 2 ,478 0 .41832 0.28004 0 .23336 0 .04907 0 .98079 2018 Est 2 ,478 0 .40861 0 .28004 0 .23336 0 .04907 0 .97108 0 .0000000 0 .0000000 0 .0000000 0 .0026999 0.0027380 0.0027380 0 .0000000 0.0000000 0.0000000 1,069 708 603 125 2 ,506 0 706 0 $3 ,212 1,037 694 578 122 2 ,431 0 716 $3, 147 1,013 694 57 8 122 2,407 0 716 $3,123 2016 2 ,898 0 .43149 0 .28570 0 .24317 0 .05063 1.01099 2017 2 ,898 0.41832 0.28004 0 .23336 0.04907 0 .98079 2018 Est. 2 ,898 0 .40861 0 .28004 0 .23336 0 .04907 0.97108 0 .0000000 0 .0000000 0 .0000000 0.0026999 0 .0027380 0.0027380 0.0000000 0.0000000 0 .0000000 1,250 828 705 147 2,929 0 810 $3 ,739 1,212 811 676 142 2 ,842 0 821 $3 ,663 1,184 City Taxes 811 City Market Ref. 676 142 Total Taxes -Median 2,814 0 821 $3 ,635 Increase I (Decrease) 344 ,260 (Value After MN Exclusion) 350,000 414,000 (Value After MN Exclusion) 414 ,000 History of Actual Tax Capacity Rates (Using ISO #196 Rates) 2016 3,443 0 .43149 0 .28570 0 .24317 0 .05063 1.01099 2017 3,443 0.41832 0.28004 0 .23336 0 .04907 0 .98079 2018 Est. 3,443 0 .40861 0.28004 0.23336 0.04907 0.97108 0 .0000000 0.0000000 0 .0000000 0 .0026999 0.0027380 0 .0027380 0 .0000000 0.0000000 0 .0000000 1,485 984 837 174 3,480 0 945 $4,425 1,440 964 803 169 3 ,376 0 958 $4 ,335 1,407 964 803 169 3,343 0 958 $4,301 2016 4,140 0 .43149 0.28570 0 .24317 0 .05063 1.01099 2017 4,140 0 .41832 0 .28004 0 .23336 0 .04907 0 .98079 2018 Est. 4 ,140 0 .40861 0 .28004 0 .23336 0.04907 0 .97108 0.0000000 0.0000000 0 .0000000 0.0026999 0.0027380 0 .0027380 0.0000000 0.0000000 0 .0000000 1,786 1,183 1,007 210 1,732 1,159 966 203 1,692 1,159 966 203 2013 0 .48862 0 .33421 0 .27956 0 .05884 1.16123 0 .0000000 0 .0023542 0 .0000000 2014 0.47676 0 .31827 0 .27606 0 .05538 1.12647 0 .0000000 0 .0025809 0 .0000000 Net Tax Capacity Percentages For Residential Homesteads: 2015 0 .45152 0 .29633 0 .23271 0 .05033 1.03089 0 .0000000 0 .0025484 0 .0000000 Equal to or Less Than $500,000 Over $500,000 2016 0 .43149 0 .28570 0 .24317 0 .05063 1.01099 0 .0000000 0 .0026999 0 .0000000 1.00% 1.25% 2017 2018 Est. (2.32% Decrease) 0.41832 0.40861 (1), (2) 0.28004 0 .28004 (2) 0.23336 0 .23336 (2) 0.04907 0 .04907 (2) 0.98079 0.0000000 0.0027380 0.0000000 1.00% 1.25% 0.97108 0 .0000000 (2) 0 .0027380 (2) 0 .0000000 (2 ) 1.00% 1.25% 4 ,185 0 1,118 0 4 ,060 0 1,134 0 4 ,020 0 1,134 0 (For 2002 Through 2011 Credit Applied to All Organizations Proportionately) (For 2012 and On Credit Eliminated-Replaced with Marlie! Value Adjustment) $5,303 $5 ,194 $5,154 (1) This Figure Derived Using Figures Provided by Dakota County: (a) 2017 Projected Levy Less Fiscal Di sparities as of 8/30/17 (b) Net Tax Capacity Figure as of 2/24/17 (With MN Exclusion) (c) Captured Tax Increment Tax Capacity as of 8/17/17 (Estimate) (d) Contribution to Fiscal Disparities as of 7/31 /17 (2) These Figures Provided by Dakota County as of 10/14/16 10,638,566 (For 2013 and on the C ity of Rosemount does not have a Referendum Levy) 26,035,814 0 .40861 29 ,624,097 (6 .27% Increase from Final Pay 201 7) (933,900) (9 .60% Inc rease from Final Pay 2017) (2 ,654,383) (5 .52 % Increase from Final Pay 2017) 26 ,035,814 $979 $0 $979 $1 ,013 $0 $1,013 $34 12 Page One 2018 BUDGET WORKSHEETS GENERAL FUND REVENUES September 5, 2017 Account# Description 101 31010 .00 Current Ad Valorem Taxes 101 31040 .00 Fiscal Disparities Total Taxes (Tax) 101 32110.00 Alcoholic Beverage Licenses (L) 101 32160.00 Licenses to do Business (L) 101 32162 .00 Lie to do Business-Rental Housing (L) 101 32180 .00 Tobacco Licenses (L) 101 32210.00 Building Permit Revenue (L) 101 32212 .00 Mineral Extraction Permit (L) 101 32220 .00 Electrical Perm it Revenue (L) 101 32221 .00 Admin Fee -Electrical Permits (L) 101 32230 .00 Plumbing Permit Revenue (L) 101 32240.00 Animal Licenses (L) 101 32250 .00 Sewer Permit Revenue (L) 101 32255 .00 County Recording Fee-City's (L) 101 32260.00 HVAC Permit Revenue (L) 101 32290 .00 Other Non-Bus Lie & Permits (L) Total Licenses & Permits (L) 101 31020 .00 Delinquent Ad Valorem Taxes (I) 101 31030 .00 Mobile Home Taxes (I) 101 31710 .00 Gravel Taxes (I) 101 31810 .00 Franchise Taxes -Regular Fees (I) 101 31811 .00 Franchise Taxes -PEG Fees (I) 101 31920 .00 Forfeited Tax Sale Apportionment (I) 101 33100 .00 Federal Grants & Aids (I) 101 33416 .00 Police Training Reimbursement (I) 101 33416 .xx Post Board Training Reimb 101 33416 .xx State Aid (Tied to PERA) 101 33418 .00 MSA for Streets -Maintenance (I) 101 33423.00 Ag Preserves Credit (I) 101 33425 .00 Other State Grants & Aids (I) 101 33425 .xx PERA Aid 101 33425 .xx Auto Theft Grant 101 33425 .xx All Other Grants & Aids 101 33620 .00 Other County Grants & Aids (I) 101 33630 .00 Police Services Levy-ISO #196 (I ) 101 33630 .00 Liaison Funding 101 33720 Other Organization Grants Total Intergovernmental (I) PAGE TOTALS 2014 Actual $7,437,178 1,208,535 2015 Actual $7 ,615 ,397 1, 172,199 2016 Actual $7,858, 155 1,121,469 2017 Adopted Budget $8,172 ,869 1,175,131 2018 Object Detail Amount 2018 Proposed Budget $8,545,985 1,236 ,215 _____________ ... ____ ----------------------------------------------------------------------------- 8,645,713 8 ,787,596 8,979 ,624 9,348,000 9 ,782 ,200 36,695 42 ,080 45 ,005 40,000 36,600 7 ,990 8 ,410 7,070 8 ,500 8,500 12 ,500 4,025 12 ,525 5 ,000 12,000 0 5,500 0 7 ,000 0 515 ,616 453 ,003 564,558 480 ,000 510 ,000 1,860 2,600 3,300 1,500 2,000 20 ,222 23 ,535 24 ,547 20,000 24,000 8 ,048 6,742 7,399 7,000 7,000 47 ,318 62 ,316 47 ,711 50 ,000 50 ,000 1,741 1,791 1,863 1,800 2,000 9,675 11,315 10,375 9 ,000 10 ,000 120 160 120 100 100 68,600 71,267 64,134 65 ,000 65,000 380 2,020 3,950 1,000 2,000 -------------------------------------------------------------------------------------------·------- 730,765 694 ,765 792,555 695,900 729 ,200 113,740 58 ,970 53 ,128 0 0 12,257 6,316 10 ,201 7,000 8,000 39 ,275 83,275 94 ,782 100,000 110,000 227,039 227 ,388 238,378 227,000 235,000 22 ,111 21 ,627 21 ,412 22 ,000 0 0 0 0 0 0 0 96 ,190 0 0 0 160,347 177,808 193,588 195,500 7,000 15 ,000 165 ,500 180,500 32 ,790 41 ,235 41 ,235 41 ,300 41 ,300 3 ,736 7 ,347 2,617 4 ,000 4 ,000 58,620 46,220 263,210 46,000 61,000 6,500 15 ,000 39 ,500 22,536 23,000 24 ,000 24,000 25 ,000 64,128 64 ,769 65,417 66 ,800 68 ,000 68,000 0 2,500 6,750 0 0 ------------------------------------------------------------------------------------------------- 756 ,579 856,645 1,014 ,716 710 ,600 747,800 ----------------------------------................... _________ ----------------------------------------------------- 10 , 133 ,057 10,339,007 10 ,786,895 10 ,7 54 ,500 11 ,259,200 From County From County Total Property Tax Levy for Fund 101 Garbage Haulers, Ped Licenses, etc. Every Other Year Alarm Permits & Fireworks Permits From County From County From County From Cable Company Moved to Separate Fund From County From State From State From State From State and State Agencies For New Officer Dakota County Recycling Funds From ISO #196 13 Page Two 2018 BUDGET WORKSHEETS GENERAL FUND REVENUES September 5 , 2017 2018 201 7 Object 2018 2014 2015 2016 Adopted Detail Proposed Account# Description Actual Actual Actual Budget Amount Budget Comments ----------------------------·---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 101 34103 .00 Zoning & Subdivision Fees (C ) 60 ,915 44 ,545 62,355 42 ,000 50 ,000 101 34104 .00 Plan Checking Fees (C) 212,622 185 ,952 223 ,331 192,000 204 ,000 101 34105 .00 Sales of Maps & Publications (C) 160 120 40 300 100 Maps & Spec Books 101 34107 .00 Assessment Searches 0 0 626 0 0 101 34108 .00 Admin Fees -Other Funds (C) 225,000 101 34108 .01 Applicable Funds Except Const. 25,000 25 ,000 25 ,000 25 ,000 25 ,000 101 34108 .02 Construction Funds 66 ,830 116,079 138,859 85 ,000 200,000 85 % of 5% Fee for Const. Projects 101 34109 .00 Other Charges for Service (C) 4 ,322 7 ,331 3,877 5,000 4 ,000 101 34110.00 Service Chg on Returned Chks (C) 90 60 0 100 100 101 34113.00 Application Fees (C ) 0 0 5 ,000 0 0 101 34150.00 User Fees -SKB (C) 82 ,943 149,072 116,841 180,000 220 ,000 SKB Fees -C & D Cell Fees 10 1 34151 .00 User Fees/Host Agreements -SKB(C) 25 ,000 0 0 0 0 101 34151 .00 Landscaping Agreement 0 Landscaping Agreement 101 34152.00 User Fees -SKB (C) 28 ,690 25 ,675 26,395 25 ,000 25 ,000 SKB Fees -MSW Ash Charges 101 34153.00 User Fees -SKB (C) 390,484 325 ,253 381 ,764 420,000 505 ,000 SKB Fees -Base Service Charges 101 34160.00 National Guard Maint Fees (C) 50,560 50 ,560 50 ,560 54 ,500 54 ,500 101 34160 .00 Shared Space Main!. Agreement 16 ,000 Snow Removal I Mowing 101 34160 .00 Build ing Maintenance Contract 38,500 101 34201 .00 Special Police Services (C ) 13 ,362 14 ,852 17 ,652 16 ,000 16 ,000 Contractual Off for Officers 101 34202.00 Fire Services -Fireworks Permits (C) 750 750 1,210 700 700 No Longer Charge for Burning Permits 101 34203 .00 Accident Reports (C ) 0 5 2 0 0 101 34204 .00 Day Care Inspection Fees (C) 50 50 100 100 100 101 34206.00 Other Police Services (C) 526 4 ,654 1,583 2 ,000 2 ,000 101 34207 .00 Other Fire Protection Services (C) 15,902 16,278 21,463 17,600 101 34207.01 U of M Fire Contract 5,200 5,500 101 34207 .02 Coates Fire Contract 10,700 11 ,100 101 34207 .03 Other Billed Fire Calls 1,000 1,000 101 34303.00 Mow Weeds (C ) 4 ,112 2 ,188 2 ,387 3 ,000 3 ,000 101 34304.00 Sweep/Plow Streets (C ) 987 871 372 700 500 101 34306 .00 Other Highway & Street Rev (C ) 40,563 72 ,058 16,211 40,000 40,000 Street Light Bills -Developers 101 34310 .00 Right-of-Way Permits (C ) 11,446 18 ,534 30,853 12,000 12 ,000 101 34407 .00 City Share of Metro SAC Chgs (C) 2 ,309 5,407 5 ,069 3 ,500 4 ,500 ____________ ... ______ --------------------------------------------------------------------------------------- Total Charges for Services (C) 1,037 ,621 1,065,295 1,131 ,552 1,123 ,800 1,384 ,100 101 35101 .00 Court Fines (F) 116,384 114 ,580 108,561 120,000 115 ,000 From County ----------------------------------------------------------------------------------------------------- Total Fines & Forfeits (F) 116,384 114,580 108,561 120,000 115,000 101 34718 .00 Tournament Fees (R ) 12,606 20 ,538 20 ,009 18 ,000 20 ,000 101 34720 .00 Park Reservations (R) 2,168 4,678 3,875 4 ,000 4,000 101 34721 .00 Softball Revenues (R ) 37,559 25 ,369 21 ,310 25 ,000 15,000 101 34724 .00 Tennis Revenues (R ) 2,480 1,995 2 ,526 2 ,200 2,200 101 34726 .00 Rosettes Revenues (R ) 2,222 1,966 1,924 2 ,000 2 ,000 101 34727.00 Field Trip Revenues (R ) 9 ,000 10 1 34727.02 AdulUSen io r Trips 7 ,621 10,072 9 ,850 7,000 9,000 101 34728 .00 Adult Exercise Class Revenues (R ) 9 ,942 53 0 0 500 101 34730 .00 Run for the Gold Revenues (R) 5,540 4 ,344 4 ,494 4 ,800 4 ,800 101 34731 .00 Youth Soccer Lessons (R) 2,441 1,364 2 ,713 2 ,400 2,400 101 34732 .00 Adult Basketball Revenues (R) 2 ,054 1,867 2 ,707 2 ,000 2 ,000 101 34 7 33 .00 Other Programs Revenues (R) 13,014 11 ,180 17 ,059 13 ,000 13,000 101 34735 .00 Camps Revenues (R) 23,873 26,851 39 ,538 30 ,000 30 ,000 101 34736 .00 T-Ball Lessons (R ) 4 ,130 3 ,961 5 ,193 4 ,000 4 ,000 101 38080 .00 Banquet Room Fees (R) 43 ,171 51 ,089 42 ,962 50 ,000 50 ,000 101 38081 .00 Auditorium Fees (R ) 5 ,973 7 ,310 6,413 6 ,500 6 ,500 101 38082.00 Gymnasium Fees (R ) 26 ,242 29 ,292 28,947 28,000 28 ,000 101 38086 .00 Classroom Fees (R ) 8 ,968 9 ,448 9 ,924 9 ,000 9 ,000 101 38096.00 Liquor Provider Fees (R ) 660 600 540 600 600 101 38097.00 AN Rental Fees (R ) 456 450 1,020 500 500 101 38154 .00 Adult Enrichment Revenues (R) 631 527 0 600 500 101 38201 .00 Rental Revenues (R ) 4 ,800 0 19 ,614 28 ,000 28 ,000 Steeple Center Operations 101 38205.00 AN Rental Revenues (R ) 0 0 513 2 ,000 2 ,000 Steeple Center Operations 101 38207.00 Liquor Provider Fees (R) 0 0 52 0 0 Steeple Center Operations 101 38209.00 Miscellaneous Revenues (R) 175 0 0 0 0 Steeple Center Operations 101 38211 .00 Security Services (R) 651 0 1,187 2 ,500 2 ,500 Steeple Center Operations 101 382 1 5.00 Other Revenues (R ) 0 0 744 0 0 Steeple Center Operations --------------------------------------------------------------------------------------------- ------------------- Total Recreat ion Fees (R) 2 17 ,377 212 ,956 243 ,114 242, 100 236 ,500 ---------------------------------------------------------------------------------------------------------------- PAGE TOTALS 1,371 ,38 1 1,392 ,831 1,483 ,226 1,485,900 1,735 ,600 14 Page Three 2018 BUDGET WORKSHEETS GENERAL FUND REVENUES September 5, 2017 Account# Description 101 36101 .00 Principal -Special Assessments (M ) 101 36102.00 Penalties & Interest -SIA (M) 101 36210 .00 Interest Earnings -Investments (M) 101 36214 .00 Net Change in FV-lnvestments (M ) 101 36215 .00 Interest Earnings (M) 101 36220.00 Rents & Royalties (M) 101 36220.01 Garden Plot Rentals 101 36220 .02 Athletic Complex Land Rental 101 36230 .00 Contribution/Donations (M) 101 36260 .00 Other Revenue (M) 101 36262.00 Special Settlements (M) 101 36263 .00 Wellness Program Revenues 101 36265 .00 Use of Reserve Funds (M) 101 36265 .01 Elections Balancing 101 36265 .02 Health Insurance Adjustment 101 38090 .00 City Concessions (M) Total Misc Revenues (M) 101 39202 .00 Contribution from Enterprises (T) 101 39203 .00 Transfer From (T) Total Transfers In (T) PAGE TOTALS FUND TOTALS INTERNAL REVENUES 2014 Actual 4,457 195 176,177 231,871 122 17 ,371 28 ,756 2 ,086 0 3,926 41 ,000 0 0 4 ,229 2015 Actual 0 0 122 ,664 16,629 837 18 ,399 39 ,800 11 ,524 0 15 ,643 0 0 0 4 ,099 2016 Actual 0 0 150,491 (97,708) 1,987 4 ,570 44 ,196 18 ,313 0 14 ,295 74 ,300 0 0 3 ,554 2017 Adopted Budget 0 0 120 ,000 0 800 3 ,000 0 10,500 0 10 ,000 0 0 0 4 ,500 2018 Object Detail Amount 2,000 1,000 0 0 2018 Proposed Budget 0 0 120,000 0 1 ,000 3,000 0 10,500 0 0 0 25,300 4 ,000 ------------------------------------------------------------------------------------------------------------ 510 ,191 229 ,594 213,998 148,800 163,800 3,500 3,500 3,500 3,500 3,500 0 12,623 93 0 0 -------------------------------------------------------------------------------------·------------------------- 3,500 16 ,123 3 ,593 3 ,500 3 ,500 ----------------------------·--·---------------------------------------------------------------------------- $513 ,691 $245 ,717 $217 ,591 $152 ,300 $167 ,300 $12 ,018,129 $11 ,977,556 $12,487 ,712 $12,392 ,700 $13 ,162,100 $3 ,372,416 $3 ,189 ,959 $3 ,508 ,088 $3 ,044 ,700 $3,379 ,900 ========== ========== ========== ========== ========= ========== Comments From County -101 Funded Projects From County Annual Market Value Changes From Checking Account Antenna to Water Utility Fund in 2016 Includes $7 ,500 for Health Reinsurance Switched Health Ins . Providers Elections Balancing Health Insurance Adj/Assignment Arena -Building & Grounds Maint. Funds Returned from Projects Grand Total Less : Ad Valorem & Fiscal Disparities 15 Page Four 2018 BUDGET WORKSHEETS GENERAL FUND REVENUES September 5, 2017 Account# 101 34108 .00 101 34108 .01 101 34108 .02 101 34108 .03 101 34108 .04 101 34108 .05 101 34108 .06 101 34108.07 101 34108 .08 101 34108 .09 Description General Fund Admin Fees Fund 201 Fund 202 Fund 203 Fund 206 Fund 207 Fund 605 Fund 606 Fund 607 Fund 650 Admin Fees Breakdown Totals 2014 Actual $25 ,000 $25,000 2015 Actual $25 ,000 $25,000 2016 Actual $25 ,000 $25 ,000 2017 Adopted Budget $25 ,000 $25 ,000 2018 Object Detail Amount 6 ,000 2 ,500 2 ,500 2,500 2,500 1,000 1,000 1,000 6,000 $25 ,000 2018 Proposed Budget $25 ,000 $25 ,000 Comments 16 CITY COUNCIL The City Council is responsible for establishing the mission and vision for the City of Rosemount. The Council also establishes community goals and supervises the activities of the City Administrator. POLICY DEVELOPMENT • Provides for the legislative and policy-making activities for all of municipal government. • Provides for the planning and control of all City expenditures through the adoption of the City's annual budget. • Provides for the definition of the City's tax structure through the levying of taxes and approval of user fees and rate structures. • Provides for citizen input to policy-making process by establishing, appointing and managing advisory commissions, ad hoc committees and community groups. GENERAL OPERATIONS • Provides funding for general government projects and needs such as: • City Newsletter • Chamber of Commerce Directo1y 17 Page One 2018 BUDGET WORKSHEETS COUNCIL September 5 , 2017 2018 2017 Object 2018 2014 2015 2016 Adopted Detail Proposed Account# Description Actual Actual Actual Budget Amount Budget Comments -----------------------------------------------------------------------------------------------_____________ ,.._ ------------------------------ ----------------------------------------------------------------------------- All Salary Costs Inclusive of 101 41110 103.00 Salaries & Benefits $37 ,346 $40,976 $40 ,897 $41,300 $41,900 Salary, Taxes, PERA & Benefits 1014111001 225 .00 Landscaping Materials 45,181 26 ,368 25 ,280 25 ,000 25,000 Funding From SKB Revenues 1014111001 307.00 City Promotional Fees 42.100 10141110 01 307 .01 Newsletter 14,424 14,357 14 ,277 15,000 15,000 3 Newsletters 101 41110 01 307.02 Chamber of Commerce Directory 1,000 1,000 1,000 1,100 1,100 1014111001 307.03 Community Survey 0 0 0 0 16 ,000 101 41110 01 307 .04 Community Events 0 7,000 7 ,000 7,000 10 ,000 Leprechaun Days Fireworks 101 41110 01 315 .00 Special Programs 982 2,725 2 ,057 3,000 3,000 Promotions , Marketing , etc. 1014111001 319 .00 Other Professional Services 29 ,000 1014111001319.01 Education Reimbursement 10 ,230 5,521 0 12 ,000 6,500 1014111001319.02 Intergovernmental Initiatives 4,177 7,644 11,495 15,000 15,000 1014111001 319 .03 Open Government lntiatives 0 0 7,500 6 ,000 7,500 Open Gov 1014111001 321 .00 Telephone Costs 400 1014111001321 .02 Mayor's Cell Phone 389 389 389 400 400 101 41110 01 329.00 Other Communication Costs 0 0 500 500 500 Newspaper Ads I Open Houses 1014111001 331 .00 Travel Expense 8 ,000 1014111001 331 .01 NLC Conference 4,092 4,302 3 ,310 6 ,000 6,000 1014111001 331 .02 Miscellaneous Travel 1,112 2,776 1,978 2 ,000 2 ,000 1014111001433.00 Dues & Subscriptions 28 ,600 1014111001433.01 LMC Dues 16,700 17,485 18,254 18,500 18,500 1014111001433.02 AMM Dues 7,597 7,656 7 ,714 8 ,000 8,000 101 41110 01 433.03 Oak Cty Regional Chamber 0 0 0 100 100 101 41110 01 433.04 NLC Dues 1,861 1,861 1,861 2 ,000 2,000 1014111001 433.05 Miscellaneous Dues 0 0 0 0 0 101 41110 01 435 .00 Books & Pamphlets 0 0 0 100 100 101 41110 01 437.00 Conferences & Seminars 14 ,000 1014111001437.01 Registration & Hotel-LMC Conf 1,003 1,552 2,662 2,000 2,000 101 41110 01 437.02 Registration & Hotel-NLC Conf 7,040 10 ,538 8,581 9 ,000 9,000 1014111001437.03 M iscellaneous Conferences 875 674 787 3,000 3,000 101 41110 01 439 .00 Other Miscellaneous Charges 381 0 400 400 400 1014111001 598.00 Council Designated 573 ,534 337 ,226 72 ,019 85 , 100 55 ,000 '14 & '15-Assignment for Projects 1014111001 598 .01 Assignment for Health Ins. Increases 0 0 0 0 0 101 41110 01 598 .02 IGH Ice Time Agreement 0 0 0 0 30 ,000 1014111001 598.03 Salary & Benefit Contingency 0 0 0 0 0 101 41110 01 599.00 Employee Recognition Costs 10 ,000 1014111001 599 .01 Employee Recognition Costs 2,787 3,340 3,814 3,500 3,500 101 41110 01 599 .02 Vending Machine Costs 3 ,206 3 ,928 2,744 4 ,000 4 ,000 Offset by Revenue from Machines 101 41110 01 599 .03 Commemorations 971 1,311 760 1,200 1,200 1014111001 599 .04 CommissionNolunteer Recognition 1,322 394 103 1,300 1,300 ------------------------------------------------------------------------------------------ PAGE TOTALS $736 ,211 $499,025 $235 ,383 $272 ,500 $288 ,000 DEPARTMENT TOTALS $736 ,211 $499,025 $235,383 $272 ,500 $288,000 ======== ======== ======== ======== ======== ======== 18 ADMINISTRATION DEPARTMENT The Administration Department is responsible for the overall management of all departments within the City and for assuring that departmental activities are consistent with the goals established by the City Council. GENERAL ADMINISTRATION • Provides overall management, administration and coordination of activities in all City departments including: Community Development, Finance, Fire, Police, Public Works and Parks & Recreation. • Provides for preparation and overall management of the City's budgets. • Provides project management for projects that are unique and therefore not assignable to any other department. • Provides overall coordination of City consultants. • Provides for the execution of all policies as adopted by the City Council. • Provides administrative and clerical support to the City Council including the preparation, distribution and maintenance of City Council meeting documents. • Provides support for Youth Commission, Cable Commission, Safety Committee and Volunteer Program RECORDS MANAGEMENT • Provides for the preparation and maintenance of official records for the City including Council, Port Authority and Commission minutes. • Prepares and assures publication and posting of official notices. • Provides public information on ordinances, contracts and policies. • Administers the collection, storage and dissemination of data. • Provides for the maintenance, training and supervision of the digital document management system. 19 ADMINISTRATION DEPARTMENT -Page 2 LICENSING • Provides for the issuance and renewal of the following licenses: • • • • • • • Liquor Peddlers, solicitors and transient merchants Lawful purpose gambling premise permits Block party street closures Massage therapy Tobacco Arcade parlor, billiard hall and dance club PERSONNEL ADMINISTRATION • Administers overall human resources programs and services. Provides services to improve employee recruitment, retention, safety, training, orientation and relations. • Administers the City's personnel policies and procedures, assures compliance with union contract language, as well as state and federal labor regulations. • Administers employee compensation, insurance, and benefit plans, assuring compliance with state and federal regulations. PUBLIC INFORMATION AND MARKETING • Prepares communications to residents about City government activities. • Creates and coordinates marketing publications directed to business sectors outside of the community for economic development. • Assists in preparing messages and collateral material for internal communications. 20 ADMINISTRATION DEPARTMENT -Page 3 STAFFING • For 2018, the department will consist of five positions: • City Administrator • Assistant City Administrator • Communications Coordinator • City Clerk • Human Resources Coordinator PERFORMANCE MEASURES 2012 .88 2012 2.6 % Worker's Compensation Modification Factor 2013 .82 . 2013 2.6 % 2014 .85 2015 .92 Turnover Rate of City Personnel 2014 5.1 % 2015 5.1 % 2016 1.01 2017 n/a 2016 2017 7.50 % 1.2 % (4 Months) A verage Monthly Unique Views on City Website 2012 7,423 2013 6,916 n/a -Information Not Available 2014 9,722 2015 12,499 2016 14,246 2017 13,316 (4 Months) 21 Page One 2018 BUDGET WORKSHEETS ADMINISTRATION September 5 , 2017 2018 2017 Object 2018 2014 2015 2016 Adopted Detail Proposed Account# Description Actual Actual Actual Budget Amount Budget Comments -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- All Salary Costs Inclusive of 101 41320 101 .00 Salaries & Benefits $404 ,313 $412,421 $489,643 $547 ,500 $552 ,700 Salary , Taxes, PERA & Benefits 101 41320 102.00 Full-Time Overtime 0 0 0 0 0 101 41320 103.00 Part-Time Salaries & Benefits 5 ,359 4,322 332 0 0 101 41320 01 209 .00 Other Office Supplies 31 0 304 300 300 Miscellaneous Purchases 1014132001 313 .00 Temporary Service Fees 0 0 225 0 0 1014132001 319 .00 Other Professional Services 0 0 0 0 0 101 41320 01 321 .00 Telephone Costs 1,322 1,322 1,901 1,600 1,600 Administration Cell Phones 1014132001 331 .00 Travel Expense 1,200 1014132001 331 .01 NLC Conference 0 0 0 0 0 101 41320 01 331 .02 ICMA Conference 391 0 255 700 700 1014132001 331 .03 Miscellaneous Travel 226 252 227 500 500 101 41320 01 433.00 Dues & Subscriptions 2 ,700 101 41320 01 433.01 MCMA Dues 275 281 289 300 300 1014132001 433 .02 MAMA Dues 0 0 0 0 0 1014132001433.03 MCFOA Dues 35 85 70 100 100 1014132001 433 .04 Munici-Pals 25 25 25 100 100 101 41320 01 433.05 llMC Dues 185 0 0 200 200 City Clerk Association 101 41320 01 433.06 ICMA Dues 1,831 1,877 842 1,900 1,900 1014132001 433.07 APMP Dues 50 40 0 100 100 101 41320 01 435.00 Books & Pamphlets 0 0 0 100 100 101 41320 01 437.00 Conferences & Seminars 8 ,800 101 41320 01 437.01 Registration & Hotel -LMC 482 687 800 700 700 101 41320 01 437 .02 Registration & Hotel -MCMA 629 1,444 743 1,500 1,500 101 41320 01 437 .04 Staff ( 1) Each 0 0 0 0 0 101 41320 01 437.05 Miscellaneous Seminars 40 17 0 300 300 ULI I Greening Initiatives 101 41320 01 437.06 Registration & Hotel -ICMA 2,995 1,556 1,114 3,400 3,400 101 41320 01 437.07 City Clerk Training 1,507 2 ,224 1,722 2 ,700 2 ,700 All MCFOA Events -MMCI 101 41320 01 437.08 Registration & Hotel -NLC 0 0 0 0 0 101 41320 01 437.09 Miscellaneous Meetings 0 111 119 200 200 1014132001 439.00 Other Miscellaneous Charges 202 20 176 200 200 101 41320 01 580.00 Other Equipment Purchases 6 0 188 200 500 ------------------------------------------------------------------------------------------ PAGE TOTALS 419 ,902 426,683 498 ,975 562 ,600 568 , 100 22 Page Two 2018 BUDGET WORKSHEETS ADMINISTRATION September 5, 2017 2018 2017 Object 2018 2014 2015 2016 Adopted Detail Proposed Account# Description Actual Actual Actual Budget Amount Budget Comments -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 101 41320 31 305 .00 Medical & Dental Fees 9,600 Employee Drug Testing 1014132031 305 .01 Pre-Employment Physicals 1,177 1,725 1,378 900 1,300 101 41320 31 305 .02 Employee Drug Testing 1,716 1,588 922 800 800 101 41320 31 305.03 PCORI Fees 284 343 365 0 0 1 01 41320 31 305 04 Reinsurance Costs 0 7,371 5, 104 7,500 7,500 Costs Reimbursed by Grants 101 41320 31 306 .00 Personnel Testing & Recruitment 1,825 6, 198 0 8,000 6,000 101 41320 31 315 .00 Special Programs 6,000 101 41320 31 315 .01 Employee Training 0 132 965 1,000 5,000 101 41320 31 315 .02 Health & Wellness 594 500 501 500 1,000 Wellness & Health Management 1014132031 315 .04 SW/WC Co-op Wellness Grant 3,912 15 ,557 14 ,015 10,000 0 Costs Reimbursed by Grants 101 41320 31 319 .00 Other Professional Services 5,600 101 41320 31 319 .01 Labor Consultant 0 0 1,385 500 500 101 41320 31 319 .02 Labor Legal Issues 0 1, 148 3,080 700 700 1014132031 319 .04 COBRA Consultant 518 715 663 800 800 1014132031 319.05 FlexNEBA Administrative Fees 1,945 1,920 1,912 2,000 3,600 101 41320 31 319.06 SWWC Co-Operative Dues 0 0 0 0 0 1014132031 331 .00 Travel Expense 599 635 525 600 600 1014132031 341 .00 Employment Advertising 1,956 927 442 1,000 1,000 Vacancies 1014132031 391 .00 P.C. Maintenance 0 0 0 3,500 3,500 Neo Gov -Annual Maintenance 1014132031 394 .00 P.C . Software Purchases 0 8,500 3,500 0 0 Neo Gov -Initial Purchase 1014132031 433 .00 Dues & Subscriptions 1,100 1014132031 433 .02 IPMA Dues 249 174 298 300 300 1014132031 433 .03 MPELRA Dues 200 275 800 600 800 101 41320 31 435 .00 Books & Pamphlets 0 0 0 100 100 Books & Training Materials 1014132031 437 .00 Conferences & Seminars 1,300 101 41320 31 437 .01 MPELRA State Conference 485 601 849 800 1,000 101 41320 31 437.02 Personnel Seminars 171 75 300 300 300 101 41320 31 437.03 Safety, Supervisor, Policy 0 0 0 0 0 1014132041 315 .00 Special Programs 300 1014132041 315 .01 General Marketing 0 0 0 300 300 1014132041 315 .02 Historical Monuments 0 0 0 0 0 1014132041 319 .00 Other Professional Services 6,000 1014132041 319 .01 Website 4 ,751 5,983 8,079 6 ,500 6,000 1014132041 319 .02 Website Improvements 0 0 0 0 0 1014132041 328.00 Cable Supply Costs 1,016 864 0 1,000 1,000 Cable Supplies , Software 1014132041 329.00 Other Communication Costs 0 0 0 65 ,100 1014132041 329.01 Cable JPA Payment-General City 45 ,934 54 ,388 72 ,510 60 ,000 65 ,000 1014132041 329 .02 Video Streaming Council Mtgs 0 60 60 100 100 1014132041 329 .03 Bulk E-Mail System 0 0 0 0 0 1014132041 331 .00 Travel Expenses 52 55 49 100 100 1014132041 433 .00 Dues & Subscriptions 75 75 75 100 100 MAGC 1014132041 437 .00 Conferences & Seminars 0 0 0 100 200 Technical Courses 1014132041 580 .00 Other Equipment Purchases 371 0 539 500 1,000 ------------------------------------------------------------------------------------------ PAGE TOTALS $67 ,829 $109 ,808 $118 ,315 $108 ,600 $108,600 DEPARTMENT TOTALS $487,731 $536,491 $617,290 $671 ,200 $676,700 ======== ======== ======== ======== ======== ======== 23 ELECTIONS The responsible execution of elections is a crucial function of local government. Federal, state and local elections assure the popular representation of citizens and that the community's mission, vision and goals · are consistent with the wishes of the electorate. GENERAL I ADMINISTRATIVE • Provides for conducting all local, state and federal elections. VOTER REGISTRATION • Provides for the maintenance and execution of procedures for voter registration. SUPPLIES & EQUIPMENT • Provides for the necessary supplies and minor equipment necessary to conduct the elections. CONTRACTED SERVICES • Provides for the maintenance agreements for service and repair of the voter assist terminals and the ballot counters. • Provides for continued use of polling locations. STAFFING • Provides for the recruitment, appointment, training and supervision of election judges to carry out Election Day activities at the City's seven precinct polling locations. • Provides for training of absentee ballot board. PERFORMANCE MEASURES Average Number of Registered Voters per Precinct 2012 2,186 2013 1,949 n/ a -Information not Available 2014 1,941 2015 1,982 2016 2,138 2017 2,085 (4 months) 24 Page One September 5, 2017 Account# 101 41410 01 103 .00 101 41410 01 203 .00 101 41410 01 208.00 101 41410 01 219 .00 101 41410 01 242 .00 101 41410 01 304 .00 1014141001 319 .00 101 41410 01 321 .00 1014141001 351 .00 101 41410 01 391.00 1014141001 409 .00 1014141001 409 .01 101 41410 01 409 .02 101 41410 01 412 .00 101 41410 01 439 .00 1014141001 580 .00 2018 BUDGET WORKSHEETS ELECTIONS Description Part-Time Salaries Printed Forms & Paper Miscellaneous Supplies Other Operating Supplies Minor Equipment Legal Fees Other Professional Services Telephone Costs Legal Notices Publishing P.C . Maintenance Other Contracted Repair & Main! Maintenance for Voting Machines Maintenance for Accuvotes Building Rental Other Miscellaneous Charges Other Equipment Purchases PAGE TOTALS DEPARTMENT TOTALS 2014 Actual $18 ,117 568 147 306 0 0 0 0 0 6,200 1,225 1,000 0 0 0 2015 Actual $0 0 0 0 0 0 0 0 0 6,355 0 0 0 0 11,200 2016 Actual $44 ,555 1,230 527 472 836 0 0 0 4 ,139 0 0 0 0 11 0 2017 Adopted Budget $0 0 0 0 0 0 0 0 0 0 5,000 0 0 0 15,000 2018 Object Detail Amount 4 ,500 0 2018 Proposed Budget $38 ,000 700 200 400 1,000 0 0 0 500 0 4 ,500 0 0 0 --------------------------------------------------------------------------- --------------- $27 ,562 $17,555 $51 ,771 $20 ,000 $45,300 $27 ,562 $17,555 $51,771 $20 ,000 $45 ,300 ======== ======== ======== ======== ======== ======== Comments Election Judges & Front Desk Ballots & Programming Food for Election Judges Signs & Miscellaneous Election Publications Elections SfW Maintenance Costs (Utiliizing Laserfiche) Possible Rent for Locations 25 FINANCE DEPARTMENT The Finance Department is responsible to work with all departments of the City, especially the Administration Department, to ensure that all activities of the City are conducted in a fiscall y responsible manner. GENERAL I ADMINISTRATIVE • Provides for the fiscal management, processing and maintenance of all accounting transactions for all funds of the City, including budgetary controls, preparation of interim accounting reports and the Comprehensive Annual Financial Report (C A FR). Also responsible for all other reporting requirements of the Federal, State, County and other government agencies in regards to budgets, taxes, financial statements, TIF Districts and other items. Beginning in 2012 also responsible for main line phone administration. DATA PROCESSING • Provides for evaluation of appropriate computer hardware and software on a continuing basis. • Coordinates efforts between departments to assure an integrated information system. • Acts as an in-house consultant providing technical assistance when possible, and if not possible, coordinating the procurement of outside technical assistance when needed. TREASURY • Fund Management -Collects and deposits revenues and manages the investment of idle funds. • Budgetary -Compiles historical and current expenditure and revenue data to facilitate budget preparation. • Bonding -Assists in the issuance, sale and record maintenance of indebtedness. • Insurance -Maintains records for property and worker's comp insurance requirements, handles all property & liabili ty claims and prepares documents for all yearly renewals of policies. 26 FINANCE DEPARTMENT -Page 2 PAYROLL • Receives employee time sheets, coordinates insurance, pay rates and other applicable payroll information with personnel, prepares payroll checks, prepares all Federal and State required reports, prepares all employee withheld and employer promised obligation funds for disbursement to applicable organizations, and prepares all reports as needed, both internally and externally. UTILITY BILLING • Coordinates the automated reading of all City water meters, and the processing, mailing, uploading and collection of all utility bills. Handles on the computer system, the preparation of final bills and the setup of new accounts. Fields and responds to utility billing questions and complaints. Compiles operating statistical information which is available to other departments as needed. ACCOUNTS PAYABLE • Processes purchase orders prepared by all departments, checking for accuracy and matching with invoices and all other supporting documentation so payments can be made in a timely manner. Also, prepares all checks and supporting reports that accompany each check run. Coordinates the review of bills by Council by providing applicable reports and supporting documentation. ACCOUNTS RECEIVABLE I CASH RECEIPTS • Prepares invoices for all departments for items/ services that must be billed to outside sources. Maintains records that allow for the timely collection of invoiced items/ se1-vices. Receipts monies on a daily basis and deposits those monies daily in designated banking institutions. Maintains a system that allows for the appropriate reporting of all monies collected within the accounting system. 27 FINANCE DEPARTMENT -Page 3 FIXED ASSETS • Responsible for the maintenance of the fixed asset system. This includes all additions, deletions and changes in fixed assets for the City . It also includes the periodic physical reinventory of all current fixed assets. Also responsible for the corresponding reporting requirements that go along with the system, including year-end information, insurance renewal information and individual department information. SPECIAL ASSESSMENTS • Responsible for the maintenance of special assessments records to confirm that Dakota County's assessment balances are correct and in agreement with ours. Works with the Engineering Department for additions to the special assessment system. Responsible for coordinating all deletions and changes to the system as well as all collections of special assessment payments not collected through property taxes. STAFFING • In 2018, the department will consist of ten positions: • Finance Director • Accounting Supervisor • IT Coordinator • Accountant • IT Specialist • Payroll Clerk • Accounts Payable Clerk • Utility Billing Clerks (2) • Accounting Clerk 28 FINANCE DEPARTMENT -Page 4 PERFORMANCE MEASURES City Bond Rating 2012 2013 2014 2015 2016 2017 Aa2 Aa2 Aa2 Aa2 Aa2 Aa2 (4/16/10) GFOA Certificate of Achievement Award Received 2012 2013 2014 2015 2016 2017 Yes Yes Yes Yes (Applie d) n/a # of Accounts Payable Checks Processed 2012 2013 2014 20 15 2016 2017 3,138 3,139 3,101 3,148 3,273 984 # of Utility Bills Processed 2012 2013 2014 2015 2016 2017 30,019 29,644 30,962 31,524 31,950 7,934 2017 figures are estimates for the first 4 months of the year. n/ a -Information Not Available 29 Page One 2018 BUDGET WORKSHEETS FINANCE September 5 , 20 17 2018 2017 Object 2018 2014 2015 2016 Adopted Detail Proposed Account# Description Actual Actual Actual Budget Amount Budget Comments --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- All Salary Costs Inclusive of 101 41520 101.00 Salaries & Benefits $395 , 125 $406 ,312 $412 ,833 $430 ,700 $452,300 Salary , Taxes, PERA & Benefits 101 41520 101 .00 Salaries & Benefits 0 0 0 0 32,500 New IT Specialist (80%) (PIT) 101 41520 102 .00 Full-Time Overtime 2,826 1,629 4 ,468 3,000 3,000 101 41520 103 .00 Part-Time Salaries & Benefits 0 0 1,895 12 ,000 0 Intern 12-15 Hours Per Week 101 41520 01 321 .00 Telephone Costs 1,322 1,322 1,429 1,500 1,500 Cell Phone Allowances (2) 101 41520 01 331 .00 Travel Expense 1,400 1014152001 331 .01 Finance Director 449 409 321 1,200 1,200 National Conference Included 1014152001 331 .02 Staff 0 129 346 100 200 101 41520 01 391 .00 P .C. Maintenance 71 ,600 101 41520 01 391 .02 Remote Desktop Services 900 900 1,410 1,500 1,500 1014152001 391 .03 lncode Software Maintenance 9,168 9,595 10 ,211 10 ,000 12 ,000 101 41520 01 391 .04 General Network Support 20 ,000 20 ,000 25 ,000 25 ,000 25 ,000 Block Hours of Support Time 1014152001 391 .06 Fixed Asset Maint Contract 1,365 1,365 1,500 1,400 1,600 "" Increased Cost and Need "" 1014152001 391 .07 Miscellaneous Repa irs & Maint. 2,794 711 2,351 2,000 2,500 101 41520 01 391 .08 Anti-Virus Software Renewal 1,188 1, 188 1,188 2,000 2,000 1014152001 391 .09 File Server Software Maintenance 8,707 5,764 5,224 7,000 7,000 1014152001 391.10 Managed Backup Serv ices 11 ,010 11,060 12 ,900 19 ,000 20,000 Outgrowing Current Capacity 101 41520 01 392 .00 P.C. Accessories & Suppl ies 2 ,075 1,766 2,999 3,000 4 ,000 City System Supplies 101 41520 01 393 .00 P.C. Hardware Purchases 675 2 , 192 2,027 2 ,000 3,000 101 41520 01 394.00 P .C. Software Purchases 2,000 101 41520 01 394.02 Miscellaneous SIW Purchases 352 1,754 1,034 2,000 2 ,000 1014152001 409 .00 Other Contracted R & M 225 225 225 300 300 Non-Computer Equipment 1014152001 433 .00 Dues & Subscriptions 800 1014152001 433 .02 MnGFOA -Finance Director 60 60 60 70 70 101 41520 01 433 .03 MnGFOA -Staff 360 360 360 380 380 101 41520 01 433 .04 GFOA -Finance Director & Asst. 340 340 340 350 350 1014152001 435 .00 Books & Pamphlets 100 1014152001 435 .01 Accounting Related Books 0 0 0 50 50 101 41520 01 435 .02 Finance Related Books 0 0 0 50 50 101 41520 01 437 .00 Conferences & Seminars 2,800 101 41520 01 437 .02 MnGFOA Annual Conf (F/D) 571 573 596 700 700 1014152001 437 .03 GFOA Nat ional Conf (F/D) 432 543 0 1,500 1,500 10 1 4152001 437 .04 Staff Development 15 0 135 200 200 101 41520 01 437 .05 Miscellaneous Seminars 360 387 373 400 400 Misc . Meetings, Lunches , etc . 101 41520 01 439 .00 Other Miscellaneous Charges 284 85 46 200 200 Contingencies 1014152001 570 .00 Office Equipment & Furnishings 316 971 2 ,396 500 1,000 ------------------------------------------------------------------------------------------ PAGE TOTALS $460 ,919 $469 ,640 $491 ,665 $528 , 100 $576 ,500 DEPARTMENT TOTALS $460 ,919 $469 ,640 $491 ,665 $528 , 100 $576,500 ======== ======== ======== ======== ======== ======== 30 GENERAL GOVERNMENT DUPLICATING & COPYING • Provides for maintenance agreements and expenses to operate copy machines at all City facilities. Also provides for digital document management costs. PRINTED FORMS & PAPER • Provides for copy paper utilized by all departments and provides for forms utilized b y the Finance Department. ENVELOPES & LETTERHEADS • Provides for letterhead utilized by all departments and for various types and sizes of envelopes. OTHER OFFICE SUPPLIES • Provides for general office supplies utilized by all City departments. EQUIPMENT PARTS • Provides for the maintenance and repair of general office equipment. AUDITING & ACCOUNTING SERVICES • Provides for the annual audit of the City's accounting transactions for all funds of the City and for the preparation of the Comprehensive Annual Financial Report. Also provides for other services as required of the City's financial and accounting consultants. LEGAL FEES • Provides for general legal and special legal services provided b y the City Attorney or other law firms utilized by the City for such services. 31 GENERAL GOVERNMENT -Page 2 OTHER PROFESSIONAL SERVICES • Provides for the administration costs of the City's code updates, code web fees, annual updates to the user fee study, preparation of the State building report and continuing disclosure fees. TELEPHONE COSTS • Provides for the costs of the City's telephone system, monthly service fees, long distance calls and miscellaneous installation costs. Also, provides for fees associated with the City's e-mail and web services. POSTAGE COSTS • Provides for postage costs for all departments and maintenance agreements for the postage machine and postage allocator. OTHER TRANSPORTATION EXPENSES • Provides for two-year renewals of City vehicle license plates, emission fees and duplicate plates, titles or tags, if needed. LEGAL & GENERAL NOTICES PUBLISHING • Provides for the publication of legal documents from all departments except when publication costs are charged to specific projects. LEASE AGREEMENTS • Provides for leasing of copy machines and other office machines at City Hall, Community Center and the Police Department. 32 Page One 2018 BUDGET WORKSHEETS GENERAL GOVERNMENT September 5 , 2017 2018 2017 Object 2018 2014 2015 2016 Adopted Detail Proposed Account# Description Actual Actual Actual Budget Amount Budget Comments ------------------------------------------------------------------------------------------------------------------------------------------ -----------------------------------------------------------·---------------- 101 41810 01 202.00 Duplicating & Copying $13,000 1014181001 202.02 Copying Costs 16, 182 16,522 11 ,143 15 ,000 13,000 1014181001 203 .00 Printed Forms & Paper 7 ,600 101 41810 01 203 .01 Copy Paper 3 ,773 5 ,026 2,397 4 ,000 4 ,000 101 41810 01 203.02 General Receipt Books 0 776 0 800 800 1014181001 203 .03 Purchase Orders 1,336 0 1,338 1,400 1,400 1014181001 203.04 Payroll & A/P Checks 324 435 541 400 400 1014181001203.06 Miscellaneous Forms 2,257 123 935 1,000 1,000 Business Cards, etc. 1014181001 204 .00 Envelopes & Letterheads 1,800 101 41810 01 204.01 Letterhead 1,523 1,195 1,302 700 700 1014181001 204.02 Plain Envelopes 322 902 1,082 600 600 1014181001 204.03 A/P & Payroll Envelopes 946 0 946 500 500 101 41810 01 204.04 10 x 13 Envelopes 0 0 698 0 0 101 41810 01 209.00 Other Office Supplies 14,456 14 ,386 15 ,198 14 ,500 14,500 General Office Supplies 1014181001 221 .00 Equipment Parts 0 0 0 0 0 City Hall Equipment Repairs 1014181001 242.00 Minor Equipment 500 101 41810 01 242 .02 Credit Card Equipment 0 748 0 500 500 $500-$700 for One Terminal 1014181001 301 .00 Auditing & Accounting Services 68 ,300 101 41810 01 301 .01 Audit & General Consulting Fees 59 , 181 65,173 58 ,610 60,000 60,000 1014181001 301 .02 Dakota County Assessment Fees 6,344 6,482 5 ,597 6 ,500 6 ,500 1014181001 301 .03 Oak Cty Truth In Taxation Costs 1,523 1,525 1,629 1,600 1,800 1014181001 303.00 Engineering Fees 0 0 0 0 0 1014181001 304.00 Legal Fees 63 ,485 87, 108 72,206 66 ,000 70,000 General City Legal Fees 101 41810 01 319.00 Other Professional Services 24,500 1014181001 319.01 City Code Update 160 2,974 234 2,700 2,000 101 41810 01 319 .02 City Code Web Fees 500 500 500 500 500 101 41810 01 319.03 State Building Report (Springsteds) 4 ,548 4 ,310 4 ,550 5 ,000 5,000 Fees Paid to Springsted 101 41810 01 319 .04 Continuing Disclosure Fees 2,400 2 ,600 3,200 3 ,000 3 ,000 Fees Paid to Springsted (Bonds) 1014181001 319 .05 Annual User Fee Study Update 3 ,928 3 ,996 3,760 4 ,000 4 ,000 Fees Paid to Springsted 101 41810 01 319.06 Arbitrage/Rebate Calculations 0 5 ,850 13 ,900 10 ,000 10,000 Fees Paid to Springsted (Bonds) 1014181001 319 .10 UMore Professional Services 20,020 2,603 363 0 0 In-House Engineer or Bill Out 101 41810 01 320 .00 Credit Card Activity Fees 26 ,000 1014181001 320 .01 Utilities' Fees 0 0 0 0 0 O/L Added -Moved to Utilities 101 41810 01 320 .02 Parks & Recreation Fees 5,031 4 ,746 5 ,188 5 ,500 5,500 101 41810 01 320.03 Building Fees 11,492 19,326 18 ,715 15,000 19,000 101 41810 01 320.04 General Fees 819 1,372 2, 108 1,500 1,500 1014181001 320.05 Parks & Recreation On-Line Fees 0 99 0 0 0 1014181001 321 .00 Telephone Costs 42 ,100 1014181001 321 .01 General Phone Costs (&Internet) 25 ,574 27 ,504 28 ,023 28 ,000 30 ,000 Added Fiber to Buildings in 2013 1014181001 321 .02 Domain Housing 60 60 270 100 100 1014181001 321 .03 Software Maintenance Costs 7,970 7,970 9 ,050 9 ,000 10,000 Added Additional Licenses 101 41810 01 321 .04 Phone System Hardware 533 289 28 2 ,000 2 ,000 Phone Upgrades, Headsets, etc. 1014181001 322 .00 Postage Costs 15,601 13,340 15 ,505 15 ,000 15,000 1014181001 339 .00 Other Transportation Expenses 906 166 908 1,000 1,000 Vehicle Licensing 1014181001 351 .00 Legal Notices Publishing 4,000 101 41810 01 351 .01 Costs for Public Notices 4,468 2,997 3 ,365 3,000 3,000 All Departments 101 41810 01 351 .03 Budget & Audit Publications 452 996 906 500 1,000 State Mandated Publications 1014181001 391.00 P.C . Maintenance 18,245 14,344 17,999 18 ,000 20 ,000 Laserfishe Maintenance 1014181001 392.00 P.C . Software Purchases 12,669 1,593 7 ,000 7,000 7 ,000 Laserfishe Software 101 41810 01 393.00 P .C . Hardware Purchases 2 ,140 1,100 4,000 4 ,000 4,000 Scanner Purchase 101 41810 01 433 .00 Dues & Subscriptions 1,050 964 1, 170 1,000 1,000 Newspapers 101 41810 01 439 .00 Other Miscellaneous Charges 240 240 240 300 300 Direct Deposit Filing Fees/Flex 101 41810 01 450 .00 Sales Tax on Purchases 0 0 0 0 0 Sales Tax Audit 101 41810 01 580 .00 Other Equipment Purchases 32,209 30 ,930 19,645 14 ,000 14,000 Office Machines-All Buildings ------------------------------------------------------------------------------------------ PAGE TOTALS $342 ,664 $351 ,268 $334 ,248 $323 ,600 $334 ,600 DEPARTMENT TOTALS $342 ,664 $351 ,268 $334 ,248 $323 ,600 $334,600 ======== ======== ======== ======== ======== ======== 33 COMMUNITY DEVELOPMENT OVERVIEW: MISSION, VISION AND GOALS The Community Development Department plays an important role as the City moves toward its mission of providing a safe, healthy and pleasant community in a fiscally responsible manner. The Building Inspection and Planning Divisions play a key role in making Rosemount a safe and pleasant community. These divisions are also involved in reaching the City Council's goals in affordable housing and property maintenance. The Economic Development Division addresses the City's vision statement by fostering opportunities to live, work and shop. The division, along with the Rosemount Port Authority, plays a vital role in meeting goals of the City Council such as commercial enhancement and business growth. BUILDING INSPECTIONS • Is responsible for providing the services of building permit review, building inspection, code administration, consultation and review on new and existing buildings and structures within the City. • Is responsible for the maintenance and enforcement of city ordinances and codes relating to building, health, life safety, fire and environmental conditions and to assure local compliance with county, state and federal regulations relating to the same activities. • Is responsible for the successful implementation of all structural development and assuring regulated and controlled standards within Rosemount. • Is responsible for monitoring and permitting all individual sewage treatment systems within the City. • Is responsible for reports submitted to all appropriate jurisdictions concerning building activities. • Serves as Fire Marshal for the City activities. 34 COMMUNITY DEVELOPMENT -Page 2 CODE ENFORCEMENT • Is responsible for enforcement of city ordinances and codes relating to health, life safety, environmental, and nuisance conditions and assure local compliance with county, state and federal regulations relating to the same activities. • Is responsible for drafting of code text amendments to carry out Council goals and City initiatives. • Is responsible for rental housing inspection and permitting. • Is responsible for sequential code enforcement program, which is a city initiated program for resident education and neighborhood code compliance. PLANNING • Is responsible for reviewing proposed developments for compliance with the zoning and subdivision ordinance and coordinating interdepartmental staff review of all residential, commercial, institutional and industrial developments. • Is responsible for providing recommendations to Planning Commission and City Council on all deliberations concerning land use, zoning, variances, site plan reviews, platting and special permits (interim use permits, mining permits, etc.). • Is responsible for maintaining zoning and subdivision ordinances and the City's Comprehensive plan in compliance with county, regional, state and federal requirements. • Is responsible for long-range planning and special studies that guide the physical development of the community. • Is involved with state and regional activities affecting the City, including, but not limited to, land use, transportation, mining, housing and environmental services. Includes active participation by departmental staff in various committees and organizations. • Is involved with issuance of development related permits such as grading and building permits. 35 COMMUNITY DEVELOPMENT -Page 3 ECONOMIC DEVELOPMENT GIS • Is responsible for marketing development opportunities within the City and creating an interest in Rosemount. • Is responsible for creating and coordinating the establishment of tax increment districts and other economic incentives. • Is responsible for creation and expansion of a local Business Retention program. • Is responsible for coordinating the state, county and local approval processes to insure the proponent's requests are met in a timely fashion. • Is responsible for staffing the majority of functions of the Rosemount Port Authority. • Is involved with state and regional economic development organizations and functions. • Is responsible for all GIS functions in the City, providing staff support for all departments. • Is responsible for assisting Public W arks in operation of Cartegraph system. • Creates databases and visual solutions to address City issues and public information. 36 COMMUNITY DEVELOPMENT -Page 4 PERFORMANCE MEASURES 2012 65 % 2012 100% 2012 78 % 2012 100% 2012 16 Planning Application Processed Within 60 Days 2013 45 % 2014 100% 2015 97 % 2016 84% Requested Inspections Completed Within One Day 2013 100% 2014 100% 2015 100% 2016 100% Residential Plan Reviews Fully Completed Within 10 Working Days 2013 96 % 2013 98 % 2013 74 2014 80% 2015 92 % Code Complaints Resolved 2014 99 % 2015 99 % Existing Businesses Visited 2014 43 2015 60 2016 97x % 2016 98% 2016 47 Public Access to GIS Maps on Website (new measure) 2017 88 % 2017 100 % 2017 99 % 2017 31 % 2017 32 (will be hits on website for the following maps: current development, land use, zoning, parks and trails, construction projects, hydrant flushing) A ll 2017 figures are estimates for the first 4 months of the year. 37 Page One 2018 BUDGET WORKSHEETS COMMUNITY DEVELOPMENT September 5 , 2017 2018 2017 Object 2018 2014 2015 2016 Adopted Detail Proposed Account# Description Actual Actual Actual Budget Amount Budget Comments -------------------------------------------------------------------------------------------------------------------------------------·--------------------------------------------------------------------------------- All Salary Costs Inclusive of 101 41910 101 .00 Salaries & Benefits $870 ,717 $906 ,340 $926,643 $978 ,800 $1,008,900 Salary, Taxes, PERA & Benefits 101 41910 101 .00 Salaries & Benefits 0 0 0 0 42,900 Economic Development Coord . 101 41910 102.00 Full-Time Overtime 20 1,044 2,906 1,000 1,000 ""'New Position Start 7/1/18""' 101 41910 99 103 .00 Part-Time Sa laries & Benefits 2,072 2 ,035 15 ,659 27,500 27 ,500 101 41910 99 103 .01 Planning Commission Members 4 ,500 1014191099 103.02 Part-Time Intern 6,000 101 41910 99 103.03 Part-Time Code Enforcement 17 ,000 101 41910 01 201 .00 Office Accessories 0 0 0 0 0 Calendars , Planners , etc. 1014191001 202 .00 Duplicating & Copying 2,071 3,615 4 ,004 14 ,000 10 ,000 Includes Comp Plan Printing 1014191001 203 .00 Printed Forms & Paper 445 1,245 322 1,000 4 ,000 Forms , Stickers, Tags, etc. 101 41910 01 205 .00 Drafting Supplies 0 0 0 0 0 101 41910 01 208 .00 Miscellaneous Supplies 27 0 0 0 0 101 41910 01 209 .00 Other Office Supplies 444 223 728 600 600 Dictation Devices & Tapes 1014191001 219 .00 Other Operating Supplies 3,255 2,470 743 2,000 2,000 101 41910 01 241 .00 Small Tools 190 207 238 200 300 Inspectors' Tools 1014191001 302 .00 Architects' Fees 0 0 0 0 0 101 41910 01 319 .00 Other Professional Services 554 1,816 1,205 2,000 2,000 Consultant 101 41910 01 329 .00 Other Communication Costs 2 ,149 2 ,760 2,484 2,800 2,800 Cell Phones & Pagers 101 41910 01 331 .00 Travel Expense 552 947 380 700 700 101 41910 01 391 .00 P.C . Maintenance 2 ,990 2,990 5,360 4 ,200 4 ,200 Permitworks Support 1014191001 392 .00 P.C . Accessories & Supplies 0 40 29 300 300 101 41910 01 393 .00 P.C. Hardware Purchases 0 0 0 0 0 101 41910 01 409 .00 Other Contracted Repair & Maint. 3,014 1,955 1,580 2,000 2 ,000 Mow Weeds-From Street Maint. 1014191001 433 .00 Dues & Subscriptions 3,400 101 41910 01 433 .01 APA/AICP 1,150 1,040 1,032 1,700 1,700 101 41910 01 433 .02 ICC 125 290 215 300 300 101 41910 01 433 .03 AMBO 475 200 280 500 500 1014191001 433 .04 10,000 Lakes 115 125 125 150 150 101 41910 01 433.06 Trade Magazines 0 0 0 0 0 101 41910 01 433 .07 Planner's Journal 430 430 0 0 0 1014191001 433 .08 Sensible Land Use Coalition 50 76 100 100 100 1014191001 433 .09 AACEO/MAHCO 55 55 0 100 100 1014191001 433 .10 Other Dues & Subscriptions 187 213 115 550 550 101 41910 01 435 .00 Books & Pamphlets 582 36 813 800 800 Manuals , References , IBC Books 101 41910 01 437 .00 Conferences & Seminars 8 ,100 1014191001 437 .01 State Bldg Official School 557 606 0 500 500 1014191001 437 .02 Spring & Fall Code Updates 220 440 480 400 500 1014191001 437.03 Building Inspector Training 962 1,038 654 1,000 1,000 101 41910 01 437 .04 Computer Training 0 0 135 200 200 101 41910 01 437 .05 Clerical Seminars 180 149 180 300 300 101 41910 01 437.06 Planning Seminars 38 2,830 368 1,800 1,800 1014191001 437 .07 ISTS Train ing 175 391 198 500 700 101 41910 01 437.08 State Planning Conference (2) 786 624 521 2,000 2 ,000 101 41910 01 437 .09 Plann ing Comm issioner Training 80 315 90 500 500 1014191001 437 .10 Gen 'I Seminars 304 292 27 300 300 1014191001437.11 Code Enforcement Training 25 296 292 300 300 101 41910 01 439 .00 Other Miscellaneous Charges 0 630 44 400 400 Contingencies 101 41910 01 586 .00 Computer Equipment Purchases 0 0 0 3,000 3,000 Tablets for Employees -----------------------------------------------·----------------------------------------------- PAGE TOTALS $894 ,997 $937 ,761 $967,947 $1 ,052 ,500 $1, 124,900 DEPARTMENT TOTALS $894 ,997 $937 ,761 $967 ,947 $1 ,052 ,500 $1,124,900 ======== ======== ======== ========= ======== ========= 38 POLICE DEPARTMENT The Police Department is responsible for policing services to the community to ensure safety and response to services calls. A Community Oriented Policing philosophy is core to all services through partnerships and relationships with citizens, businesses and community organizations. Staffing levels are continually evaluated to meet the needs of a growing community. The specific service functions within the Police Department are described below. POLICE ADMINISTRATION This budget provides for the overall leadership, planning, coordination and management of personnel and administration of activities within the Police Department. This includes the collection, preparation and filing of crime data and miscellaneous reports with the State of Minnesota; preparation and oversight of the operating and capital improvements budgets; and strategic planning for the future needs of the Department and the community. Police Department leadership is also involved in many consolidated services governance boards that contribute to policing services for the city. The Dakota Communications Center (DCC), Criminal Justice Network (CJN), Dakota County Drug Task Forces and Dakota County Multi-Agency Assistance Group (MAAG) are consolidated services organizations that contribute to Rosemount's policing services. RECORDS UNIT The Police Department's Records Unit is responsible for the processing of over 3,300 case reports each year. Reports require transcription and compilation for transmittal to the city or county prosecutor's office or any other agency (e.g., social services, county crises, corrections) requiring information for service to the community. Records staff ensure the Police Department is compliant with all Minnesota Bureau of Criminal Apprehension data management laws, regulations and reporting requirements. Administrative support is provided to the entire Police Department for gun permit applications, criminal background checks, and city licensing requirements. PATROL OPERATIONS Uniformed patrol is the core function of the Police Department and the most visible in the community. Through 24 hour daily patrols in marked police vehicles, patrol officers respond to calls for service, investigate traffic accidents, conduct prelimina1y criminal investigations, enforce traffic laws and enforce criminal laws. Patrol Officers respond to medical calls as trained first responders. Through patrol operations the Police Department meets its goal of the protection of life and property and creating a sense of safety and security in the community. Patrol Officers spend a significant amount of time developing relationships within the community and contacting members of community organizations. Patrol Officers perform additional specialty assignments as Crime Scene Technicians, Use-of-Force Instructors, Multi-Agency Assistance Group (MAAG) Tactical Officers, Special Operations Team (SOT), Drug Recognition Expert, and Field Training Officer. 39 POLICE DEPARTMENT -Page 2 CRIMINAL INVESTIGATION Patrol officers and investigators are responsible for the investigation of criminal incidents through evidence gathering and analysis, witness and suspect interviews, and court preparation and testimony. Complex investigations or those requiring a multi-jurisdictional or agency involvement are coordinated by the investigator. This is accomplished by working cooperatively with other police agencies, the County Attorney's Office, Child Protection, victim services and other local, state and federal law enforcement agencies. One investigator is assigned to the Dakota County Drug Task Force, a multi-jurisdictional joint powers entity, whose mission is to investigate drug crimes in the City of Rosemount and throughout Dakota County. CRIME PREVENTION AND COMMUNITY EDUCATION PROGRAMS A significant effort is made by the police department to inform residents of crime within the community, methods that citizens can take to help prevent crimes and building relationships with community members. While these objectives are part of each officer's daily responsibilities, there are specific programs that are frequently associated with community policing and that emphasize the need for the police and citizens to work together to prevent criminal activity and reduce the opportunities for criminals to commit crimes. • School Liaison -Officers serve as a liaison to the Rosemount Middle and High Schools. One officer is assigned full-time to the High School and a second officer spends one- quarter time at the Middle School. The liaison officers investigate criminal incidents that occur at the schools or that involve students at the schools. In addition, the liaisons work with the school staff to enhance the safety and security for both staff and students, specifically providing school safety planning, and armed intruder prevention and response planning. Presentations on a variety of topics are made by the liaison to classes at all grade levels. The Middle School officer also spends time at each of the elementary schools, working with staff on any issues and making presentations in classes. • Community Education -In order to work together with the community, police must share information concerning criminal activity and crime prevention with the community. Officers are available to make presentations to community groups and organizations on a variety of topics. In addition, officers provide prevention tips to persons on a daily basis who report criminal activity. Several events are also held throughout the year in an effort to build relationships with the residents and business persons. These include Night-to-Unite block parties and gatherings, Neighborhood Watch meetings and Public Safety in the Park events. 40 POLICE DEPARTMENT-Page 3 • Reserve Officer Program -Reserve officers are volunteers who supplement the staff of sworn officers of the Department. The reserve officers are utilized to handle traffic and crowd control duties during city festivals and celebrations or emergencies, such as hazardous materials spills or leaks, damage resulting from tornadoes or other severe weather and major criminal incidents. Reserve officers patrol on some evenings and handle service calls; for example, assisting stalled motorists and animal complaints. They are also utilized regularly to provide crime prevention information to citizens at community events or through other programs. • Chaplain Program -The Police Chaplains assist in a variety of situations in which individuals or families are having difficulties. Chaplains are able to provide support to persons that are experiencing stress as a result of the death of a loved one, marital or family problems, financial struggles or any other event. By utilizing the chaplains to console and counsel persons in crisis, police officers are able to focus on their primary duties, while the chaplains are able to remain with the persons involved in the crisis. • Explorer Program -Exploring is a community based, co-educational program supervised by the local police department. The Explorer program is designed for young adults ages 14-21 that want to learn more about law enforcement. The program is part of the Boy Scouts of America and is open to both young men and young women. Membership in the Rosemount Police Department Explorer Post is restricted to those young people that live in Rosemount or attend school in Rosemount. Residents of other communities that do not attend school in Rosemount are turned away. The Rosemount Police Explorer Post was formed in 2014. Explorers meet twice a month under the direction of the two officers that serve as Post advisors. During these meetings they conduct post business and train in law enforcement skills. The Explorers also take part in the statewide Explorer Conference where they compete against other Explorer Posts in law enforcement scenarios including crime scene processing, domestic disturbance calls, building searches, etc. The Explorer Post is an opportunity for youth of our community to become exposed to law enforcement. Some just want to learn more about the police department. Others are truly "exploring" law enforcement as a potential future career. In either case it brings teenagers closer to the police department in a service capacity. As such it fits with the department's mission of improving quality of life in our community. • Adult Citizen Academy Program -The Adult Citizen Academy has been a project of the Rosemount Police Department for the past 6 years. It is a way to offer those who live or work in Rosemount an inside look at the operation of their police department. It also allows them an opportunity to meet the officers who serve them. The academy covers topics such as recruiting, ethics, criminal investigations, the charging process, drug task force, use of force, traffic enforcement, forensics, and includes a citizen ride-along with a patrol officer. As such it helps fulfill the department's educational mission. 41 POLICE DEPARTMENT -Page 4 • Teen Academy Program -The Rosemount Police Department partnered with the Apple Valley Police Department to host a Teen Academy. The academy gives high school students an inside look at police work. The students learned about the Dakota Communications Center (dispatch), Dakota County Drug Task Force, K.9 unit, crime scene investigation, DWI enforcement and had the opportunity to participate in shoot/ don't shoot scenarios using Simunition® weapons. Rosemount and Apple Valley officers present the sessions, offering a good experience for youth who have an interest in how their police department works for them or may be considering a career in law enforcement. ANIMAL CONTROL The Police Department is responsible for the enforcement of ordinances related to the control and care of domestic animals. These tasks are mainly handled by Community Service Officers. Their duties include the licensing of dogs and ferrets, assisting in the handling of stray, lost or injured animals and other complaints of animals causing a nuisance by barking, howling or being allowed to roam off the owner's property. CODE ENFORCEMENT The Police Department assists the Community Development Department with code enforcement of city ordinances related to property maintenance and outside storage. The Department's Community Service Officers primarily handle this effort. Property owners that are observed to be in violation of an ordinance are notified of the violation and given an explanation of how to remedy the violation. The enforcement of city ordinances is important to maintain community standards, which help the City attain its mission of providing a safe, healthy and pleasant community. EMERGENCY MANAGEMENT The City has an all-hazards emergency plan and the Chief of Police serves as the City's emergency manager. The emergency manager is responsible for the development of emergency plans in the event of a chemical, technical or natural disaster in the community (e.g. tornado, flooding, school shooting, or hazardous materials release). The Chief of Police represents the City of Rosemount on the Dakota County Domestic Preparedness Committee (DCDPC). The DCDPC is comprised of police, fire, dispatch, EMS, public health, and medical facility representatives to aid all Dakota County cities and Dakota County with all-hazards emergency planning and leadership. 42 POLICE DEPARTMENT-Page 5 PERFORMANCE MEASURES 2011 .99 2011 .20 2011 23 Total# Reported Rate per 1,000 Total# Reported Rate per 1,000 2011 54% Number of Arrests Rate per 1,000 Number of Licensed Officers per 1,000 Residents 2012 .99 2013 .99 2014 1.01 2015 1.01 Number of Non-licensed Employees per 1,000 Residents 2012 .20 2013 .22 2014 .22 2015 .22 Number of Car Crashes with Personal Injury Resulting 2012 2013 2014 2015 46 48 57 52 Part I Crimes 2011 2012 2013 2014 2015 336 270 253 217 317 14.69 11.80 11.35 9.60 14.08 Part II Crimes 2011 2012 2013 2014 2015 719 659 570 580 867 31.43 28.81 25.66 27.56 38.53 Case Clearance Rate of Reported Crimes (Percent Solved) 2012 2013 2014 2015 57% 55 % 56% 47% DWI Arrests 2011 2012 2013 2014 2015 106 119 96 62 74 4.71 5.28 4.26 2.75 3.28 2016 1.02 2016 .22 2016 58 2016 219 9.31 2016 658 28.00 2016 46% 2016 45 1.91 43 Number of Events 2011 6.75 POLICE DEPARTMENT-Page 6 Night to Unite (National Night Out) Neighborhood Parties 2011 33 2012 34 2013 28 2014 28 2015 66 Response Time to Priority 1 Calls for Service (**) 2012 6.24 2013 5.25 2014 4.95 2015 6.55 2016 70 2016 5.59 44 Page One 2018 BUDGET WORKSHEETS POLICE September 5, 2017 2018 2017 Object 2018 2014 2015 2016 Adopted Detail Proposed Account# Description Actual Actual Actual Budget Amount Budget Comments _______ ,..___________ ------·------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ All Salary Costs Inclusive of 101 42110 101 .00 Salaries & Benefits $2,630,087 $2 ,840,182 $2,829,091 $3 ,071 ,200 $3 ,212,100 Salary, Taxes, PERA & Benefits 10142110 101 .00 Salaries & Benefits 0 0 0 0 3,000 Stipend for Additional Detective 101 42110 101 .00 Salaries & Benefits 0 0 0 0 83 ,700 Additional Patrol Officer(Start 3/1/18) 10142110 102.00 Full-Time Overtime 89 ,832 94 ,032 122,600 93 ,500 93,500 101 42110 102.01 Regular Overtime Hours 77 ,500 COLA & Explorer Post Time 10142110 102.02 Contracted O/T 16 ,000 101 42110 103.00 Part-Time Salaries & Benefits 45,800 101421102~ 103.00 Part-Time Secretary 10,227 123 0 0 0 Position Eliminated in 2015 101421109S103.00 Part-Time CSO's 36,277 37,593 27 ,587 44 ,700 45,800 CSO's -Up To 50 Hours/Wk 101 42110 01 202 .00 Duplicating & Copying 0 0 0 0 0 10142110 01203 .00 Printed Forms & Paper 1,784 1,693 1,714 1,700 1,700 101 42110 01 204 .00 Envelopes & Letterheads 213 0 284 300 300 Business Cards 1014211001207.00 Training & Instructional Supplies 12,800 101 42110 01207.01 Practice Ammunition 5,067 5,277 5,962 5,500 5,500 Increase Due to Increase in Costs 1014211001207.02 Service Ammunition 1,014 1,000 1,308 1,300 1,300 Increase Due to Increase in Costs 1014211001207.03 Other Supplies 25 134 279 300 500 101 42110 01207 .04 M.A .A .G. Ammunition 5,190 5,220 4,859 5,500 5,500 Increase Due to Increase in Costs 1014211001208.00 Miscellaneous Supplies 0 Donated & Forfeited Funds 1014211001208.01 DARE Donations 302 212 1,399 0 0 101 42110 01 208.02 Equipment Donations/Forfeitures 3,837 2,901 9,595 0 0 101 42110 01 208 .03 Other Grants Expenditures 0 2,807 847 0 0 101 42110 01 209 .00 Other Office Supplies 1,080 908 1,030 1,100 1, 100 Videos & CD's (Increase in Costs) 1014211001211 .00 Cleaning Supplies 1,400 1014211001211 .01 Blanket Cleaning 0 0 0 0 0 1014211001211 .02 Squad Cleaning 557 502 1,183 1,500 1,400 1014211001217.00 Clothing Allowance 5,700 101 42110 01 217 .01 CS O's 319 2,375 126 1,000 1,000 101 42110 01 217 .02 Reserves 997 2,168 1,561 1,500 2,500 1014211001217.03 Other Supplies 2 ,682 1,826 1,767 2 ,200 2,200 Increase to Cover Chief Uniforms 101 42110 01 219.00 Other Operating Supplies 4 ,400 1014211001219.01 Evidence Bags , Drug Kits, Misc. 1,635 2,033 1,166 2,000 2,000 101 42110 01 219 .02 Accurint Database Services 717 713 1,963 2,200 2 ,400 Free Service no Longer Available 101 42110 01 221 .00 Equipment Parts 2 ,598 2,841 4,214 4,000 4,500 Squad Emerg Equip (Medic Bags) 1014211001241.00 Small Tools 4,200 Crime Scene Kit Supplies 1014211001241 .01 Evidence Processing Equipment 213 765 676 800 800 1014211001241 .02 Camera and Video Supplies 1,644 1,850 0 2,000 2 ,000 Squad Camera Maintenance 1014211001241 .03 Digital Recorder Warranty 1,198 1,285 1,260 1,300 1,400 3% Cost Increase Estimate 101 42110 01 242 .00 Minor Equipment 5,100 101 42110 01 242.01 Less Lethal Tactical Equipment 966 1,615 1,905 1,200 1,500 Training Supplies, Taser Batteries 101 42110 01 242.02 MAAG Equipment 362 413 493 1,000 1,000 1014211001242.03 Drug Task Force Equipment 0 0 0 0 3 ,600 101 42110 01 304 .00 Legal Fees 59 ,532 68,420 63 ,270 67 ,000 69 ,000 Prosecution -2 .5% Increase 101 42110 01 305 .00 Medical & Dental Fees 2,300 101 42110 01 305.01 Physicals 667 1,418 1,473 1,200 1,500 1014211001305.02 Seized Narcotic Testing 170 794 170 800 800 Blood Draws 101 42110 01 306 .00 Personnel Testing & Recruitment 795 4 ,319 2 ,523 1,500 1,500 Psychological 101 42110 01 313 .00 Temporary Service Fees 70 626 109 800 800 Interpreter Services 1014211001315.00 Special Programs 0 0 0 0 0 1014211001316.00 Animal Care Services 1,200 1014211001316.01 Impound & Care Fees 1,600 1,252 189 1,700 1,200 101 42110 01 316 .02 "Future Use" 0 0 0 0 0 1014211001319.00 Other Professional Services 460,500 10142110 01319.01 Dispatch Services -Operations 354 ,649 368,448 388, 152 417 ,900 440 ,500 1014211001319.02 Policy Development & Training 999 842 1,328 800 1,000 1014211001319.03 Mediation Services 792 219 0 1,000 1,000 10142110 01319.04 Electronic Crimes Unit Fees 0 15 ,000 15,000 15 ,000 18,000 Coordinated by Dakota County 1014211001319.05 Emergency Mgmt Plan Update 5,148 0 0 0 0 101 42110 01 321 .00 Telephone Costs 14 ,000 1014211001321 .01 Cell Phones 3,696 4,599 12,448 14,000 14,000 Switching to Smart Phones 101 42110 01 323 .00 Radio Units 14 ,500 101 42110 01 323 .01 Radios 10 ,638 9,052 10,009 11 ,500 12,000 800 MHz Subscriber Fees 101 42110 01 323 .02 Radars 767 370 282 500 500 Radar & LIDAR Repairs 101 42110 01 323 .03 Radio Warranty 1,703 1,703 1,749 2 ,000 2 ,000 1014211001331 .00 Travel Expense 6 ,300 1014211001331 .01 MN Chiefs Spring Conference 435 0 0 500 500 1014211001331.02 IACP or FBINAA Conference 1,813 1,956 1,964 2,200 2,200 1014211001331.03 Outstate Investigations & Conf. 552 1,032 828 750 800 1014211001331.04 MAAG Conference 623 619 450 850 900 Increase in Conference Costs 1014211001331.05 CAN-AM Narcotic Conference 420 261 412 500 500 1014211001331 .06 Juvenile Officers Conference 513 521 0 600 600 Increase in Conference Costs 1014211001331 .07 Meeting Reimbursements 101 139 498 600 800 ---------------------------------------------------------------------------------------------------- PAGE TOTALS 3 ,244 ,506 3,492,057 3,523,721 3,787 ,500 4,049,400 45 Page Two 2018 BUDGET WORKSHEETS POLICE September 5, 2017 2018 2017 Object 2018 2014 2015 2016 Adopted Detail Proposed Account# Description Actual Actual Actual Budget Amount Budget Comments ------------------------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ 101 42110 01333 .00 Freight & Express Expenses 97 9 56 200 200 Repairs 1014211001394.00 P .C . Software Purchases 81,600 101 42110 01 394.01 Automated Pawn System 204 204 204 300 300 101 42110 01 394 .02 Pictometry 0 0 0 0 0 In Public Works Budget 101 42110 01 394 .03 CJN/EFORMS 36 ,120 41 ,759 30,932 0 6 ,500 CJN/Eforms 10142110 01394.04 LOGIS TriTech RMS 0 0 30 ,264 60,200 74,800 TriTech RMS and Report Writing 10142110 01396.00 Computer Maintenance 38,800 101 42110 01 396 .01 LOGIS Apps Support 2,952 3,060 0 0 0 LOGIS APS-Moved to LOGIS RMS 101 42110 01 396 .02 CJDN Connection Charges 3,724 4,365 2,981 2,800 2 ,900 State of MN CJDN Connection 101 42110 01 396 .03 MCD Connection Charges 630 236 1,384 2,100 2 ,100 LOGIS MDC Connection Charges 101 42110 01 396 .04 MCD Maintenance & Cellular 21 ,523 24,058 26,476 28 ,000 29 ,000 Increase Due to CAD Change 101 42110 01 396 .05 LOGIS Fees/Development 3,302 1,985 1,658 1,600 3,500 Development Fund 101 42110 01 396 .06 Evidence.com Data Storage 0 0 0 600 650 Squad Video 101 42110 01396.07 Schedule Anywhere 0 0 0 600 650 Scheduling Software 101 42110 01 433 .00 Dues & Subscriptions 12 ,300 101 42110 01 433 .01 Mult i-Agency Assistance Group-MAAG 8,300 8,300 8,300 8,300 8,300 MAAG Equipment CIP Increase 101 42110 01 433 .02 IACP Chiefs 120 150 150 185 185 1014211001433.03 MN Chiefs of Police 290 290 290 300 300 101 42110 01 433 .04 Dakota Cty Chiefs of Police 330 400 400 400 400 Chief and a Sergeant 101 42110 01 433 .05 WakotaCAER 0 0 0 0 0 101 42110 01 433 .06 Metro Emergency Managers 0 0 0 0 0 101 42110 01433.07 MN Sex Crimes Investigators 0 0 0 20 20 101 42110 01 433 .08 Tri-County Investigators 75 75 75 50 75 101 42110 01 433 .09 MN Crime Prevention Association 45 45 60 65 65 1014211001433.10 P .O.S.T. Licenses 420 1,260 630 540 1,440 1014211001433.11 FBI Nat'I Academy Association 85 0 0 0 0 Chiefs Membership Cancelled 1014211001433.12 Miscellaneous 13 350 50 390 365 1014211001433.13 ATOM 0 0 250 250 250 Ass'n Training Officers of MN 101 42110 01433 .14 Rotary Membership 0 0 0 0 900 1014211001435.00 Books & Pamphlets 1,123 1,058 1,460 2,500 2 ,500 Crime Prevention Materials 101 42110 01436 .00 Towing Charges 158 255 47 200 200 Disabled Squads 1014211001437.00 Conferences & Seminars 28 ,700 101 42110 01 437 .01 Firearms -Range 2,130 4 ,325 3,705 4 ,500 4 ,500 Range Rental 101 42110 01 437 .02 Chiefs Spring Conference 523 0 400 750 750 Conference Cost Increases 1014211001437.03 Investigations 1,064 1,175 1,518 2 ,000 2,000 101 42110 01 437.04 IACP Conference 210 295 350 400 400 101 42110 01 437 .05 SupeNision 1,362 1,883 5,696 6,500 6,500 Personnel Developmnt Northwestern 101 42110 01437.06 Use of Force 275 750 2,033 2,000 2 ,000 Increase due to Instructor Retiring 101 42110 01437.07 Emergency Driving 1,575 2,625 2,405 3,000 3,000 Driving School Cost Increase 101 42110 01 437.08 First Aid 0 640 578 700 700 Cost Increase due to State Reg. Inc . 101 42110 01 437.09 Narcotic Enforcement 12 197 121 200 200 1014211001437.10 Tactical 819 1,269 945 1,000 1,000 1014211001437.11 Support Services 190 306 669 500 750 101 42110 01437 .12 Patrol Operations 1,413 1,480 3,611 4,500 4 ,500 Increase due to C.l.T. for Patrol 101 42110 01437 .13 Emergency Management 32 0 0 0 0 1014211001437.14 SRO/CRO 0 0 398 1,300 1,300 Added for Specialized Training 1014211001437.15 Explorer Conference 0 0 288 750 750 Two Advisors to State Conference 1014211001437.16 360 Communities Annual Banquet 0 0 298 300 350 101 42110 01439 .00 Other Miscellaneous Charges 94 783 452 800 800 Refreshments for Meetings & Compliance Checks 101 42110 01 580 .00 Other Equipment Purchases 1,730 1,864 28,006 2,000 2,000 101 42110 01 599 .00 Employee Recognition Costs 0 0 0 2,000 2,000 Recognition BanqueUPlaques/Awards ----------------- ------------------------------------------------------------------------------------- PAGE TOTALS $90 ,940 $105,450 $157 ,140 $142,800 $169,100 DEPARTMENT TOTALS $3,335,445 $3,597,506 $3,680,861 $3,930 ,300 $4 ,218 ,500 ========= ========= ========= ========= ========= ========= 46 FIRE DEPARTMENT MISSION I VISION I GOALS The Rosemount Fire Department's mission is an intricate component of the overall mission of the City of Rosemount in that the Fire Department is dedicated to the saving of life and property. This component which the Fire Department provides compliments and provides a necessary service so that the City may reach its broader mission of providing a safe, healthy and pleasant community in which to live and work. This service is provided by a paid-on-call department, which is the most fiscally sound method of delivery at this point in the City of Rosemount's development. The Rosemount Fire Department enhances the overall vision that is set for the City of Rosemount in that it provides the opportunity for individuals to demonstrate their pride in the community by serving on a "volunteer" fire department and assisting their neighbors. The "volunteer" Fire Department has historically been associated with the kind of small town character that Rosemount is striving to maintain. ADMINISTRATIVE I MANAGEMENT • Provides for the overall administration and management of the Fire Department. Included is the collection, preparation and dissemination of information; the preparation of operating budgets, Capital Improvement Projects (CIP) budgets and state reports; and planning for the long and short term needs with respect to training, fire protection, emergency medical response, facilities, staffing and the acquisition and maintenance of equipment, along with the coordination of efforts between other emergency response agencies and those of the City of Rosemount. FIRE SUPPRESSION/ INVESTIGATION • Provides for the controlling and extinguishing of all types of fires in order to minimize injury, loss of life and loss of property within the City of Rosemount, both to its citizens and visitors. • Provides for the controlling and extinguishing of all types of fires in order to minimize injury, loss of life and loss of property within the contracted areas of Coates and the University of Minnesota, along with the railroad right-of-ways. • Provides for the provision of all of these fire services to all the cities of Dakota County and many of the cities of Washington County via a mutual aid agreement by which these services can be reciprocated on an as needed basis. 47 FIRE DEPARTMENT -Page 2 • Provides for the investigation of fires by the local Fire Marshal. Also provides for the coordination of joint investigations by the local Fire Marshal and the State Fire Marshal. RESCUE SQUAD • Provides for emergency operations pertaining to bodily injury or serious illness requiring emergency services within the City of Rosemount, both to its citizens and visitors. • Provides for emergency operations pertaining to bodily injury or serious illness requiring emergency services within the contracted areas of Coates and the University of Minnesota. • Provides for the provision of all of these emergency operations to all the cities of Dakota County and many of the cities of Washington County via a mutual aid agreement by which these services can be reciprocated on an as needed basis. HAZARDOUS MATERIAL RESPONSE I CONFINED SPACE RESPONSE • Provides a team of Operations Level, Technician Level and Specialists, trained to respond to hazardous material accidents, identify, secure and coordinate the efforts of outside agencies that are trained to contain, mitigate and clean up the spill. • Trains all Firefighters to respond to confined space incidents, evaluate the situation and mitigate or coordinate the rescue effort. • Incorporates members of the department with the Dakota County S.O.T. team. WATER/ICE RESCUE • Provide technical water rescue during emergency situations to include the use of inflatable boats, throwing devices, water rescue suits and row boats. • Annual training is conducted to ensure that staff are able to respond to all types of water rescue and conditions and work collaboratively with other County agencies. 48 FIRE DEPARTMENT-Page 3 TRAINING I EDUCATION • Provides for the necessary monthly and annual training requirements. • Allows for training in areas above those that are required, in order that fire and rescue personnel may sharpen existing skills and acquire new skills. • Allows for training of Firefighters to prepare themselves for the acceptance of a position of leadership within the Fire Department. HEALTH TESTING • Provides for the screening and medical certification of potential new fire fighters. • Allows for the continuous health monitoring of existing personnel. • Provides for the protection of personnel from blood-borne pathogens and communicable disease. EQUIPMENT I MAINTENANCE • Allows for the replacement or addition of equipment necessary for fire and medical response, including both consumable and nonconsumable items. • Provides for the emergency contracting with outside providers for repairs of fire vehicles and specialized equipment. STAFFING • In 2016, the Fire Department consisted of 52 paid on-call Firefighters serving in various capacities within the department. This number was an upward swing in the right direction. We added ten Firefighters to fill the void of members that left the department due to retirement, job change, low percentages and the fact that the time commitment was too much. Despite getting our numbers up to this level, we soon lost two of the new recruits due to the time commitment piece that can be tough for some to overcome. We finally hit our goal of the allotted 50 firefighters and even created an eligibility list. We continue to attract great people to add to our staff and have built a strong foundation to serve the citizens of Rosemount for years to come. 49 FIRE DEPARTMENT -Page 4 PERFORMANCE MEASURES Fire Medical Total Added 2012 6:52 2012 46 Net Change 2012 0 2012 351 373 Total Number of Paged Calls 2013 277 360 2014 303 412 2015 272 438 Average Response Time: High Priority Call s 2013 6:45 2014 6:39 2015 6:14 Number of Attendan ces at Outside Training 2012 44 3 0 2013 15 2014 35 2015 28 Total Number of Fire Fighters 2013 2014 43 39 5 6 -1 -4 Number of Customer Complaints 2013 0 2014 0 2015 0 2015 45 6 6 2016 6:36 2016 26 2016 0 Insurance Industry Rating of Fire Services (ISO Rating) City Rural 2012 4/5 10 n/a -Information Not Available 2013 4/5 10 2014 4/5 10 2015 4/5 10 2016 244 446 2016 52 10 7 2016 4/5 10 50 Page One ·September 5 , 2017 Account# 2018 BUDGET WORKSHEETS FIRE Description 101 42210 101 42210 101 42210 101 42210 101 42210 103.00 Salaries & Benefits 103.01 Salaries 103.02 Training Pay 103.03 Call Pay/Stipends 103.04 Class Pay/Stipends 101 42210 01 202.00 101 42210 01 202.01 101 42210 01 202.02 101 42210 01 204.00 101 42210 01 204.01 1014221001 204.02 1014221001204.03 1014221001 211 .00 101 42210 01 211 .01 1014221001 211 .02 101 42210 01 211 .03 1014221001 211 .04 Duplicating & Copying Copy Toner Computer Printers Envelopes & Letterhead Envelopes Letterhead Forms Cleaning Supplies Soaps Chamois, Towels, etc. Sponges, etc. SCBA Cleaner 101 42210 01 218 .00 Fire Department Clothing 101 42210 01 218 .01 Un iforms 101 42210 01 218 .02 Station Wear (2015) 101 42210 01 219.00 Other Operating Supplies 1014221001 219.01 Gloves 101 42210 01 219.02 Bandages 1014221001 219.03 Equ ipment 1014221001219.04 TyvekSu its 101 42210 01 219.05 Consummable Medical 101 42210 01 219.06 O x ygen 101 42210 01 229.00 Other Maintenance Supplies 101 42210 01 229.01 Vehicle Repairs 101 42210 01 229.02 Pickup Trucks 101 42210 01 229.03 Rescue & Other 101 42210 01 229.04 Vehicle Modifications 101 42210 01 230 .00 Equipment Repair Materials 101 42210 01 230.01 Light Bars 1014221001 230 .02 Smoke Machines 101 42210 01 230.03 101 42210 01 230.04 101 42210 01 230.05 101 42210 01 230.06 101 42210 01 241 .00 1014221001 241 .01 101 42210 01 241.02 101 42210 01 241.03 Lanterns & Miscellaneous Small Tool Repairs Opticom Station Small Tools Axes , Bars & Other Grass Fire Hand Tools (2014 -Donation) 101 42210 01 305.00 Medical & Dental Fees 101 42210 01 306.00 101 42210 01 306.01 101 42210 01 306.02 101 42210 01 306 .03 101 42210 01 306.04 101 42210 01 308.00 101 42210 01 308.01 101 42210 01 308.02 101 42210 01 308 .03 101 42210 01 308 .04 101 42210 0 1 308 .05 101 42210 01 308 .06 101 42210 01 308.07 101 42210 01 308.08 Personnel Testing & Recruitment New Physicals (4) Hepatitis Shots (4) Background Checks (4) Drug Testing (4) Instructors' Fees Fire Fighter 1 (4 ) Fire Fighter 1 Certificates (4) Fire Fighter Re-Certificates (14) First Responder (4) First Responder Refresher (1/2) Outside Schools Haz-Mat Training (4) Other Re-Certificates (2 ) PAGE TOTALS 2014 Actual 2015 Actual 2016 Actual $163,743 $203,534 $218,973 0 14 0 0 10 47 0 0 91 1,268 179 510 0 380 0 2,406 917 0 0 0 1, 147 0 0 0 181 0 10 42 0 5 ,994 3,039 1,823 0 438 0 1,951 0 280 495 1,447 17 ,035 0 55 97 0 0 0 0 278 0 0 100 319 572 2,638 0 4 ,766 0 2 ,566 (467) 58 0 0 55 0 0 64 640 0 101 1,413 0 461 2 ,560 2,448 220 403 0 600 0 200 0 1,200 2 ,335 0 0 0 0 0 0 0 18 0 0 100 3 ,097 2,473 0 0 2,465 0 4,409 (32) 15 0 0 0 0 0 0 562 0 60 0 0 471 2 ,700 3 ,962 110 172 0 2 ,255 0 325 0 1,200 5,680 0 0 2017 Adopted Budget $218 ,000 100 100 200 200 100 550 50 50 150 1,700 3 ,300 2 ,500 100 1,500 100 3 ,000 1,200 400 0 0 6 ,500 100 300 300 600 100 100 150 250 500 4 ,500 4 ,000 500 600 200 1,600 300 400 1,000 1,400 3,300 1,000 100 203,503 227 , 160 249,014 261 , 100 2018 Object 2018 Detail Proposed Amount Budget Comments 44 ,000 51 ,000 168,600 0 100 100 200 200 100 550 50 50 150 1,700 3 ,300 2 ,500 100 1,500 100 4,000 1,200 400 0 0 6 ,500 100 300 300 600 100 100 150 250 500 4 ,000 500 600 200 1,600 300 400 1,000 1,400 8 ,000 1,000 100 All Salary Costs Inclusive of $263,600 Salary, Taxes, PERA & Benefits Increases for Chief & Assistant From $10/hr to $12/hr 200 500 800 5 ,000 Uniforms for New Hires Yearly Allowance for Fire Fighters 9,400 Medical Supplies 6 ,900 1,500 900 Increase in Medical Calls Added 02 Cascade @ FS #2 Replace Aging Light Bars Replace Aging Tools 6 ,500 Switching Testing Company-2017 5 ,300 13,800 314,400 New Hires Adding Leadership Traning /\/\/\For Officers/\/\/\ 51 Page Two September 5 , 2017 Account# 101 42210 01 310 .00 101 42210 01 310 .01 101 42210 01 310 .02 1014221001 310.03 1014221001 310 .04 1014221001 313 .00 101 42210 01 313 .01 101 42210 01 313 .02 101 42210 01 313 .04 1014221001 313 .05 101 42210 01 314 .00 2018 BUDGET WORKSHEETS FIRE Description Testing Services Aerial Ladders Pumpers (3) (Next 2014) SCBA Hydro Testing (Next 2016) Temporary Service Fees SCBA Maintenance SCBA Flow Test Security Contract SOT Joint Powers Annual Fire Relief Con t ribution 1014221001 319 .00 Other Professional Services 101 42210 01 319 .01 School Literature 101 42210 01 319 .02 Door Prizes 101 42210 01 319.03 Fire Prevention Week Promos 1014221001 319.04 Food at Open House 1014221001 319.05 Summer Park Education 1014221001 319 .06 National Night Out 101 42210 01 321.00 Telephone Costs 101 42210 01 321 .01 Cell Phones 101 42210 01 321 .02 Computer Cards 1014221001 321 .04 Numeric Pagers 101 42210 01 322 .00 Postage Costs 101 42210 01 329 .00 Other Communication Costs 101 42210 01 329 .01 Base Repairs 101 42210 01 329.02 Pager Repairs 1014221001 329.03 Hand Held Repairs 1014221001 329.04 Mobile Repairs 101 42210 01 329 .05 800 MHZ User Fee 101 42210 01 329.06 Mobile Computers 1014221001 331 .00 Travel Expense 1014221001 331.01 Minnesota Chiefs Conference 1014221001 331 .02 Fire Department Association 1014221001 331 .03 Outs ide Schools 101 4221 O 01 333 .00 Freight & Express Expense 101 42210 01 433.00 Dues & Subscriptions 101 42210 01 433.01 Capital City 1014221001 433.02 VFBA Insurance 1014221001 433 .03 1014221001 433 .04 101 42210 01 433 .05 101 42210 01 433 .06 101 42210 01 433.07 1014221001 433.08 101 42210 01 433.09 101 42210 01 437 .00 101 42210 01 437 .01 101 42210 01 437 .02 101 42210 01 439 .00 101 42210 01 439 .01 101 42210 01 439.02 101 42210 01 439 .03 101 42210 01 439 .04 1014221001 439 .05 101 42210 01 580 .00 1014221001580.01 101 42210 01 580 .02 101 42210 01 580 .03 101 42210 01 580.04 1014221001 581 .00 101 42210 01 586 .00 State Fire State Chiefs DCFC WAKOTA Mutual Aid Purchasing Consortium NFPA "Future Use" Conferences & Seminars State Fire Conference State Chiefs Conference Other Miscellaneous Charges Food & Coffee Extinguisher Plaques Paint Station Needs Other Equipment Purchases Bunker Gear (8) Pagers Hose & Fittings Replace Damaged Items Other Equipment Purchases Other Equipment Purchase PAGE TOTALS DEPARTMENT TOTALS 2014 Actual 750 564 2,344 0 1,988 783 656 6,867 171,000 0 0 307 283 0 762 1,818 0 0 18 0 235 0 930 11 ,758 1,320 0 0 0 0 0 307 385 345 150 50 0 0 0 367 1, 148 546 0 91 0 987 20 ,744 385 1,349 1,001 0 0 2015 Actual 2,373 434 829 0 1,800 500 656 6,867 109, 100 0 114 694 223 0 0 3,002 0 0 0 0 1,356 1,884 0 10 ,079 1,416 0 0 0 0 0 672 763 0 75 50 0 0 0 323 1,718 818 505 139 0 1,617 33,626 2,245 407 6,917 0 0 2016 Actual 775 525 2 ,370 0 6,499 2,132 656 6 ,867 30 ,000 0 0 870 178 0 0 2 ,899 0 0 2 0 1, 120 0 42 12.711 1,908 1,371 0 1,394 0 0 404 763 0 75 50 0 0 0 0 600 501 69 250 0 16 ,043 1,926 39 ,861 2 ,975 6,478 0 0 0 2017 Adopted Budget 2 ,500 800 2,500 0 4,500 2,500 800 7,500 30 ,000 400 200 700 300 0 600 3,200 1,800 0 100 300 1,000 2,500 2 ,000 14,000 1,500 2,000 1,600 5,000 0 50 775 800 250 75 50 0 0 0 400 1,500 700 600 200 100 1,500 18 ,600 5,000 2,000 2 ,000 0 0 $230,239 $191 ,199 $142 ,313 $122 ,900 $433 ,742 $418 ,359 $391 ,327 $384 ,000 2018 Object 2018 Detail Proposed Amount Budget Comments 2 ,500 800 2,800 0 4 ,500 2,500 800 7 ,500 400 200 700 300 0 600 3,200 1,800 0 300 1,000 2,500 2,000 14 ,000 2,600 2 ,000 1,600 5,000 50 775 800 250 75 50 0 0 0 400 1,500 700 600 200 100 1,500 18 ,600 5 ,000 2 ,000 2,000 6,100 15,300 30 ,000 Increase in Fees Added New Engine to Fleet Added SCBA Compressor-FS #2 Added SCBA Compressor-FS #2 Increase in Fees 2,200 Fire Prevention Education 5,000 Active 911 Subscriptions 100 UPS Costs 22,400 ----------- 8 ,600 0 2,000 1,900 Warranty Plan to be Added Aging Equipment Monthly Air Time Fees (1 Add'n) FDYC Training Added Sending Additional Personnel 3,100 ----------- 27 ,600 0 0 $124 ,300 $438,700 Replacements (5 Per Year) Aging Equ i pment Donation Items 52 PUBLIC WORKS The Public Works Department has a mission to enhance the quality of life through responsive, efficient, and cost-effective delivery of services consistent with community values. With sound management, fiscal responsibilit}r and professional care, the Department will preserve and protect the infrastructure resources of the City, creating a safe, clean and enjoyable environment for residents and businesses. The Public Works Department consists of the Engineering and Operations Divisions. The maintenance personnel maintain the streets, storm drainage, sanitary sewer and potable water systems, along with all government buildings, parks and all City grounds. The Department manages its expenditures and revenues through the following four ( 4) maintenance funds and three (3) enterprise funds: Government Buildings Fleet Maintenance Street Maintenance Parks Maintenance (*) Water Operating (*) Sewer Operating (*) Storm Water Operating (*) Separate Enterprise Fund Budgets from those included here under the advisement of the Utility Commission of the City of Rosemount. The Public W arks Department currently has a combined permanent work force of 24 positions for the areas of engineering, buildings, fleet maintenance, streets, parks and the enterprise-funded utilities. The City also employs up to 12 seasonal part-time people to help during periods that require higher levels of maintenance. 53 PUBLIC WORKS -Page 2 -RESPECTIVE BUDGETS - GOVERNMENT BUILDINGS This budget provides for the management, operation, maintenance and repair of the City's buildings. This includes City Hall, the MN DOT garage, the Public Works building and garage, and two Fire Stations. It also includes three (3) park shelters and the Family Resource Center. Maintenance and operation of the Community Center / Ice Arena is not included in this budget. FLEET MAINTENANCE This budget provides for the maintenance of all City-owned vehicles and over 250 units of large and small equipment. It provides funding for all fuels, oils, parts, tires, shop supplies, and contracted vehicle maintenance. The City-owned vehicles include: • Police Department (3 sedans, 1 pickup truck, 11 SUV s, 3 shared SWAT units) • Fire Department (15 units) • Parks and Recreation (2 pickup trucks, 2 vans, 1 ice resurfacer) • Administration / Community Development (1 car, 1 pickup truck, 2 SUV s, 1 van) • Utility Department (1Jetter,1 Vactor, 2 trucks) • Streets and Parks Maintenance (2 sweepers, 3 tractors, 1 loader, 2 skidsters, 7 dump trucks, 1 water truck, 6 mowers, 14 pickup trucks, 1 pavement roller, 5 snow blowers, 6 snow blower attachments, 5 large trailers) STREET MAINTENANCE This budget provides for the maintenance and preservation of 110 miles of City roads, 102 miles of sidewalks and bike trails, and 23 parking lots. Standard maintenance includes grading, graveling, patching, sealing, overlays, pavement markings, sweeping, and snow and ice control. This budget also provides for street signs, street lighting, signal light maintenance and power, and all the hanging flower baskets and planters in the downtown area. PARKS MAINTENANCE This budget provides for the maintenance of over 500 acres of park space in 29 locations, including 14 parks with athletic fields, 12 parks with shelters or pavilions, and numerous athletic fields at DCTC, UMore, and the Flint Hills Athletic Complex. It includes the maintenance of all park trails and 10 other municipal areas, including City Hall, two Fire Stations and the Community Center. It also includes the installation and maintenance of playground equipment, landscaping projects, ice rink construction and maintenance, and other miscellaneous construction activities. 54 2011 73.69 2011 $5,462,900 2011 0.1% 2011-12 6.92 2011 97% 2011 134 PUBLIC WORKS -Page 3 PERFORMANCE MEASURES Average Overall (Network) City Street Pavement Condition Rating 2012 n/a 2013 72.70 2014 73.88 2015 71.73 Value of Projects Ordered (Contract Amount) 2012 $4,193,954 2012 -23.2% 2013 $4,090,678 2014 $5,116,275 % Change from Prior Year (Above) 2013 -2.5% 2014 25.1% 2015 $1,831,088 2015 -64.2% Average Number of Hours for Full Snow Clearing Event 2012-13 7.70 2013-14 7.60 2014-15 6.60 2015-16 7.40 % of Mechanics' Time Spent on Repair / Maintenance 2012 92% 2012 152 2013 94% 2014 97% Park Acres Maintained 2013 152 2014 155 2015 90% 2015 160 n/a -Information Not Available 2016 72.05 2016 $1,708,421 2016 -6.7% 2016 89% 2016 160 2016-17 7.80 55 Page One 2018 BUDGET WORKSHEETS GOVERNMENT BUILDINGS September 5 , 2017 2018 2017 Object 2018 2014 2015 2016 Adopted Detail Proposed Account# Description Actual Actual Actual Budget Amount Budget Comments ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- All Salary Costs Inclusive of 101 41940 101 .00 Salaries & Benefits $117 ,200 Salary, Taxes, PERA & Benefits 1014194077 101 .01 Administrative 0 3,353 3 ,678 8 ,000 8,200 P.W. Director I City Engineer 101 41940 79 101 .01 Maintenance 67 ,802 68,709 73,008 106, 100 109,000 101 41940 102.00 Full -Time Overtime 1,047 563 1,837 0 0 1014194001208.00 Miscellaneous Supplies 16,604 15,995 16 ,384 18 ,000 18 ,000 Clean ing , Paper Prod ., Coffee 1014194001219.00 Other Operating Supplies 2,012 2,580 2 ,081 2,800 2 ,800 Flags 1014194001223.00 Building Repair Supplies 10 ,602 8 ,760 8,339 10,500 10,500 Light Bulbs , Locks, etc. 101 41940 01 225.00 Landscaping Materials 1,367 442 631 1,500 1,500 Trees & Shrubs 101 41940 01 241 .00 Small Tools 187 422 333 600 600 Carpentry , Bits , Blades, etc. 1014194001 242.00 Minor Equipment 1,384 995 987 1,000 1,000 Equipment Replacement 1014194001 302 .00 Architects' Fees 0 0 0 0 0 Estimates 1014194001 318 .00 Contract Engineer 3,000 1,562 4 ,044 0 0 101 41940 0 1 319.00 Other Professional Services 100,400 101 41940 01 319.01 Elevator Maintenance 2,388 1,887 1,938 2 ,500 2,500 1014194001 319.02 Heating/Cooling Maint Contract 6,457 7,322 9 ,156 9,000 10,000 Includes all City Facilities 101 41940 01 319 .03 Annual Boiler Inspections I Maint. 75 50 70 500 500 1014194001 319.04 Pest Control 2,972 3,144 3,395 4 ,500 4 ,500 Price Iner., Boxelder Treatment 101 41940 01 319.05 Fire Extinguishers 1,255 810 1,172 1,800 1,800 101 41940 01 319.06 Fire Suppression System Check 2,505 2,569 3,854 3 ,500 4 ,000 101 41940 01 319.07 Janitorial Service-Fire Stations 9,762 9,837 9 ,994 10,200 11,000 1014194001 319.08 Janitorial Service-P.W. Building 10,620 10 ,774 10 ,946 11 ,000 12,000 101 41940 0131909 Janitorial Service-City Hall 26,035 26,232 26 ,652 26,700 28 ,000 1014194001 319 .10 Floor Mats -Monthly Charges 4 ,125 4,491 4 ,772 5,000 5 ,000 1014194001 319.11 Other Janitorial Services 9,779 9,635 11 ,270 10 ,500 20 ,000 Clean/Grout Tile CH , PD , F2('18) 1014194001 319.12 Bronze Monument Maintenance 1,025 1,075 1,075 1,100 1,100 1014194001 321 .00 Telephone Costs 735 726 700 800 800 Air Card for iPad-Monthly Chgs 101 41940 01 381 .00 Electric Utilities 69 ,202 63 ,971 74,433 70,000 65,000 1014194001 383 .00 Gas Utilities 73,444 49 ,446 43,596 65 ,000 55,000 1014194001384.00 Refuse Disposal 41 ,500 101 41940 01 384.01 General Bu ildings & Parks 19,289 19 ,936 20,032 22 ,000 22 ,500 Add a Park in 2018 101 41940 01 384 .02 Recycl ing/C leanup 15, 161 13 ,373 20,557 17 ,000 19 ,000 101 41940 01 389 .00 Other Utility Services 0 0 0 0 5,000 Solar Subscription Fees 1014194001 393 .00 P .C . Hardware Purchases 0 0 0 0 0 101 41940 01 394.00 P .C . Software Purchases 0 0 0 0 8,400 Cartegraph , ESRI 1014194001 401 .00 Contracted Building Repairs 55 ,000 101 41940 01 401 .01 Electrical Repa irs 12,970 2,973 5 ,181 8,000 8,000 101 41940 01 401 .02 Siren Operations & Maintenance 4 ,748 6 ,648 1,537 7,000 7 ,000 101 41940 01 401 .03 Miscellaneous Repairs 51 ,040 49,062 23 ,553 25 ,000 25 ,000 101 41940 01 401 .04 HVAC Repairs 0 0 17 ,049 20 ,000 15 ,000 101 41940 01 402.00 Security Card System Maintenance 0 0 2,865 5 ,000 5 ,000 Updates, Prev. Maint., Tech Supt. 1014194001 416 .00 Machinery Rental 0 0 0 1,500 1,500 Lift Rental 1014194001 437.00 Conferences & Seminars 0 0 61 200 200 101 41940 01 439.00 Other M iscellaneous Charges 0 5,573 5,000 6 ,000 6,000 Energy Efficiency Improvements 101 4 1940 01 530 .00 Improvements Other Than Buildings 85,000 87 ,833 92 ,230 92,000 110,000 From Long-Term Plan ------------------------------------------------------------------------------------------ PAGE TOTALS $512,590 $480 ,747 $502 ,410 $574 ,300 $605,400 DEPARTMENT TOTALS $512 ,590 $480 ,747 $502,410 $574 ,300 $605,400 ======== ======== ======== ======== ======== ======== 56 Page One 2018 BUDGET WORKSHEETS FLEET MAINTENANCE September 5 , 2017 2018 2017 Object 2018 20 14 2015 2016 Adopted Detail Proposed Account# Description Actual Actual Actual Budget Amount Budget Comments ------------------------------------------------------------------------------------------ ------------------------------------------------------------ --------------- ------------------------------------------------- All Salary Costs Inclusive of 101 43100 101 .00 Salaries & Benefits $237 ,900 Salary, Taxes, PERA & Benefits 1014310077101.00 Adm inistrative 10 ,933 17 ,871 18 ,921 27,800 28 ,600 101 43 100 78 101 .00 Technical/Clerica l 9 ,972 10 , 144 10,743 11 , 100 11 ,400 10 1 4310079 101.00 Maintenance 163 ,952 177,494 179 ,979 181 ,500 197 ,900 10 1 43100 102.00 Full-Time Overtime 304 1, 183 1,601 3,000 3 ,000 1014310001 211 .00 Cleaning Supplies 2 ,685 2 ,609 3 ,612 4 ,000 4 ,000 Shop & Vehicles 101 43100 01 212 .00 Motor Fuels 188,784 162 ,298 126 , 143 158,000 150,000 9.5% of Fuel Covered by Utilities 101 43100 01 213 .00 Lubrican t s & Additives 10 ,020 9 ,811 16 ,105 15 ,000 15 ,000 101 43100 01 215 .00 Shop Materials 15 ,279 13,479 14 ,606 20 ,000 20 ,000 101 43100 01 221 .00 Equ ipment Parts 99 ,142 103,841 100 ,573 120,000 120,000 101 43100 01 222.00 T ires 38 ,757 15 ,783 23 ,278 30 ,000 30 ,000 101 43100 01 241 .00 Small Tools 2 ,919 4 ,125 7,739 5,000 6 ,000 Replace Old Tools 101 43100 01 242 .00 Minor Equipment 1,902 5,715 3,590 4 ,000 10 ,000 Replace Old Welders in 2018 101 43100 01 318 .00 Contract Engineer 6 ,000 3,125 8,087 0 0 101 43100 01 321 .00 Telephone Costs 0 0 12 0 0 101 43100 01 323 .00 Radio Units (Warranty & Batteries) 905 905 911 1,000 1,000 101 43100 01 384 .00 Refuse Disposal 0 0 0 300 300 Shop Hazardous Waste 101 43100 01 394 .00 P .C. Software Purchases 8,700 101 43100 01 394 .01 Licensing & Maintenance 1,668 1,735 1,823 2,000 4 ,200 CarteGraph OMS 101 43100 01 394 .02 Onl ine Subscriptions 1,500 2 ,188 2,695 3,000 3,000 ALLDAT A/Cummings/CAT /Detroit 101 43100 01 394 .03 New Software Purchases 0 1,200 2 ,705 1,500 1,500 1014310001404.00 Contracted Mach & Equip Services 60 ,000 1014310001 404 .01 Contracted Services 60 ,912 37 ,772 14 ,689 55 ,000 50 ,000 Aging Equipment, FD Units, Towing 101 43100 01 404.02 Contracted Preventative Main!. 9,626 11 ,836 10 ,000 10 ,000 10,000 Power Wash All , Paint One Unit 101 43100 01 416.00 Mach inery Rental 0 0 0 500 500 101 43100 01 433 .00 Dues/Subscriptions/Certifications 0 0 180 300 200 DOT Cert . ASE Cert., EVT Cert. 1014310001 435 .00 Books & Pamphlets 48 60 55 200 100 DOT Decals and Inspection Pads 101 43100 01 437 .00 Conferences & Sem inars 90 157 0 300 800 Cartegraph in 2018 ------------------------------------------------------------------------------------------ PAGE TOTALS $625 ,398 $583 ,331 $548 ,044 $653 ,500 $667 ,500 DEPARTMENT TOTALS $625 ,398 $583 ,331 $548 ,044 $653 ,500 $667,500 ======== ======== ======== ======== ======== ======== 57 Page One 2018 BUDGET WORKSHEETS STREET MAINTENANCE September 5, 2017 2018 2017 Object 2018 2014 2015 2016 Adopted Detail Proposed Account# Description Actual Actual Actual Budget Amount Budget Comments ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- All Salary Costs Inclusive of 101 43121 101 .00 Salaries & Benefits $610,200 Salary, Taxes , PERA & Benefits 101 43121 77 101.00 Administrative 21,866 35,742 38 ,309 91 ,400 94,500 101 431217e101 .00 Technical/Clerical 55 ,442 53,541 58,747 54,700 56,900 101 4312175101 .00 Maintenance 416 ,767 429 ,553 439,779 448,300 458,800 101 43121 102 .00 Full-Time Overtime 14 ,733 9,409 14 ,762 14 ,000 14 ,000 Maintenance 101 4312195103 .00 Part-Time Salaries & Benefits 15,293 18,916 17,575 21 ,000 21,000 Includes Funds for PfT Horticulturist 101 43121 01 201 .00 Office Accessories 0 0 0 100 100 101 43121 01203 .00 Printed Forms & Paper 0 101 43121 01203.01 R/W Permit & Inspection Forms 0 0 0 0 0 101 43121 01 203.03 City Specification Books 0 804 0 0 0 101 43121 01205 .00 Drafting Supplies 400 101 43121 01205 .01 Plotter Ink and Paper 1,001 374 774 500 400 101 43121 01205.02 Off-Site Reproductions 0 0 0 200 0 101 43121 01209.00 Other Office Supplies 720 73 111 700 700 101 43121 01216.00 Chemical & Chemical Products 84 ,057 65 ,574 60 ,745 103 ,000 90,000 101 43121 01224.00 Street Maintenance Materials 14,300 101 43121 01224 .01 Paint 314 441 763 500 500 101 43121 01 224 .02 Mail Boxes 1,357 1,428 1,178 1,500 1,500 101 43121 01224 .03 Light Bulbs/Lenses 315 68 89 800 800 Replace with LED Bulbs 101 43121 01224.04 Holiday Decorations 3,952 7 ,951 5,776 9,000 9,000 Contracted Tree Lighting 101 43121 01224.05 Miscellaneous 0 0 0 2 ,500 2 ,500 Fencing , Miscellaneous Supplies 101 43121 01225 .00 Landscaping Materials 19 ,000 101 43121 01225 .01 Turf Restoration Material 2,731 162 4,340 2,000 3 ,000 101 43121 01225 .02 Seed 0 108 0 0 0 101 43121 01225 .03 Black Dirt 0 0 0 0 0 101 43121 01225.04 Trees 159 272 0 500 500 101 43121 01225 .05 Hanging Baskets 3,150 3,033 5,306 3,500 3,500 101 43121 01225.06 Entrance Monuments 1,182 1,665 799 1,000 1,000 101 43121 01225.07 Downtown Planters 1,275 2,034 785 2,500 2,500 101 43121 01225.08 Park Signs , Central Park 2,508 3,464 4,125 3,000 4,000 Includes Business Park. Greystone 101 43121 01225.09 City Facilities 118 1,117 743 3,000 4,000 CH , RCC , FS1 , FS2 , LIB, STP, ACT 101 43121 01225.10 Banners/Flag Components 180 0 36 500 500 101 43121 01226.00 Sign Repair Materials 10,827 7 ,950 1,888 7,500 101 43121 01226 .01 Signs and Posts 3,579 5,500 7,000 Replace More Faded/Aging Signs 101 43121 01 226 .02 Solar Batteries 0 500 500 101 43121 01231 .00 Bituminous Patching Materials 27,083 29 ,722 32,232 37 ,500 35,000 101 43121 01232.00 Crushed Rock 30,331 35,628 21 ,051 30,000 27 ,000 101 43121 01233.00 Dust Control Materials 24 ,550 31,529 26 ,728 32,000 30 ,000 101 43121 01234.00 De-Icing Sand I Rock 4 ,235 1,161 2,105 4 ,500 4,500 Gravel Road Ice Control 101 43121 01235.00 Shouldering Gravel 0 0 0 0 0 101 43121 01241 .00 Small Tools 680 1,357 755 1,000 1,000 Shovels, Brooms, etc. 101 43121 01242.00 Minor Equ ipment 3,366 2,536 2,425 3,000 8,000 Traffic Counters in 2018 ($5,000) 101 43121 01 303 .00 Engineering Fees 64 ,776 50,851 48 ,244 20,000 101 43121 01 303 .01 General Non-Project Related 15 ,000 15,000 101 43121 01 303.02 Pavement Management 5,000 5,000 101 43121 01 304 .00 Legal Fees 0 0 0 0 0 101 43121 01310.00 Testing Services 1,125 0 0 0 0 101 43121 01318.00 Contract Engineer 12,000 6,250 16 ,174 0 0 101 43121 01319.00 Other Professional Services 0 0 0 2,000 101 43121 01319.01 "Future Use" 0 0 0 0 0 101 43121 01319.02 GIS Consulting Services 3,071 2,276 1,280 2,000 2,000 101 43121 01321.00 Telephone Costs 2,629 3,113 3,789 3,700 4,000 Includes Wireless Technology 101 43121 01323.00 Radio Units 1,367 1,120 1,390 5,100 5,100 (24x$300)(12x$1500) (Split 5 Ways) 101 43121 01331.00 Travel Expense 6 242 207 200 200 101 43121 01381 .00 Electric Utilities 177 , 100 101 43121 01381 .01 Street Lights 164 ,890 163 ,598 172,217 172,000 174,000 101 43121 01381 .02 Signal Lights & Sirens 2 ,943 2,592 2,504 3,100 3,100 101 43121 01384.00 Refuse Disposal 1,400 101 43121 01384 .01 Hazardous Waste Disposal 1,508 0 0 500 500 101 43121 01384 .02 Roadside Garbage 160 407 1,433 900 900 101 43121 01391 .00 P.C. Maintenance 800 101 43121 01391.03 Pavement Management Syst Sup 17,550 15 ,824 5,445 0 0 Moved to 101-43121-01 -303 .02 101 43121 01391.04 R-0-W Permit On-Line Service 585 643 641 800 800 101 43121 01392.00 P.C. Accessories & Supplies 0 0 0 0 0 101 43121 01393.00 P.C . Hardware Purchases 1,600 0 200 1,500 1,500 101 43121 01394 .00 P.C. Software Purchases 8,900 101 43121 01 394 .01 Licensing & Maintenance 4,371 4 ,591 4,629 6 ,200 8,400 CarteGraph , ESRI 101 43121 01 394 .02 Online Subscriptions 379 379 0 800 300 Pictometry 101 43121 01 394 .03 New Software Purchases 0 0 0 200 200 --------------------------------------------------------------------________ ,..______ ----------------- PAGE TOTALS 1,007 , 149 997,497 1,003,658 1,095,200 1,103 ,700 58 Page Two 2018 BUDGET WORKSHEETS STREET MAINTENANCE September 5, 2017 2018 2017 Object 2018 2014 2015 2016 Adopted Detail Proposed Account# Description Actual Actual Actual Budget Amount Budget Comments --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 101 43121 01402.00 Parking Lot Maintenance 65,000 55 ,000 60,237 70 ,000 90 ,000 From Long -Term Plan 101 43121 01403.00 Contracted Repair & Maintenance 21 ,500 101 43121 01403.01 Street Lights 786 2,384 0 5,000 5 ,000 Street LighUPole Repair/Replace 101 43121 01 403 .02 Signal Lights 463 488 0 1,500 1,500 101 43121 01403.03 Light Replacements 18 ,250 0 0 15,000 10 ,000 Conversion to LED 101 43121 01403.04 Miscellaneous Repairs 0 0 0 0 5,000 Curb Painting , etc. 101 43121 01404 .00 Railroad Administration/Mgmt. 9,574 0 0 15,000 5,000 QZ Update Due Jan '17, Misc Issues 101 43121 01405 .00 Street Striping 50,688 10,798 3,482 45,000 40,000 101 43121 01408 .00 Crackseal, Sealcoat , Spray Patch 53,349 38 ,776 24 ,755 60,000 150,000 Move from CIP , More Curb Seal 101 43121 01409 .00 Tree Trimming 8,375 9 ,071 8,250 10 ,000 12 ,000 More Needed if No SKB Money 101 43121 01410.00 Concrete Sidewalk/Cu rb Repairs 20,000 101 43121 01410.01 General Repairs 14,422 23 ,493 8,549 20,000 20,000 101 43121 01410.02 Pedestrian Improvements 0 146 ,924 591 ,931 0 0 Moved $125 ,000 to Street CIP 10143121 01411 .00 Contracted Snow Removal 47 ,000 101 43121 01411 .01 Community Center 19 ,710 8,961 12 ,985 23,000 20 ,000 101 43121 01411 .02 Steeple Center 13 ,712 3,999 7 ,431 15 ,000 12,000 1014312101411 .04 Dakota County Library 18 ,305 9,181 10,447 20,000 15 ,000 101 43121 01415.00 Equipment Rental 16 ,328 11,108 26,570 20,500 25 ,000 Track-Hoe , Track Skid , Bucket, etc . 101 43121 01433.00 Dues & Subscriptions 1,300 101 43121 01433 .01 American Public Works Ass'n 912 855 800 1,000 1,000 Annual Membership 101 43121 01433 .03 City Engineers' Association 0 0 0 100 100 101 43121 01433.07 MN Street Superintendent Ass'n 100 100 100 200 200 101 43121 01433.09 MN Transportation Alliance 788 804 804 0 0 101 43121 01437 .00 Conferences & Seminars 5,800 101 43121 01437 .01 APWA 1,780 0 0 2,000 2,000 State/Nat'! Conference in 2016 101 43121 01437 .03 Clerical 0 0 0 0 0 101 43121 01437.05 Maintenance Expo 0 134 338 300 400 101 43121 01437.06 Cartegraph , ESRI, GIS 161 0 81 1,300 800 User Group, Conference , Training 101 43121 01437 .07 Snow Conference 0 177 166 300 300 101 43121 01437.08 MN Dot 0 0 0 300 300 Simulator 101 43121 01437 .09 Miscellaneous Training 576 615 1,152 2,000 2,000 DCTC Defensive Driving Training 101 43121 01439.00 Other Miscellaneous Charges 1,199 448 348 800 800 CONDAC, COL Licenses 101 43121 01570 .00 Office Equipment & Furnish ings 644 0 0 0 0 ---------------------------·--------------------------------------------·------------------------- PAGE TOTALS $295 ,122 $323 ,315 $758 ,426 $328,300 $418,400 DEPARTMENT TOTALS $1 ,302,271 $1 ,320,812 $1 ,762 ,084 $1,423 ,500 $1,522 ,100 ========= ========= ========= ========= ========= 59 Page One 2018 BUDGET WORKSHEETS PARKS & GROUNDS MAINTENANCE September 5, 2017 2018 2017 Object 2018 2014 2015 2016 Adopted Deta il Proposed Account# Description Actual Actual Actual Budget Amount Budget Comments ---------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------- All Salary Costs Inclusive of 101 45202 101 .00 Salaries & Benefits $445 ,200 Salary , Taxes , PERA & Benefits 101 45202 77 101.00 Administrative 21 ,866 25 ,685 26 ,806 37 ,800 38 ,900 1014520278 101 .00 Technical/Clerical 19 ,944 20,288 21 ,209 22 ,100 22 ,800 101 45202 79 101 .00 Maintenance 340 ,619 324,310 353 ,971 385,900 383 ,500 101 45202 102.00 Full-Time Overtime 12 ,615 4 ,617 11 ,240 8,000 8,000 101 45202 99 103.00 Part-Time Salaries & Benefits 51 ,085 52,927 60 ,263 55 ,800 61 ,000 Second Ass't Horticulturist 101 45202 01 205.00 Plotte r Ink and Paper 197 91 774 500 400 10 1 4520201 216 .00 Chemical & Chemical Products 28 ,338 31 ,794 34,751 4 7,500 50,000 Jpn Bttl '16-18 , Poa , Greystone 101 45202 01 219 .00 Other Operating Supplies 50 ,000 1014520201 219 .01 Seed , Sod , etc. 4 ,948 3 ,962 5,019 6 ,000 10 ,000 Topdressing Program , Ailesbury 101 45202 01 219.02 Red Rock , Sand , Gravel, etc. 8 ,830 10,449 6 ,974 14,000 20 ,000 Topdressing Program 101 45202 01 219 .03 Repair Supplies 0 0 0 0 0 1014520201 219 .05 Wood Chips 12 ,000 12,000 14 ,999 15 ,000 20 ,000 Playgrounds , Greystone in 2018 1014520201 220 .00 Splash Pad Maintenance 0 8,899 3 ,267 2 ,500 2,500 Supplies 101 45202 01 221 .00 Equipment Parts 18 ,500 1014520201221 .01 Playground Equipment Repair 5,459 5 ,812 7,879 8,000 8 ,000 Repairs on Aging Equipment 101 45202 01 221 .02 Irrigation Repair(ln -House) 6,357 6 ,962 6 ,859 8,000 8 ,000 101 45202 0 1 221 .03 Miscellaneous 2,397 2 ,204 2 ,395 2 ,500 2 ,500 101 45202 01 221 .04 Park Sign Replacements 0 0 0 0 0 101 45202 01 223 .00 Shelter Repair Supplies 2,400 1014520201 223 .01 Paint, Stain, etc. 606 862 566 800 800 10 1 45202 01 223 .02 Shingles, Boards, etc. 784 324 565 600 600 101 45202 01 223 .03 Miscellaneous 1,016 629 1,542 1,000 1,000 101 45202 01 223 .04 Shelter/Shed Repairs 829 147 0 0 0 Paid from Building Maint. Budget 101 45202 01 225 .00 Landscaping Materials 8,000 101 45202 01 225 .01 Trees , Shrubs, etc. 1,200 1,779 1,303 2 ,000 2 ,000 101 45202 01 225 .02 Timbers , Fence, etc. 70 132 39 1,000 6 ,000 Dumpster Enclosure-Erickson('18) 101 45202 01 226 .00 Sign Repair Materials 0 0 0 500 500 101 45202 01 229 .00 Other Maintenance Supplies 9,728 14 ,101 19 ,824 18 ,000 18 ,000 Paint , Chalk, Field Dry , Etc. 101 45202 01 241 .00 Small Tools 1,560 1,738 2,335 2 ,000 2,000 Hand Tools , Blades , Bits, etc . 101 45202 01 242.00 Minor Equipment 2,576 4,340 4 ,687 5,000 5 ,000 Weed Whips, Chain Saws , etc. 101 45202 01 303 .00 Engineering Fees (GIS) 0 0 1,095 2,000 2,000 Reduce Due to In-House Engineer 101 45202 01 318 .00 Contract Engineer 3,000 1,562 4 ,044 0 0 101 45202 01 319 .00 Other Professional Services 13 ,000 101 45202 01 319 .01 Maintenance of Open Spaces 18 ,697 4,738 5 ,869 7,000 7,000 Prairies, Controlled Burns , etc. 101 45202 01 319 .02 Landscaping & Flower Beds 8, 142 9,456 13 ,334 4 ,000 6 ,000 101 45202 01 321 .00 Telephone Costs 3,927 3,836 4 ,144 5,000 5 ,000 All W ireless , Including iPad 101 45202 01 323 .00 Radio Units 1,367 1,120 1,390 5, 100 5, 100 (24x$300)(12x$1500) (Split 5 Ways) 1014520201 38 1.00 Electric Utilities 22 ,500 Anticipated Rate Increase 101 45202 01 38 1.01 Skating Rinks 6 ,370 6,235 5,896 8,500 7,000 Service Connect I Disconnect 101 45202 01 381 .02 Softball Fields 6,379 7,843 7 ,59 1 8,500 8,500 1014520201381 .03 Irrigation 6,651 5,507 7 ,360 7,000 7,000 101 45202 01 383 .00 Gas Utilities 2 ,287 1,684 1,652 2,500 2 ,500 101 45202 0 1 393 .00 P.C. Hardware Purchases 1,600 0 0 1,000 1,000 101 45202 01 394 .00 P.C. Software Purchases 8 ,900 101 45202 01 394.01 Licensing & Ma intenance 4,371 4 ,591 4 ,629 6,200 8,400 Cartegraph , ESRI 101 45202 01 394 .02 Online Subscriptions 379 379 0 800 300 Pictometry 101 45202 01 394 .03 New Software Purchases 0 0 0 200 200 ------------------------------------------------------------------------------------------ PAGE TOTALS 596 , 193 581 ,005 644 ,271 702 ,300 731,500 60 Page Two 2018 BUDGET WORKSHEETS PARKS & GROUNDS MAINTENANCE September 5, 2017 2018 2017 Object 2018 2014 2015 2016 Adopted Detail Proposed Account# Descript ion Actual Actual Actual Budget Amount Budget Comments ---------------------------------------·------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ 101 45202 01 403 .00 Contracted Repa ir & Maintenance 15 ,000 101 45202 01 403 .01 Irrigation Repairs 9,806 2,425 5,989 5,000 10 ,000 RPZ-lnspect , Chil i Garden Tap('18) 101 45202 01 403 .02 Electrical Repa irs 2,479 1,462 3,203 3 ,000 3 ,000 101 45202 01 403 .03 Miscellaneous Repairs 1,425 3,654 1,750 2,000 2,000 Hard Court Fencing 101 45202 01 409 .00 Other Contracted Repair & Maint 23 ,800 101 45202 01 409 .01 Spring Clean Up 0 0 1,574 1,200 2,000 Dethatching , Flower Beds, etc. 101 45202 01 409 .02 Library I Steeple Center I RCC 8,521 9 ,081 8,709 10 ,000 10 ,000 Mowing I Chemicals -VonBank 101 45202 01 409 .03 Fire Station #1 3,834 4 ,087 3,919 0 0 101 45202 01 409 .04 Fire Station #2 2,556 2 ,724 2,613 0 0 101 45202 01 409 .05 City Hall 6,391 6,811 6,532 0 2 ,500 Mowing I Chemicals -VonBank 101 45202 01 409 .06 UMore Baseball Fields 2,980 3,844 5,405 5,300 4 ,300 Chem icals -VonBank 101 45202 01 409 .07 FHR Soccer Fields 2,451 5,901 4 ,526 6 ,000 5,000 Chemicals -VonBank 101 45202 01 416 .00 Machinery Rental 26 ,500 101 45202 01 416 .01 Mowe r Leases 15 , 161 18 ,000 21 ,000 21 ,000 22 ,500 3 Mowers 101 45202 0 1 416 .02 Miscellaneous Rentals 4,092 4,478 7 ,052 5,000 4 ,000 Compressors, Lawn Mowers, etc. 101 45202 01 433 .00 Dues & Subscriptions 200 101 45202 01 433 .01 MN Park Supervisors Ass'n 50 0 50 50 50 101 45202 01 433 .02 Miscellaneous Dues 0 75 129 150 150 101 45202 01 435 .00 Books & Pamphlets 0 263 0 0 0 10 1 45202 01 437 .00 Conferences & Seminars 3,600 101 45202 01 437 .01 Seminars & Workshops 2 ,001 1,334 1,224 1,500 1,500 Green Expo , MPSA, Playgrounds 101 45202 01 437 .02 School & Tuition 465 624 1,885 1,300 1,300 Turf School , Power Limited Tech . 101 45202 01 437 .03 CarteGraph , ESRI , GIS 126 0 20 1,000 800 User Group, Conference , Training 101 45202 01 439 .00 Other Miscellaneous Charges 39 48 27 200 200 Contingencies 101 45202 01 530 .00 Improvements Other Than Bldgs 135 ,286 149,439 165 , 173 175 ,000 200 ,000 From Long -Term Plan --------------- --------------------------------------------------------------------------- PAGE TOTALS $197,663 $214 ,249 $240 ,780 $237 ,700 $269 ,300 DEPARTMENT TOTALS $793 ,855 $795 ,254 $885 ,051 $940 ,000 $1 ,000 ,800 ======== ======== ======== ======== ========= 61 PARKS AND RECREATION The Parks and Recreation Department works together with citizens to provide a safe, healthy and pleasant community. Parks and recreation are essential services that can impact health, crime prevention, the environment, the economy and the quality of life for Rosemount residents. ADMINISTRATION • Provides for overall planning, coordination, management of personnel and administration of activities within the department of Parks and Recreation. This department provides a diversified range of activities and facilities for the residents of Rosemount. The long range planning, budget preparation and development of parks and coordination with other service agencies are ongoing activities. Administrative services also provide the residents of Rosemount an opportunity to reserve facilities and register for programs. RECREATION • Provides the Rosemount resident a variety of recreational activities serving all ages. Program offerings are based on the needs of residents as determined and evaluated by the Parks and Recreation Commission and staff. Coordination with other service agencies encourages a comprehensive, quality and efficient base of programs. COMMUNITY CENTER • Provides for operation of a multi-purpose Community Center, which offers facilities for recreational programs, banquets, meetings, events, theatrical productions, seminars and exercise. The Community Center provides services in the form of meeting space, gym space for community groups and sponsorship of community events. The Parks and Recreation Department provides ongoing, preventive maintenance and janitorial services of the Community Center and portions of the National Guard facilities. STEEPLE CENTER • Provides the operations of the Steeple Center which opened in 2010 in the former St.Joseph's church building at the north end of Downtown Rosemount. The Center is available for weddings, banquets, meetings, parties, performances and special events. Staff coordinates the rentals, maintenance and capital improvement projects of the facility. In 2015, a 10,000 square foot addition which features a lobby area with a beautiful fireplace, gorgeous floor to ceiling windows and cafe-style seating, which is open to the general public. It is a great place to stop in for a cup of coffee, play a card or board game with a friend . The Steeple Center is home to the Rosemount Area Seniors and all senior programming as well as many classes and events hosted b y the Rosemount Area Arts Council. 62 PARKS & RECREATION DEPARTMENT-Page 2 PERFORMANCE MEASURES 2012 20,472 2012 11,773 ** Total Hours of Use at Community Center 2013 20,098 2014 20,120 2015 20,015 Hours of Use at Community Center at No Charge 2013 9,536 ** 2014 9,540 ** 2015 11,769 ** 2016 16,068* 2016 12,564** Total Co1mnunity Center Rental Income and % Change from Prior Fiscal Year Income % Change 2012 $89,242 -10.6% 2013 $78,315 -12.2 % 2014 $85,740 +9.3 % 2015 $98,189 +14.5 % 2016 $89,806 -8.5 % Number of Acres in the Park System and % Change from Prior Fiscal Year Income % Change 2012 467 .24 +0.0% 2013 532.74 +14.1 % 2014 532.74 +0.0% 2015 537.65 +0.93 % Percentage of Costs Received for All Recreation Programs Revenues Expenses Net 2012 $128,233 $107,994 $20,239 n/a -Information Not Available 2013 $117,646 $109,009 $8,637 *After moving senior programs to Steeple Center. 2014 $110,876 $96,092 $14,784 2015 $89,022 $87,272 $1,750 2016 540.84 +0.67 % 2016 $107,314 $ 87,098 $20,216 ** Hours used at no charge are included in the total hours used at the Community Center. 63 Page One 2018 BUDGET WORKSHEETS PARKS & RECREATION September 5, 2017 2018 2017 Object 2018 2014 2015 2016 Adopted Detail Proposed Account# Description Actual Actual Actual Budget Amount Budget Comments ----------------------------------------------·------------------------------------------------------------------------------------------------------------------------------------------------------------------------ All Salary Costs Inclusive of 101 45100 101 .00 Salaries & Benefits $762 ,122 $748,284 $799 ,643 $828 ,900 $858,200 Salary , Taxes, PERA & Benefits 101 45100 102.00 Full-Time Overtime 3,018 1,372 317 5,000 5,000 101 45100 103 .00 Part-Time Salaries & Benefits 215 ,800 1014510010 103 .00 PIT Receptionist 37 ,221 44 ,930 33 ,990 38 ,100 41 ,100 1014510012 103.00 Building Attendants 46,178 53 ,567 55,483 54 ,000 54,000 1014510015 103.00 PIT Recreation Coordinator 0 13,296 35 ,872 52 ,600 75,400 Add Hours and Benefits 101 45100 83 103.00 Playground Recreation Leaders 23,195 25,026 38 ,968 29,500 29,500 101 45100 94 103.00 Warming House Attendants 10,347 10 ,162 11 ,051 15,000 13,000 1014510099 103 .00 Park & Rec Committee 1,420 1,464 2,396 2,000 2 ,800 101451000 1 203 .00 Printed Forms & Paper 0 0 0 0 0 1014510001 205 .00 Drafting Supplies 0 500 437 500 500 Lam inating 101 45 100 01 207 .00 Training & Instructional Supplies 0 0 0 0 0 101 45100 01 208 .00 Miscellaneous Supplies 0 0 4 ,290 0 0 1014510001 209 .00 Other Office Supplies 259 873 470 500 500 Envelopes , Forms , Rulers , etc . 1014510001 211 .00 Clean ing Supplies 3 ,573 4,553 4,434 4 ,500 4 ,500 1014510001 216.00 Chemicals & Chemical Products 689 527 682 0 0 Moved to "211 .00 " 1014510001 219.00 Other Operating Supplies 7,593 9,438 7,735 8 ,000 8 ,000 Rec Programs, 1st Aid Sup, etc . 101 45100 01 221 .00 Equipment Parts 6 ,772 9,599 8,277 8 ,000 8 ,000 101 45100 01 223 .00 Bu ilding Repair Supplies 649 2 ,039 1,452 1,500 1,500 101 45100 01 229 .00 Other Maintenance Supplies 9,736 4,635 8 ,938 6 ,000 6 ,000 Tournament Supplies 1014510001 312.00 Custodial Services 4,461 5,450 4 ,900 6,000 6 ,000 Custodial Services-Banquet Rm 101 45100 01 315 .00 Special Programs 19,000 101 45100 01 315 .01 Sunday Night Specials 4 ,873 5,326 5,222 5,500 5 ,500 Performances (Add Movies) 101 45100 01 315 .02 Leprechaun Days 910 400 1,167 250 250 1014510001 315.03 Umore Main!. Agreement 2 ,000 2,038 2,038 2 ,000 2,000 1014510001 315.04 Ground Pounders(Running ) 200 225 600 200 200 Ribbons & Mailings 1014510001 315 .05 Nature Programs (Arbor Day) 0 221 0 0 0 Move to 101-41110-01-225.00 1014510001 315 .06 Puppet Programs 0 189 157 150 150 Tapes, Fuses , Puppets , etc. 101 45100 01 315.07 Special Events 849 1,512 2 ,239 2 ,000 2 ,000 Publicity & Supplies (Winter Fest) 101 45100 01 315 .08 Adopt-A-Park Program 54 50 98 500 500 Flyers , Signs 1014510001 315 .09 Miscellaneous Programs 2,223 1,680 2 ,112 9 ,000 5 ,000 Community Gardens 101 45100 01 315 .10 ADA Programs 0 0 0 400 400 ADA Program Supplies 10 1 4510001 315 .11 Sen ior Programs 0 0 0 0 3 ,000 10 1 4510001 319 .00 Other Professional Serv ices 6 ,964 6 ,802 7 ,525 6,000 6 ,000 ADA Services/Eng .LA Serv Test 1014510001 321 .00 Telephone Costs 3 ,904 4 ,354 4 ,565 4 ,000 4 ,500 Pagers & Cellular Phones 1014510001 -331 .00 Travel Expense 253 493 36 1,000 1,000 101 45100 01 341.00 Employment Advertising 0 0 0 0 0 1014510001 349 .00 Other Advertising 33,400 1014510001 349 .01 Brochures 28,574 29,572 32 ,310 29 ,000 29,000 City Newsletter (3 Per Year) 1014510001 349 .02 Yellow Pages 385 391 363 500 500 Rec Ads 101 45100 01 349 .03 Special Marketing 4 ,522 4 ,806 4 ,528 3 ,900 3 ,900 Garage Sale Ad 101 45100 01 381 .00 Elect ri c Utilities 33 ,207 30 ,874 29 ,535 30 ,000 30 ,000 101 45100 01 383 .00 Gas Utilities 34 ,036 21 ,845 17,885 30 ,000 17,000 101 45100 0 1 384.00 Refuse Disposal 3 ,062 3,062 3,062 3,200 3,200 10 1 45100 01 392 .00 P .C . Accessories & Supplies 0 0 0 0 0 1014510001 393 .00 P .C . Hardware Purchases 0 0 0 0 0 101 45100 01 394 .00 P .C . Software Purchases 0 0 0 0 0 See "433 .03" Below 1014510001 401 .00 Contracted Building Repairs 13,070 9,771 16,411 12 ,000 12 ,000 101 45100 01 404 .00 Contracted Mach & Equip Repairs 13 ,542 13,647 19,004 9 ,000 10,000 1014510001 409.00 Other Contracted Repair & Main! 26 ,330 24 ,143 26 ,010 24 ,000 24 ,000 Air Handler Maintenance Contract 1014510001 412.00 Building Rental 16 ,800 16 ,800 16,800 16 ,800 16 ,800 Monthly Rent Payments to Guard 1014510001 415 .00 Other Equipment Rental 22,480 24 ,749 29 ,158 24 ,000 24 ,000 Portable Toilets & Other(New Pks ) 101 45100 01 433 .00 Dues & Subscriptions 7,300 101 45100 01 433 .0 1 MRPA Dues 1,520 1,809 2 ,086 1,700 2 ,100 Minn Recreation & Parks Ass 'n 1014510001 433 .02 Miscellaneous 2,445 2,515 2,419 2,000 2 ,500 Paper, Magazines , etc. 1014510001 433 .03 On-Line Reg istrat'n Subscription 2 ,053 2 ,025 1,970 2,700 2,700 1014510001 435 .00 Books & Pamphlets 0 0 0 100 100 1014510001 437 .00 Conferences & Seminars 6 ,000 101 45 100 01 437.01 MRPA State Conference 1,604 1,353 1,700 2 ,000 2 ,000 1014510001 437 .03 Workshops, Schools, & Tuition 1,191 2,008 1,612 4,000 4 ,000 Additional Training 101 45100 01 439 .00 Other Miscellaneous Charges 13 ,378 7 ,721 26,350 0 0 Donation Account 101 45100 01 530 .00 Improvements Other Than Bldgs 0 0 0 0 0 ------------------------------------------------------------------------------------------------- PAGE TOTALS $1,157 ,660 $1,156 ,093 $1 ,276 ,300 $1 ,286 ,000 $1 ,328 ,300 General Operating DEPARTMENT TOTALS $1,157 ,660 $1 ,156 ,093 $1 ,276 ,300 $1,286,000 $1 ,328 ,300 ========= ========= ========= ========= ========= 64 Page Two September 5 , 2017 Account# 101 38201 .00 101 38205 .00 101 38207 .00 101 38209 .00 101 38211 .00 101 38215 .00 1014510030 103 .00 101 45100 30 103 .00 101 45100 30 211 .00 101 45100 30 219 .00 101 45100 30 221 .00 101 45100 30 223.00 101 45100 30 241 .00 101 45100 30 242 .00 101 45100 30 312 .00 101 45100 30 321 .00 101 45100 30 349 .00 101 45100 30 381 .00 101 45100 30 383 .00 101 45100 30 384 .00 101 45100 30 401 .00 101 45100 30 404 .00 101 45100 30 409 .00 101 45100 30 415 .00 101 45100 30 439 .00 1014510030 521 .00 2018 BUDGET WORKSHEETS PARKS & RECREATION •• STEEPLE CENTER •• Description Rental Revenues AN Rental Revenues Liquor Provider Revenues Miscellaneous Revenues Security Services Other Revenues TOTAL REVENUES Salaries & Benefits Building Attendants Cleaning Supplies Other Operating Supplies Equipment Parts Building Repair Supplies Small Tools Minor Equipment Custod ial Services Telephone Costs Other Advertising Electric Utilities Gas Utilities Refuse Disposal Contracted Building Repairs Contracted Mach & Equip Repairs Other Contracted Repairs & Main Other Equipment Rental Other Miscellaneous Charges Building & Structure Purchases PAGE/EXPENDITURE TOTALS 2014 Actual $4 ,800 0 0 175 651 0 2015 Actual $0 0 0 0 0 0 2016 Actual $19,614 513 52 0 1,187 744 2017 Adopted Budget $28,000 2,000 0 0 2,000 0 2018 Object Detail Amount 2018 Proposed Budget $28 ,000 2 ,000 0 0 2 ,000 0 ------------------------------------------------------------------------------------------- $5,626 $0 $22,109 $32 ,000 $32 ,000 $52 ,000 5,177 1,639 65 ,220 52 ,000 52,000 1,059 822 4,811 4,000 4 ,000 2,704 4,855 9,703 2,500 4 ,500 0 6,099 8 ,436 1,500 2 ,000 4,444 3,134 6,508 5,500 5 ,500 0 0 180 500 500 191 353 2,351 2,000 2 ,000 299 450 420 2,000 2 ,000 219 547 376 3,000 500 0 0 0 600 600 5,485 10,472 16 ,721 6 ,500 16 ,000 10 ,065 6,934 7,656 10 ,000 7,500 1,068 0 133 1,800 1,800 14 ,069 17,266 15,367 9,000 10,000 4 ,803 2,334 14,121 7,000 7 ,000 1,532 0 1,088 2,500 2 ,500 0 0 233 1,000 1,000 0 0 0 0 0 0 0 0 0 0 ------------------------------------------------------------------ ------------------------------- $51 ,115 $54 ,906 $153,322 $111 ,400 $119,400 Comments 2015 Closed for Construction Salary , Taxes, PERA & Benefits StaffM Events Supplies 2015 Combined Steeple Center I Activity Center Expend itures 65 Page Three 2018 BUDGET WORKSHEETS PARKS & RECREATION September 5 , 2017 2018 2017 Object 2018 2014 2015 2016 Adopted Detail Proposed Account# Descript ion Actual Actual Actual Budget Amount Budget Comments ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ $85,400 1014510080 Art Classes $0 $0 $0 $0 $0 1014510081 Softball 25 ,390 20 ,188 17,482 23 ,500 15,000 1014510084 Tennis 2 ,379 2 ,292 2 ,044 2,200 2 ,200 1014510086 Rosettes 2 ,363 2 ,098 1,730 2 ,000 2 ,000 101 45100 87 Sen ior Programs 5,754 7,711 9 ,336 6 ,000 8 ,000 101 45100 90 Run for the Gold 4 ,878 4 ,890 4 ,193 4 ,800 4 ,800 101 45100 91 Camps 24 ,778 30,904 29,151 30,000 30 ,000 101 45100 92 Adult Basketball 0 (139) 0 600 600 1014510093 Other Programs 12 ,751 11 ,964 15 ,019 14 ,000 14,000 101 45100 95 T-Ball 5,720 4 ,261 5 ,608 5,000 5 ,000 101 45100 96 Adult Enrichment 350 986 0 900 500 101 45100 97 Adult Exercise C lasses 8,835 0 0 0 500 1014510098 Youth Soccer Lessons 2 ,894 2 ,117 2 ,536 2 ,800 2 ,800 ------------------------------------------------------------------------------------------- 96 ,092 87,272 87 ,098 91 ,800 85,400 101 45100 80 219.00 Operating Supplies 0 0 0 0 0 101 45100 81 103.00 Part-Time Salaries 4 ,083 3,748 2 ,955 3 ,500 2 ,000 101 45100 81 219.00 Operating Supplies 2 ,679 3,327 2 ,980 2 ,500 1,900 1014510081 311.00 Officiating Fees 17 ,323 12,261 10,805 16,000 10,500 1014510081 319 .00 Other Professional Services 1,305 851 742 1,500 600 101 45100 84 103.00 Part-Time Sa laries 1,935 2 ,216 2 ,044 1,700 1,700 101 45100 84 219 .00 Operating Supplies 444 75 0 500 500 101 45100 86 103.00 Part-Time Salaries 870 1,104 1,044 1,000 1,000 101 45100 86 219 .00 Operating Supplies 1,493 994 686 1,000 1,000 1014510087 103.00 Part-Time Salaries 0 0 0 0 0 1014510087 219.00 Operating Supplies 8 ,000 1014510087 219.01 YouthfTeen Trips Supplies 0 0 0 0 0 101 45100 87 219.02 AdulUSen ior Supplies 5 ,754 7 ,711 9,336 6,000 8 ,000 101 45100 90 219.00 Operating Supplies 4 ,878 4,890 4 ,193 4 ,800 4 ,800 1014510091 103.00 Part-Time Salaries 10,724 15,934 7 ,524 16,000 16,000 101 45100 91 2 19 .00 Operating Supplies 14,054 14,970 21 ,627 14,000 14,000 101 45100 92 219.00 Operating Supplies 0 (139) 0 600 600 1014510093 103.00 Part-Time Salaries 3,842 5,582 3,602 3,000 3 ,000 101 45100 93 219.00 Operating Supplies 8,909 6 ,382 10 ,249 11 ,000 11,000 101 45100 93 319 .00 Other Professional Services 0 0 1,168 0 0 101 45100 95 103.00 Part-Time Salaries 4,095 3 ,043 4 ,216 3 ,500 3 ,500 101 45100 95 219 .00 Operating Supplies 1,626 1,218 1,391 1,500 1,500 101 45100 96 103.00 Part-Time Salaries 0 0 0 0 0 1014510096 219 .00 Operating Supplies 350 986 0 900 500 1014510097 103.00 Part-Time Salaries 0 0 0 0 0 101 45100 97 219 .00 Operating Supplies 5,595 0 0 0 500 101 45100 97 311 .00 Officiating Fees 3 ,240 0 0 0 0 101 45100 98 103.00 Part-Time Salaries 2 ,147 1,444 1,691 1,800 1,800 101 45100 98 219 .00 Operating Supplies 747 672 845 1,000 1,000 --------------------------------..................................... ------------------------------------------------ SPECIAL PROGRAM TOTALS 96,092 87 ,272 87 ,098 91 ,800 85 ,400 GRAND TOTAL -PARK & REC $1 ,304 ,867 $1 ,298 ,271 $1 ,516 ,720 $1,489 ,200 $1 ,533 ,100 ========= ========= ========= ========= ========= 66 OTHER FINANCING USES -TRANSFERS This is a transfer set up beginning in 2007 for the assistance from the General Fund to the Arena Fund for the operations of the arena. 67 Page One September 5 , 2017 Account# 2018 BUDGET WORKSHEETS OTHER FINANCING USES Description 101-49300-01 710.00 Transfers 101-49300-01 710 .01 Arena Operations Assistance 101-49300-01 710 .02 Debt Service Levies 101-49300-01 720.00 Transfers FUND TOTALS 2014 Actual 2015 Actual 2016 Actual 2017 Adopted Budget $115 ,000 $130 ,000 $130 ,000 $130,000 0 0 0 0 0 0 0 0 360 ,000 500,000 0 0 $475,000 $630,000 $130 ,000 $130 ,000 2018 Object 2018 Detail Proposed Amount Budget 130 ,000 0 $130 ,000 Comments o Excess F/B Transfers $130 ,000 68 CAPITAL IMPROVEMENT PLAN (CIP) GENERAL I ADMINISTRATIVE • Provides for specific funding of items, the nature of which are not considered "current" in their use or life expectancy. These items are generally of a higher estimated cost than $5,000 and will have a life expectancy of 3 years or greater. • The source of funding for these expenditures is typically the general tax levy. In some instances, other funding is utilized. For example, beginning in 1996, revenues received from user fees have been designated in the CIP funds for capital equipment purchases or for street projects such as gravel road resurfacing. If these revenues are realized, the equipment or project will be completed and if the revenue is not realized the equipment or project will not be completed. Individual departments are designated for each item proposed for purchase in this plan. • Included are three separate funds to isolate and better track the types of capital improvements being planned for. The following briefly describes each of the three: Building CIP Fund -This fund is used to account for the on-going capital improvements and possible additions to government buildings. Street CIP Fund -This fund is used to account for the on-going street construction and reconstruction projects within the City and all other major maintenance items related to both paved and unpaved streets including, but not limited to, street lights, signal lights, sidewalks and gravel road resurfacing. Equipment CIP Fund -This fund is used to account for the on-going replacement of and additions to City equipment. • The CIP budgets included with this document are for the year 2018 only. As part of a long-range planning process, a 10-year CIP working plan has been adopted for the years 2018 through 2027. This is a working plan only, with the current year (2018 in this case) being approved as part of the formal budget process. 69 Page One September 5, 2017 Account# 202 31010 .00 202 33100 .00 202 33425 .00 202 34150 .00 202 34151 .00 202 34152 .00 202 34153 .00 202 36101 .00 202 36102 .00 202 36210 .00 202 36214.00 202 36215 .00 202 36230 .00 202 36260 .00 202 36265 .00 202 39201 .00 Account# 2018 BUDGET WORKSHEETS BUILDING CIP -REVENUES Description Current Ad Valorem Taxes Federal Grants & Aids Other State Grants & Aids SKB User Fees -C & D Cells SKB User Fees -Excess Trust SKB User Fees -MSW Ash SKB User Fees -Base Charges Principal -Special Assessments Penalties & Interest -S/A Interest Earnings -Investments Net Change in FV-lnvestments Interest Earnings Contributions/Donations Other Revenue Use of Reserve Funds Transfer From General Fund FUND TOTALS EXPENDITURES Descript ion 2014 Actual $24 ,000 57,459 0 423,769 1,588 ,610 76,499 893,804 0 0 16 ,647 55 ,263 136 400 ,000 0 0 0 2015 Actual $24 ,000 0 0 439,965 0 57 ,819 926,332 0 0 21,037 (4,769) 380 0 0 0 0 2016 Actual $24,000 0 71,030 353,706 0 63 ,551 756 ,928 0 0 22 ,717 (12,678) 1,041 0 0 0 0 2017 Adopted Budget $24 ,000 0 0 800,000 0 0 0 0 0 10 ,000 0 500 0 0 857 ,000 0 2018 Object Detail Amount 2018 Proposed Budget $24 ,000 0 0 925 ,000 0 0 0 0 0 15 ,500 0 500 0 0 31,500 0 ------------------------------------------------------------------------------------------------ $3 ,536,187 $1,464,763 $1,280 ,295 $1 ,691,500 $996 ,500 ========= ========= ========= ========= -------========= 2018 2017 Object 2018 2014 2015 2016 Adopted Detail Proposed Actual Actual Actual Budget Amount Budget Comments First $750 ,000 to Gen'I Fund _ (Next $125,000 to Street CIP) Trust Fund Closed in 2014 Comments ----------·----........ ---------------------------------------------------· ----·-------------------------------------------------------------------------------------------------------------------------------- 202 49002 01 317.00 General Fund Administrative Fees $2 ,500 $2 ,500 $2 ,500 $2 ,500 $2 ,500 202 49002 01 319 .00 Other Professional Services 0 344 0 0 0 202 49002 01 510 .00 Land Purchases 0 0 0 0 0 202 49002 01 521 .00 Building & Structure Purchases 0 0 0 21 ,800 22,900 202 49002 01 522.00 Building & Structure Purchases 0 0 0 1,000,000 0 202 49002 01 523.00 Building & Structure Purchases 0 0 0 0 0 202 49002 01 524 .00 Building & Structure Purchases 0 0 0 0 0 202 49002 01 525 .00 Building & Structure Purchases 577 0 0 0 0 202 49002 01 526.00 Building & Structure Purchases 1,589 ,000 0 0 0 0 202 49002 01 527 .00 Building & Structure Purchases 0 0 0 0 0 202 49002 01 528 .00 Building & Structure Purchases 5,665 0 0 0 0 202 49002 01 529 .00 Building & Structure Purchases 495,426 2,471 ,902 40 ,566 0 0 202 49002 01 530.00 Improvements Other Than Bldgs 1, 115,855 137,352 0 500 ,000 0 202 49002 01 531 .00 Improvements Other Than Bldgs 33,474 163,889 750 ,000 25 ,000 0 202 49002 01 532 .00 Improvements Other Than Bldgs 324,610 0 55 ,000 12 ,000 0 202 49002 01 533 .00 Improvements Other Than Bldgs 20,015 0 435,509 210 ,000 70,000 202 49002 01 534 .00 Improvements Other Than Bldgs 60,000 29 ,734 84 ,144 900,000 900 ,000 202 49002 01 535 .00 Improvements Other Than Bldgs 101 ,564 0 0 0 0 202 49002 01 536 .00 Improvements Other Than Bldgs 49,430 0 27 ,554 0 0 202 49002 01 537 .00 Improvements Other Than Bldgs 49 ,848 0 17 ,830 0 0 202 49002 01 538 .00 Improvements Other Than Bldgs 22,000 0 7 ,588 0 0 202 49002 01 539 .00 Improvements Other Than Bldgs 30,000 6,072 39,179 0 0 202 49002 01 540 .00 Improvements Other Than Bldgs 7,093 0 0 0 0 202 49002 01 560 .00 Furniture & Fixture Purchases 23 ,650 0 0 0 0 202 49002 01 570 .00 Office Equipment & Furnish ings 20,670 0 0 0 0 202 49002 01 580 .00 Other Equipment Purchases 19 ,019 0 0 0 0 202 49002 01 598.00 Council Designated 0 0 0 0 0 202 49002 01 611 .00 Interest on Lease Payments 5,195 4 ,255 3,268 2 ,200 1,100 202 49002 01710.00 Transfers 0 0 0 0 0 ------------------------------------------------------------------------------------------------ FUND TOTALS $3,975 ,592 $2,816,049 $1,463 ,137 $2,673 ,500 $996 ,500 ========= ========= ========= ========= -------========= NOTE : 2018's Proposed Budget Includes $2 ,500 for General Fund Admin Fees Not Included in Levy Amount (Covered by Interest Earnings ) Yearly Fee Per Policy F-3 Year 20 of 20 PW Building Add'n Covered Dugouts at Various Fields UMore Ball Fields -Phase 2 Year 20 of 20 PW Building Add'n 2018's Proposed Budget has a Total of $24 ,000 for the Levy Amount (Balance of Expenditures will Utilize SKB Funds & Reserves) 70 Page One September 5 , 2017 Account# 203 31010 .00 203 33419 .00 203 33620 .00 203 34150 .00 203 34152 .00 203 34153.00 203 36101 .00 203 36102.00 203 36210 .00 203 36214 .00 203 36215 .00 203 36260 .00 203 36265 .00 203 39203 .00 Account# 203 49003 01 303 .00 203 49003 01 317 .00 203 49003 01319.00 203 49003 01 530 .00 203 49003 01 531 .00 203 49003 01 531 .00 203 49003 01 532 .00 203 49003 01 533 .00 203 49003 01 534 .00 203 49003 01 535 .00 203 49003 01 536 .00 203 49003 01 537 .00 203 49003 01 598 .00 203 49003 01 720 .00 2018 BUDGET WORKSHEETS STREET CIP -REVENUES Description Current Ad Valorem Taxes MSA for Streets -Construction Other County Grants & Aids SKB User Fees -C & D Cells SKB User Fees -MSW Ash SKB User Fees -Base Charges Principal -Special Assessments Penalties & Interest -SIA Interest Earnings -Investments Net Change in FV-lnvestments Interest Earnings Other Revenue Use of ReseNe Funds Transfer From FUND TOTALS EXPENDITURES Description Engineering Fees General Fund Administrative Fees Other Professional Services Improvements Other Than Bldgs Improvements Other Than Bldgs Pavement Management Program Improvements Other Than Bldgs Improvements Other Than Bldgs Improvements Other Than Bldgs Improvements Other Than Bldgs Improvements Other Than Bldgs Improvements Other Than Bldgs Council Designated Transfers FUND TOTALS 2014 Actual $740,000 312 ,887 0 42 ,886 9,132 72,982 449,677 1,284 906 0 43 8,715 0 104,590 2015 Actual $760,000 1 7 ,998 53,631 5,119 66,251 667,118 1, 119 3,354 (8,084) 145 0 0 47,577 2016 Actual $780,000 1,373 0 42,862 5,797 76 ,341 503,851 847 32 ,003 (33,153) 1,689 0 0 0 2017 Adopted Budget $811,400 0 0 125,000 0 0 0 0 2,000 0 500 0 1,605,000 0 2018 Object Detail Amount 2018 Proposed Budget $783,900 4,003,200 0 125,000 0 0 0 0 2,000 0 500 0 200,000 0 ----------------------------------·----------------------------------------------------------- $1,743 ,103 $1 ,604,227 $1 ,411,611 $2,543,900 $5 ,114,600 ========= ========= ========= ========= --------========= 2018 2017 Object 2018 2014 2015 2016 Adopted Detail Proposed Actual Actual Actual Budget Amount Budget $26 ,873 $17,529 $2,741 $0 $0 2,500 2,500 2,500 2 ,500 2 ,500 948 984 786 0 0 0 0 7,169 200,000 200 ,000 485,484 210,616 1,113,401 811,400 783,900 783,900 124,268 138,033 124,484 125,000 125 ,000 0 0 0 100,000 569,400 0 0 0 1,305,000 2,000,000 0 0 0 0 35 ,000 0 0 0 0 78 ,800 0 0 0 0 1,320 ,000 0 0 0 0 0 360,953 0 5,052 0 0 --------------------------------------------------------------------------------------------------- $1,001,025 $369 ,662 $1 ,256 ,132 $2 ,543,900 $5 ,114,600 ========= ========= ========= ========= --------========= NOTE: 2018's Proposed Budget Includes $2,500 for General Fund Admin Fees Not Included in Levy Amount (Covered by Interest Earnings) Comments First $525 ,000 to Gen'I Fund Comments Yearly Fee Per Policy F-3 Bonaire(MSA)-Akron to Greystone Levy Portion Only (Total-$918,500) Pedestrian Improvements Program CR 38 Const.-CSAH 31 to TH3(MSA) Bonaire Path (MSA) CSAH 42 at TH 55 Const. (MSA) Roundabout @ 140th & Diamond Path CR 73-Bonaire to IGH (MSA) 2018's Proposed Budget has a Total of $783 ,900 for the Levy Amount (Balance of Expenditures will Utilize SKB Funds , MSA Funds & ReseNes) 71 Page One 2018 BUDGET WORKSHEETS EQUIPMENT CIP ·REVENUES September 5, 2017 2018 2017 Object 2018 2014 2015 2016 Adopted Detail Proposed Account# Description Actual Actual Actual Budget Amount Budget Comments _,,._________________ ---------------------------------------------------------------------------------------------------------------------------------------------_____________ ..,___ -------------------------------------------------------- 207 31010 .00 Current Ad Valorem Taxes $490,000 $540,000 $560,000 $600,000 207 31010 .01 General Levy for Items 580,000 600,000 207 33100 .00 Federal Grants & Aids 0 0 0 0 0 207 33425 .00 Other State Grants & Aids 0 0 5,000 0 0 207 33620 .00 Other County Grants and Aids 0 0 0 0 0 207 36210 .00 Interest Earnings -Investments 12 ,914 13,408 7,586 10,000 10,000 207 36214 .00 Net Change in FV-lnvestments 23,394 11,252 (7 ,794) 0 0 207 36215 .00 Interest Earnings 25 348 1,238 500 500 207 36260 .00 Other Revenue 1,178 1,644 1,066 0 0 207 36262 .00 Special Settlements 0 0 0 0 0 207 36265 .00 Use of Reserve Funds 0 0 0 325 ,600 417,000 207 39101 .00 Sale of General Fixed Assets 65 ,290 54 ,578 99,420 18,000 90,500 Sell Back Vehicles 207 39201 .00 Transfer From General Fund 360 ,000 500 ,000 0 0 0 207 39202 .00 Contribution from Enterprises 0 0 0 0 0 207 39203.00 Transfer From 0 0 0 0 0 207 39310 .00 Bond Proceeds 0 0 0 0 0 ---------------------------------- ------------------------------------------------------------------ FUND TOTALS $952 ,799 $1 ,121 ,230 $666 ,516 $934 ,100 $1 ,118 ,000 ========= ========= ========= ========= --------========= EXPENDITURES 2018 2017 Object 2018 2014 2015 2016 Adopted Detail Proposed Account# Description Actual Actual Actual Budget Amount Budget Comments --------------------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------- 207 49007 01317.00 General Fund Administrative Fees $2,500 $2 ,500 $2 ,500 $2,500 $2 ,500 Yearly Fee Per Policy F-3 207 49007 01 319.00 Other Professional Services 0 0 0 0 0 207 49007 01 540 .00 Heavy Machinery Purchases 0 0 259,038 55 ,000 130,000 Replace PW Sidewalk Trac & Blower 207 49007 01541.00 Heavy Machinery Purchases 188,549 86 ,544 53 ,183 65 ,700 145,000 Replace PW #8436 Dump Truck 207 49007 01 542 .00 Heavy Machinery Purchases 0 86 ,544 46 ,852 99 ,000 150,000 Replace PW #0130 Sno Go Blower 207 49007 01 543.00 Heavy Machinery Purchases 0 0 145,289 260,000 0 207 49007 01 544 .00 Heavy Machinery Purchases 0 0 161,782 0 0 207 49007 01 545 .00 Heavy Mach inery Purchases 0 0 170 ,916 0 0 207 49007 01 550 .00 Motor Vehicle Purchases 87,000 113,500 55 ,534 64 ,000 96 ,000 3 Squads (Sell Back 3) 207 49007 01 551 .00 Motor Vehicle Purchases 55,000 0 38 ,870 23 ,000 52 ,000 Replace PW#8310 (1 Ton Pickup) 207 49007 01 552 .00 Motor Vehicle Purchases 0 35 ,524 25 ,593 28 ,500 0 207 49007 01 553 .00 Motor Vehicle Purchases 0 32 ,322 27 ,717 31 ,000 0 207 49007 01 554 .00 Motor Vehicle Purchases 0 28 ,076 25 ,595 0 0 207 49007 01 555.00 Motor Vehicle Purchases 0 37,778 28,907 0 0 207 49007 01 556 .00 Motor Vehicle Purchases 0 0 40,428 0 0 207 49007 01 557.00 Motor Vehicle Purchases 0 0 36 ,178 0 0 207 49007 01 558.00 Motor Vehicle Purchases 0 0 36 ,178 0 0 207 49007 01 559 .00 Motor Vehicle Purchases 0 0 38 ,203 0 0 207 49007 01 572 .00 Other Equipment Purchases 0 0 35 ,000 4 ,500 76 ,500 Replace 17 Handheld Radios (Fire) 207 49007 01 573 .00 Other Equipment Purchases 0 0 0 14,000 95,000 Extrication Tools-Engine 12 207 49007 01 574 .00 Other Equipment Purchases 0 0 6,008 15 ,000 15 ,000 Replace Speed Trailers 207 49007 01 575 .00 Other Equipment Purchases 0 0 5,825 0 54 ,000 Replace Squad Mobile Radios 207 49007 01 576.00 Other Equipment Purchases 0 0 9,086 0 18 ,500 Replace PW #0503 Bobcat Trailer 207 49007 01 577 .00 Other Equipment Purchases 0 0 13,000 0 15,000 Replace PW #8420 Bobcat 207 49007 01 578 .00 Other Equipment Purchases 0 0 16 ,000 0 77,000 Replace PW #8068 Groundmaster 207 49007 01 57 9.00 Other Equ ipment Purchases 3,000 0 20,062 20 ,000 39 ,000 Squad Set Up & Installation 207 49007 01 580 .00 Other Equipment Purchases 3,175 10,000 12,402 5,000 0 207 49007 01 581.00 Other Equipment Purchases 5,044 9,704 23 ,335 12 ,000 0 207 49007 01 582 .00 Other Equipment Purchases 32 ,984 28,120 9,295 18 ,000 0 207 49007 01 583 .00 Other Equipment Purchases 10 ,981 27,095 0 0 0 207 49007 01 584 .00 Other Equipment Purchases 132 ,518 0 30 ,000 0 0 207 49007 01 585 .00 Other Equipment Purchases 0 0 51 ,529 0 0 207 49007 01 586 .00 Computer Equipment Purchases 6,097 5,100 25 ,525 10 ,000 7 ,000 Data Center Cabling @ City Hall 207 49007 01 587 .00 Computer Equipment Purchases 2 ,061 5,283 0 42,900 12,500 Replace Council & Staff Tablets 207 49007 01 588 .00 Computer Equipment Purchases 25 ,000 25 ,000 25 ,000 25 ,000 25,000 City-Wide Software City-Wide Software 207 49007 01 589 .00 Computer Equipment Purchases 26,345 20,000 0 69,000 58,000 City Hall Maine Network Switch & Host 207 49007 01 590 .00 Computer Equipment Purchases 66 ,024 117,354 19 ,058 0 30 ,000 Evidence Room S/W Upg rades 207 49007 01 591 .00 Computer Equipment Purchases 0 16 ,000 0 70 ,000 0 ---------------------------------------------------------------------------------------------------- FUND TOTALS $646 ,278 $686 ,444 $1 ,493,889 $934 ,100 $1,098,000 ========= ========= ========= ========= --------========= NOTE: 2018's Proposed Budget Includes $2 ,500 for General Fund Admin Fees Not Included in Levy Amount (Covered by Interest Earnings) 2018's Proposed Budget has a Total of $600 ,000 for the Levy Amount (Balance of Expenditures will Utilize Reserves) Vehicle Amounts are for Amount Covered by Levy Amount. Balance Comes from Trade-In or Auction Sales 72 2018 2018 2018 2018 2018 2018 2018 2018 2018 10 2018 11 2018 12 2018 13 2018 14 2018 15 2018 16 2018 17 2018 18 2018 19 2018 20 2018 21 2018 22 2018 23 2018 24 2018 25 2018 26 2018 27 2018 28 2018 29 2018 30 2018 31 2018 32 2018 33 2018 34 2018 35 2018 36 2018 37 (#) (1) (2) (3) (4) (5) (6) (7) Finance 7,000 Finance 12,500 Finance 58,000 Fire 76,500 Fire 95,000 Gen'I. Govt. 25,000 Park & Rec 70,000 Park & Rec 900 ,000 Park & Rec Park & Rec Park & Rec Park & Rec Park & Rec Police 15,000 Police 30,000 Police 39 ,000 Police 54 ,000 Police 96 ,000 Pub Works 24,000 Pub Works 125,000 Pub Works 655,900 262,600 Pub Works Pub Works Pub Works Pub Works Pub Works Pub Works 18,500 Pub Works 52,000 Pub Works 15,000 Pub Works 77,000 Pub Works 130,000 Pub Works 145,000 Pub Works 150 ,000 Pub Works Pub Works Pub Works 994,000 780,900 1,095,500 262,600 Total GIP Funding Requirements -Year 2018 $2,870,400 These items will be funded with the issuance of Equipment Certificates. $0 Replacement of Condenser I Cooling Tower funding comes from Arena Fund operations/reserves. Koch Trail Restoration funding will come from a grant. Skate Park funding will come from the General Fund Parks Maintenance Budget. Other funding for Squad Cars comes from auction sales of old vehicles. Other funding for these projects are not included. Costs are Rosemount's share only. Other funding for Public Works equipment comes from trade-in value of old vehicles Other funding for Wells 1 & 2 project anticipated from a MOH Grant (50% of project). Other funding for Extending Utilities to Umore will come from the University and the developer. 50 ,000 150,000 300 ,000 10,000 10,000 269,400 300,000 2 ,000,000 35 ,800 78,800 1,320,000 50 ,000 52 ,000 150,000 300,000 1,648,000 500,000 3,704,000 300,000 1,648,000 212,000 10,000 350,000 Total Building GIP levy for 2018 is $24,000. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues). Total Street GIP levy for 2018 is $783,900. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives. Total Equipment GIP levy for 2018 is $600 ,000. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues). 1of11 12 ,5 00 58 ,0 00 76 ,500 95 ,000 25 ,0 00 70,000 900 ,0 00 50,000 50 ,0 00 65,000 65,000 50 ,000 150,000 300 ,000 15,000 30 ,000 39,000 54 ,000 18 ,000 114 ,0 00 44 ,000 125,000 918,500 569,400 2,000,000 35,800 78 ,800 1,320,000 1,500 20 ,000 8,000 60 ,000 5,000 70,000 8,000 85 ,000 15,000 145,000 35 ,000 180,000 150,000 8,000 60 ,000 150,000 300 ,000 4 ,310,000 6 ,258,000 4,738,500 14 ,595,500 $0 73 INSURANCE GENERAL I ADMINISTRATIVE • Provides for the funding of the City's Worker's Compensation Insurance and General Liability Insurance. Currently, both insurances are provided through the League of Minnesota Cities Insurance Trust. This agency allows the City to have thorough, yet affordable insurance. • In 1995, we set up a separate Internal Service Fund for insurance purposes. The amount levied was, and will be, the same as it would have been if the Insurance budget had been in the General Fund, as it has been in the past. But, this allows us to build a special fund for insurance purposes that will allow the City to move towards self-insurance, and ultimately, lower rates. We do not anticipate ever being totally self-insured, but by raising our deductibles we approach that point and allow ourselves to save substantially on our annual insurance premiums. Doing so will allow the City to operate more efficiently and save the taxpayers money without taking undue risks. 74 Page One September 5, 2017 Account# 206 31010 .00 206 33100 .00 206 36210 .00 206 36214 .00 206 36215 .00 206 36260 .00 206 36265 .00 Account# 206 49006 01 221.00 206 49006 01 304 .00 206 49006 01 305 .00 206 49006 01 317 .00 206 49006 01 319 .00 206 49006 01 319 .01 206 49006 01 319 .02 206 49006 01 365 .00 206 49006 01 369 .00 206 49006 01 403.00 206 49006 01 409 .00 206 49006 01 439 .00 206 49006 01 550 .00 2018 BUDGET WORKSHEETS INSURANCE -REVENUES Descript ion Current Ad Valorem Ta xes Federal Grants & A ids Interest Earnings-Investments Net Change in FV-lnvestments Interest Earnings Other Revenue Use of Reserve Funds FUND TOTALS INSURANCE -EXPENDITURES Description Equipment Parts Legal Fees Medical & Dental Fees General Fund Administrative Fees Other Professional Services Risk Management Consu ltant CHESS Consultant Work er 's Compensation Insurance Other Insurance Contracted R & M-Other lmpr. Other Contracted Repa ir & Maint Othe r Miscellaneous Charges Motor Veh icle Purchases FUND TOTALS 2014 Actual $245 ,000 0 4 ,103 0 33 244,491 0 2015 Actual $245 ,000 0 4,682 0 91 86,393 0 2016 Actual $245,000 0 4 ,702 0 105 78 ,717 0 2017 Adopted Budget $260 ,000 0 4 ,000 0 100 30 ,000 60 ,900 2018 Object Detail Amount 2018 Proposed Budget $280 ,000 0 4,000 0 100 50 ,000 49 ,900 ------------------------------------------------------------------------------------------ 493 ,627 2014 Actual $4 ,187 1,755 6,949 2 ,500 6 ,000 12 ,540 112,534 98 ,607 20 ,332 274 ,248 0 21 ,730 336 , 166 2015 Actual $7 ,049 0 6,379 2,500 6 ,250 12 ,720 131 ,630 108 ,529 5,533 73 ,694 0 0 328 ,523 2016 Actual $11 ,986 121,142 5,943 2,500 6 ,000 13,020 152 ,697 124 ,099 0 38 , 194 0 27,012 355 ,000 2017 Adopted Budget $5 ,000 1,000 7,000 2,500 6 ,500 13 ,000 135 ,000 110 ,000 0 75 ,000 0 0 2018 Object Deta il Amount 6 ,500 13 ,000 384 ,000 2018 Proposed Budget $10 ,000 10,000 7,000 2,500 19 ,500 150,000 130,000 0 55 ,000 0 0 ------------------------------------------------------------ ------------------------------ 561 ,381 354 ,284 502 ,593 355 ,000 384 ,000 ======== ======== ======== ======== ======== ======== Comments Annual Market Value Changes Insurance Refunds/D ividends (2014-$217,000 Hail Damage) Comments Liability & Auto Deductible Pymts Unreimbursable Legal Fees Work Comp Deductible Pymts Yearly Fee Per Policy F-3 Annual Premium Annua l Premium -General Liability (Changed to High Deductible) Liability & Auto Deductible Pymts Liability & Auto Deduct ible Pymts 2014 & 2016 -Replace Vehicle (Changed to High Deductible) NOTE : Le vy of $280 ,000 covers costs for all insurance premiums and some of the general liability payments (changed to high deductible plan for 2011 ). All other expenditures covered through a combination of ta x levies, interest earnings , insurance refunds/dividends and reserve funds . 75 PORT AUTHORITY GENERAL I ADMINISTRATIVE • The Rosemount Port Authority is responsible for both redevelopment and economic development activities in the City. • The Port Authority concentrates much of its activity on the attraction of new industrial businesses to bring head of household jobs to Rosemount and on redevelopment of Downtown Rosemount. • The Port Authority will continue to work on other development and redevelopment projects related to commercial and industrial development, including but not limited to, a new hotel and additional retailing opportunities on lands designated for commercial use. 76 Page One September 5 , 2017 Account# 201 31010 .00 201 31050 .00 201 32280.00 201 33130 .00 201 33425 .00 201 33620 .00 201 34109 .00 201 36210 .00 201 36215 .00 201 36230.00 201 36260 .00 201 36265 .00 201 39101 .00 Account# 2018 BUDGET WORKSHEETS PORT AUTHORITY -REVENUES Description Current Ad Valorem Taxes Tax Increments Fiber License Fees Federal Grants-CDBG Other State Grants & Aids Other County Grants & Aids Other Charges for Services Interest Earnings -Investments Interest Earnings Contributions/Donations Other Revenue Use of Reserve Funds Sales of General Fixed Assets FUND TOTALS EXPENDITURES Description 2014 Actual $58,000 0 0 0 734,060 6,600 0 49 33 0 763 0 0 2015 Actual $58,000 0 0 0 287,090 0 0 74 58 0 0 0 0 2016 Actual $58 ,000 0 2 ,000 0 0 0 0 55 76 0 0 0 0 2017 Adopted Budget $58 ,000 0 2,400 0 0 0 0 100 100 0 0 0 0 2018 Object Detail Amount 2018 Proposed Budget $60,000 0 2,400 0 0 0 0 100 100 0 0 0 0 --------------- --------------------------------------------------------------------------- $799,505 $345 ,222 $60,131 $60,600 $62 ,600 ========= ========= ========= ========= ========= ========= 2018 2017 Object 2018 2014 2015 2016 Adopted Detail Proposed Actual Actual Actual Budget Amount Budget Comments Operating Levy Admin Fees Portion Only LCA Grant-Land/Bldg Acquisition Dakota Cty-South Gateway Genz-Ryan Tenant Utility Pymts Interest Earned on CD's Checking Interest & Misc Comments --------------·------------------------------------------------------------------------------------------ --------------- --------------------------------------------------------------------------------------------- All Salary Costs Inclusive of Salary, Taxes, PERA & Benefits 201 46300 01103.00 Part-Time Salaries & Benefits $5 ,511 $11 ,171 $5 ,752 $0 $0 Part-Time Intern 201 46300 99 103 .00 Part-Time Salaries & Benefits 2,305 3 ,008 2,467 4,000 4 ,000 Port Authority Members 201 46300 01 303 .00 Engineering Fees 0 0 2 ,936 2,000 3 ,000 201 46300 01 304 .00 Legal Fees 8,422 4,912 3,261 5,000 4 ,500 201 46300 01 317 .00 General Fund Administrative Fees 6,000 6,000 6,000 6 ,000 6,000 Yearly Fee Per Policy F-3 201 46300 01 319 .00 Other Professional Services 19 ,000 201 46300 01 319 .01 Project Management Consultant 0 0 0 2,000 2,000 201 46300 01 319 .02 Marketing -REDE -City Share 10 ,000 14 ,373 10,000 10,000 10 ,000 Greater MSP 201 46300 01 319 .04 P/A Property Tax Payments 0 0 0 0 0 201 46300 01 319 .05 Other Consultants 0 0 700 7,000 7,000 Downtown Update 2014630001 319 .06 Grant Reimbursement Expenses 11 ,553 0 0 0 0 201 46300 01 319 .07 Retail Strategies 16 ,667 16 ,667 0 0 0 201 46300 01 322.00 Postage Costs 0 0 0 0 0 201 46300 01 331 .00 Travel Expense 0 0 0 0 0 201 46300 01 349 .00 Other Advertising 9,216 14,217 11,027 12,000 12 ,000 Additional Marketing Opportunities 201 46300 01 359 .00 Other Printing & Binding Costs 902 100 637 1,500 900 201 46300 01 365 .00 Workers Comp Insurance 530 604 616 700 700 Commissioners 201 46300 01 369 .00 Other Insurance 409 440 696 500 600 Property Insurance 201 46300 01 381 .00 Electric Utilities 190 130 321 400 400 Business Park & Other Properties 201 46300 01 383 .00 Gas Utilities 0 0 0 0 0 Other Properties 201 46300 01 389 .00 Other Utility Services 0 0 0 0 2,000 Utility Fees I Fiber Maintenance 201 46300 01 403 .00 Contracted Repairs & Maintenance 0 0 0 2,000 2,000 Contracts for Fiber 201 46300 01 433 .00 Dues & Subscriptions 2,000 Prof Organizations/Journals 201 46300 01 433 .01 Professional Organizations/Journ< 2,088 2,392 1,671 2,000 2 ,000 201 46300 01 433 .02 Foreign Trade Zone Commission 0 0 0 0 0 201 46300 01 437 .00 Conferences & Seminars 1,277 7 ,349 1,428 5 ,000 5,000 Development/Tl F /Miscellaneous 201 46300 01 439.00 Other Miscellaneous Charges 172 0 443 500 500 Contingencies 201 46300 01 521 .00 Building & Structure Purchases 0 0 0 0 0 201 46300 01 525 .00 Building & Structure Purchases 652 ,781 287,090 24 ,979 0 0 LCA Grant-Land/Bldg Acquisition 201 46300 01 530 .00 Improvements Other Than Bldgs 0 0 0 0 0 201 46300 01 710 .00 Transfers 0 86,437 0 0 0 --------------------------------------------- --------------------------------------------- FUND TOTALS $728 ,022 $454 ,890 $72 ,931 $60 ,600 $62 ,600 ========= ========= ========= ========= ========= ========= 77 Page One 2018 BUDGET WORKSHEETS DOWNTOWN/BROCKWAY DISTRICT(0108) -REVENUES September 5 , 2017 Account# Description 242 31010.00 Current Ad Valorem Taxes 242 31050.00 Tax Increments 242 33400 .00 State Grants & Aids 242 33425 .00 Other State Grants & Aids 242 33620.00 Other County Grants & Aids 242 36210.00 Interest Earnings -Investments 242 36215 .00 Interest Earnings 242 36220 .00 Rents & Royalties 242 36230.00 Other Revenue 242 36260.00 Contribution/Donation-Private 242 39101 .00 Sale of General Fixed Assets 242 39310.00 Bond Proceeds 2014 Actual $0 646,636 0 0 0 645 83 0 0 0 283,045 0 2015 Actual $0 720,963 0 0 0 978 139 0 0 0 15,000 0 2016 Actual $0 794,268 0 0 0 1,961 539 0 0 0 308 ,161 0 2017 Adopted Budget $0 800,000 0 0 0 800 0 0 0 0 0 0 2018 Object Detail Amount 2018 Proposed Budget $0 800,000 0 0 0 800 0 0 0 0 0 0 -----------------------------------------------·------------------------------------------- FUND TOTALS $930 ,409 $737,080 $1 ,104 ,929 $800,800 $800,800 ========= ========= ========= ------------------------ EXPENDITURES 2018 2017 Object 2018 2014 2015 2016 Adopted Detail Proposed Account# Description Actual Actual Actual Budget Amount Budget 242 49042 01 303 .00 Engineering Fees $0 $0 $0 $0 $0 242 49042 01 304.00 Legal Fees 0 0 0 0 0 242 49042 01319.00 Other Professional Services 12,942 14 ,919 12 ,438 15 ,000 15,000 242 49042 01 522.00 Building & Structure Purchases 40 ,278 0 0 0 0 242 49042 01 530 .00 Improvements Other Than Buildings 0 0 0 0 0 242 49042 01 533 .00 Improvements Other Than Buildings 0 0 0 0 0 242 49042 01 536 .00 Improvements Other Than Buildings 170,062 0 0 0 0 242 49042 01 538.00 Improvements Other Than Buildings 206 ,434 0 o· 0 0 242 49042 01 601 .00 Principal on Waterford PA YG 64,515 69,168 67,894 71,300 80 ,000 242 49042 01611 .00 Interest on Waterford PA YG 81,453 78,081 74 ,709 72,000 68,000 242 49042 01710.00 Transfers 400,000 450,000 500,000 550 ,000 600 ,000 --------------------------------------------------------------------------------------------- FUND TOTALS $975 ,684 $612,168 $655 ,041 $708 ,300 $763,000 ========= ========= ========= ------------------------ Comments MVHC Payments Comments County TIF Charges CDA-Dahn Property Purchase Fiber in Business Park TH 3 Turn Lane Improvements Waterford Pay-As-You-Go Waterford Pay-As-You-Go P & I for 2008A & 2015A Issues 78 DEBT SERVICE FUNDS GENERAL I ADMINISTRATIVE • Debt Service Funds are Governmental Funds set up to provide for the repayment of debt of the City. This debt is normally accomplished through the issuance of bonds secured by the full faith and credit of the City. Repayment of the debt is usually accomplished through the collection of special assessments; general levies of the City collected through property taxes; tax increment funds; core funds; transfers from Enterprise Funds (Revenue Debt Issues) and transfers from other areas. 79 Page One 2018 BUDGET WORKSHEETS DEBT SERV FUND 611 -G.O. WATER REVENUE BONDS, 2007A -REVENUES - September 5, 2017 Account# 611 31010 .00 611 36101 .00 611 36102 .00 611 36210 .00 611 36215 .00 611 36265 .00 611 37145 .00 611 37160 .00 611 39201 .00 611 39202 .00 611 39203 .00 611 39204 .00 611 39205 .00 611 39206 .00 611 39207 .00 611 39310.00 Description Current Ad Valorem Taxes Principal -Special Assessments Penalties & Interest -SIA Interest Earnings -Investments Interest Earnings Use of Reserve Funds Surcharge on Water Revenues Penalties -Surcharge Revenues Transfer From General Fund Contribution From Enterprises Transfer From Transfer From Water Core Transfer From Sewer Core Transfer From Storm Core Transfer From Port Authority Bond Proceeds 2014 Actual $0 0 0 87 4 0 0 0 0 0 0 150,000 0 0 0 0 2015 Actual $0 0 0 86 10 0 0 0 0 0 0 150 ,000 0 0 0 0 2016 Actual $0 0 0 39 17 0 0 0 0 0 4 ,054 150,000 0 0 0 0 2017 Adopted Budget $0 0 0 0 0 34 , 100 0 0 0 0 0 115,000 0 0 0 0 2018 Proposed Budget $0 0 0 0 0 148 ,400 0 0 0 0 0 0 0 0 0 0 ---------------------------------------------------------------·--------------------- FUND TOTALS -EXPENDITURES - Account# Description 6114700001317 .00 General Fund Admin Fees 6114700001319.00 Other Professional Services 6114700001601 .00 Bond Principal 611 47000 01 611 .00 Bond Interest 611 47000 01 614 .00 Amortization of Bond Discount 6114700001621 .00 Bond Paying Agent Fees 611 47000 01 710 .00 Transfers FUND TOTALS $150,091 ========= 2014 Actual $0 0 125 ,000 22,417 0 450 0 $150 ,097 ========= 2015 Actual $0 0 130 ,000 17,233 0 450 0 $154, 110 ========= 2016 Actual $0 0 135 ,000 11 ,850 0 450 0 $149 , 100 $148,400 ========= ========= 2017 2018 Adopted Budget $0 0 140 ,000 8,600 0 500 0 Proposed Budget $0 0 145,000 2,900 0 500 0 ------------------------------------------------------------------------------------- $147 ,867 $147,683 $147 ,300 $149, 100 $148 ,400 ========= ========= ========= ========= ========= Comments Comments 80 Page One 2018 BUDGET WORKSHEETS DEBT SERV FUND 381 -G.O. TAXABLE TIF 2008A -REVENUES - September 5 , 2017 Account# Description 381 31010 .00 Current Ad Valorem Taxes 381 31050.00 Tax Increments 381 36101 .00 Principal -Special Assessments 381 36102 .00 Penalties & Interest -S/A 381 36210 .00 Interest Earnings -Investments 381 36215 .00 Interest Earnings 381 36265 .00 Use of Reserve Funds 381 37145 .00 Surcharge on Water Revenues 381 37160 .00 Penalties -Surcharge Revenues 381 39201 .00 Transfer From General Fund 381 39202 .00 Contribution From Enterprises 381 39203.00 Transfer From 381 39204 .00 Transfer From Water Core 381 39205 .00 Transfer From Sewer Core 381 39206 .00 Transfer From Storm Core 381 39207 .00 Transfer From Port Authority 381 39310 .00 Bond Proceeds 2014 Actual $0 0 0 0 54 17 0 0 0 0 0 0 0 0 0 400,000 0 2015 Actual $0 0 0 0 105 153 0 0 0 0 0 0 0 0 0 450,000 0 2016 Actual $0 0 0 0 140 77 0 0 0 0 0 0 0 0 0 500 ,000 0 2017 2018 Adopted Budget $0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 500,000 0 Proposed Budget $0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 400,000 0 -------------------------------------------------------------·----------------------- FUND TOTALS -EXPENDITURES - Account# Description 381 47000 01 317.00 General Fund Admin Fees 3814700001 319 .00 Other Professional Services 3814700001 601 .00 Bond Principal 3814700001611 .00 Bond Interest 3814700001 621 .00 Bond Paying Agent Fees 3814700001 710 .00 Transfers $400,071 ========= 2014 Actual $0 0 110,000 268,385 900 0 $450 ,258 ========= 2015 Actual $0 0 150,000 261,885 900 0 $500,217 ========= 2016 Actual $0 0 195,000 253 ,260 900 0 $500,000 $400,000 ========= ========= 2017 2018 Adopted Budget $0 0 230,000 242 ,800 900 0 Proposed Budget $0 0 245,000 98,700 500 0 ------------------------------------------------------------------------------------- FUND TOTALS $379,285 $412 ,785 $449 , 160 $473,700 $344 ,200 ========= ========= ========= ========= ========= Comments Comments 2008B Issue Called 2/1/17 81 Page One 2018 BUDGET WORKSHEETS DEBT SERV FUND 614 -G.O. UTILITY REVENUE REFUNDING BONDS , 2010A (2001B, 2002B & 2003B) -REVENUES - September 5 , 2017 Account# Description 614 31010 .00 Current Ad Valorem Taxes 614 36101 .00 Principal -Special Assessments 614 36102.00 Penalties & Interest -S/A 614 36210 .00 Interest Earnings -Investments 614 36215 .00 Interest Earnings 614 36265 .00 Use of Reserve Funds 614 37145 .00 Surcharge on Water Revenues 614 37160 .00 Penalties -Surcharge Revenues 614 39201 .00 Transfer From General Fund 614 39202.00 Contribution From Enterprises 614 39203 .00 Transfer From 614 39204 .00 Transfer From Water Core 614 39205 .00 Transfer From Sewer Core 614 39206 .00 Transfer From Storm Core 614 39207.00 Transfer From Port Authority 614 39310.00 Bond Proceeds FUND TOTALS -EXPENDITURES - Account# Description 614 47000 01 317 .00 General Fund Admin Fees 614 47000 01 319 .00 Other Professional Services 614 47000 01601 .00 Bond Principal 614 47000 01 611 .00 Bond Interest 614 47000 01 614 .00 Amortization of Bond Discount 614 47000 01 621.00 Bond Paying Agent Fees 614 47000 01 710 .00 Transfers FUND TOTALS 2014 Actual $0 0 0 180 3 0 0 0 0 87 ,000 0 152,000 0 87,000 0 0 2015 Actual $0 0 0 420 10 0 0 0 0 51 ,000 0 90 ,000 0 51 ,000 0 0 2016 Actual $0 (1 ,000) 0 597 15 0 0 0 0 50,000 0 90,000 0 50,000 0 0 2017 Adopted Budget $0 0 0 0 0 60 ,300 0 0 0 32 ,000 0 56 ,000 0 32 ,000 0 0 2018 Proposed Budget $0 0 0 0 0 106 ,900 0 0 0 0 0 0 0 0 0 0 ------------------------------------------------------------------------------------- $326, 182 ========= 2014 Actual $0 0 310 ,000 13 ,591 0 425 0 $192 ,430 ========= 2015 Actual $0 0 175 ,000 10 ,596 0 450 0 $189 ,612 ========= 2016 Actual $0 0 180 ,000 7,055 0 450 0 $180 ,300 $106 ,900 ========= ========= 2017 2018 Adopted Budget $0 0 175 ,000 4 ,800 0 500 0 Proposed Budget $0 0 105 ,000 1,400 0 500 0 ------------------------------------------------------------------------------------- $324 ,016 $186 ,046 $187,505 $180 ,300 $106,900 ========= ========= ========= ========= ========= Comments Comments 82 Page One 2018 BUDGET WORKSHEETS DEBT SERV FUND 383 -G.O. PORT AUTHORITY PUBLIC FACILITY REFUNDING BONDS, 20108 (2001C) -REVENUES- September 5 , 2017 Account# Description 383 31010 .00 Current Ad Valorem Taxes 383 36101 .00 Principal -Special Assessments 383 36102 .00 Penalties & Interest -SIA 383 36210 .00 Interest Earnings -Investments 383 36215 .00 Interest Earnings 383 36260.00 Other Revenue 383 36265.00 Use of Reserve Funds 383 37145 .00 Surcharge on Water Revenues 383 39101 .00 Sale of General Fixed Assets 383 39201 .00 Transfer From General Fund 383 39202 .00 Contribution From Enterprises 383 39203 .00 Transfer From 383 39204 .00 Transfer From Water Core 383 39205 .00 Transfer From Sewer Core 383 39206 .00 Transfer From Storm Core 383 39207 .00 Transfer From Port Authority 383 39310 .00 Bond Proceeds FUND TOTALS -EXPENDITURES - Account# Description 383 47000 01 317 .00 General Fund Admin Fees 383 47000 01 319 .00 Other Professional Services 383 47000 01 601 .00 Bond Principal 383 47000 01 611 .00 Bond Interest 383 47000 01 621 .00 Bond Paying Agent Fees 383 47000 01 710.00 Transfers FUND TOTALS 2014 Actual $163,611 0 0 483 11 0 0 0 0 0 0 0 0 0 0 0 0 2015 Actual $161,446 0 0 931 22 0 0 0 0 0 0 0 0 0 0 0 0 2016 Actual $169 ,321 0 0 1,318 35 0 0 0 0 0 0 0 0 0 0 0 0 2017 2018 Adopted Budget $166,060 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Proposed Budget $167 ,625 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ---------------------------------- --------------------------------------------------- $164,105 ========= 2014 Actual $0 0 125,000 31 ,664 425 0 $162,400 ========= 2015 Actual $0 0 125 ,000 29 ,789 450 0 $170,674 ========= 2016 Actual $0 0 125 ,000 27,508 450 0 $166,060 $167,625 ========= ========= 2017 2018 Adopted Budget $0 0 135 ,000 24 ,800 500 0 Proposed Budget $0 0 135,000 21,400 500 0 ---------------------------------- --------------------·------------------------------ $157,089 $155,239 $152,958 $160,300 $156 ,900 ========= ========= ========= ========= ========= Comments Comments 83 Page One 2018 BUDGET WORKSHEETS DEBT SERV FUND 328 -G.O. IMPROVEMENT BONDS, 2012A -REVENUES- September 5, 2017 Account# Description 328 31010 .00 Current Ad Valorem Taxes 328 36101 .00 Principal -Special Assessments 328 36102 .00 Penalties & Interest -SIA 328 36210 .00 Interest Earnings -Investments 328 36215 .00 Interest Earnings 328 36265 .00 Use of Reserve Funds 328 37145.00 Surcharge on Water Revenues 328 37160 .00 Penalties -Surcharge Revenues 328 39201.00 Transfer From General Fund 328 39202 . 00 Contribution From Enterprises 328 39203 .00 Transfer From 328 39204 .00 Transfer From Water Core 328 39205.00 Transfer From Sewer Core 328 39206 .00 Transfer From Storm Core 328 39208 .00 Transfer From Street CIP 328 39310 .00 Bond Proceeds 2014 Actual $0 149,797 0 235 23 0 0 0 0 0 0 0 0 0 0 0 2015 Actual $0 21,314 0 536 13 0 0 0 0 0 0 0 0 0 0 0 2016 Actual $0 0 0 403 8 0 0 0 0 0 0 0 0 0 0 0 2017 Adopted Budget $0 0 0 0 0 167,900 0 0 0 0 0 0 0 0 0 0 2018 Proposed Budget $0 0 0 0 0 166,400 0 0 0 0 0 0 0 0 0 0 ----------------------------------________ .,.________ ---------------------------------- FUND TOTALS -EXPENDITURES - Account# Description 328 47000 01 317 .00 General Fund Admin Fees 328 47000 01 319 .00 Other Professional Services 328 47000 01 601 .00 Bond Principal 328 47000 01 611 .00 Bond Interest 328 47000 01 621 .00 Bond Paying Agent Fees 328 47000 01 710 .00 Transfers FUND TOTALS $150,055 ========= 2014 Actual $0 0 155,000 5,070 450 0 $21,863 ========= 2015 Actual $0 0 160 ,000 4,360 450 0 $410 ========= 2016 Actual $0 0 165 ,000 3 ,465 450 0 $167 ,900 $166 ,400 ========= ========= 2017 2018 Adopted Budget $0 0 165,000 2,400 500 0 Proposed Budget $0 0 165,000 900 500 0 ------------------------------------------------------------------------------------- $160,520 $164 ,810 $168 ,915 $167 ,900 $166 ,400 ========= ========= ========= ========= ========= Comments Comments 84 Page One 2018 BUDGET WORKSHEETS DEBT SERV FUND 329 -G.O. IMPROVEMENT BONDS, 2013A -REVENUES - September 5, 2017 Account# Description 329 31010 .00 Current Ad Valorem Taxes 329 36101 .00 Principal -Special Assessments 329 36102 .00 Penalties & Interest -SIA 329 36210 .00 Interest Earnings -Investments 329 36215.00 Interest Earnings 329 36265 .00 Use of Reserve Funds 329 37145 .00 Surcharge on Water Revenues 329 37160 .00 Penalties -Surcharge Revenues 329 39201 .00 Transfer From General Fund 329 39202 .00 Contribution From Enterprises 329 39203 .00 Transfer From 329 39204.00 Transfer From Water Core 329 39205.00 Transfer From Sewer Core 329 39206 .00 Transfer From Storm Core 329 39208.00 Transfer From Street CIP 329 39310.00 Bond Proceeds 2014 Actual $0 1,187,907 3,300 197 52 0 0 0 0 0 0 0 0 0 0 0 2015 Actual $0 296,208 0 1,509 67 0 0 0 0 0 136,728 0 0 0 0 0 2016 Actual $0 21 ,525 0 1,707 27 0 0 0 0 0 0 0 0 0 0 0 2017 2018 Adopted Budget $0 0 0 0 0 311 ,300 0 0 0 0 0 0 0 0 0 0 Proposed Budget $0 0 0 0 0 312,700 0 0 0 0 0 0 0 0 0 0 ------------------------------------------------------------------------------------- FUND TOTALS -EXPENDITURES - Account# Description 329 47000 01 317 .00 General Fund Admin Fees 329 47000 01 319 .00 Other Professional Services 329 47000 01 601 .00 Bond Principal 329 47000 01 611 .00 Bond Interest 329 47000 01 621 .00 Bond Paying Agent Fees 329 47000 01 710 .00 Transfers FUND TOTALS $1,191 ,457 ========= 2014 Actual $0 0 0 13 , 123 425 0 $434,513 ========= 2015 Actual $0 0 290 ,000 15,023 425 0 $23,259 ========= 2016 Actual $0 0 295,000 13,265 425 0 $311 ,300 $312,700 ========= ========= 2017 2018 Adopted Budget $0 0 300,000 10 ,800 500 0 Proposed Budget $0 0 305 ,000 7,200 500 0 ---------------------------------- ----------------- ---------------------------------- $13 ,548 $305 ,448 $308,690 $311 ,300 $312,700 ========= ========= ========= ========= ========= Comments Comments 85 Page One 2018 BUDGET WORKSHEETS DEBT SERV FUND 330 -G.O. IMPROVEMENT BONDS, 2014A -REVENUES - September 5, 2017 Account# 330 31010 .00 330 36101 .00 330 36102 .00 330 36210 .00 330 36215.00 330 36265 .00 330 37145.00 330 37160.00 330 39201 .00 330 39202.00 330 39203.00 330 39204.00 330 39205.00 330 39206.00 330 39208.00 330 39310 .00 Description Current Ad Valorem Taxes Principal -Special Assessments Penalties & Interest -SIA Interest Earnings -Investments Interest Earnings Use of Reserve Funds Surcharge on Water Revenues Penalties -Surcharge Revenues Transfer From General Fund Contribution From Enterprises Transfer From Transfer From Water Core Transfer From Sewer Core Transfer From Storm Core Transfer From Street CIP Bond Proceeds 2014 Actual $0 0 169 5 4 0 0 0 0 0 0 0 0 0 0 1,421 2015 Actual $0 1, 194,295 197 167 155 0 0 0 0 0 0 65,000 0 0 0 0 2016 Actual $0 385 ,691 0 2,146 124 0 0 0 0 0 0 67 ,000 0 0 0 0 2017 2018 Adopted Budget $0 0 0 0 0 351,600 0 0 0 0 0 67,000 0 0 0 0 Proposed Budget $0 0 0 0 0 348 ,800 0 0 0 0 0 67,000 0 0 0 0 ---------------------------------- --------------------------------------------------- FUND TOTALS -EXPENDITURES - Account# Description 330 47000 01 317 .00 General Fund Admin Fees 330 47000 01 319 .00 Other Professional Services 330 47000 01 601 .00 Bond Principal 330 47000 01 611 .00 Bond Interest 330 47000 01 621 .00 Bond Paying Agent Fees 330 47000 01 710 .00 Transfers FUND TOTALS $1,599 ========= 2014 Actual $0 0 0 0 0 0 $1,259,814 ========= 2015 Actual $0 0 0 20 ,144 450 0 $454,962 ========= 2016 Actual $0 0 380 ,000 24,780 450 0 $418,600 $415,800 ========= ========= 2017 2018 Adopted Budget $0 0 395 ,000 23,100 500 0 Proposed Budget $0 0 395,000 20,300 500 0 -------------------------------------------------------------------------·------------ $0 $20,594 $405,230 $418 ,600 $415,800 ========= ========= ========= ========= ========= Comments Comments 86 Page One 2018 BUDGET WORKSHEETS DEBT SERV FUND 612 -G.O. UTILITY REVENUE BONDS, 2015A -REVENUES - September 5, 2017 Account# 612 31010.00 612 36101 .00 612 36102 .00 612 36210 .00 612 36215 .00 612 36265.00 612 37145 .00 612 37160 .00 612 39201 .00 612 39202 .00 612 39203 .00 612 39204 .00 612 39205.00 612 39206 .00 612 39207 .00 612 39310 .00 Description Current Ad Valorem Taxes Principal -Special Assessments Penalties & Interest -SIA Interest Earnings -Investments Interest Earnings Use of Reserve Funds Surcharge on Water Revenues Penalties -Surcharge Revenues Transfer From General Fund Contribution From Enterprises Transfer From Transfer From Water Core Transfer From Sewer Core Transfer From Storm Core Transfer From Port Authority Bond Proceeds 2014 Actual $0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2015 Actual $0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2016 Actual $0 0 0 0 31 0 0 0 0 0 0 30,000 0 0 0 0 2017 2018 Adopted Budget $0 0 0 0 0 0 0 0 0 0 0 170,000 0 0 0 0 Proposed Budget $0 0 0 0 0 0 0 0 0 0 0 180 ,000 0 0 0 0 ---------------------------------- --------------------------------------------------- FUND TOTALS · EXPENDITURES - Account# Description 612 47000 01 317 .00 General Fund Admin Fees 612 47000 01 319.00 Other Professional Services 612 47000 01601 .00 Bond Principal 612 47000 01 611 .00 Bond Interest 612 47000 01 614 .00 Amortization of Bond Discount 612 47000 01 621 .00 Bond Paying Agent Fees 612 47000 01 710 .00 Transfers FUND TOTALS $0 ========= 2014 Actual $0 0 0 0 0 0 0 $0 ========= 2015 Actual $0 3 ,342 0 0 0 0 0 $30,031 ========= 2016 Actual $0 0 0 31 ,077 0 450 0 $170 ,000 $180 ,000 ========= ========= 2017 2018 Adopted Budget $0 0 130 ,000 37 ,300 0 500 0 Proposed Budget $0 0 140,000 34 ,900 0 500 0 ------------------------------------------------------------------------------------- $0 $3 ,342 $31 ,527 $167,800 $175,400 ========= ========= ========= ========= ========= Comments Comments 87 Page One 2018 BUDGET WORKSHEETS DEBT SERV FUND 384 -G.O. PORT AUTHORITY TAX INCREMENT REFUNDING BONDS, 2015A (2008B) -REVENUES- September 5 , 2017 Account# Description 384 31010 .00 Current Ad Valorem Taxes 384 36101.00 Principal -Special Assessments 384 36210 .00 Interest Earnings -Investments 384 36214 .00 Net Change in FV-lnvestments 384 36215 .00 Interest Earnings 384 36260 .00 Other Revenue 384 36265 .00 Use of Reserve Funds 384 37145.00 Surcharge on Water Revenues 384 39101 .00 Sale of General Fixed Assets 384 39201 .00 Transfer From General Fund 384 39202 .00 Contribution From Enterprises 384 39203 .00 Transfer From 384 39204.00 Transfer From Water Core 384 39205.00 Transfer From Sewer Core 384 39206.00 Transfer From Storm Core 384 39207 .00 Transfer From Port Authority 384 39310.00 Bond Proceeds FUND TOTALS -EXPENDITURES - Account# Description 384 47000 01317 .00 General Fund Admin Fees 384 47000 01319.00 Other Professional Services 384 47000 01601 .00 Bond Principal 384 47000 01 611 .00 Bond Interest 384 47000 01 621 .00 Bond Paying Agent Fees 384 47000 01710.00 Transfers FUND TOTALS 2014 Actual $0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2015 Actual $0 0 0 (19 ,097) 7 0 0 0 0 0 0 0 0 0 0 0 3,436,436 2016 Actual $0 0 0 3,388 26 ,565 0 0 0 0 0 0 0 0 0 0 0 0 2017 Adopted Budget $0 0 0 0 0 0 90 ,400 0 0 0 0 0 0 0 0 0 0 2018 Proposed Budget $0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 200,000 0 ----------------- -------------------------------------------------------------------- $0 ========= 2014 Actual $0 0 0 0 0 0 $3 ,417 ,345 ========= 2015 Actual $0 67 ,045 0 0 0 0 $29 ,953 ========= 2016 Actual $0 7,560 0 63 ,245 0 0 $90,400 $200,000 ========= ========= 2017 2018 Adopted Budget $0 0 0 90 ,400 0 0 Proposed Budget $0 0 10 ,000 90 ,200 0 0 ... --------------------------------- --------------------------------------------------- $0 $67,045 $70 ,805 $90,400 $100 ,200 ========= ========= ========= ========= ========= Comments Comments Paid from Escrow Fund Thru 2017 88 Page One 2018 BUDGET WORKSHEETS DEBT SERV FUND 302 -G.O. CAPITAL IMPROVEMENT PLAN (CIP) REFUNDING BONDS, 2015B (Old 2005A) -REVENUES- September 5 , 2017 Account# Description 302 31010 .00 Current Ad Valorem Taxes 302 36101 .00 Principal -Special Assessments 302 36102 . 00 Penalties & Interest -S/A 302 36210 .00 Interest Earnings -Investments 302 36215 .00 Interest Earnings 302 36265 .00 Use of Reserve Funds 302 37145 .00 Surcharge on Water Revenues 302 37160 .00 Penalties -Surcharge Revenues 302 39201 . 00 Transfer From General Fund 302 39202 .00 Contribution From Enterprises 302 39203 .00 Transfer From 302 39204 .00 Transfer From Water Core 302 39205 .00 Transfer From Sewer Core 302 39206 . 00 Transfer From Storm Core 302 39207 .00 Transfer From Port Authority 302 39310 .00 Bond Proceeds FUND TOTALS • EXPENDITURES • Account# Description 302 47000 01317 .00 General Fund Adm in Fees 302 47000 01319.00 Other Professional Services 302 47000 01601 .00 Bond Principal 302 47000 01 611 .00 Bond Interest 302 47000 01 621 .00 Bond Paying Agent Fees 302 47000 01 710 .00 Transfers FUND TOTALS 2014 Actual $0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2015 Actual $0 0 0 0 6 0 0 0 0 0 0 0 0 0 0 37 ,332 2016 Actual $178 ,553 0 0 0 53 0 0 0 0 0 530 0 0 0 0 0 2017 2018 Adopted Budget $179,996 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Proposed Budget $177,056 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ------------------------------------------------------------------------------------- $0 ========= 2014 Actual $0 0 0 0 0 0 $37 ,338 ========= 2015 Actual $0 32, 145 0 0 0 0 $179 ,136 ========= 2016 Actual $0 0 0 23 ,363 450 0 $179,996 $177,056 ========= ========= 2017 2018 Adopted Budget $0 0 130 ,000 32 ,400 600 0 Proposed Budget $0 0 140,000 30 , 100 500 0 ------------------------------------------------------------·------------------------ $0 $32 ,145 $23 ,813 $163 ,000 $170 ,600 ========= ========= ========= ========= ========= Comments Comments 89 Page One 2018 BUDGET WORKSHEETS DEBT SERV FUND 331 -G.O. IMPROVEMENT BONDS, 2017A -REVENUES- September 5, 2017 Account# 331 31010.00 331 36101 .00 331 36102 .00 331 36210 .00 331 36215 .00 331 36265 .00 331 37145.00 331 37160.00 331 39201 .00 331 39202 .00 331 39203.00 331 39204 .00 331 39205 .00 331 39206 . 00 331 39208 .00 331 39310 .00 Description Current Ad Valorem Taxes Principal -Special Assessments Penalties & Interest -SIA Interest Earnings -Investments Interest Earnings Use of Reserve Funds Surcharge on Water Revenues Penalties -Surcharge Revenues Transfer From General Fund Contribution From Enterprises Transfer From Transfer From Water Core Transfer From Sewer Core Transfer From Storm Core Transfer From Street CIP Bond Proceeds 2014 Actual $0 0 0 5 4 0 0 0 0 0 0 0 0 0 0 0 2015 Actual $0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2016 Actual $0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2017 2018 Adopted Budget $0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Proposed Budget $0 0 0 0 0 30 ,800 0 0 0 0 0 0 0 0 0 0 ----------------· ----------------------------------____ .,. ___ ..,________ ----------------- FUND TOTALS -EXPENDITURES - Account# Description 331 47000 01317.00 General Fund Admin Fees 331 47000 01 319 .00 Other Professional Services 331 47000 01 601 .00 Bond Principal 3314700001611 .00 Bond Interest 331 47000 01621 .00 Bond Paying Agent Fees 331 47000 01 710 .00 Transfers FUND TOTALS $9 ========= 2014 Actual $0 0 0 0 0 0 $0 ========= 2015 Actual $0 0 0 0 0 0 $0 ========= 2016 Actual $0 0 0 0 0 0 $0 $30,800 ========= ========= 2017 2018 Adopted Budget $0 0 0 0 0 0 Proposed Budget $0 0 0 30 ,300 500 0 ------------------------------------------------------------------------------------- $0 $0 $0 $0 $30 ,800 ========= ========= ========= ========= ========= Comments Comments 90 WATER OPERATING FUND This is an Enterprise Fund consisting of revenues from water sales that provides for the operation and maintenance of the City's wells, towers and distribution system. The City currently has four water towers and eight wells, with a ninth well currently under construction. This fund covers the operation of 1,445 fire hydrants, 1,700 gate valves and 134 miles of water main. PERFORMANCE MEASURES Operating Cost Per 1,000,000 Gallons of Water Pumped/Produced 2011 $1,392 2012 $1,193 2013 $1,365 2014 $1,410 2015 $1,635 2016 $1,717 91 Page One August 14 , 2017 Account# 601 33425.00 601 34108.00 601 34109 .00 601 36101 .00 601 36102 .00 601 36210 .00 601 36214 .00 601 36215 .00 601 36220 .00 601 36260 .00 601 36265 .00 601 37110 .00 601 37120 .00 601 37125 .00 601 37130 .00 601 37140.00 601 37160.00 601 37165 .00 601 37170.00 601 37180 .00 601 39103 .00 601 39203 .00 2018 BUDGET WORKSHEETS WATER UTILITY ·REVENUES· Description Other State Grants & Aids Admin istrative Fees-Other Funds Other Gen'I Govt Chgs for Services Principal -Special Assessments Penalties & Interest -SIA Interest Earnings -Investments Net Change in FV-lnvestments Interest Earnings Rents & Royalties Other Revenues Use of Reserve Funds Residential Water Revenues Apartment Water Revenues Institutional Water Revenues Commercial Water Revenues Industrial Water Revenues Penalties -Water Revenues Meter Main! Water Revenues Other Water Revenues Water Meter Sales Revenue Gain or Loss from F/A Disposal Transfer From FUND TOTALS 2014 Actual $9 ,901 3 ,931 15,820 56 ,217 (847) 105,027 96,607 65 107 ,624 0 0 1,100,286 84 ,079 61,957 79 ,817 113 ,947 9 ,280 0 2,800 37 ,385 0 0 2015 Actual $0 6 ,828 5 ,850 54 ,299 57 97,236 (5 ,138) 280 158,580 0 0 1,090 ,820 94 ,071 69 ,187 81 ,477 164,347 10,506 0 592 49 ,058 (494) 89 ,101 2016 Actual $24 ,248 8 ,168 9,045 98 ,164 690 113 ,846 (51 ,252) 1,033 142 ,237 126 0 1,234 ,904 109 ,567 78 ,051 86 ,107 158 ,310 10 ,810 0 0 52 ,736 (249) 0 2017 Adopted Budget $4 ,500 0 0 57 ,000 0 60 ,000 0 200 148,500 0 0 1,200 ,000 100 ,000 75 ,000 85,000 150 ,000 9,500 0 0 45 ,000 0 0 2018 Object Detail Amount 2018 Proposed Budget $4 ,500 6 ,300 0 57,000 0 60 ,000 0 200 148 ,500 0 410 ,300 1,200 ,000 100 ,000 75,000 85 ,000 150 ,000 9,500 0 0 55 ,000 0 0 ------------------------------------------------____ ...... ________ ---------------------------------- $1,883 ,897 $1 ,966 ,658 $2,076 ,542 $1 ,934 ,700 $2 ,361 ,300 ========= ========= ========= ========= ========== ========== Comments MCES Water Efficiency Grant 5% of 5% Fees-Const Projects Annual Market Value Changes Antenna Leases Est $6K Lost Rev from Rebate Prog . 92 Page One 2018 BUDGET WORKSHEETS WATER UTILITY -EXPENDITURES - August 14 , 2017 2018 2017 Object 2018 2014 2015 2016 Adopted Detail Proposed Account# Description Actual Actual Actual Budget Amount Budget Comments ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------·----------- All Salary Costs Inclusive of 601 49400 101 .00 Salaries & Benefits $520 ,600 Salary , Taxes , PERA & Benefits 601 49400 77 101 .00 Admin istrative 117 ,387 139 ,529 153 ,689 178 ,300 175,500 601 49400 78 101.00 Technical/Clerical 151 ,671 151,280 158,777 159 ,800 165,000 1 Additional Finance Positions 6014940079 101 .00 Maintenance 163,437 165,527 171 ,037 174 ,800 180, 100 601 49400 xx 101 .00 Salary & Benefit Contingency 0 0 0 0 0 601 49400 102.00 Full-Time Overtime 13 ,810 9,705 12 ,552 8 ,000 8,000 601 49400 103 .00 Part-Time Salaries & Benefits 6,508 5,132 8,081 7 ,000 7,000 601 49400 99 103 .01 Utility Commission Wages (50%) 1,000 50% -601 ; 50% -602 6014940099 103 .02 Maintenance Labor 6 ,000 100% -601 6014940001 203 .00 Printed Forms & Paper 2,075 1,005 1,067 2,200 2 ,200 Inserts & Water Bill Statements 601 49400 01 205 .00 Plotter Ink & Paper 0 0 0 0 400 601 49400 01 209.00 Other Office Supplies 186 168 61 200 200 601 49400 01 212 .00 Motor Fuels 0 0 0 5,600 5,100 3% Covered by Water Utility 601 49400 01 216 .00 Chemicals & Chemical Products 51 ,562 48,581 48,355 75 ,000 75,000 Chlorine/Flouride/Poly(Add Well 16) 601 49400 01 219 .00 Other Operating Supplies 250 50 957 300 300 Maintenance Supplies 601 49400 01 220 .00 Water Meter Purchases 120 ,000 Meters, MIU's & CU Horns 601 49400 01 220 .01 For Replacements 13 ,930 16 ,142 87,771 62 ,500 65,000 From Water Rate Model 601 49400 01 220 .02 For New Homes 68 ,837 74,982 58,843 45 ,000 55 ,000 From Water Rate Model 601 49400 01 224 .00 Street Maintenance Materials 0 640 2,285 2 ,500 2,500 Patching for Breaks 6014940001 225 .00 Landscaping Materials 0 60 1,103 500 1,000 Topsoil, Seed & Sod 601 49400 01 228 .00 Meter Repair Materials 490 0 90 0 0 601 49400 01 229.00 Other Maintenance Supplies 15,000 601 49400 01 229 .01 Supplies for Hydrants 6 ,622 8,619 5,840 8 ,000 8 ,000 601 49400 01 229 .02 Curb Shutoffs 653 252 135 1,000 1,000 601 49400 01 229 .03 GV Repair/Replacement 11 ,973 303 1,513 12,000 2,000 6014940001 229 .04 Miscellaneous Supplies 2,581 2,074 933 5,000 4,000 601 49400 01 241 .00 Small Tools 702 626 1,432 2,000 2,000 Wrenches , Shovels , etc . 601 49400 01 242.00 Minor Equipment 2,966 5,113 3,543 12,000 8,000 Hydrant Tools(2017), Trailer(2018) 601 49400 01 303 .00 Engineering Fees 78 ,000 6014940001 303 .01 WHPP 0 0 0 5,000 5,000 Groundwater Plan Implementation 601 49400 01 303 .02 GIS 4 ,607 3,413 1,920 3,000 3,000 601 49400 01 303 .03 Rate Study 0 0 3,900 15 ,000 15 ,000 Part of Comp Plan Update 601 49400 01 303 .04 Miscellaneous Fees 29 ,118 68 ,392 32 ,177 55,000 55,000 Water Facility Study in '17 ($50K) 601 49400 01 304 .00 Legal Fees 0 0 0 1,000 1,000 6014940001 310 .00 Testing Services 48 ,000 601 49400 01 310 .01 Bacteria & Water Quality 1,560 1,966 1,516 2 ,000 2,000 Radon , Tri-Chi., Pesticides , Etc . 6014940001 310 .03 MOH Service Connection Fee 43 ,552 44 ,475 45 ,167 45 ,000 46 ,000 6014940001 312.00 Gopher State One-Call 2 ,770 1,655 1,602 2 ,500 2,500 $7,500 Split 3 Ways 601 49400 01 318 .00 Contract Engineer 12 ,000 6,250 16 ,174 0 0 601 49400 01 319 .00 Other Professional Services 27 ,500 601 49400 01 319 .01 Thaw Pipes , Check Leaks, etc . 32 ,250 0 0 1,500 1,500 6014940001 319 .02 Supervisory Controls 6,562 3,575 4,483 12,500 5,000 601 49400 01 319 .03 Hazardous Chemical Permits 725 725 725 1,000 1,000 MN Department of Public Safety 601 49400 01 319 .06 Contracted Hydrant Painting 10 ,120 10 ,028 10,028 11 ,000 11,000 601 49400 01 319 .07 Antenna Expenses 19,904 15 ,458 7 ,621 0 0 6014940001 319 .08 Buxton Project 5,556 5,556 0 0 0 6014940001 319.09 HVAC Maintenance Contract 0 0 0 4,000 4 ,000 Annual lnsp/Maint, All Wells 601 49400 01 319.10 Landscape Maintenance 0 0 0 0 4,000 601 49400 01 319 .11 Pest Control 0 0 0 0 1,000 6014940001 320 .00 Credit Card Activity Fees 5 ,372 6 ,797 6 ,097 7,000 7,000 1/3 Cost of CIC Pymt Processing 601 49400 01 321 .00 Telephone Costs 3 ,003 3,122 3,451 3,500 3,500 Cell Phones , Modesm , GPS 6014940001 322 .00 Postage Costs 4 ,173 4,296 4 ,315 5,000 5,000 Billings with Inserts 601 49400 01 323.00 Radio Units 1,367 1,120 1,390 5,100 5,100 (24x$300)(12x$1500)(Split 5 Ways) 601 49400 01 352 .00 General Notices & Public Info 0 0 30 0 0 601 49400 01 365 .00 Workers Comp Insurance 7,095 8 ,338 10 ,058 7,000 12 ,000 Water's Share of Premiums 601 49400 01 369 .00 Other Insurance 6,048 6,132 6 ,382 6,500 7,000 Water's Share of Premiums 601 49400 01 391 .00 P .C. Maintenance 2,900 601 49400 01 391 .01 U/B Software Maintenance 2,074 2 ,074 2,117 2,200 2,200 Added to Utility Budgets in 2012 601 49400 01 391 .02 Auto Read Software Support 578 595 613 700 700 Added to Utility Budgets in 2012 601 49400 01 392 .00 P.C. Accessories & Supplies 0 40 0 200 200 6014940001 393 .00 P .C. Hardware Purchases 1,707 9 ,199 1,306 2 ,000 2 ,000 6014940001 394 .00 P .C. Software Purchases 8,900 601 49400 01 394 .01 Licensing & Maintenance 4 ,371 4 ,591 4 ,629 15 ,000 8,400 ESRI, Cartegraph 601 49400 01 394 .02 Online Subscriptions 379 379 0 800 300 Pictometry 601 49400 01 394 03 New Software Purchases 0 0 0 200 200 ----------------------------------------------------------------------------------------------------- PAGE TOTALS 820 ,530 837,962 883 ,765 975,400 977,900 93 Page Two 2018 BUDGET WORKSHEETS WATER UTILITY -EXPENDITURES - August 14 , 2017 2018 2017 Object 2018 2014 2015 2016 Adopted Detail Proposed Account# Description Actual Actual Actual Budget Amount Budget Comments -----------------------------------------------------------------------------------------------------------------------------------------------------------------________ ... _________ --------------------------------------------- 601 49400 01 403 .00 Contracted R & M -Other lmpr 23,576 23 ,397 59 ,309 30,000 50 ,000 Main Breaks , Gate Valves , Etc. 601 49400 01 416 .00 Machinery Rental 0 0 0 0 0 601 49400 01 433 .00 Dues & Subscriptions 0 187 250 400 400 Suburban Utility Supt Assn , MRWA 601 49400 01 435 .00 Books & Pamphlets 0 0 0 200 200 Reference Materials 601 49400 01 437.00 Conferences & Seminars 6 ,000 601 49400 01 437.01 MOH Training (Water School) 1,459 2,161 436 2,500 3,000 Operator Licensure 6014940001 437.02 AWWA Conference 0 0 0 1,200 1,200 Duluth , Send 2 Staff 601 49400 01 437.03 CarteGraph , ESRI , GIS 126 0 81 1,000 800 User Group , Conference, Training 601 49400 01 437.04 Miscellaneous Training 9 849 928 1,000 1,000 601 49400 01 439 .00 Other Miscellaneous Charges 13,460 13,459 16 ,057 45,000 45,000 DNR Annual Water Use 601 49400 01 450 .00 Sales Tax on Purchases 0 2,699 0 0 0 601 49400 01 521 .00 Building & Structure Purchases 0 0 0 10,000 10,000 Pymt on P.W. Building (20 of 20) 601 49400 01 530 .00 Improvements Other Than Bldgs 915,600 601 49400 01 530 .01 Well Inspections 560 0 800 600 600 601 49400 01 530 .02 Miscellaneous Improvements 0 405 63 ,720 5,000 150 ,000 Investigate and Seal Wells 1 & 2 601 49400 01 530 .03 CRP of Watermain 0 0 0 150 ,000 50 ,000 PMP Water Imp. When Needed 601 49400 01 530.04 Inspection & Maintenance 0 259 ,255 49,361 65 ,000 715,000 From Long-Term Plan 601 49400 01 540 .00 Heavy Machinery Purchases 0 0 0 0 0 Equipment Purchases -Match CIP 601 49400 01 550 .00 Motor Vehicle Purchases 0 0 0 10,000 52,000 Equipment Purchases -Match CIP 601 49400 01 570 .00 Office Equipment Purchases 0 0 0 500 500 601 49400 01 580.00 Other Equipment Purchases 0 0 0 7,000 16 ,600 Trash Pump (Split with 602, 603) 601 49400 01 611 .00 Interest on Lease Payments 2,167 1 ,773 1,362 0 0 P.W. Building Expansion(See 521) 601 49400 01 710 .00 Transfers 4,796 0 181,450 0 0 Transfers for Other Improvements ---------------------------------------------------------------------------------------- 601-49400-01 TOTALS 866,683 1,142,148 1,257,519 1,304,800 2,074 ,200 601 49406 01 221 .00 Equipment Parts 2,762 0 0 13 ,000 1,500 SCADA Upgrades 601 49406 01 223 .00 Building Repair Supplies 7,250 0 0 200 200 601 49406 01 319 .00 Other Professional Services 2,352 5,862 491 1,000 1,000 601 49406 01 381 .00 Electric Utilities 1,083 1,147 1,197 1,300 1,300 Pumping & Lighting -------------------------------------------·------------------------------------------------------- TOTAL-PRY 13,448 7 ,009 1,688 15,500 4,000 601 49407 01 221 .00 Equipment Parts 0 409 0 1,500 1,500 601 49407 01 223.00 Building Repair Supp li es 8 0 98 200 200 601 49407 01 319 .00 Other Professional Services 0 0 0 0 0 601 49407 01 321 .00 Telephone Costs 211 211 211 300 300 601 49407 01 381 .00 Electric Utilities 23,142 20 ,778 22 ,695 33 ,000 33 ,000 Pumping , Lighting , Tower Mixer 601 49407 01 409 .00 Other Contracted Repairs & Main! 11,781 1,429 404 2,000 2 ,000 601 49407 01 439.00 Other Miscellaneous Charges 0 0 0 100 100 Contingencies 601 49407 01 530 .00 Improvements Other Than Bldgs 0 0 0 60,000 10 ,000 Controls(2017), Landscape(2018) -------------------------------------------------------------------------------------------------------- TOT AL -WELL #7 35 ,142 22,826 23,408 97 ,100 47 ,100 6014940801 221 .00 Equipment Parts 242 25 0 1,500 1,500 601 49408 01 223 .00 Building Repair Supplies 106 19 0 200 200 601 49408 01 319 .00 Other Professional Services 0 0 0 0 0 601 49408 01 381 .00 Electric Utilities 21 ,542 20,456 22 ,293 25 ,000 25,000 Pumping & Lighting 601 49408 01 383 .00 Gas Utilities 592 497 355 600 600 Heat Only 601 49408 01 409 .00 Other Contracted Repairs & Maint 27 ,330 735 5,862 2,000 2,000 6014940801 439 .00 Other Miscellaneous Charges 0 0 0 100 100 Contingencies ---------------------------------------------------------------------------------------------------------- TOT AL -WELL #8 49 ,812 21 ,732 28 ,510 29,400 29,400 601 49409 01 221 .00 Equipment Parts 2 ,569 0 0 1,500 1,500 601 49409 01 223 .00 Building Repair Supplies 0 109 84 200 200 601 49409 01 319 .00 Other Professional Services 0 0 0 0 0 601 49409 01 381 .00 Electric Utilities 31 ,854 25 ,1 09 32,519 32 ,000 32 ,000 Pumping & Light ing 601 49409 01 383 .00 Gas Util ities 901 627 614 1,500 1,500 Heat Only 601 49409 01 409 .00 Other Contracted Repairs & Main! 335 1,838 275 2,000 2,000 6014940901 439 .00 Other Miscellaneous Charges 0 0 0 100 100 Contingencies 601 49409 01 530 .00 Improvements Other Than Bldgs 0 0 0 0 0 ---------------------------------------------------------------------------------------------------------- TOT AL -WELL #9 35 ,659 27 ,683 33,493 37 ,300 37 ,300 94 Page Three August 14 , 2017 Account# 6014941001 219 .00 6014941001 221 .00 601 49410 01 223 .00 601 49410 01 321 .00 6014941001 381 .00 601 49410 01 409 .00 601 49410 01 439.00 601 49410 01 530 .00 601 49411 01 221 .00 601 49411 01 439 .00 601 494 12 01 221 .00 601 49412 01 223 .00 601 49412 01 319 .00 601 494 12 01 381.00 601 49412 0 1 409 .00 601 49412 01 439 .00 60 1 49414 01 221 .00 601 49414 01 223 .00 601 49414 01 319 .00 6014941401 381 .00 6014941401 409 .00 601 49414 01 439 .00 601 49425 01 221 .00 6014942501 223 .00 6014942501 3 19.00 601 49425 01 381 .00 601 49425 01 409 .00 601 49425 01 439.00 601 49426 01 221 .00 601 49426 01 223 .00 601 49426 0 1 319 .00 601 49426 01 381 .00 601 49426 01 383 .00 601 49426 01 409 .00 601 49426 01 439 .00 2018 BUDGET WORKSHEETS WATER UTILITY -EXPENDITURES - Description Other Operating Supplies Equ ipment Parts Building Repair Supplies Telephone Costs Electric Util ities Other Contracted Repairs & Main! Other Miscellaneous Charges Improvements Other Than Bldgs TOT AL -WELL #10 Equ ipment Parts Other Miscellaneous Charges TOTAL -WELL #11 Equipment Parts Building Repair Supplies Other Professional Services Electric Utilities Other Contracted Repairs & Maint Other Miscellaneous Charges TOTAL-WELL #12 Equ ipment Parts Bu ilding Repair Supplies Other Professional Services Electric Utilit ies Other Contracted Repairs & Maint Other Miscellaneous Charges TOTAL -WELL #14 Equipment Parts Bu ilding Repai r Suppl ies Other Professional Services Electric Utilities Other Contracted Repa irs & Main! Other Miscellaneous Charges TOTA L -WELL #15 Equ ipment Parts Build ing Repair Supplies Other Professional Services Electric Utilities Gas Utilities Other Contracted Repairs & Maint Other Miscellaneous Charges TOTAL-WELL #16 2014 Actual 0 0 15 765 13 ,223 1,748 0 0 2015 Actual 0 5,710 0 765 16 ,173 690 0 0 2016 Actual 0 364 0 765 23 ,806 6 ,474 0 0 2017 Adopted Budget 500 1,000 200 0 17 ,000 2,000 100 0 2018 Object Detail Amount 2018 Proposed Budget 500 1,000 200 0 17 ,000 2,000 100 0 ---------------------------------------------------------------------------------------------------------- 15 ,751 23 ,337 31 ,408 20,800 20 ,800 0 4 0 0 0 0 0 0 0 0 ------------------------------------------------------------------------------------..... _________________ 0 4 0 0 0 0 3,431 608 1,500 1,500 0 0 0 200 200 0 0 0 0 0 21 ,696 21 ,159 16,765 28 ,000 28 ,000 8,317 15 ,891 275 2,000 2,000 0 0 13 100 100 ------------------------------------------------------------------------------------------------------- 30 ,013 40,480 17 ,661 31 ,800 31,800 161 0 158 1,500 1,500 408 0 0 200 200 384 0 0 1,000 1,000 23,382 26 ,674 26,254 28 ,000 28,000 0 6 ,850 3,116 2,000 2,000 0 0 0 100 100 --------------------------------------------------------------------------------------------------------- 24 ,335 33 ,525 29 ,527 32 ,800 32 ,800 830 0 0 1,500 1,500 0 0 0 200 200 0 0 0 500 500 24 ,817 24 ,641 22 ,884 28 ,000 28,000 430 3,944 1,697 2,000 2,000 0 0 0 100 100 --------------------------------------------------------------------------------------------------------- 26 ,077 28 ,585 24 ,581 32 ,300 32 ,300 0 0 0 1,500 1,500 0 0 0 200 200 0 0 0 500 500 0 0 0 28 ,000 28 ,000 0 0 0 1,000 1,000 0 0 0 1,000 1,000 0 0 0 100 100 ---------------------------------------------------------------------------------------------------------- 0 0 0 32,300 32,300 Comments Removing Phone Line in 2013 Pumping & Lighting Contingencies Rural Water System Rural Water System (#2) Pumping & Lighting Contingencies Pumping & Lighting Contingencies Pumping & Lighting Contingencies Pumping & Lighting May Be Electric Only (TBD ) Contingencies 95 Page Four August 14 , 2017 Account# 601 49415 01 221 .00 601 49415 01 319 .00 601 49415 01 409 .00 601 49415 01 439 .00 601 49416 01 221 .00 601 49416 01 319 .00 601 49416 01 381 .00 601 49416 01 409 .00 601 49416 01 439 .00 601 49417 01 221 .00 601 49417 01 319 .00 601 4941 7 01 381 .00 6014941701 409 .00 601 49417 01 439 .00 6014941801 221 .00 601 49418 01 319 .00 6014941801 381 .00 6014941801 409 .00 601 49418 01 439 .00 2018 BUDGET WORKSHEETS WATER UTILITY ·EXPENDITURES· Description Equipment Parts Other Professional Services Other Contracted Repairs & Maint Other Miscellaneous Charges TOT AL • WATER TOWER #1 (Chippendale Water Tower) Equipment Parts Other Professional Services Electric Utilities Other Contracted Repairs & Maint Other Miscellaneous Charges TOTAL · WATER TOWER #2 (Connemara Water Tower) Equ ipment Parts Other Professional Services Electric Utilities Other Contracted Repairs & Ma in! Other Miscellaneous Charges TOTAL-WATER TOWER #4 (Bacardi Water Tower) Equipment Parts Other Professional Services Electric Utilities Other Contracted Repairs & Ma int Other Miscellaneous Charges TOTAL-WATER TOWER #3 (East Side Water Tower) GRAND TOTAL -ALL DEPTS . 2014 Actual 0 3,675 1,050 0 2015 Actual 0 0 617 0 2016 Actual 0 0 1,828 0 2017 Adopted Budget 500 0 500 200 2018 Object Detail Amount 2018 Proposed Budget 500 0 500 200 ----------------------------------------------------·------------------------------------------------ 4,725 617 1,828 1,200 1,200 101 0 0 500 500 0 3 ,500 0 0 0 1,261 2,195 2 ,249 4 ,500 4 ,500 8 ,210 3,027 0 500 500 0 0 0 200 200 ---------------------------·-----------------------__________ ... ____ --------------------------------- 9 ,572 8,722 2,249 5,700 5,700 206 8 0 500 500 0 3,500 0 0 0 4,760 2,994 2,136 6,000 6 ,000 14,700 6,105 0 500 500 0 156 0 200 200 -------------------------------------------------------------------------------------·---------------- 19 ,666 12 ,763 2,136 7 ,200 7 ,200 0 24 0 500 500 0 20,314 0 0 0 2,768 2,154 3,181 4,000 4,000 15 ,500 1,020 3,643 500 500 0 20 0 200 200 -----------------................................................... ----------------------------------------------------------------- 18 ,268 23 ,532 6,824 5,200 5,200 $1 ,149 ,152 $1 ,392,963 $1,460,832 $1 ,653,400 $2 ,361,300 ========= ========= ========= ========= ========== ========== Comments Contingencies Contingencies Contingencies Contingencies 96 SEWER OPERATING FUND This is an Enterprise Fund consisting of revenues from sewer charges which provides for the operation and maintenance of 9 lift stations, 98 miles of sanitary sewer lines and 6,850 service connections for the collection and treatment of sewage. $1,284,600 covers one line item of the 2017 Sewer Fund budget for the charges paid to the Metropolitan Council for the City's share of the operations and debt for wastewater treatment plants within the metropolitan area. These charges, which make up nearly 60 % of the Sewer Fund budget, are based on sewage flows into the Metropolitan Council's Rosemount and Empire treatment plants. 2011 31.3 % PERFORMANCE MEASURES % of Sanitary Sewer System Cleaned 2012 26.7 % 2013 32.2 % 2014 31.1 % 2015 23.7 % Number of Sewer Blockages on City System Per 100 Connections 2011 0.0 2012 0.1 2013 0.0 2014 0.0 2015 0.01 2016 31.3 % 2016 0.00 97 Page One August 14 , 2017 Account# 602 33425 .00 602 34108.00 602 36101 .00 602 36102 .00 602 36210 .00 602 36214 .00 602 36215.00 602 36260 .00 602 36265 .00 602 37210 .00 602 37220 .00 602 37225 .00 602 37230 .00 602 37240 .00 602 37260 .00 602 39103 .00 602 39203 .00 2018 BUDGET WORKSHEETS SEWER UTILITY -REVENUES- Description Other State Grants & Aids Administrative Fees-Other Funds Principal -Special Assessments Penalties & Interest -SIA Interest Earnings -Investments Net Change in FV-lnvestments Interest Earnings Other Revenues Use of Reserve Funds Residential Sewer Revenues Apartment Sewer Revenues Institutional Sewer Revenues Commercial Sewer Revenues Industrial Sewer Revenues PenaWes-SewerRevenues Gain or Loss from FIA Disposal Transfer From FUND TOTALS 2014 Actual $0 3,931 81,278 (1,366) 17,411 8,534 54 0 0 1,247 ,826 111 ,519 24,128 74 ,855 71 ,258 12,104 0 0 2015 Actual $0 6,828 78 ,480 (251) 13 ,886 (4,100) 225 1,972 0 1,251,838 117 ,405 21,813 78,823 110,928 13 ,051 0 0 2016 Actual $0 8,168 140,976 442 24,736 (11,576) 534 0 0 1,360,653 139,095 24,272 78,842 99 ,216 13,090 (249) 0 2017 Adopted Budget $0 0 85 ,000 0 15 ,000 0 200 0 348 ,800 1,400,000 125,000 25,000 80 ,000 110,000 13,000 0 0 2018 Object Detail Amount 2018 Proposed Budget $0 6,300 85,000 0 15 ,000 0 200 0 667,200 1,400 ,000 125 ,000 25,000 80 ,000 110,000 13 ,000 0 0 -----------------------------------------------... ----------------------------------------------- $1,651 ,532 $1,690,900 $1,878,199 $2 ,202 ,000 $2,526,700 ========= ========= ========= ========= --------========= Comments 5% of 5% Fees-Const Projects Annual Market Value Changes 98 Page One 2018 BUDGET WORKSHEETS SEWER UTILITY -EXPENDITURES - August 14 , 2017 2018 20 17 Object 2018 2014 2015 2016 Adopted Detail Proposed Account# Descript ion Actual Actual Actual Budget Amount Budget Comments ------------------------------ -----------------------------------------------------------------------------------------·---------------------------------------------------------------------------------------------- All Salary Costs Inclusive of 602 49450 101 .00 Salaries & Benefi ts $514,400 Salary , Taxes , PERA & Benefits 602 49450 77 101 .00 Administrative 117,386 139 ,515 153,926 172 ,300 169,300 602 49450 78 101 .00 Technical/Clerical 151 ,671 151,279 158 ,777 159 ,800 165,000 1 Additional Finance Position 602 49450 79 101 .00 Maintenance 163,438 165 ,527 171 ,036 174 ,800 180 ,100 602 49450 xx 101 .00 Salary & Benefit Contingency 0 0 0 0 0 602 49450 102 .00 Full-Time Overtime 13 ,810 9,705 12 ,552 7 ,500 7 ,500 602 49450 103 .00 Part-Time Salaries & Benefits 5,707 3,548 7 ,558 7,000 7 ,000 602 49450 99 103.01 Utility Commission Wages (50 %) 1,000 50% -602 ; 50 % -601 602 49450 99 103 .02 Maintenance Labor 6,000 100% -602 602 49450 01 203 .00 Prin ted Forms & Paper 1,416 1,005 1,067 1,500 1,500 Inserts & Water Bill Statements 602 49450 01 205.00 Plotter Ink & Paper 0 0 0 0 400 602 49450 01 209.00 Other Office Supplies 172 439 0 200 200 602 49450 01 212 .00 Motor Fuels 0 0 0 5,200 5,100 3% Covered by Sewer Utility 602 49450 01 216 .00 Chem icals & Chemical Products 0 731 0 500 500 Root Killer, Degreaser 602 49450 01 219 .00 Other Operating Suppl ies 100 9 60 200 200 602 49450 01 224 .00 Street Maintenance Materials 0 1,439 0 2 ,500 2 ,500 Patching 602 49450 01 225 .00 Landscaping Materials 0 0 285 400 400 Topsoil , Seed & Sod 602 49450 01 227 .00 Utility System Maintenance Suppliei 797 1,378 5,454 5,000 5,000 MH Castings Replacement Prog. 602 49450 01 241 .00 Small Tools 237 241 641 500 500 Wrenches , Shovels, etc . 602 49450 01 242 .00 Mino r Equipment 3,746 2,765 4 ,500 3 ,000 3,000 602 49450 01 303 .00 Eng ineering Fees 23 ,000 602 49450 01 303 .01 GIS 4 ,607 3,413 1,920 3,000 3,000 602 49450 01 303.02 Rate Study 0 0 0 15 ,000 15 ,000 Part of Comp Plan Update 602 49450 01 303 .04 Miscellaneous 2,846 9,471 11 ,737 5,000 5,000 602 49450 01 304 .00 Legal Fees 0 0 0 0 0 602 49450 01 312 .00 Gopher State One-Call 2,770 1,655 1,602 2,500 2,500 $7 ,500 Spl it 3 Ways 602 49450 01 318 .00 Contract Engineer 12 ,000 6,250 16 ,174 0 0 602 49450 01 319.00 Other Professional Services 60 ,000 602 49450 01 319 .01 Televising 0 0 0 3,000 53 ,000 3-Year Citywide Televising Program 602 49450 01 319 .02 Root Control 0 0 0 2 ,000 2,000 602 49450 01 319 .03 Supervisory Controls(Ma int Cont) 0 0 0 5,000 5,000 SCADA System 602 49450 01 319.04 Buxton Project 5,556 5,556 0 0 0 602 49450 01 320 .00 Cred it Card Activ ity Fees 5,372 6,797 6 ,097 7 ,000 7 ,000 1/3 Cost of CIC Pymt Processing 602 49450 01 321 .00 Telephone Costs 3,001 3,122 3 ,376 3,500 3,500 Cell Phones, Modems , GPS 602 49450 01 322 .00 Postage Costs 4 ,173 4,296 4 ,186 5,000 5,000 Billings with Inserts 602 49450 01 323 .00 Radio Un its 1,367 1,120 1,390 5,100 5,100 (24x$300 )(12x$1500)(Split 5 Ways ) 602 49450 01 365 .00 Workers Comp Insurance 7,117 8,361 10 ,071 7,000 12 ,000 Sewer's Share of Premiums 602 49450 01 369 .00 Other Insurance 12 ,067 13 ,292 14 ,971 12 ,000 17 ,000 Sewer's Share of Prem iums 602 49450 01 391 .00 P .C. Maintenance 0 0 0 2 ,900 602 49450 01 391 .01 U/B Software Maintenance 2,074 2,074 2,117 2,200 2 ,200 Added to Utility Budgets in 2012 602 49450 01 391 .02 Auto Read Software Support 578 595 613 700 700 Added to Utility Budgets in 2012 602 49450 01 392 .00 P .C . Accessories & Supplies 0 0 0 200 200 602 49450 01 393 .00 P .C. Hardware Purchases 1,600 9,199 1,306 2,000 2 ,000 602 49450 01 394 .00 P .C . Software Purchases 8 ,900 602 49450 01 394 .01 Licensing & Maintenance 4 ,371 4,591 4 ,629 15 ,000 8,400 ESRI , Cartegraph 602 49450 01 394.02 Online Subscriptions 379 379 0 800 300 Pictometry 602 49450 01 394 .03 New Software Purchases 0 0 0 200 200 602 49450 01 395 .00 P.C. Repairs 0 0 0 500 500 602 49450 01 403.00 Contracted R & M -Other lmpr 63 24 ,454 10 ,016 30,000 30 ,000 MH Castings Replacement Prog. 602 49450 01 415 .00 Other Equipment Rental 0 0 0 200 200 602 49450 01 416 .00 Machinery Renta l 0 0 0 2,000 2,000 602 49450 01 433 .00 Dues & Subscriptions 0 0 0 200 200 SUSA (AJ , Dick) 50 % Split w/Storm 602 49450 01 435 .00 Books & Pamphlets 0 0 0 300 300 Reference Materials 602 49450 01 437 .00 Conferences & Seminars 3,800 602 49450 01 437 .01 MPCA Train ing (Sewer School) 669 600 686 1,500 2,000 Operator Licensure $300 each (M) 602 49450 01 437 .03 CarteGraph , ESRI, GIS 126 0 81 1,300 800 User Group , Conference , Training 602 49450 01 437.04 Miscellaneous Training 0 814 919 1,000 1,000 602 49450 01 439 .00 Other Miscell aneous Charges 145 258 86 300 300 Contingencies 602 49450 01 521.00 Building & Structure Purchases 0 0 0 10,000 10 ,000 Pymt on P.W. Building (19 of 20 ) 60 2 49450 01 530 .00 Improvements Other Than Bldgs 160,000 602 49450 01 530 .0 1 Miscellaneous Improvements 0 0 0 10,000 10 ,000 SCADA Reconfiguration , PCL 's 602 49450 0 1 530 .03 CRP of Sewerma in 0 0 0 150 ,000 150 ,000 PMP Sewer Imp . When Needed 602 49450 01 540 .00 Heavy Mach inery Purchases 189 ,190 63 0 0 0 Equ ipment Purchases -Match GIP 602 49450 01 550 .00 Motor Vehicle Purchases 0 0 0 11 ,000 0 Equ ipment Purchases -Match GIP 602 49450 01 560.00 Furniture & Fixture Purchases 0 56 0 500 500 602 49450 01 570 .00 Office Equipment Purchases 0 0 271 500 500 602 49450 01 580 .00 Other Equipment Purchases 0 0 0 7 ,000 41 ,7 00 Trash Pump (Split with 601 , 603 ) -·---------------------------------------------------------------------------------------------------M Dump Station (Split with 603 )M PAGE TOTALS 718 ,548 583 ,995 608 , 102 862 ,900 947 ,300 99 Page Two 2018 BUDGET WORKSHEETS SEWER UTILITY -EXPENDITURES - August 14 , 2017 2018 2017 Object 2018 2014 2015 2016 Adopted Detail Proposed Account# Description Actual Actual Actual Budget Amount Budget Comments ------------------------------------------------------------------·------------------------------------------------------------------------------- ---------------------------------------------------------- 602 49450 01 602 .00 Sewer Service Charges 1,090 ,261 1,077,415 1, 185 ,397 1,284 ,600 1,300 ,000 MWCC Chgs (Matches Rate Model) 602 49450 01 611 .00 Interest on Lease Payments 2,165 1,773 1,362 0 0 P.W. Building Expansion(See 521 ) 602 49450 01 710 .00 Transfers 2,405 0 0 Transfers for Other Improvements -----------------------------------------------------------------------------------·-------------- 602-49450-01 TOTALS 1,813 ,379 1,663 , 183 1,794 ,861 2,147,500 2,247 ,300 602 49451 01 219.00 Other Operating Supplies 0 0 0 100 100 602 49451 01 221 .00 Equipment Parts 0 0 3,248 800 800 602 49451 01 229 .00 Other Maintenance Supplies 0 567 0 200 200 602 49451 01 303 .00 Engineering Fees 0 0 0 0 0 602 49451 01 381 .00 Electric Util ities 916 761 49 1,500 1,500 602 49451 01 403 .00 Contracted R & M -Other lmpr 775 704 1,931 2,000 2 ,000 602 49451 01 439 .00 Other Miscellaneous Charges 0 0 0 100 100 Contingencies ---------------------------------· ·------------------------------------------------------------ (City Hall ) TOTAL -LIFT STATION #1 1,691 2,032 5,227 4 ,700 4,700 602 49452 01 219 .00 Other Operating Supplies 0 0 0 100 100 602 49452 01 221 .00 Equipment Parts 0 0 585 800 800 602 49452 01 229 .00 Other Ma intenance Supplies 0 0 0 200 200 602 49452 01 381 .00 Electric Utilities 623 604 674 700 700 602 49452 01 403 .00 Contracted R & M -Other lmpr 0 0 0 2,000 2,000 602 49452 01 439 .00 Other Miscellaneous Charges 0 0 0 100 100 Contingencies --------------------------------------------------------------------------------------------------- (Bloomfield 5th ) TOTAL -LIFT STATION #7 623 604 1,259 3,900 3,900 602 49453 01 219 .00 Other Operating Supplies 0 0 0 100 100 602 49453 01 221 .00 Equipment Parts 0 0 585 800 800 602 49453 01 229 .00 Other Maintenance Supplies 0 0 0 200 200 602 49453 01 381 .00 Electric Utilities 3,548 3,728 4,165 4 ,000 4 ,000 602 49453 01 403 .00 Contracted R & M -Other lmpr 7 ,395 0 7 ,951 2,000 15 ,000 Safety Improvements in 2018 602 49453 01 439 .00 Other Miscellaneous Charges 0 0 0 100 100 Contingencies ------------------------------------------------------------------------------------------------- (Shannon Pond ) TOTAL-LIFT STATION #3 10 ,942 3,728 12,701 7,200 20 ,200 602 49454 01 219 .00 Other Operating Supplies 0 0 0 100 100 602 49454 01 221 .00 Equipment Parts 6 0 585 800 800 602 49454 01 229 .00 Other Ma intenance Supplies 0 0 0 200 200 602 49454 01 381 .00 Electric Utilities 4,821 5 ,539 6,110 6 ,000 6 ,000 602 49454 01 403 .00 Contracted R & M -Other lmpr 0 0 0 2,000 210 ,000 Update to Submersible Pumps 602 49454 01 439 .00 Other Miscellaneous Charges 0 0 0 100 100 Contingencies ----------------- ---------------------------------------------------------------------------------- (Hawkins) TOTAL-LIFT STATION #4 4,827 5,539 6,695 9 ,200 217 ,200 602 49455 01 219.00 Other Operating Supplies 0 0 0 100 100 60 2 49455 01 221 .00 Equ ipment Parts 1,800 0 585 800 800 602 49455 01 229 .00 Other Maintenance Supplies 0 0 0 200 200 602 49455 01 303 .00 Engineering Fees 0 0 0 0 0 602 49455 01 310 .00 Testing Services 0 0 0 0 0 602 49455 01 381 .00 Electric Utilities 5,802 4 ,979 5,081 6 ,000 6 ,000 602 49455 01 403.00 Contracted R & M -Other lmpr 415 2,350 0 2,000 2 ,000 602 49455 01 439 .00 Other Miscellaneous Charges 0 0 0 100 100 Contingencies ----------------------------------------------------------------------------------__________ .. ______ (LeForet Add'n ) TOTAL-LIFT STATION #5 8 ,016 7 ,329 5,666 9,200 9,200 602 4945 6 01 219 .00 Other Operating Supplies 0 0 0 100 100 602 49456 01 221 .00 Equipment Parts 0 0 585 800 800 602 49456 01 229 .00 Other Ma intenance Supplies 0 0 0 200 200 602 49456 01 381 .00 Electric Util ities 8,270 3 ,945 3,829 6 ,000 6,000 602 49456 01 403 .00 Contracted R & M -Other lmpr 0 0 0 2,000 2,000 602 49456 01 439 .00 Other Miscellaneous Charges 0 0 0 100 100 Contingencies .......................... _______ _ _____________ .. __ ----------------------------------------------------------------- (Drumcliffe) TOTAL -LIFT STATION #6 8,270 3 ,945 4 ,414 9 ,200 9,200 100 Page Three August 14 , 2017 Account# 602 49457 01 219.00 602 49457 01 221.00 602 49457 01 229 .00 602 49457 01 381.00 602 49457 01 403 .00 602 49457 01 439.00 (Glendalough 5th) 602 49458 01 219 .00 602 49458 01 221 .00 602 49458 01 229 .00 602 49458 01 381 .00 602 49458 01 403 .00 602 49458 01 439.00 (Meadows of) (Bloomfield) 602 49460 01 219 .00 602 49460 01 221 .00 602 49460 01 229 .00 602 49460 01 381 .00 602 49460 01 403.00 602 49460 01 439 .00 (Glen Rose) 2018 BUDGET WORKSHEETS SEWER UTILITY ·EXPENDITURES · Description Other Operating Supplies Equipment Parts Other Maintenance Supplies Electric Utilities Contracted R & M -Other lmpr Other Miscellaneous Charges TOTAL· LIFT STATION #9 Other Operating Supplies Equipment Parts Other Maintenance Supplies Electric Utilities Contracted R & M -Other lmpr Other Miscellaneous Charges TOTAL-LIFT STATION #8 Other Operating Supplies Equipment Parts Other Maintenance Supplies Electric Utilities Contracted R & M -Other lmpr Other Miscellaneous Charges TOTAL-LIFT STATION #10 GRAND TOTAL -ALL DEPTS . 2014 Actual 0 0 0 857 0 0 2015 Actual 0 0 0 216 1,533 0 2016 Actual 0 585 0 688 0 0 2017 Adopted Budget 100 500 200 1,200 2,000 100 2018 Object 2018 Detail Proposed Amount Budget 4,000 500 200 1,200 2,000 100 ----------------- -----------------------------------------------------·---------------------------- 857 1,749 1,273 4,100 8,000 0 0 0 100 100 0 0 585 500 500 0 0 0 200 200 629 449 519 800 800 0 539 0 2,000 2 ,000 0 0 0 100 100 ----------------------------------------------------------------------------------------------- 629 987 1,105 3,700 3,700 0 0 0 100 100 0 0 585 500 500 0 0 0 200 200 261 233 257 400 400 0 0 0 2,000 2,000 0 0 0 100 100 -----------------------------------------------------------·--------------·---------------------- 261 233 843 3,300 3,300 $1 ,849,496 $1,689,329 $1 ,834 ,044 $2,202,000 $2,526,700 ========= ========= ========= ========= ========= Comments Bubbler in 2018 Contingencies Contingencies Contingencies 101 STORM WATER OPERATING FUND This is an Enterprise Fund consisting of revenues from storm water utility charges that provides for the operation and maintenance of the City's storm water facilities, which includes: • 7 lift stations • 3,900 catch basins • 97 miles of storm sewer • More than 65 storm water treatment ponds This fund pays for cleaning storm drain sumps in manholes and catch basins, and for ditching in rural areas. It funds wetland investigations and the assimilation of a wetland inventory for the City. Most of the remaining operating budget is used to pay for large projects in which debt is issued. Repayment of this debt is accomplished through fund transfers to the appropriate debt service funds. PERFORMANCE MEASURES Number of Sumps Cleaned 2011* 411 2012 167 2013 128 All sumps are inspected and rated on the following scale: 1: 0-25% full 2: 25-50% full 3: 50-75% full 4: 75-100% full 2014 130 2015* 562 2016 134 * Only sumps with ratings of 3 or 4 are cleaned each year. Many sumps that had been rated 2 for several years Gust below the threshold for cleaning) received a rating of 3 or 4 in 2011 and 2015. 102 Page One August 14 , 2017 Account# 603 33400 .00 603 33425 .00 603 33620 .00 603 34108 .00 603 36101 .00 603 36102.00 603 36210 .00 603 36214 .00 603 36215 .00 603 36260 .00 603 36262 .00 603 36265 .00 603 37300 .00 603 37360 .00 603 39103 .00 603 39203 .00 2018 BUDGET WORKSHEETS STORM WATER UTILITY -REVENUES - Description State Grants & Aids Other State Grants & Aids Other County Grants & Aids Administrative Fees-Other Funds Principal -Special Assessments Penalties & Interest -SIA Interest Earnings -Investments Net Change in FV-lnvestments Interest Earnings Other Revenues Special Settlements Use of Reserve Funds Storm Water Utility Revenues Penalties -Storm Water Utility Gain or Loss from FIA Disposal Transfer From FUND TOTALS 2014 Actual $0 0 19,680 3,931 25,726 (362) 37,889 40,005 47 35,615 24,797 0 1,040,839 6,577 0 14,260 2015 Actual $0 0 0 6 ,828 21 ,967 (57) 34 ,724 (8,127) 213 0 0 0 1, 102,373 9,300 0 24 ,000 2016 Actual $0 0 0 8,168 46,930 164 55,670 (20 ,949) 513 0 0 0 1,158,950 7 ,880 (249) 0 2017 Adopted Budget $0 0 0 0 22,000 0 25 ,000 0 200 0 0 17,200 1,215 ,000 6 ,000 0 0 2018 Object Detail Amount 2018 Proposed Budget $0 0 0 6,300 22,000 0 25 ,000 0 200 0 0 0 1,260,000 6,000 0 0 ----------------· ------------------------------------------·--------------------·----------------· $1,249,004 $1,191,221 $1,257,077 $1,285,400 $1 ,319 ,500 ========= ========= ========= ========= ========= ========= Comments 5% of 5% Fees-Const Projects Annual Market Value Changes 4% Annual Rate Iner. (Rate Model) 103 Page One 2018 BUDGET WORKSHEETS STORM WATER UTILITY -EXPENDITURES - August 14 , 2017 2018 2017 Object 2018 20 14 2015 2016 Adopted Detail Proposed Account# Description Actual Actual Actual Budget Amount Budget Comments -------·---------------------_________________________ .,.___________________ ---------------------------------------------------------------------------------------------------------------------------------------- All Salary Costs Inclusive of 603 49500 101.00 Salaries & Benefits $282,000 Salary, Taxes , PERA & Benefits 603 49500 77 101 .00 Administrative 10,932 26 ,693 47 ,765 79 ,500 82 ,300 603 49500 78 101 .00 Technical/Clerical 85 ,598 85 ,202 78 ,418 87 ,000 91 ,100 1 Additional Finance Position 603 49500 79 101 .00 Maintenance 81,718 82 ,763 85,519 109,900 108 ,600 603 49500 xx 101 .00 Salary & Benefit Contingency 0 0 0 0 0 603 49500 102.00 Full-Time Overtime 6 ,918 4 ,928 6 ,300 6 ,000 6,000 603 49500 99 103.00 Part-Time Salaries & Benefits 4 ,323 6,506 7 ,672 8 ,000 8 ,000 603 49500 01 203.00 Printed Forms & Paper 1,416 1,005 1 ,067 1,500 1,500 603 49500 01 205.00 Plotter Ink & Paper 0 0 0 0 400 603 49500 01 208.00 Miscellaneous Supplies 0 397 143 500 500 Stakes, Ribbons , Level, etc . 603 49500 01 212.00 Motor Fuels 0 0 0 6 ,200 6 ,000 3% Covered by Storm Utility 603 49500 01 215.00 Shop Materials 0 0 0 0 0 603 49500 01 219 .00 Other Operating Supplies 0 0 0 0 0 603 49500 01 221 .00 Equipment Parts 0 0 0 0 0 603 49500 01 224 .00 Street Maintenance Materials 1,505 39 0 2,000 2 ,000 Patching Material for Washouts 603 49500 01 225 .00 Landscaping Materials 2,000 603 49500 01 225 .01 Rip-Rap, Matting , Rock, etc. 1,868 1,162 9 ,076 1,000 1,000 603 49500 01 225.02 Black Dirt , Seed , Sod , etc. 150 0 5 ,376 1,000 1,000 603 49500 01 226.00 Sign Repair Materials 0 0 0 500 500 603 49500 01 230 .00 Equipment Repair Material 1,018 482 3,489 1,000 1,000 603 49500 01 241.00 Small Tools 627 260 373 1,000 1,000 603 49500 01 242.00 Minor Equipment 1,567 943 5 ,687 2 ,000 2,000 M isc. Nozzles for Vac Truck 603 49500 01 303 .00 Engineering Fees 100,000 603 49500 01 303 .01 Problem Area Investigations 0 0 0 5 ,000 5,000 603 49500 01 303 .02 NPDES Phase II 68 ,996 75 ,829 48 ,942 32 ,000 32 ,000 603 49500 01 303 .03 CSMP Update 2 ,535 25,026 5,055 50 ,000 50,000 Part of Comp Plan Update 603 49500 01 303 .04 Miscellaneous 5 ,265 11 ,053 54,291 10,000 10,000 603 49500 01 303 .05 GIS 3,071 2,276 1,280 3 ,000 3,000 603 49500 01 304 .00 Legal Fees 0 0 0 2 ,000 2 ,000 603 49500 01 310 .00 Testing Services 0 0 0 1,000 1,000 Water Quality Tests (M) 603 49500 01 312 .00 Gopher State One-Call 169 2 ,012 1,602 2 ,500 2,500 $7 ,500 Split 3 Ways 603 49500 01 315.00 Special Programs 4 ,815 3,850 6 ,031 5 ,000 5,000 WHEP 603 49500 01 318.00 Contract Engineer 12,000 6 ,250 16,174 0 0 603 49500 01 319 .00 Other Professional Services 5 ,000 603 49500 01 319 .01 SCADA 0 0 0 5,000 5,000 603 49500 01 319 .02 Buxton Project 5,556 5,556 0 0 0 603 49500 01 320 .00 Cred it Card Activity Fees 5,372 6 ,797 6 ,097 7 ,000 7 ,000 1 /3 Cost of CIC Pymt Processing 603 49500 01 321.00 Telephone Costs 3,002 3 ,122 3,376 3 ,500 3 ,500 Cell Phones , Modems , GPS 603 49500 01 322 .00 Postage Costs 4 ,173 4 ,296 4 ,186 5,000 5,000 Billings & Info Mailings 603 49500 01 323 .00 Radio Units 1,367 1,120 1,390 5 ,100 5 ,100 (24x$300)(12x$1500)(Split 5 Ways) 603 49500 01 352 .00 General Notices & Public Info 0 0 0 1,000 1,000 Public Info Brochure 603 49500 01 365 .00 Workers Comp Insurance 2,992 3,541 4 ,624 3,500 6,000 Storm Water's Share of Premiums 603 49500 01 369 .00 Other Insurance 1 ,316 1,203 1,506 4 ,000 2 ,500 Storm Water's Share of Premiums 603 49500 01 391 .00 P .C . Maintenance 2 ,900 603 49500 01 391 .01 U/B Software Maintenance 2 ,074 2 ,074 2 ,117 2 ,200 2,200 Added to Utility Budgets in 2012 603 49500 01 391 .02 Auto Read Software Support 578 595 613 700 700 Added to Utility Budgets in 2012 603 49500 01 393.00 P .C . Hardware Purchases 1 ,600 9 ,199 1,306 2,000 2 ,000 603 49500 01 394.00 P .C . Software Purchases 8 ,900 603 49500 01 394.01 Licensing & Maintenance 4 ,371 4 ,591 4 ,628 15,000 8,400 ESRI , Cartegraph 603 49500 01 394 .02 Online Subscriptions 379 379 0 800 300 Pictometry 603 49500 01 394 .03 New Software Purchases 0 0 0 200 200 603 49500 01 403 .00 Contracted R & M -Other lmpr 68,000 603 49500 01 403 .01 Ditching 8 ,344 0 0 8 ,000 8 ,000 603 49500 01 403 .02 Miscellaneous Repairs 117 ,136 20 ,634 62,221 60 ,000 60 ,000 Catch Basins , Manholes , Etc. 603 49500 01 403.03 Pond Inspection & Maintenance 0 0 20 ,000 0 0 603 49500 0 1 405.00 MS4 Permit Compliance 170,000 603 49500 01 405.01 Engineering Fees 0 0 0 45 ,000 45,000 Inspection , GIS , Guidance, Etc. 603 49500 01 405.02 Equipment Rental 0 0 0 20 ,000 20,000 Bulldozer, Large Equipment 603 49500 01 405.03 Dirt , Seed , Rip Rap , Etc. 0 0 0 5 ,000 5 ,000 For Restoration 603 49500 01 405.04 Contracted Maintenance 0 0 0 100,000 100,000 Brush Clearing , Dredg ing 603 49500 01 416.00 Machinery Rental 0 0 11 ,359 2 ,500 2 ,500 Pumps 603 49500 01 433 .00 Dues & Subscriptions 140 140 280 200 200 SUSA(AJ , Dick) 50 % Split w/Storm 603 49500 01 435.00 Books & Pamphlets 0 73 0 500 500 Utility Information 603 49500 01 437.00 Conferences & Seminars 3,000 603 49500 01 437.01 Storm Water Management 0 0 0 1,200 1,200 Stormwater Collab , Flygt Training 603 49500 01 437 .04 Cartegraph , ESRI , GIS 126 0 81 1,300 800 User Group, Conference, Training 603 49500 01 437 .05 Miscellaneous Training 0 165 864 1,000 1,000 603 49500 01 439 .00 Other Miscellaneous Charges 145 265 159 300 300 ----------------- -----------------------------------·-------------------------------------------------- PAGE TOTALS 453 ,160 400,426 509 ,066 717,600 716 ,800 104 Page Two August 14, 2017 Account# 603 49500 01 530.00 603 49500 01 530.01 603 49500 01 530.02 603 49500 01 540.00 603 49500 01 550.00 603 49500 01 560.00 603 49500 01 580.00 603 49500 01 586 .00 603 49500 01 710 .00 603 49500 01 710.06 603 49500 01 710.10 603 49511 01 221 .00 603 49511 01 381 .00 603 49511 01 403.00 (Copper Pond) 603 49512 01 221 .00 603 49512 01 381 .00 603 49512 01 403.00 (Schwarz Pond) 603 49513 01 221 .00 6034951301 381.00 603 49513 01 403 .00 (Birger Pond) 603 49514 01 221 .00 603 49514 01 381 .00 603 49514 01 403.00 (Marcotte Pond) 603 49515 01 221 .00 603 49515 01 381 .00 603 49515 01 403.00 (Hawkins Pond) 603 49516 01 221 .00 603 49516 01 381 .00 603 49516 01 403 .00 (Glendalough 7th ) 603 49517 01 221.00 603 49517 01 381 .00 603 49517 01 403 .00 (Horseshoe Lake) 2018 BUDGET WORKSHEETS STORM WATER UTILITY -EXPENDITURES - Description Improvements Other Than Bldgs CRP of Storm Sewer Stormwater System Improvements Heavy Machinery Purchases Motor Vehicle Purchases Furniture & Fixture Purchases Other Equipment Purchases Computer Equipment Purchases Transfers 1/2 of 2018 P & I Payments(201 OA) Projects 603-49500-01 TOTALS Equipment Parts Electric Utilities Contracted Repair & Maintenance TOTAL -LIFT STATION #1 Equipment Parts Electric Utilities Contracted Repair & Maintenance TOTAL -LIFT STATION #2 Equipment Parts Electric Utilities Contracted Repair & Maintenance TOTAL -LIFT STATION #3 Equipment Parts Electric Utilities Contracted Repair & Maintenance TOTAL -LIFT STATION #4 Equipment Parts Electric Utilities Contracted Repair & Maintenance TOTAL -LIFT STATION #5 Equipment Parts Electric Utilities Contracted Repair & Maintenance TOTAL-LIFT STATION #6 Equipment Parts Electric Utilities Contracted Repair & Maintenance TOTAL-LIFT STATION #7 GRANDTOTAL-ALLDEPTS. 2014 Actual 0 0 0 0 189,190 0 0 87,000 123,395 2015 Actual 7,800 0 0 0 0 63 0 51,000 384,695 2016 Actual 4,982 0 0 0 0 1,690 0 50,000 537 ,101 2017 Adopted Budget 150,000 206,300 99,000 10,000 500 48,000 500 32,000 0 2018 Object Detail Amount 350,000 0 0 0 2018 Proposed Budget 350,000 50,000 0 500 41,700 500 0 ----------------- ------------------------------------------------------------------------------------- 852,746 843,983 1,102,839 1,263,900 1,159,500 0 0 0 500 500 360 277 291 500 500 278 1,455 0 1,000 1,000 ------------------------------------------------------------------------------------------------ 638 1,732 291 2 ,000 2,000 0 0 0 500 500 0 0 0 500 500 0 1,897 0 1,000 1,000 ---------------------------------------------------------------------------------------------- 0 1,897 0 2,000 2 ,000 0 0 0 500 500 5 ,552 4,157 7,106 6 ,000 7,200 0 1,455 0 1,000 1,000 --------------------------------------------------------------------------------------------------- 5,552 5,612 7 ,106 7 ,500 8,700 0 0 0 500 500 2,067 986 957 2,500 2,500 103 1,765 0 1,000 1,000 ----------------------------------------------------------------------------------------------------- 2 ,170 2,751 957 4 ,000 4 ,000 0 0 0 500 500 0 0 0 500 500 0 1,455 0 1 ,000 1,000 -------------------------------------------------------------------________ ,,,________ ------.... ---------- 0 1,455 0 2 ,000 2 ,000 0 0 0 500 500 473 352 388 500 500 145 1,455 0 1,000 1,000 ------------------------------------------------------------------------------------------------------ 618 1,807 388 2,000 2 ,000 0 0 0 500 500 0 0 635 500 500 0 0 0 1,000 1,000 ------------------------------------------------------------------------------------------------------ 0 0 635 2,000 2,000 $861 ,724 $859 ,238 $1 ,112,216 $1 ,285,400 $1 ,182,200 ========= ========= ========= ========= ========= ========= Comments $300K for CSAH 38 Improvements Skid Loader ($15K from Equip. GIP) Equipment Purchases -Match CIP Trash Pump (Split with 601 , 602) "" Dump Station (Split with 602) Refunding Issue 12/1 O ""No Transfer Needed for 2018"" 105 ICE ARENA ADMINISTRATION • The Parks and Recreation Department administer the Ice Arena. Scheduling and invoicing of ice are the main administrative duties of ice arena operations. The scheduling of prime time ice is coordinated with Independent School District #196 and Rosemount Area Hockey Association for practices, games and tournament play. The Parks and Recreation Department provides overall planning, coordination, management of personnel and administration of ice arena activities. COMMUNITY USE • Provides recreational open skating for the residents of Rosemount as well as learning to skate and figure skating programs. MAINTENANCE • Provides ongoing and preventative maintenance of the ice arena building structure and its mechanical components. Ensures ice is maintained at optimal efficiency. PERFORMANCE MEASURES Number of Ice Arena Hours Sold 2012 2,332 2013 2,478 2014 2,378 2015 2,670 2016 2,680 106 Page One September 5, 2017 Account# 650 36210 .00 650 36215 .00 650 36230 .00 650 36260.00 650 36265 .00 650 38060 .00 650 38061 . 00 650 38063 .00 650 38065 .00 650 38066 . 00 650 38067.00 650 38090 .00 650 38091 .00 650 38095 .00 650 39103 .00 650 39201 .00 2018 BUDGET WORKSHEETS ARENA -REVENUES Description Inte rest Earnings -Investments Interest Earnings Contributions/Donations Other Revenue -Learn to Skate Use of Reserve Funds Prime Time Ice Fees Non-Prime Time Ice Fees Open Skating Ice Fees Other Events -Arena Advertising Revenue -Arena Skate Sharpening Revenue -Arena Concessions Vending Machine Revenues Pro Shop Revenues Gain or Loss from F/A Disposal Transfer From General Fund FUND TOTALS 2014 Actual $399 54 0 38,362 0 254,671 61 ,953 6,425 0 12,250 7,085 4 ,550 4 ,518 950 1,867 115 ,000 2015 Actual $628 70 0 40,189 0 259,730 71 ,309 6,316 0 6,500 5,330 4,100 13 ,890 1,510 0 130,000 2016 Actual $374 514 0 34 ,838 0 273 ,274 93,809 7,475 0 12 ,425 2,225 1,500 3,274 1,282 0 130 ,000 2017 Adopted Budget $0 100 0 40 ,000 48 ,000 257 ,000 95 ,000 6,500 0 13 ,000 7,000 2,000 10 ,000 1,500 0 130 ,000 2018 Object Detail Amount 2018 Proposed Budget $0 100 0 40 ,000 0 270,000 95 ,000 7,500 0 13,000 3,500 1,500 3,000 1,500 0 130 ,000 --------------------------------------------------------------------------- --------------- 508 ,084 539 ,572 560,991 610 ,100 565, 100 ======== ======== ======== ======== ======== ======== Comments Learn to Skate Program (L TS) Dry Floor Events Tape , Laces , Mouthguards , etc . Subsidy for Operations 107 Page One 2018 BUDGET WORKSHEETS ARENA -EXPENDITURES September 5, 2017 2018 2017 Object 2018 2014 2015 2016 Adopted Deta il Proposed Account# Description Actual Actual Actual Budget Amount Budget Comments ---------------------------- -----------------------------------------------------------------------------------------------------------_..,_____________ -------------------------------------------------------------- All Salary Costs Inclusive of 650 45130 101 .00 Salaries & Benefits $183 ,800 Salary, Taxes, PERA & Benefits 650 45130 77 101 .00 Administrat ive 39 ,514 49 , 113 63 ,509 45 ,500 46 ,900 650 45130 78101 .00 Technical/Clerical 39 ,299 39,663 40 ,637 42 ,700 45 ,700 1 Additional Finance Position 650 45130 79 101 .00 Maintenance 77 ,378 74 ,020 80 ,799 92 ,600 91 ,200 650 45130 xx 101 .00 Salary & Benefit Contingency 0 0 0 0 0 650 45130 79 102.00 Full-Time Overtime 1,471 525 1,435 2,000 2,000 650 45130 103.00 Part-Time Salaries & Benefits 44 ,000 650 45130 89 103 .00 Learn-To-Skate Program 19 ,779 21 ,035 22 ,551 19 ,000 19 ,000 650 45130 99 103 .00 Bu il d ing Attendants 25 ,692 28 ,929 23 ,647 23 ,000 25 ,000 And Other PIT Pos itions 650 45130 01 207 .00 Training & Instructional Supplies 0 0 0 100 100 650 45130 01 208 .00 Miscellaneous Suppl ies 700 650 45130 01 208 .01 Skate Magnets 0 0 0 100 100 650 45130 01 208.02 Other Supplies 290 0 258 600 600 650 45130 01 209 .00 Other Office Supplies 135 605 0 500 500 Learn to Skate Program Supplies 65045 130012 1 1.00 Cleaning Supplies 3,488 3,965 3,453 4 ,000 3 ,000 650 45130 01 212.00 Motor Fuels 0 0 0 0 0 Zamboni Maintenance 650 45130 01 216 .00 Chem icals & Chem ical Products 7,848 8 ,083 9,562 7,500 10 ,000 Cooling Tower 650 45130 01 219 .00 Other Operating Supplies 489 148 835 500 500 Events Supplies 650 45130 01 221 .00 Equipment Parts 4,704 8,794 8,147 8 ,000 8,000 650 45130 01 223 .00 Building Repair Supplies 3,903 2,499 4 , 151 3 ,500 3 ,500 650 45130 01 265 .00 Other Items for Resale 1,075 1,006 485 600 1,000 Pro Shop Supplies 650 45130 01 305 .00 Medica l & Dental Fees 0 0 0 0 0 650 45130 01 311 .00 Officiating Fees 0 0 0 0 0 650 45130 01 317 .00 Genera l Fund Admin Fees 6 ,000 6,000 6 ,000 6 ,000 6 ,000 Yearly Fee Per Admin Fee Policy 650 45130 01 321 .00 Telephone Costs 1, 183 1,000 1,000 1,300 1,300 6504513001331 .00 Travel Expense 0 0 0 100 100 650 45 130 01 341 .00 Employment Advertis ing 0 0 0 0 0 650 45130 01 349.00 Other Advertising 855 1,077 2,580 200 200 650 45130 01 365 .00 Workers Comp Insurance 3,257 3,697 4 ,370 3 ,500 3,500 650 45130 01 369 .00 Other Insurance 3,803 3,715 4 ,073 8 ,000 4 ,500 650 45130 01 381 .00 Electric Util ities 123 ,636 118 ,354 129 ,562 125,000 125 ,000 650 45130 01 383 .00 Gas Utilities 32,808 21 ,845 17 ,885 25 ,000 25,000 650 45 130 01 384 .00 Refuse Disposal 2,833 2 ,833 2 ,833 3 ,000 3 ,000 650 45130 01 401 .00 Contracted Building Repairs 9,490 11 ,375 8,365 10 ,000 10 ,000 650 45130 01 404 .00 Contracted Mach & Equ ip Repairs 25 ,257 28 , 175 21 ,572 25 ,000 25,000 650 45130 0 1 415 .00 Other Equ ipment Rental 0 225 0 300 300 650 45130 0 1 433 .00 Dues & Subscriptions 770 770 425 1,000 1,000 MIAMA & MRPA Dues 650 45130 01 437 .00 Conferences & Seminars 406 2,415 1,782 4 ,000 3,000 MIAMA & MRPA Seminars 650 45130 01 439 .00 Other Miscellaneous Charges 0 0 0 0 0 Contingencies 650 45130 01 521 .00 Build ing & Structure Purchases 913 0 0 30 ,000 65 ,000 Condenser I Cooling Tower 650 45130 01 580 .00 Other Equipment Purchases 14 ,005 0 25 ,000 108 ,000 0 6504513001581 .00 Other Equipment Purchases 0 0 0 6 ,000 0 650 45130 01 710 .00 Transfers 3,500 650 45130 01 7 10 .0 1 Yearly Maintenance 3,500 3,500 3 ,500 3,500 3,500 650 45130 01 710 .02 0 0 0 0 0 6504513001710 .03 0 0 0 0 0 --------------------------------------------------------------------------- --------------- FUND TOTALS 453,780 443 ,367 488 ,418 610 ,100 533 ,500 ======== ======== ======== ======== ======== ======== 108