HomeMy WebLinkAbout6.d. Ice Arena Concessions Agreement
EXECUTIVE SUMMARY
City Council Regular Meeting: October 3, 2017
AGENDA ITEM: Ice Arena Concessions Agreement AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks and Recreation
Director AGENDA NO. 6.d.
ATTACHMENTS: Proposed Lease Agreement APPROVED BY: LJM
RECOMMENDED ACTION: Motion to approve the attached lease agreement between the
City of Rosemount and the Rosemount Area Hockey Association for use of the Ice Arena
Concession Stand.
ISSUE
For the past several years, the City of Rosemount has leased the concession stand in the Ice Arena to the
Rosemount Area Hockey Association (RAHA). RAHA has one of their members oversee the operations
of the concession stand.
Staff is recommending the City Council approve the 2017/2018 agreement between the City of
Rosemount and RAHA for the hockey association to lease the concession stand in the Rosemount Ice
Arena again for $250 per month for six months.
Staff feels that having a concession stand in the Ice Arena adds to the positive experience that visitors to
the rink will have.
One item to note is that there are ongoing discussions between City staff and RAHA representatives about
using an iPad instead of a cash register, but a final decision has not yet been made.
SUMMMARY
Staff feels that RAHA has done a good job in coordinating the use of the concession stand and overseeing
the maintenance and cleaning of the area.
Staff is recommending the City Council approve a new lease agreement between the City of Rosemount
and the Rosemount Area Hockey Association (RAHA) for the hockey association to lease the concession
stand in the Rosemount Ice Arena for $250 per month for six months.
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ROSEMOUNT ARENA
CONCESSIONS AGREEMENT
AGREEMENT made this __ day of October, 2017, by and between the City of Rosemount ("City")
and Rosemount Area Hockey Association ("RAHA").
WITNESSETH:
The following terms and conditions constitute an agreement between the City and RAHA to operate
the arena concession stand, including access to the concession storage room, at the Rosemount
Community Center located at 13885 South Robert Trail, Rosemount Minnesota, for the period
commencing October 4, 2017 and ending March 31, 2018, to wit:
1. The City and RAHA mutually agree for RAHA to manage and operate the arena concession
stand.
2. RAHA will manage and provide adequate staffing for the operation of the arena concession
stand.
3. RAHA agrees to compensate the City $250.00 per month ($1,500.00 total for 6 months.
Payment during the term of this Agreement shall be made on or before the fifteen (15th) day of
the month succeeding the period for which accounting and payment of fees are made.
4. The City agrees to provide all utilities for the operation of the arena concession stand and the
equipment set forth in Exhibit A. RAHA will be responsible for repair and maintenance of
equipment set forth in Exhibit A. RAHA agrees to return all equipment provided by the City
at the commencement of the term of this Agreement, reasonable wear and tear excepted. The
City hereby agrees to replace wore out or broken equipment due to regular wear and tear.
5. The City and RAHA acknowledge that RAHA has the right and ability to store items in the
Arena Concessions Stand, including the concession storage room, the equipment and product
that is owned, and is the sole responsibility of RAHA, is set forth on the attached Exhibit B.
6. RAHA agrees to maintain the arena concession stand and concessions storage room in a clean
and orderly manner, and in accordance with procedures for the safe handling of food as
directed by any applicable local and State health agency. The City will conduct random
cleaning inspections to determine the degree of cleaning compliance. RAHA will use a
washing/rinsing/sanitizing system when washing dishes. RAHA agrees to use no tape on
stainless steel and not to store any items within 30 inches of any electrical panel.
7. RAHA will provide general liability insurance to insure against liabilities up to $500,000 for
each claimant and $2,000,000 for each single occurrence.
7. RAHA shall indemnify and hold harmless the City, all its officers, agents, and employees, of
and from any and all claims, demands, actions, or causes of actions of whatsoever nature of
character arising out of or by any reason of the services and obligations provided for herein and
further agrees to defend at its sole cost and expense any action or proceeding commenced for
the purpose of asserting any claims of whatsoever character arise hereunder.
9. The Agreement may be terminated by either party hereto by thirty (30) days written notice to
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the other party.
10. RAHA is retained only for the purposes and to the extent set forth in this Agreement, and its
relationship to the City shall be that of an independent contractor. As such, RAHA shall not be
entitled to any pension, health or similar benefits which are available to employees of the City.
IN WITNESS WHEREOF, the City and RAHA have hereunto affixed their signatures this ____ day
of __________, 2017.
CITY OF ROSEMOUNT ROSEMOUNT AREA HOCKEY
ASSOCIATION
________________________ ____________________________
Mayor RAHA President
________________________ ________________________
City Clerk RAHA
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Attachment A
Amana 1000 Microwave
Fridge Base 2 door (True)
Freezer stand up 1 door (True)
Stainless steel 3 sink wash station (Lamberton)
Stainless steel hand wash sink (Eagle)
21 Stainless steel mesh shelves (Eagle)
1 Stainless steel microwave shelf
1 paper towel dispenser
1 Wall mounted first aid kit
1 Telephone (651-322-6008)
1 Fire extinguisher
2 cash registers (Sam4S – ER-390M)
7 Grey Storage Shelves
Stand up 2 door slide Fridge Model: MC1300S
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Attachment B
Hot dog roller
Popcorn popper
Nacho cheese machine
Pizza/pretzel warmer
Safe
General product to be sold