HomeMy WebLinkAbout6.l. Receive Bids Award Contract – Well House 16, City Project 416I:\City Clerk\Agenda Items\Approved Items\6.l. Receive Bids Award Contract – Well House 16, City Project 416.docx
EXECUTIVE SUMMARY
City Council Meeting: October 3, 2017
AGENDA ITEM: Receive Bids / Award Contract – Well
House 16, City Project 416
AGENDA SECTION:
Consent
PREPARED BY: Mitch Hatcher, PE, Project Engineer AGENDA NO. 6.l.
ATTACHMENTS: Resolution; Letter of Recommendation;
Bid Tabulation APPROVED BY: LJM
RECOMMENDED ACTION: Motion to Adopt a Resolution Receiving Bids and Awarding
the Contract for the Well House 16, City Project 416
BACKGROUND
On Wednesday, September 27, 2017, four bids were received for Well House 16 and read aloud publicly.
The low bidder is Rice Lake Construction Group who submitted a lump sum base bid in the amount of
$1,213,700, with an alternate deductive bid of $15,000. The final bid amount of $1,213,700 is 2.6% lower
than the engineer’s estimated construction cost of $1,246,000.
The project was set up with a lump sum base bid with a completion date of May 31, 2018. There was also
an alternate that would extend the completion date to July 31, 2018. For all bids received the alternate was
a deduction from the lump sum base bid.
Staff is recommending accepting the lump sum base bid without deductive alternate. The savings realized
from this deduction is less than estimated by the engineer and with the extended completion date the
savings could potentially be used up in indirect costs due to the longer timeline.
Funding for this project will be a combination of bond proceeds and Water Core funding.
It is anticipated that Well House 16 will begin October 2017 and completed by May 31, 2018.
SUMMARY
Staff recommends Council adopt the attached resolution receiving the bids and awarding the contract for
Well House 16, City Project 416.
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2017 –
A RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT
FOR WELL HOUSE 16
CITY PROJECT 416
BE IT RESOLVED, by the City Council of the City of Rosemount, Minnesota, as follows:
1. All bids on construction of Well House 16 are hereby received and tabulated.
2. Based on the Base Bid and alternate, the bid of Rice Lake Construction Group in the amount
of $1,213,700 for the construction of said improvements is in accordance with the plans and
specifications and advertisement for bids, and is the lowest responsible bid and shall be and
hereby is accepted.
3. The Mayor and Clerk are hereby authorized and directed to enter into a contract with said
bidder for the construction of said improvements for and on behalf of the City of Rosemount.
4. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits
made with their bids, except that the deposit of all successful bidder and the next two lowest
bidders shall be retained until a contract has been executed.
ADOPTED this 3rd day of October, 2017.
William H. Droste, Mayor
ATTEST:
Clarissa Hadler, City Clerk
178 East 9th Street, Suite 200| St. Paul, MN 55101 | (651) 286-8450
Building a legacy – your legacy.
Equal Opportunity Employer | wsbeng.com
K:\01582-200\Admin\Construction Admin\1582-200 LOR 092717.docx
September 27, 2017
Honorable Mayor and City Council
City of Rosemount
2875 – 145th Street West
Rosemount, MN 55068
Re: Well House No. 16
City of Rosemount Project No. 416
WSB Project No. 1582-200
Dear Mayor and Council Members:
Bids were received for the above-referenced project on Wednesday, September 27, 2017, and were
opened and read aloud. Four bids were received. Please find enclosed the bid summary indicating the
low bid as submitted by Rice Lake Construction Group, Deerwood, Minnesota, in the amount of
$1,213,700.00. The Engineer’s Estimate was $1,246,000.
We recommend that the City Council consider these bids and award a contract in the amount of
$1,213,700.00 to Rice Lake Construction Group based on the results of the bids received.
Sincerely,
WSB & Associates, Inc.
Greg Johnson, PE
Water/Wastewater Group Manager
Attachment
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PROJECT:
OWNER:
City of Rosemount, MN
City Project No. 416
WSB PROJECT NO.:
1852-200
Bids Opened: Wednesday, September 27, 2017, at 10:00 am
Contractor
LUMP SUM BID
Substantial Completion
April 30, 2018 and
Final Completion
May 31, 2018)
Alternat A (DEDUCT)
Substantial Completion
July 31, 2018 and
Final Completion
August 31, 2018)
Total
Lump Sum Bid
with
Alternate A
1 Rice Lake Construction Group $1,213,700.00 ($15,000.00)$1,198,700.00
2 Municipa Builders $1,286,500.00 ($10,000.00)$1,276,500.00
3 American Liberty Construction, Inc. $1,330,000.00 ($40,000.00)$1,290,000.00
4 MN Mechanical Solutions $1,413,400.00 ($2,000.00)$1,411,400.00
Engineer's Opinion of Cost $1,246,000.00 ($30,000.00)$1,216,000.00
Denotes corrected figure
Greg Johnson, PE Project Manager
BID TABULATION SUMMARY
I hereby certify that this is a true and correct tabulation of the bids as received on September 27, 2017.
Well House No. 16
K:\01582-200\Admin\Construction Admin\1582-200 Bid Summary