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HomeMy WebLinkAbout6.l. Receive Bids Award Contract – Well House 16, City Project 416I:\City Clerk\Agenda Items\Approved Items\6.l. Receive Bids Award Contract – Well House 16, City Project 416.docx EXECUTIVE SUMMARY City Council Meeting: October 3, 2017 AGENDA ITEM: Receive Bids / Award Contract – Well House 16, City Project 416 AGENDA SECTION: Consent PREPARED BY: Mitch Hatcher, PE, Project Engineer AGENDA NO. 6.l. ATTACHMENTS: Resolution; Letter of Recommendation; Bid Tabulation APPROVED BY: LJM RECOMMENDED ACTION: Motion to Adopt a Resolution Receiving Bids and Awarding the Contract for the Well House 16, City Project 416 BACKGROUND On Wednesday, September 27, 2017, four bids were received for Well House 16 and read aloud publicly. The low bidder is Rice Lake Construction Group who submitted a lump sum base bid in the amount of $1,213,700, with an alternate deductive bid of $15,000. The final bid amount of $1,213,700 is 2.6% lower than the engineer’s estimated construction cost of $1,246,000. The project was set up with a lump sum base bid with a completion date of May 31, 2018. There was also an alternate that would extend the completion date to July 31, 2018. For all bids received the alternate was a deduction from the lump sum base bid. Staff is recommending accepting the lump sum base bid without deductive alternate. The savings realized from this deduction is less than estimated by the engineer and with the extended completion date the savings could potentially be used up in indirect costs due to the longer timeline. Funding for this project will be a combination of bond proceeds and Water Core funding. It is anticipated that Well House 16 will begin October 2017 and completed by May 31, 2018. SUMMARY Staff recommends Council adopt the attached resolution receiving the bids and awarding the contract for Well House 16, City Project 416. CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2017 – A RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR WELL HOUSE 16 CITY PROJECT 416 BE IT RESOLVED, by the City Council of the City of Rosemount, Minnesota, as follows: 1. All bids on construction of Well House 16 are hereby received and tabulated. 2. Based on the Base Bid and alternate, the bid of Rice Lake Construction Group in the amount of $1,213,700 for the construction of said improvements is in accordance with the plans and specifications and advertisement for bids, and is the lowest responsible bid and shall be and hereby is accepted. 3. The Mayor and Clerk are hereby authorized and directed to enter into a contract with said bidder for the construction of said improvements for and on behalf of the City of Rosemount. 4. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposit of all successful bidder and the next two lowest bidders shall be retained until a contract has been executed. ADOPTED this 3rd day of October, 2017. William H. Droste, Mayor ATTEST: Clarissa Hadler, City Clerk 178 East 9th Street, Suite 200| St. Paul, MN 55101 | (651) 286-8450 Building a legacy – your legacy. Equal Opportunity Employer | wsbeng.com K:\01582-200\Admin\Construction Admin\1582-200 LOR 092717.docx September 27, 2017 Honorable Mayor and City Council City of Rosemount 2875 – 145th Street West Rosemount, MN 55068 Re: Well House No. 16 City of Rosemount Project No. 416 WSB Project No. 1582-200 Dear Mayor and Council Members: Bids were received for the above-referenced project on Wednesday, September 27, 2017, and were opened and read aloud. Four bids were received. Please find enclosed the bid summary indicating the low bid as submitted by Rice Lake Construction Group, Deerwood, Minnesota, in the amount of $1,213,700.00. The Engineer’s Estimate was $1,246,000. We recommend that the City Council consider these bids and award a contract in the amount of $1,213,700.00 to Rice Lake Construction Group based on the results of the bids received. Sincerely, WSB & Associates, Inc. Greg Johnson, PE Water/Wastewater Group Manager Attachment kkp PROJECT: OWNER: City of Rosemount, MN City Project No. 416 WSB PROJECT NO.: 1852-200 Bids Opened: Wednesday, September 27, 2017, at 10:00 am Contractor LUMP SUM BID Substantial Completion April 30, 2018 and Final Completion May 31, 2018) Alternat A (DEDUCT) Substantial Completion July 31, 2018 and Final Completion August 31, 2018) Total Lump Sum Bid with Alternate A 1 Rice Lake Construction Group $1,213,700.00 ($15,000.00)$1,198,700.00 2 Municipa Builders $1,286,500.00 ($10,000.00)$1,276,500.00 3 American Liberty Construction, Inc. $1,330,000.00 ($40,000.00)$1,290,000.00 4 MN Mechanical Solutions $1,413,400.00 ($2,000.00)$1,411,400.00 Engineer's Opinion of Cost $1,246,000.00 ($30,000.00)$1,216,000.00 Denotes corrected figure Greg Johnson, PE Project Manager BID TABULATION SUMMARY I hereby certify that this is a true and correct tabulation of the bids as received on September 27, 2017. Well House No. 16 K:\01582-200\Admin\Construction Admin\1582-200 Bid Summary