HomeMy WebLinkAbout7.b. Parks and Recreation Fees �rRosEMo EXECUTIVE SUMMARY
PARKS AND RECREATION COMMISSION
Parks and Recreation Commission Special Meeting: October 23, 2017
AGENDA ITEM: Parks and Recreation Fees AGENDA SECTION:
New Business
PREPARED BY: Dan Schultz, Parks and Recreation AGENDA NO.
Director 7 b.
ATTACHMENTS: 2017 Fees APPROVED BY: dls
RECOMMENDED ACTION: None, discussion only.
ISSUE
On an annual basis the PaYks and Recreation Commission reviews the Parks and Recreation related
portion of the City's Fees and Fee Policy. Staff typically ma,kes recommenda,tions as to whethex the fees
and fee policy should be changed and also pxovides data to support the recommended changes. Fees a,te
often set based on trying to offset some of the operating costs and also staying curxent with other similar
facilities in the market.
At this time, staff is not recommending any changes to the fees and fee policy. At our regular meeting in
November, sta,ff will bxing forward recommenda.tions regarding the fees and fee policy for 2018 along with
a price comparison of other similar facilities. If thexe are comparisons that you would like to see,please let
staff know at Monday's meeting and we will gather the necessary information. Staff has included a copy of
the Parks and Recxeation Depattment's portion of the 2017 Fees and Fee Policy for the Commission's
review.
PARKS AND RECREATION FEES
I. COMMUNITY CENTER,ARENA, AND FACILITIES
A. Defuutions
1. City Grou�s. Organizarions,or Activities (City sponsored activiries.)
Includes Rosemount Halloween Festivity,Leprechaun Days, and Shamrock
Awards Banquet.
2. Civic and Non-Profit Groups
Includes civic organizations,political groups,churches,athletic associations,
fraternal groups, charitable groups,and character building organizations devoted to
social,educational,recreational and civic development or othex like purposes.
3. Commercial Grouns
Includes groups that operate for profit or the purpose of promotion or
advertisement.
4. Governmental Agencies
Includes county,state, federal,and special tax distxicts serving Rosemount
residents.
5. Non-Resident Grouns
Includes groups having more than one-half of their members not living within the
Rosemount City limits.
6. Resident
Any person who maintains a residential address in the City of Rosemount.
7. Resident Groubs
Includes groups having more than one-half of their members living within the
Rosemount Ciry limits.
8. School District#196
Includes all direcdy related school activities including curricular,co-curricular,
extracurricular and all direcdy controlled school organizations;including
Communiry Educarion.
9. Resident Athletic Groubs
Includes RAAA and RAHA.
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B. Priority for Scheduling Facilities
1. Purpose
Due to the large number of organizations that request Communiry Center facilities,
the Ciry Council has deemed it necessary to group by activiry these organizations and
establish a priority in order to insure that Community Center facilities are made
available so as to best meet community needs.
2. Priority of Users
a. National Guard
b. Rosemount Parks and Recreation programs
c. Community events
d. All others
3. Permits and Rental Agreements
Uses may be determined by pexmit,contract or rental agreement on such terms as
mutually agreed upon.
C. Facility Fees
1. Purpose
The City Council establishes the following user classifications for the purpose of
setting fees. Specific fee charges are dependent on the purpose of the activities,type
of group, facility that is requested and special services and/or equipment needed,
with consideration to the market place and such other factors as may be deemed
relevant. A fee schedule will be established by the City Council after review and
recommendation of the Parks and Recreation Commission. 'The fee schedule will be
reviewed as necessary but not less than annually by the Parks and Recreation
Commission. Under supervision of the Parks and Recreation Director,the
management staff at the Community Center would have the ability to negotiate for
last minute rentals,long term xentals,and special events in order to maximize use of
the Community Center. Staff would provide quarterly exception reports.
2. Fee Class of Users
Class 1: City sponsored activities
Class 2: Residents,resident civic,resident non-profit groups,ISD 196 schools,
other Rosemount schools,and resident commercial groups.
Class 3: Non-residents,non-resident civic,non-resident non-profit groups,and
other governmental agencies,and non-resident commercial groups.
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3. Fees
a.Auditorlum
Auditorium alone:*
FEE CLASS HOURLY RATE 8 HOURS OR MORE
Class 1 No fee for City sponsored events.
Class 2 $50 + tax per hour $350 + tax
Class 3 $65 + tax per hour $500 + tax
Auditorium with the Banquet Room and adjoining Lobby:* (all day fee)
FEE CLASS SATURDAY FEE FRIDAY FEE WEEKDAY FEE
(Sun-Thurs)'�`
Class 1 No fee for City sponsored events.
Class 2 $850 + tax $750 + tax $400 + tax
Class 3 $1,200 + tax $1,100 + tax $650 + tax
*A fee + tax will be assessed if using audio-visual equipment other than microphones and standard
lighting. (see 3 e. for Audio Visual Equipment fees)
**Add$150 + tax for Sunday—Thursday rentals scheduled past 10:00 p.m.,no later than
midnight.
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b.BanquetRoom
FEE CLASS SATURDAY FEE FRIDAY FEE WEEKDAY FEE
(Sun-Thurs)*"�
Class 1 No fee for City sponsored events.
Class 2 $750 + tax $650 + tax $350 + tax
Class 3 $950 + tax $850 + tax $400 + tax
**Add$150 + tax for Sunday—Thursday rentals scheduled past 10:00 p.m.,no later than
midnight.
c. Classrooms
FEE CLASS PER CLASSROOM
Class 1 No fee for City sponsored events.
Class 2 $25 + tax per 3 hours per Classroom
Class 3 $30 + tax per 3 hours per Classroom
Regular use of the Classrooms:
The Classrooms will be available for regular meetings. An organization in Fee Class 2 that is a
resident civic or resident non-profit group can reserve one Classroom at no charge for one meeting
per month. Dependent upon space availability,Rosemount Community Center Staff will
coordinate the free meeting space to best accommodate multiple users. An organization can
reserve up to one year in advance of the reservation period,and is charged a non-refundable$25
reservation fee. An additional fee may be assessed relating to cleaning and setup costs.
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d. Gymnasium
FEE CLASS HOURLY FULL DAY
Class 1 No fee for City sponsored events.
Class Z $35 + tax per hour $200 + tax
Class 3 $55 + tax per hour $400 + tax
Banquets or dance events in the Gymnasium will be charged Banquet Room rates.
Groups of 50 or more using the Gymnasium will be charged a custodial fee of$20 per hour of use.
e.Audio Vsual Equipment
Easels,paper and markers may be rented for$15 + tax per use. (Easels are free of charge if no
paper and markers are requested.) The remaining equipment including the overhead projectors,
sound box and TV/VCR's may be rented for$10 + tax per use. There is no charge for use of
microphones and lecterns. A portable LCD projector may be rented for$100 + tax per use, subject
to availability. A sound box may be rented for$10.00 +tax per use.
f.Atena
Prime Time Ice $205 + tax per hour(During Prime Season)
Non Prime Time Ice $125 + tax per hour(During Prime Season)
Summer Ice $ 135 + tax per hour
Prime Ice Season:January,February,March,September,October,November and December
Summer Ice Season: April,May,June,July and August
Prime Time Rental Hours: Monday—Sunday 7:00 a.m.—10:00 p.m.
Non-Prime Rental Hours: Monday—Sunday 10:00 p.m.—7:00 a.m.
Dry Floor Events: Fees + tax to be negotiated by management staff
Public Skating Fees:
Evening and Holiday Vacation $4.00 tax included
Daytime Public Skating Fee $2.00 tax included
Daytime Youth Open Hockey $2.00 tax included
Open Skate Passes 8 for$20.00 tax included
Skate Sharpening $4.00
Skate sharpening Passes 8 for$20.00 tax included
Adult Opening Hockey $4.00 tax included
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T'he order of priority fox scheduling of ice time to major users (+200 hours per year)is as follows:
1. Community Center sponsored programs (Open Skating,Learn to Skate,events,etc.)
Z. Rosemount High School Girls and Boys Hockey games and practices,based on limits
mutually agreed upon.
3. Rosemount Area Hockey Association
4. Other hockey associations or organizations requesting Z00 or more hours per year.
After the above group.c have been.ccheduled con.recutively, ice ti�ae for.recondary u.rer.r(le.r.c than 200 hour.r�ier
year)zvill be.rcheduled on a fir.rt come,fzr.rt.rerved ba.ri.r.
5. Cancellations: Cancellations will be subject to 50%of the rental fee.
4.Deposits
a. Specific to Banquet Room events,a damage deposit of$300 is required two weeks prior to
the event.As to the Auditorium and Gymnasium,depending on the type of event and group
size,a damage deposit of up to$300 may be added to xental charges. Pending the rental space
does not incur any damages; the deposit will be refunded within 21 days after the event date.
b. Specific to the Auditorium,Banquet Room and Gymnasium,a non-refundable rental deposit
of one-half the fee is required within two weeks of permit issue. The renter will forfeit the
reservation if the rental deposit is not received within two weeks after the permit issue date.
The balance of the room fee is due two weeks prior to the event.
c. Specific to the Ice Arena,a non-refundable deposit of 50%of the total contract price is
required upon receipt of the Ice Arena contract for use.The remainder of the contract shall be •
paid before the group gets on the ice.RAHA and RHS (ISD 196) are exempt from paying a
deposit and will make full payment for the previous month's ice bill.
d. Specific to the Classrooms, the rental fee is required with the signed pemut. The reservation
is not confirmed until both the signed permit and the fees axe paid.
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II. OUTDOOR FACILITIES
A.Park Fa c.ility P�ority Use
All City of Rosemount Parks and Recxeation Activities will be given priority;all facilities will be
scheduled to accommodate these activities. After all Parks and Recreation activities have been
scheduled accordingly,then requests will be granted to other users in order of their priority as listed
below. User Groups 2, 5, 6 and 7 are chaxged facility fees for tournaments and camps only. Fees
are not charged for regular season play.
1. City Sponsored Events- All Parks and Recreation Activities which include,but are not limited
to,adult leagues, tournaments,playground programs,special events,etc.
2. RAA.A,Dakota.Rev and RAHA
3. Rosemount Non-Profit and Civic/Service Groups
4. Rosemount Residents
5. Rosemount ISD 196 Schools
6. Rosemount Non-Public Schools
7. Rosemount Colleges and Universities
8. All Other Requests
B.FacilltpFees
1. Erickson Softball Complex and Tournament Fees:
Athletic Fields (Ball,Soccer) $40 + tax/field/day
Field Maintenance $35/hour or cost incurred by City
Chalk Cost incurred by Ciry
Field Dry Cost incurred by City
2. Park Shelter Fees:
Open Shelter(does not include other $30 + tax/day (Resident)
park amenities) $50 + ta,x/day(Non-Resident)
Enclosed Shelter (does not include $80 + tax/day(Resident)
other park amenities) $130 + tax/day (Non-Resident)
Amphitheater (comes with use of $150 + tax/da.y(Resident)
Central Park Shelter) $250 + tax/day(Non-Resident)
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3. Non-League Facility Fees:
Fields (Ba11,Soccer) $40 + tax/field/day
Tennis Court $10 + tax/court/4 hours
Hockey Rink $15 + ta,x/rink/4 hours
Volleyball Court $10 + tax/court/day
4. Camps $40 + ta,x/field/day (Resident)*
$55 + tax/field/day(Non-Resident)*
*Direct Maintenance Fee.r far camp.r ivill be added to rental fee.r
5. Independent League Field Fees:
Fields (Ball,Soccer,Outdoor Rinks) $300 + tax/team/12 week season
6. Other Fees:
DCTC Soccer Lights $35 + tax
Portable Toilet Based upon price quoted by toilet provider
Damage Deposit $150 for all events (refundable)
Lost Key Fee $50 per key
7. Cancellations will be subject to 50% of the rental fee. No refunds for inclement weather
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III. THE ROSEMOUNT STEEPLE CENTER FEES
Monday-Thursday Friday Saturday Sunday
..� �TEEPLE CENTLR 6-Hour Rental Block 6-Hour Rental Block 5-Hour Rental Block
�...,�. 9:OOam-3:OOpm 9:OOam-3:OOpm 9:OOam-2:OOpm
2017 OR OR OR
S:OO pm—11:00 pm S:OO pm—11:00 pm 4:00 pm—9:00 pm
Rental Rates 14Hour Rental Block 14Hour Renta)Block 12-Hour Rental Block
All rentals are tax exempt. 9:00 am-11:00 pm 9:00 am-11:00 pm 9:00 am-9:00 pm
3-Hour Rental 6-Hour Rental iMHour Rental 5-Hour Rental
ASSEMBLY HALL Resident:$135 Resident:$270 Resident:$630 Resident:$225
(2,520 sq.ft.,36'x70') Non-Resident:$180 Non-Resident:$360 Non-Resident:$840 Non-Resident:$300
«'����'�tO��p� 14Hour Rental 12-Hour Rental
Theater Seating Capacity:204
CopadtyWlth Tab/es/Cha/rs:192 Resident:$630 Resident:$540
Non-Resident:$840 Non-Resident:$720
3-Hour Rental 6-Hour Rental 6-Hour Rental 5-Hour Rental
ROOM#100 Resident:$60 Resident:$180 Resident:$180 Resident:$125
WJth Tables/Chairs Capadty:80 Non-Resident:$90 Non-Resident:$270 Non-Resident:$270 Non-Resident:$175
14-Hour Rental 14Hour Rental 12-Hour Rental
ROOM#200/201 Resident:$420 Resident:$420 Resident:$300
Non-Resident:$490 Non-Resident:$490 Non-Resident:$420
Wlth Tables/Chairs Capacity:80
� 3-Hour Rental 2-Hour Rental 2-Hour Rental 5-Hour Rental
Resident:$30 Resident:$30 Resident:$30 Resident:$75
ROOM#202 Non-Resident:$45 Non-Resident:$45 Non-Resident:$45 Non-Resident:$112
Wlth Tables/Chalrs Capacity:30 6-Hour Rental 6-Hour Rental 12-Hour Rental
Resident:$90 Resident:$90 Resident:$180
Non-Resident:$135 Non-Resident:$135 Non-Resident:$Z70
CONFERENCE ROOM 3-Hour Rental 3-Hour Renta) 3-Hour Rental 3-Hour Rental
Resident:$30 Resident:$30 Resident:$30 Resident:$30
Non-Resident:$45 Non-Resident:$45 Non-Resident:$45 Non-Resident:$45
ADDITIONAL FEES: $300 Refundable Damage Deposit when NO food,beverage and/or alcohol is served*
$500 Refundable Damage Deposit when food,beverage and/or alcohol is served*
$231 Security Fee if alcohol is served(see Alcohol Policy)
$200 Change over fee(ex:Ceremony to Reception)
*Damage Deposit required for rental of Assembly Hall only.
EQUIPMENT RENTAL: ITEM: FEE:
Screen Rental $25/per event-plus tax
LCD Rental $100/per event-plus tax
N/DVD Rental $25/per event-plus tax
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2017
PARK DEDICATION FEES
PaYk dedication fees are outlined in City Ordinance No. XVII.103 which sta.tes:
In all new residential subdivisions, the City shall require that a sufficient portion of such land
be set aside and dedicated to the public fox parks, playgrounds or other public use exclusive
of property dedicated for streets and other public ways. It shall be presumed that a
sufficient amount of land has been dedicated fox paxks and pla,ygrounds for the present and
futute residents of the subdivision,if the subdivider dedicates at least:
Density Units/acre dedication per unit
Low density 1 to 5 units/acxe .04 acYes per unit
Med density 6 to 12 units/acre .03 acxes per unit
High density 12 to 30 units/acxe .02 acxes pex unit
The City upon consideration of the particular type of development proposed in the
subdivision may requixe largex or lesser amounts of land be dedicated if the City determines
that the present and future residents of the subdivision would require gxeater oY lesser
amounts of land for such purposes. T'he City shall determine whether cash in lieu of land
dedication is more appropriate. The amount of cash dedication shall be deterinined by
multiplping the numbex of acres otherwise xequired to be dedicated by the average value of
compaYable undeveloped land set by resolution by the City Council.
In all new commercia.l, industrial and otheY subdivisions, it shall be pYesumed that a
sufficient amount of land has been dedicated to serve the needs of the resident and woxking
population if the subdivider dedicates at least ten percent (10%) of the land in the
subdivision for parks, recreation and usable open space. T'he City upon consideration of the
particulax type of development proposed in the subdivision may requixe larger or lesser
amounts of land to be dedicated if it determines that the present and future residents of the
subdivision would require greater or lesser amounts of land for such purposes. The City
shall determine whethex cash in lieu of land dedication is appropriate. The amount of cash
dedication shall be detetYnined by multiplying the number of acres otherwise xequired to be
dedicated by the average value of compaxable undeveloped land set by resolution of the City
Council.
Land values for the dedication of land and/or cash contribution:
2017
Residential Low density $85,000 peY acre/$3,400 per unit
Residential Med density $95,000 pex acre/$2,850 per unit
Residentia,l High densitp $125,000 pex acre/$2,500 per unit
Commercial Subdivision $90,000/acre = $9,000 per acre
Industrial Subdivision $50,000/acre = $5,000 per acre
Business Park $85,000/acre = $8,500 per acre