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EXECUTIVE SUMMARY
City Council Regular Meeting: December 5, 2017
AGENDA ITEM: Authorize Preparation of Feasibility
Report for 2018 Street Improvement
Project, City Project 2018-01
AGENDA SECTION:
Consent
PREPARED BY: Brian Erickson, PE, Director of Public
Works/City Engineer AGENDA NO. 6.g.
ATTACHMENTS: Resolution; Agreement APPROVED BY: LJM
RECOMMENDED ACTION: Motion to Adopt a Resolution Approving a Consulting
Contract for Engineering Services with TKDA for the 2018 Street Improvements Project,
City Project 2018-01.
BACKGROUND
At their October 3, 2017 meeting, the City Council authorized the preparation of a feasibility report for the
2018 Street Improvements Project, City Project 2018-01. Staff prepared a request for proposals (RFP)
that was forwarded to the four consultants that are part of the General Municipal pool. Specifically, they
were:
• Bolton & Menk, Inc.
• SRF Consulting Group, Inc.
• TKDA
• WSB and Associates, Inc.
Each of these firms provided proposals to complete the work associated with preparing a feasibility report,
performing detailed design services, investigating existing conditions, and inspecting the construction
contract. The City Engineer and Senior Engineering Technician evaluated these proposals and are
recommending the award of this contract to TKDA, in the amount of $64,700. The table below shows
the total proposed amount for each firm along with the number of hours estimated to complete the work.
SUMMARY
Staff recommends Council approval of the attached resolution approving the award of a consulting
contract for engineering services to TKDA for the 2018 Street Improvements Project.
Firm
Task 1
Hours
Task 2
Hours Total Hours Task 1 Cost Task 2 Cost Total Cost
Bolton & Menk, Inc.126 514 640 15,262.00$ 65,593.00$ 80,855.00$
SRF Consulting Group, Inc.108 663 771 12,168.00$ 81,879.00$ 94,047.00$
TKDA 77 520 597 6,316.00$ 58,318.00$ 64,634.00$
WSB & Associates, Inc.90 560 650 11,470.00$ 67,280.00$ 78,750.00$
2018 Street Improvement Project Consultant Proposals
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2017 –
A RESOLUTION APPROVING A CONSULTING CONTRACT
FOR ENGINEERING SERVICES FOR THE
2018 STREET IMPROVEMENT PROJECT
CITY PROJECT 2018-01
WHEREAS, the City Council approved the preparation of a feasibility report for the 2018 Street
Improvements Project at their October 3, 2017 meeting via Resolution 2017-75, and;
WHEREAS, the City Engineer prepared a request for proposals to provide engineering services for
this project, and;
WHEREAS, the four firms that are part of the General Municipal pool were provided a copy of
the request for proposals and provided said proposals, and;
WHEREAS, TKDA’s proposal, in the amount of $64,700, was evaluated and selected as the
preferred firm by the City Engineer.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Rosemount,
Minnesota, as follows:
1. All proposal for providing engineering services for the 2018 Street Improvements Project
are hereby received.
2. Based an evaluation by the City staff, the proposal provide by TKDA in the amount of
$64,700 for providing engineering services associated with the 2018 Street Improvements
Project is the selected firm.
3. The City Administrator is hereby authorized and directed to enter into a contract with said
firm to provide engineering services associated with the 2018 Street Improvements Project.
ADOPTED this 5th day of December, 2017.
William H. Droste, Mayor
ATTEST:
Clarissa Hadler, City Clerk
October 18, 2017
Via Email Only: brian.erickson@ci.rosemount.mn.us
mitch.hatcher@ci.rosemount.mn.us
derick.anderson@ci.rosemount.mn.us
Mr. Brian Erickson, PE
Director of Public Works/City Engineer
City of Rosemount
2875 145th Street West
Rosemount, Minnesota 55068-4997
Re: Proposal for Engineering Services
2018 Street Improvement Project, City Project 2018-01
Dear Mr. Erickson:
In response to your request, we propose to provide Engineering Services in connection with the 2018
Street Improvement Project. Our services will be provided in the manner described in this Proposal
subject to the terms and conditions set forth in our “Technical Specialty Consulting Agreement” dated
September 6, 2016, as amended. Hereinafter, the City of Rosemount is referred to as the City.
I. PROJECT DESCRIPTION
The City is planning for approximately three miles of street improvements in 2018. The work is located
south of 150th Street between Diamond Path and Shannon Parkway. It is anticipated that the Project
will be a mill and overlay, but certain segments may require full depth pavement rehabilitation based on
the pavement analysis. Damaged curb will be removed and replaced as a part of the Project. The
Project will also include upgrading pedestrian ramps as needed and removal and replacement of
damaged sidewalk segments within the Project area. The street improvements will be assessed to
benefitting property owners and must, therefore, follow MN Statutes 429 as well as City Policy. The
bidding for the work should occur in March or April of 2018 with construction work occurring in the
summer of 2018.
II. SERVICES TO BE PROVIDED BY TKDA
Based on TKDA’s understanding of the Project, we propose to provide the following services:
A. FEASIBILITY REPORT FOLLOWING MN STATUTES 429 AND CITY POLICY
A Feasibility Report will be prepared in accordance with MN Statutes 429 and City policy and
will incorporate, at a minimum, the following sections: existing conditions, proposed
improvements, estimated costs, quantity breakdown, Project funding, preliminary assessment
roll, assessment calculation, conclusions, recommendations on feasibility, pavement analysis,
photographs, figures, and drawings.
Mr. Brian Erickson, PE
City of Rosemount
Proposal for Engineering Services
2018 Street Improvement Project, City Project 2018-01
October 18, 2017
Page 2
B. DESIGN
1. Survey - Survey work will include GPS survey for pedestrian curb ramp areas and rim
elevations of surface utilities within the pavement. The surveying will also locate several
property pins as a check of the right of way corridors.
2. Pavement Analysis - Pavement analysis assuming a minimum of 15 cores within the
Project area. Subconsultant, American Engineering Testing, will provide these services
under subcontract to TKDA.
3. Plans and Specifications - Prepare detailed design for an anticipated mill and overlay
Project using “GIS - Grade” plan sheets for the general work and “GPS - Grade” plan
sheets for pedestrian curb ramp upgrades. For bidding purposes, an educated estimate
of curb removal and replacement will be incorporated in the plans, but will not
specifically locate sections of curb and gutter replacement. The plans and specifications
will be set up to bid portions of the work as an alternate giving the City flexibility for
inclusion in 2018 or a future year. Specifications will follow MnDOT 2018 specifications
and the City of Rosemount standard specifications. TKDA will participate in two public
meetings as a part of the Project delivery process.
4. Bidding - Bidding services will be provided including distribution of plans, maintaining
plan holders list, responding to questions, issuing addenda, facilitating the bid opening,
tabulating bids, and preparing a contract award recommendation letter.
5. Assessment Roll - The preliminary assessment roll is part of the Feasibility Report. In
preparation for an assessment hearing, the assessment roll will be updated to include
current property ownership. An assessment recommendation letter will be prepared.
C. CONSTRUCTION
1. Construction Observation/Administration - Perform construction observation of the Street
Improvement Project in 2018. For the purposes of the Proposal, eight weeks were
assumed, with a construction week consisting of 40 hours. Administration is included
within these assumed hours and will include preparation of partial payment applications
or any contract modifications. Considering the anticipated mill and overlay, the use of
the anticipated full 320 hours for construction observation and administration may not be
necessary.
2. Material Testing - Material testing will include testing of bituminous as well as concrete in
accordance with MnDOT and City of Rosemount specifications. Subconsultant,
American Engineering Testing, will provide these services under subcontract to TKDA.
3. Contract Closeout - Contract closeout will include performing as-built GPS surveying of
the improved curb ramp areas and providing new rim elevation for catch basins and
manholes and providing as-built drawings. Contract closeout will also include meeting
with the contractor to reconcile final quantities and processing the final payment
application.
Mr. Brian Erickson, PE
City of Rosemount
Proposal for Engineering Services
2018 Street Improvement Project, City Project 2018-01
October 18, 2017
Page 3
TKDA shall not have control or charge of and shall not be responsible for construction means,
methods, techniques, sequences or procedures, or for safety precautions and programs in
connection with the Work, for acts or omissions of the Contractor, Subcontractors or any other
persons performing any of the Work, or for the failure of any of them to carry out the Work in
accordance with the Contract Documents.
III. ADDITIONAL SERVICES
If authorized in writing by the City, we will furnish or obtain from others Additional Services of the types
listed below which are not considered as basic services under this Proposal. Additional Services shall
be billable on an Hourly Time and Materials basis and such billings shall be over and above any
maximum amounts set forth in this Proposal.
A. Based on the RFQ and field inspection, the Project appears to be a straight-forward mill and
overlay. However, if based on the pavement analysis, reconstruction of significant areas is
needed, TKDA will negotiate with the City on an appropriate fee for reconstruction level plans.
B. Ground Penetrating Radar or Falling Weight Deflectometer are additional tools which can assist
in determining the structural integrity of the roadway and can be provided as an additional
service if requested.
C. It is assumed that notices for the public hearing and the assessment hearing will be prepared by
the City and sent to the official newspaper and to impacted property owners. TKDA can provide
these as additional services.
D. If the City wishes to have TKDA facilitate and attend the assessment hearing, this would be an
additional service.
IV. CLIENT’S RESPONSIBILITIES
These responsibilities shall include, but are not limited to the following:
A. Designate one individual to act as a representative with respect to the work to be performed,
and such person shall have complete authority to transmit instructions, receive information,
interpret and define policies, and make decisions with respect to critical elements pertinent to
the Project. This individual shall be identified in the signature block area of this Proposal.
B. Provide TKDA with access to the site as required to perform services listed in SECTION II.
C. Provide reviews of materials furnished by TKDA in a reasonable and prompt manner so that the
Project schedule can be maintained.
D. Provide As-Built Drawings for the streets within the Project area.
V. PERIOD OF SERVICE
We will expect to start our services promptly upon receipt of your written acceptance of this Proposal
and to complete SECTION II services within 12 months thereafter. Segments of the work plan will be
completed progressively to facilitate the Project Schedule.
Mr. Brian Erickson, PE
City of Rosemount
Proposal for Engineering Services
2018 Street Improvement Project, City Project 2018-01
October 18, 2017
Page 4
VI. COMPENSATION
Compensation to TKDA for services provided as described in SECTION II of this Proposal shall be on
an Hourly Time and Materials basis for a total not to exceed amount of $64,700. Our detailed Project
Fee Estimate is attached. Payment shall be made in accordance with our Agreement.
The level of effort required to accomplish SECTION II services can be affected by factors which are
beyond our control. Therefore, if it appears at any time that charges for services rendered under
SECTION II will exceed the above, we agree that we will not perform services or incur costs which will
result in billings in excess of such amount until we have been advised by you that additional funds are
available and our work can proceed.
VII. CONTRACTUAL INTENT
We thank you for the opportunity to submit this Proposal. If acceptable to the City, please sign and
return as authorization to proceed under the terms of our “Technical Specialty Consulting Agreement”
or provide other appropriate authorization. This Proposal will be open for acceptance for 60 days,
unless the provisions herein are changed by us in writing prior to that time.
If you have any questions, please contact Larry Poppler at 651.292.4457 or larry.poppler@tkda.com.
Sincerely,
Lawrence P. Poppler, PE Dennis M. Postler, PE
Project Manager Vice President, Municipal Services
ATTACHMENT: PROJECT FEE ESTIMATE
LPP:DMP:ads:adh
ACCEPTED FOR THE CITY OF ROSEMOUNT, MINNESOTA
By: _______________________________________________________________________________
signature) Printed Name/Title Date
CLIENT’S DESIGNATED REPRESENTATIVE:
Name/Title Phone Email
Project Fee Estimate
City of Rosemount Date: 10/17/2017
2018 Street Reconstruction Project By:LPP
Sr Reg Eng Reg Eng ES I ES I Survey Tech II
159$ 80$ 96$ 74$ 89$ 53$
A Feasibility Report
Meetings with City Staff 3 3 6 717$
Site Evaluation 4 4 320$
Review City Assessment Policy 2 2 160$
Prepare Construction Cost Estimate 1 2 6 9 763$
Prepare Feasibility Report 1 12 16 29 1,967$
Prepare Preliminary Assessment Roll 1 4 8 13 903$
Assessment Calculation 1 4 4 9 775$
Prepare Graphics (Location Map and Typical Section)2 2 192$
Project Management 3 3 477$
SUBTOTAL HOURS 10 31 2 10 - 24 77
SUBTOTAL COST 1,590$ 2,480$ 192$ 740$ -$ 1,272$ 6,274$
Expenses:
Travel & Subsistence (TS)42$
Subtotal 6,316$
B Design
1 Survey
Survey Pedestrian Ramp Areas (GPS)8 8 712$
Verify Right of Way (Find Representative Property Pins) 2 2 178$
Gopher State One Call Coordination 2 2 178$
Survey In-Pavement Surface Utilities (Rim only)8 8 712$
Project Management 1 1 159$
SUBTOTAL HOURS 1 - - - 20 - 21
SUBTOTAL COST 159$ -$ -$ -$ 1,780$ -$ 1,939$
Expenses:
Travel & Subsistence (TS)17$
Survey Equipment Rental 1,400$
Subtotal 3,356$
2 Pavement Analysis
Project Management 2 2 318$
SUBTOTAL HOURS 2 - - - - - 2
SUBTOTAL COST 318$ -$ -$ -$ -$ -$ 318$
Expenses:
Subconsultant (AET)4,600$
Subconsultant Mark-up 10%460$
Subtotal 5,378$
S Plans and Specifications
Prepare "GIS Grade" Overlay Plan Sheets 3 6 20 29 2,437$
Prepare "GPS Grade" Pedestrian Ramp Plan Sheets 3 10 28 41 3,349$
Specifications 1 10 11 959$
Update Cost Estimate 2 4 6 456$
Meeting with City Staff 3 3 6 717$
Public Meetings (2)6 6 954$
Project Management 2 2 318$
SUBTOTAL HOURS 18 31 - 52 - - 101
SUBTOTAL COST 2,862$ 2,480$ -$ 3,848$ -$ -$ 9,190$
Expenses:
Travel & Subsistence (TS)64$
Subtotal 9,254$
4 Bidding
Submit Advertisement for Bids 1 2 3 186$
Distribute Plans and Specifications to Bidders 2 2 106$
Maintain Plan Holder List 2 2 106$
Respond to Bidder's Questions; Issue Addenda 1 4 2 7 585$
Bid Opening and Tabulate Bids (@ Rosemount CH) 3 1 2 6 663$
Prepare Contract Award Recommendation Letter 1 1 1 3 292$
Project Management 1 1 159$
SUBTOTAL HOURS 6 7 - - - 11 24
SUBTOTAL COST 954$ 560$ -$ -$ -$ 583$ 2,097$
Expenses:
Travel & Subsistence (TS)21$
Reproduction & Reprographics (RR)200$
Subtotal 2,318$
Total Dollars
Estimated Person Hours Required
Total Hours
Project:
Client:
Task
Task Description
Billing Rate/Hr x Multiplier
Project Fee Estimate
City of Rosemount Date: 10/17/2017
2018 Street Reconstruction Project By:LPP
Sr Reg Eng Reg Eng ES I ES I Survey Tech II
159$ 80$ 96$ 74$ 89$ 53$
Total Dollars
Estimated Person Hours Required
Total Hours
Project:
Client:
Task
Task Description
Billing Rate/Hr x Multiplier
5 Assessment Roll
Update Ownership of Property 6 6 318$
Update Assessment Roll 1 1 2 4 345$
Assessment Recommendation Letter 1 1 2 239$
Project Management 1 1 159$
SUBTOTAL HOURS 3 2 - - - 8 13
SUBTOTAL COST 477$ 160$ -$ -$ -$ 424$ 1,061$
Subtotal 1,061$
C Construction
1 Construction Observation/Administration
Walk Project Corridor to Determine Curb Removal 4 16 20 1,504$
Staking of Pedestrian Ramp Areas 8 8 712$
Construction Observation 282 282 20,868$
Administration 4 4 8 956$
Project Management 2 2 318$
SUBTOTAL HOURS 6 8 - 298 8 - 320
SUBTOTAL COST 954$ 640$ -$ 22,052$ 712$ -$ 24,358$
Expenses:
Travel & Subsistence (TS)848$
Survey Equipment Rental 560$
Subtotal 25,766$
2 Materials Testing
Coordination 2 2 318$
SUBTOTAL HOURS 2 - - - - - 2
SUBTOTAL COST 318$ -$ -$ -$ -$ -$ 318$
Expenses:
Subconsultant (AET)6,400$
Subconsultant Mark-up 10%640$
Subtotal 7,358$
ROUNDED 7,400$
3 Contract Closeout
Final Payment Application 1 2 1 4 393$
As-built Surveying (Rim Elevations, Pedestrian Ramps)8 8 712$
As-built plan preparation 1 6 16 23 1,823$
Project Management 2 2 318$
SUBTOTAL HOURS 4 8 - 17 8 - 37
SUBTOTAL COST 636$ 640$ -$ 1,258$ 712$ -$ 3,246$
Expenses:
Travel & Subsistence (TS)21$
Survey Equipment Rental 560$
Subtotal 3,827$
TOTAL HOURS 52 87 2 377 36 43 597
TOTAL LABOR COST 8,268$ 6,960$ 192$ 27,898$ 3,204$ 2,279$ 48,801$
TOTAL EXPENSES 15,833$
TOTAL PROJECT 64,634$
TOTAL (ROUNDED)64,700$