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HomeMy WebLinkAbout6.a. Minutes of the December 5, 2017, Regular Meeting ProceedingsROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS DECEMBER 5, 2017 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Rosemount City Council was held on Tuesday, December 5, 2017, at 7:00 p.m. in the Council Chambers at City Hall, 2875 145th Street West, Rosemount. Mayor Droste called the meeting to order with Council Members Nelson, Weisensel, DeBettignies and Freske attending. Staff present included the following; o City Administrator Martin o City Clerk Hadler o Assistant City Administrator Foster o Chief of Police Scott o Community Development Director Lindquist o Public Works Director Erickson o Finance Director May o Fire Chief Schroeder The Pledge of Allegiance was said. ADDITIONS OR CORRECTIONS TO AGENDA City Administrator Martin noted the revised minutes of item 6.b. as presented to Council members at the dais. Motion by DeBettignies. Second by Freske. Motion to Adopt the Agenda with changes to item 6.b. Ayes: DeBettignies, Nelson, Droste, Weisensel, Freske Nays: 0. Motion carried. PRESENTATIONS, PROCLAMATIONS, & ACKNOWLEDGMENTS 3.a. Acknowledgement of Award of Certificate of Achievement for Excellence in Financial Reporting Finance Director May discussed the award given by the Government Finance Officers Association the work that goes into applying for the award, and what the award represents. This is the 21st year the City has been awarded the certificate. Mayor Droste thanked Mr. May and his staff for their work on the award. PUBLIC COMMENT Mr. Tom Tubbs, of 15400 Chippendale Avenue, has been a resident for 7 years. Mr. Tubbs discussed Wachter Lake (Pond) and some of the concerns his has with the pond, including trash, high water levels, and a broken fence. He expressed concerns about the access to the pond by children due to the broken fence. Mr. Tubbs discussed his background in Albert Lea local government and other philanthropic and environmental activities. CONSENT AGENDA Motion by DeBettignies. Second by Nelson. 6.a. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS DECEMBER 5, 2017 Motion to Approve the Consent Agenda with re a. Minutes of the November 13, 2017, Work Session Proceedings b. Minutes of the November 21, 2017, Regular Meeting Proceedings c. Bills Listing d. Capital Improvement Plan e. Joint Powers Agreement for Dakota County Electronic Crimes Task Force f. Approval of CDBG Resolution FY2018 g. Authorize Preparation of Feasibility Report for 2018 Street Improvement Project, City Project 2018-01 Ayes: Nelson, Droste, Weisensel, Freske, DeBettignies Nays: None. Motion carried. 6.f. Approval of CDBG Resolution FY2018 Council member Weisensel pulled the item for informational purposes and explained where the grant comes from and what it is used for. Motion by Weisensel. Second by DeBettignies. Motion to Adopt a Resolution Approving the 2018 CDBG Application. Ayes: Droste, Weisensel, Freske, DeBettignies , Nelson Nays: None. Motion carried. PUBLIC HEARINGS 7.a. 2018 Budget Hearing City Administrator Martin discussed the 2018 Budget and Tax Levy, including outlining the budget creation process. The budget process started back in February, when the city is notified of their projected tax values from the County. Staff makes requests to management and after paring down by both staff and Council, the preliminary budget was adopted in September. Further discussions were had after that and the existing budget is the result. The expected increase in city taxes on the median value home will be $31. Based on preliminary levies of other cities adopted in September, Rosemount will be the 4th lowest tax rate in the County. Mr. Martin outlined the significant changes in each departmental budget; • City Council – Community Survey • Administration – Increase in all-employee trainings • General Government • Elections - Elections budgets increase and decrease every other year. • Finance Dept. – $20,000 of the $40,000 increase is to add hours to the part-time IT Specialist position. • Community Development/Port Authority – Implementation of either a new Economic Development position or a retail consultant. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS DECEMBER 5, 2017 • Police Dept. - Added Patrol Officer • Fire Dept. – Increases to the Fire Chief and Assistant Fire Chief stipend in recognition of the amount of hours worked in those positions, as well as an increase in firefighter pay. • Public Works – Government Buildings – 5.38% increase, partly due to increase in long-term maintenance plan. • Public Works – Fleet Maintenance – small increase, but also saw a decrease in fuel costs. • Public Works – Street Maintenance – increase of $97,000, including increase transfer to long-term parking lot maintenance program and additional crack sealing and sealcoating. • Public Works – Park Maintenance – additional funds for park maintenance. • Parks & Recreation Dept. – additional hours and benefits in the Steeple Center Coordinator position and programming for seniors. Finance Director May presented the total spending, which includes all other budgets such as enterprise, capital, and Port Authority. The levy will have a 3.91% increase from 2017, one of the lowest in Dakota County. Mayor Droste opened truth in taxation hearing at 7:40 p.m. Don Sinnwell, of 335 145th Street, and owner of a business at 3020 145th Street W., discussed the portion of the budget regarding Economic Development and concerns with the goals. City Administrator Martin clarified the amount of Community Development budget that is Economic Development, versus Planning and Building departments. Council member Nelson discussed other activities that the department has other than the 40 contacts listed in the goals metrics in the budget document. Motion by Droste. Second by Weisensel. Motion to close the public hearing. Ayes: 5 Nays: None. Motion carried. Council member Weisensel asked Mr. May how the City is looking for 2017, whether it will be over or under budget. Mr. May speculated that the city will have revenues $50,000 – 100,000 over what was budgeted. Expenditures are expected to be $200,000 – 300,000 under budget. He explained there are a number of variables that can change the outcomes in the coming weeks, and how surpluses are assigned to budgets based on policy. Mayor Droste discussed the tax revenues and the fund balance policy. Mr. May elaborated on how the fund balance works, the timing of tax revenues, and spending. Motion by Nelson. Second by Freske. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS DECEMBER 5, 2017 Motion to Adopt a Resolution Approving the 2018 General Fund Operating Budget, the 2018 C.I.P. Budgets, the 2018 Insurance Budget, the 2018 Port Authority Operating Levy and the 2018 Levy required by the City of Rosemount. Ayes: Weisensel, Freske, DeBettignies, Nelson, Droste Nays: None. Motion carried. UNFINISHED BUSINESS NEW BUSINESS ANNOUNCEMENTS Mayor Droste reviewed the calendar of events. The next City Council work session will be held on Monday, December 11, 2017, at 6:30 p.m. The next City Council meeting will be held on Tuesday, December 19, 2017, at 7:00 p.m. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Droste, second by Weisensel, the meeting was adjourned at 8:05 p.m. Respectfully Submitted, Clarissa Hadler, City Clerk