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HomeMy WebLinkAbout6.m. Professional Services Contract for Architectural Services – UMore Ballfield Dugouts and Bleacher Pads EXECUTIVE SUMMARY City Council Regular Meeting: December 19, 2017 AGENDA ITEM: Professional Services Contract for Architectural Services – UMore Ballfield Dugouts and Bleacher Pads AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks and Recreation Director AGENDA NO. 6.m. ATTACHMENTS: Proposal APPROVED BY: LJM RECOMMENDED ACTION: Motion to recommend the City Council approve entering into a professional services agreement with ISG to create plans and specifications for the Dugouts and Bleacher Pads to be built at the UMore Ballfields. ISSUE The City of Rosemount owns two softball/baseball fields that were constructed at the UMore Ballfield Complex. Starting in 2012, Dakota County Technical College (DCTC) has used one of the UMore fields for their women’s fast pitch softball program during hours that do not conflict with local youth programs. DCTC has recently requested that some improvements be made to one of the fields at the complex. The college is requesting that concrete block dugouts and concrete bleacher pads be added to the north field at the complex. DCTC is willing to pay the City for the cost of the design and the cost of the construction of the improvements. Staff is recommending that we contract with ISG, one of the firms in our professional services/engineering pool, to create the necessary plans and specifications to build the dugouts and bleacher pads. ISG is the only firm that is in the Landscape Architecture and the Building Architecture specialty sections of the pool. ISG has provided the City with a price quote of $24,500 to provide the necessary services for the project, which will be paid for by DCTC. BACKGROUND In the spring of 2017, prior to the City deciding to switch the order of construction for the UMore Ballfield Project Phase 2 with the Flint Hills Fields project, staff received price quotes for design services for the UMore project. The quotes we received are listed below: Firm Price Quote ISG $ 65,000 SRF $ 73,488 WSB $ 79,500 HKGI $ 79,670 SUMMARY Staff is recommending that the City Council approve contracting with ISG to create the necessary plans and specifications to build the dugouts and bleacher pads. DCTC will pay the City for 100% of the cost involved in the project including the design work. 7900 International Drive + Suite 550 + Minneapolis, MN 55425 952.426.0699 + www.is-grp.com ARCHITECTURE + ENGINEERING + ENVIRONMENTAL + PLANNING August 25, 2017 Dan Schultz Parks + Recreation Director City of Rosemount 13885 South Robert Trail Rosemount, MN 55608 dan.schultz@ci.rosemount.mn.us RE: Professional Services Proposal for City of Rosemount UMore Park, DCTC Field - Dugout + Spectator Seating Improvements Project Rosemount, Minnesota Dan, Thank you for the opportunity to provide you with a professional engineering services proposal for dugout and spectator seating improvements at the DCTC Field in UMore Park. The field is currently served by chain link dugouts with temporary shade canopies above and a spectator seating area with just one set of portable aluminum bleachers located on the grass lawn behind the backstop. The City and DCTC intend to make the following improvements to the existing dugout and spectator seating area: • Remove and salvage existing chain-link dugouts and shade structure. • Remove and salvage existing dugout bench seating. • Remove existing concrete pads. • Salvage and relocate existing spectator bleacher system. • Install new dugout buildings with Cemstone block (or similar) walls with a metal roof, concrete flooring, lighting, bench seating, helmet cubbies, and stub in conduit for a future water connection. • Install a concrete spectator seating plaza with a larger center bleacher system, reuse the salvaged bleacher system, and include one new bleacher system to match existing salvaged system. The concrete plaza will be designed to accommodate ADA seating and provide accessible connections to the existing trail system along the first and third baselines. With these considerations in mind, ISG looks forward to the opportunity to provide the City of Rosemount and DCTC with the following professional services to facilitate this project. PROJECT SCOPE + ANTICIPATED SCHEDULE Construction Documents (November – December) ISG will schedule and participate in a kick-off meeting with City and DCTC to discuss the size, amenities, functionality, etc. of dugout space and the capacity desired for spectator area. Following this meeting, ISG will develop construction documents, including the following:  Cover Sheet  Site Details  Existing Conditions / Removals Plan  Site plan  Grading Plan  Restoration Plan  Architectural, Structural, and Electrical / Lighting Plans for Dugouts  Specifications Professional Services Proposal for UMore Park, DCTC Field Dugout + Spectator Seating Improvements Project City of Rosemount, Minnesota Page 2 of 3 952.426.0699 + www.is-grp.com ISG will also participate in a 90% Design Review meeting with City staff and DCTC to discuss the plans and implement any comments provided by the identified project stakeholders. Once all comments have been incorporated, ISG will participate in a final 100% Design Review meeting with City staff and DCTC. It is anticipated that plans will then be finalized and distributed for bid. This proposal assumes that the City will provide ISG with all available existing site drawings and as-built information for the ballfield, dugouts, bleachers, utilities, etc. Bidding (January) ISG will prepare an advertisement for bids to assist with solicitation of competitive general contractor bids. As part of our custom approach, this can be coordinated for the month of January in order to best leverage a timely, competitive contractor market. We will be prepared to respond to contractor questions, issue clarifications via addendum, if necessary, and provide the City assistance with bid evaluation and issuance of a recommendation of award. Construction Administration (Spring / Summer 2018) (Exact timeframe TBD based on DCTC and City programming of field) This proposal anticipates that ISG will provide construction administration for this project on an hourly basis. These services may include:  Facilitation of a pre-construction meeting, fielding contractor questions, and collection and distribution of meeting minutes to the project team  Construction contract administration, construction staking, and full-time observation of all underground installations  Milestone inspections of construction progress, as needed  Project coordination meeting facilitation, as necessary  Development and delivery of bi-weekly construction progress reports  Identification and coordination with testing services, as necessary  Review of contractor schedules, shop drawings, pay requests, and change orders  Clarification of contractor questions and issuance of addendums, if necessary COMPENSATION ISG proposes to provide the scope of services described within this proposal for compensation in accordance with the following schedule: REIMBURSABLE EXPENSES Anticipated reimbursable expenses such as travel time, mileage, and printing costs are included within the compensation listed. Please note that the owner will be responsible for the cost of any soil borings, review and permit related costs, and any special inspection costs that may be required. SERVICE COMPENSATION Construction Documents $15,000 Bidding $5,000 Construction Administration (Estimated hourly, assumes weekly site visits for two-month period) $4,500 Total $24,500 Professional Services Proposal for UMore Park, DCTC Field Dugout + Spectator Seating Improvements Project City of Rosemount, Minnesota Page 3 of 3 952.426.0699 + www.is-grp.com Please contact me at 952.426.0699 with any questions regarding our services or this proposal. To provide ISG authorization to proceed, please acknowledge receipt and acceptance of this proposal as indicated below. We look forward to the opportunity to assist you with this project. Sincerely, Amanda Prosser, PLA, ASLA, CPSI Senior Landscape Architect Architecture Group ACKNOWLEDGEMENT OF ACCEPTANCE Accepted this _____ day of ______________, 2017 For: By: Title: This proposal is valid for 30 days.