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Home My WebLink About6.g. Payment 4 & Final – Community Center and Cameo Avenue Parking Improvements, City Project 2017-03I:\City Clerk\Agenda Items\Approved Items\6.g. Payment 4 & Final – Community Center and Cameo Avenue Parking Improvements, City Project 2017-03.docx EXECUTIVE SUMMARY City Council Regular Meeting: January 16, 2018 AGENDA ITEM: Payment 4 & Final – Community Center and Cameo Avenue Parking Improvements, City Project 2017-03 AGENDA SECTION: Consent PREPARED BY: Mitch Hatcher, Project Engineer AGENDA NO. 6.g. ATTACHMENTS: Payment Voucher APPROVED BY: LJM RECOMMENDED ACTION: Motion to Approve Payment 4 and Final to Hardrives, Inc. for the Community Center and Cameo Avenue Parking Improvements, City Project 2017-03 and Accepting it for Perpetual Maintenance BACKGROUND This item is on the agenda to request approval for Payment 4 and Final to Hardrives, Inc. for the Community Center and Cameo Avenue Parking Improvements, City Project 2017-03. The final construction amount of $553,365.47 is 4.3% greater than the original contract amount of $530,686.84. The increase in contract amount is due to increased concrete sidewalk work near the building entrances to meet ADA standards. SUMMARY Staff recommends that Council approve Payment 4 and Final for the Community Center and Cameo Avenue Parking Improvements, City Project 2017-03 and accept the project for perpetual maintenance subject to the following conditions. 1. Satisfactorily showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax. 2. Evidence in the form of an affidavit that all claims against the contractor by reasons of the contract have been fully paid or satisfactorily secured. 3. Consent of Surety to Final Payment certification from the contractor’s surety. 4. Two-year Maintenance Bond. Contract Amounts Original Contract $530,686.84 Contract Changes $0.00 Revised Contract $530,686.84 Funds Encumbered Original $530,686.84 Additional N/A Total $530,686.84 Work Certified To Date Base Bid Items $553,365.47 Backsheet $0.00 Change Order $0.00 Supplemental Agreement $0.00 Work Order $0.00 Material On Hand $0.00 Total $553,365.47 Amount Paid This Final Pay Voucher $35,207.85 02235-40 $7,936.40 $553,365.47 $0.00 $518,157.62 $35,207.85 $553,365.47 Percent Retained: 0% Work Certified This Pay Voucher Work Certified To Date Less Amount Retained Less Previous Payments Amount Paid This Pay Voucher Total Amount Paid To Date I hereby certify that a Final Examination has been made of the noted Contract, that the Contract has been completed, that the entire amount of Work Shown in this Final Voucher has been performed and the Total Value of the Work Performed in accordance with, and pursuant to, the terms of the Contract is as shown in this Final Voucher. Approved By County/City/Project Engineer Date Approved By Hardrives, Inc. (Rogers) Contractor Date CITY OF ROSEMOUNT 2875 145th Street West Rosemount, MN 55068-4941 Project 02235-40 - RSMT - Community Center Parking Lot Improvements Final Pay Voucher No. 4 Contractor: Hardrives, Inc. (Rogers) 14475 Quiram Drive Rogers, MN 55374 Contract No. Vendor No. For Period: 9/1/2017 - 9/30/2017 Warrant # __________ Date ___________ 1 1 06/19/2017 06/30/2017 $75,303.76 $3,765.19 $71,538.57 2 07/01/2017 07/31/2017 $140,995.77 $7,049.79 $133,945.98 3 08/01/2017 08/31/2017 $329,129.54 $16,456.47 $312,673.07 4 09/01/2017 09/30/2017 $7,936.40 ($27,271.45) $35,207.85 Totals: $553,365.47 $0.00 $553,365.47 02235-40 Payment Summary No. From Date To Date Work Certified Per Pay Voucher Amount Retained Per Pay Voucher Amount Paid Per Pay Voucher UNF 553,365.46 0.00 518,157.61 35,207.85 553,365.46 Totals: $553,365.46 $0.00 $518,157.61 $35,207.85 $553,365.46 02235-40 Funding Category Report Funding Category No. Work Certified To Date Less Amount Retained Less Previous Payments Amount Paid This Pay Voucher Total Amount Paid To Date UNF Unfunded 35,207.85 530,686.84 530,686.84 553,365.46 Totals: $35,207.85 $530,686.84 $530,686.84 $553,365.46 02235-40 Funding Source Report Accounting No. Funding Source Amount Paid This Pay Voucher Revised Contract Amount Funds Encumbered To Date Paid To Contractor To Date CITY OF ROSEMOUNT 2875 145th Street West Rosemount, MN 55068-4941 Project No. 02235-40 Final Pay Voucher No. 4 2 SCHEDULE A. COMMUNITY CENTER PARKING LOT 1 2021.501 MOBILIZATION (5% MAXIMUM) LUMP SUM $6,617.33 1 0 $0.00 1 $6,617.33 2 2104.501 REMOVE CURB AND GUTTER LIN FT $8.11 530 0 $0.00 527 $4,273.97 3 2104.503 REMOVE CONCRETE WALK S F $3.21 150 0 $0.00 1118 $3,588.78 4 2104.509 REMOVE CASTING EACH $165.83 1 0 $0.00 0 $0.00 5 2104.509 REMOVE SIGN EACH $25.40 5 0 $0.00 2 $50.80 6 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) L F $5.08 80 0 $0.00 80 $406.40 7 2105.507 SUBGRADE EXCAVATION C Y $19.96 25 0 $0.00 0 $0.00 8 2112.604 SUBGRADE PREPARATION S Y $0.78 14700 0 $0.00 14973.65 $11,679.45 9 2215.501 FULL DEPTH RECLAMATION S Y $2.51 14700 0 $0.00 14973.65 $37,583.86 10 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL $1.44 900 0 $0.00 791.67 $1,140.00 11 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,C) TON $50.58 1820 0 $0.00 1716.52 $86,821.58 12 2360.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,C) TON $50.67 1820 0 $0.00 1936.65 $98,130.06 13 2506.602 CASTING ASSEMBLY (STORM MANHOLE) EACH $752.04 1 0 $0.00 0 $0.00 14 2506.602 ADJUST FRAME AND RING CASTING (STORM) EACH $351.92 9 0 $0.00 1 $351.92 15 2521.501 4" CONCRETE WALK S F $13.32 150 0 $0.00 1118 $14,891.76 16 2531.501 CONCRETE CURB & GUTTER DESIGN SPECIAL L F $20.58 530 0 $0.00 527 $10,845.66 17 2531.618 TRUNCATED S F $60.96 24 0 $0.00 32 $1,950.72 02235-40 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ROSEMOUNT 2875 145th Street West Rosemount, MN 55068-4941 Project No. 02235-40 Final Pay Voucher No. 4 3 DOMES 18 2563.601 TRAFFIC CONTROL LS $1,777.94 1 0 $0.00 1 $1,777.94 19 2564.536 INSTALL SIGN PANEL TYPE C EACH $152.40 10 0 $0.00 10 $1,524.00 20 2573.502 SILT FENCE, TYPE MS L F $7.62 40 0 $0.00 40 $304.80 21 2573.530 STORM DRAIN INLET PROTECTION EACH $87.21 9 0 $0.00 1 $87.21 22 2575.605 HYDROSEEDING S Y $3.96 240 0 $0.00 100 $396.00 23 2582.501 PAVT MSSG (HANDICAPPED SYMBOL) PAINT EACH $40.64 10 0 $0.00 10 $406.40 24 2582.502 4" SOLID LINE WHITE-PAINT L F $0.30 6350 0 $0.00 7227 $2,168.10 Totals For Section SCHEDULE A. COMMUNITY CENTER PARKING LOT:$0.00 $284,996.74 SCHEDULE B. NATIONAL GUARD PARKING LOT 25 2021.501 MOBILIZATION (5% MAXIMUM) LUMP SUM $3,597.66 1 0 $0.00 1 $3,597.66 26 2104.501 REMOVE CURB AND GUTTER LIN FT $8.11 300 0 $0.00 368 $2,984.48 27 2104.503 REMOVE CONCRETE WALK S F $4.31 135 0 $0.00 216 $930.96 28 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) L F $5.08 50 0 $0.00 61 $309.88 29 2105.507 SUBGRADE EXCAVATION C Y $19.96 25 0 $0.00 14 $279.44 30 2112.604 SUBGRADE PREPARATION S Y $0.78 10200 0 $0.00 10678 $8,328.84 31 2215.501 FULL DEPTH RECLAMATION S Y $2.51 10200 3000 $7,530.00 10678 $26,801.78 32 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL $1.44 560 0 $0.00 425 $612.00 33 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,C) TON $50.58 1270 0 $0.00 1266.45 $64,057.04 34 2360.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,C) TON $50.67 1270 0 $0.00 1471.65 $74,568.51 02235-40 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ROSEMOUNT 2875 145th Street West Rosemount, MN 55068-4941 Project No. 02235-40 Final Pay Voucher No. 4 4 35 2504.602 ADJUST GATE VALVE EACH $331.40 2 0 $0.00 2 $662.80 36 2506.522 ADJUST FRAME & RING CASTING EACH $351.92 2 0 $0.00 2 $703.84 37 2521.501 4" CONCRETE WALK S F $13.46 135 0 $0.00 216 $2,907.36 38 2531.501 CONCRETE CURB & GUTTER DESIGN SPECIAL L F $20.59 300 0 $0.00 368 $7,577.12 39 2531.618 TRUNCATED DOMES S F $60.96 16 0 $0.00 8 $487.68 40 2563.601 TRAFFIC CONTROL LS $1,777.94 1 0 $0.00 1 $1,777.94 41 2564.536 INSTALL SIGN PANEL TYPE C EACH $152.40 6 0 $0.00 6 $914.40 42 2573.530 STORM DRAIN INLET PROTECTION EACH $87.21 2 0 $0.00 2 $174.42 43 2575.605 HYDROSEEDING S Y $3.96 140 0 $0.00 100 $396.00 44 2582.501 PAVT MSSG (HANDICAPPED SYMBOL) PAINT EACH $40.64 6 0 $0.00 6 $243.84 45 2582.502 4" SOLID LINE WHITE-PAINT L F $0.30 4750 0 $0.00 4058 $1,217.40 Totals For Section SCHEDULE B. NATIONAL GUARD PARKING LOT:$7,530.00 $199,533.39 SCHEDULE C. CAMEO AVENUE PARKING IMPROVEMENTS 46 2021.501 MOBILIZATION (5% MAXIMUM) LUMP SUM $1,791.41 1 0 $0.00 1 $1,791.41 47 2104.501 REMOVE CURB AND GUTTER LIN FT $6.81 330 0 $0.00 358 $2,437.98 48 2104.503 REMOVE BITUMINOUS PAVEMENT S F $2.53 190 0 $0.00 190 $480.70 49 2104.505 REMOVE CONCRETE WALK S Y $1.00 1750 0 $0.00 1879 $1,879.00 50 2104.509 REMOVE SIGN EACH $25.40 3 0 $0.00 3 $76.20 51 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) L F $2.54 400 0 $0.00 390 $990.60 52 2104.523 SALVAGE AND REINSTALL LIGHT POLE EACH $101.60 1 0 $0.00 0 $0.00 02235-40 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ROSEMOUNT 2875 145th Street West Rosemount, MN 55068-4941 Project No. 02235-40 Final Pay Voucher No. 4 5 53 2104.523 SALVAGE AND REINSTALL MAILBOX EACH $203.20 2 2 $406.40 2 $406.40 54 2105.501 COMMON EXCAVATION C Y $12.78 300 0 $0.00 360 $4,600.80 55 2105.522 SELECT GRANULAR BORROW C Y $19.55 150 0 $0.00 0 $0.00 56 2211.501 AGGREGATE BASE CLASS 5 TON $23.81 160 0 $0.00 372.18 $8,861.61 57 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL $5.13 25 0 $0.00 70 $359.10 58 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,C) TON $96.01 55 0 $0.00 50.63 $4,860.99 59 2360.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,C) TON $90.77 55 0 $0.00 67.88 $6,161.47 60 2521.501 4" CONCRETE WALK S F $7.69 2575 0 $0.00 2198 $16,902.62 61 2531.501 CONCRETE CURB & GUTTER DESIGN SPECIAL L F $20.90 370 0 $0.00 385 $8,046.50 62 2531.604 7" CONCRETE VALLEY GUTTER SQ YD $75.13 90 0 $0.00 16 $1,202.08 63 2531.618 TRUNCATED DOMES S F $60.96 16 0 $0.00 24 $1,463.04 64 2563.601 TRAFFIC CONTROL LS $1,269.96 1 0 $0.00 1 $1,269.96 65 2564.536 INSTALL SIGN PANEL TYPE C EACH $152.40 2 0 $0.00 2 $304.80 66 2564.536 INSTALL SIGN PANEL TYPE D EACH $304.79 1 0 $0.00 1 $304.79 67 2573.502 SILT FENCE, TYPE MS L F $2.03 250 0 $0.00 340 $690.20 68 2573.531 STORM DRAIN INLET PROTECTION LS $87.21 6 0 $0.00 6 $523.26 69 2575.505 SODDING, TYPE LAWN (INCL. TOPSOIL & FERT.) S Y $18.90 240 0 $0.00 236 $4,460.40 70 2582.502 4" SOLID LINE L F $0.51 780 0 $0.00 577 $294.27 02235-40 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ROSEMOUNT 2875 145th Street West Rosemount, MN 55068-4941 Project No. 02235-40 Final Pay Voucher No. 4 6 WHITE-PAINT 71 2582.502 4" DOUBLE SOLID LINE YELLOW-PAINT L F $1.02 500 0 $0.00 458 $467.16 Totals For SCHEDULE C. CAMEO AVENUE PARKING IMPROVEMENTS:$406.40 $68,835.34 Project Totals: $7,936.40 $553,365.47 02235-40 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ROSEMOUNT 2875 145th Street West Rosemount, MN 55068-4941 Project No. 02235-40 Final Pay Voucher No. 4 7