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Home My WebLink About6.i. Accept Project and Authorize Final Payment, City Project ENG 0180I:\City Clerk\Agenda Items\Approved Items\6.i. Accept Project and Authorize Final Payment, City Project ENG 0180.docx EXECUTIVE SUMMARY City Council Meeting: January 16, 2018 AGENDA ITEM: Accept Project and Authorize Final Payment, City Project ENG 0180 AGENDA SECTION: Consent PREPARED BY: Brian Erickson, P.E., Director of Public Works/City Engineer AGENDA NO. 6.i. ATTACHMENTS: Payment Voucher APPROVED BY: LJM RECOMMENDED ACTION: Motion to Approve Payment 5 and Final to Max Steininger, Inc. for the Safe Routes to School Project, City Project ENG 0180 and Accepting it for Perpetual Maintenance BACKGROUND: This item is on the agenda to request approval for Payment 5 and Final to Max Steininger, Inc. for the Safe Routes to School. Project, City Project ENG 0180. The final construction amount of $490,263.25 is 8.8% greater than the original contract amount of $450,549.57. The increase in contract amount is due to the following: • Unit quantity adjustments during construction – $26,040.61 o Additional tree removal/clearing o Additional walk removal o Additional excavation • Contract change for retaining wall along 144th St. - $13,673.07 SUMMARY: Staff recommends that Council approve Payment 5 and Final for the Safe Routes to School Project, City Project ENG 0180 and accept the project for perpetual maintenance subject to the following conditions. 1. Satisfactorily showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax. 2. Evidence in the form of an affidavit that all claims against the contractor by reasons of the contract have been fully paid or satisfactorily secured. 3. Consent of Surety to Final Payment certification from the contractor’s surety. 4. Two-year Maintenance Bond. Contract Amounts Original Contract $450,549.57 Contract Changes $13,673.07 Revised Contract $464,222.64 Funds Encumbered Original $450,549.57 Additional N/A Total $450,549.57 Work Certified To Date Base Bid Items $476,590.18 Backsheet $0.00 Change Order $0.00 Supplemental Agreement $0.00 Work Order $13,673.07 Material On Hand $0.00 Total $490,263.25 Amount Paid This Final Pay Voucher $24,513.16 01928-92 $0.00 $490,263.25 $0.00 $465,750.09 $24,513.16 $490,263.25 Percent Retained: 0% Work Certified This Pay Voucher Work Certified To Date Less Amount Retained Less Previous Payments Amount Paid This Pay Voucher Total Amount Paid To Date I hereby certify that a Final Examination has been made of the noted Contract, that the Contract has been completed, that the entire amount of Work Shown in this Final Voucher has been performed and the Total Value of the Work Performed in accordance with, and pursuant to, the terms of the Contract is as shown in this Final Voucher. CITY OF ROSEMOUNT 2875 145th Street West Rosemount, MN 55068-4941 Project 01928-92 - Safe Routes to School (144th Street) Final Pay Voucher No. 5 Contractor: Max Steininger, Inc. 3080 Lexington Avenue South Eagan, MN 55121 Contract No. Vendor No. For Period: 10/31/2017 - 11/30/2017 Warrant # __________ Date ___________ 1 Construction Observer:Recommended for Approval by: WSB & Associates, Inc. __________________________________ __________________________________ Approved by Contractor: Max Steininger, Inc. __________________________________ Approved by Owner: City of Rosemount __________________________________ __________________________________ Date: __________________________________ Specified Contract Completion Date: 9/30/2016 Comment: 1 08/01/2016 08/31/2016 $246,692.69 $12,334.63 $234,358.06 2 09/01/2016 10/07/2016 $175,625.10 $8,781.26 $166,843.84 3 10/08/2016 11/18/2016 $63,060.02 $3,153.00 $59,907.02 4 11/19/2016 10/30/2017 $4,885.44 $244.27 $4,641.17 5 10/31/2017 11/30/2017 $0.00 ($24,513.16) $24,513.16 Totals: $490,263.25 $0.00 $490,263.25 01928-92 Payment Summary No. From Date To Date Work Certified Per Pay Voucher Amount Retained Per Pay Voucher Amount Paid Per Pay Voucher 001 450,583.33 0.00 428,054.16 22,529.17 450,583.33 002 26,006.82 0.00 24,706.48 1,300.34 26,006.82 003 13,673.07 0.00 12,989.42 683.65 13,673.07 Totals: $490,263.22 $0.00 $465,750.06 $24,513.16 $490,263.22 01928-92 Funding Category Report Funding Category No. Work Certified To Date Less Amount Retained Less Previous Payments Amount Paid This Pay Voucher Total Amount Paid To Date 01 State 23,829.51 450,549.56 450,549.56 476,590.15 02 Local 683.65 13,673.07 0.00 13,673.07 Totals: $24,513.16 $464,222.63 $450,549.56 $490,263.22 01928-92 Funding Source Report Accounting No. Funding Source Amount Paid This Pay Voucher Revised Contract Amount Funds Encumbered To Date Paid To Contractor To Date CITY OF ROSEMOUNT 2875 145th Street West Rosemount, MN 55068-4941 Project No. 01928-92 Final Pay Voucher No. 5 2 Base Bid 1 2021.501 MOBILIZATION LS $54,923.00 1 0 $0.00 1 $54,923.00 2 2101.501 CLEARING ACRE $5,350.44 0.02 0 $0.00 0.02 $107.01 3 2101.502 CLEARING TREE $802.57 4 0 $0.00 12 $9,630.84 4 2101.506 GRUBBING ACRE $5,350.44 0.02 0 $0.00 0.02 $107.01 5 2101.507 GRUBBING TREE $802.57 4 0 $0.00 12 $9,630.84 6 2104.501 REMOVE WATER MAIN L F $107.01 13 0 $0.00 13 $1,391.13 7 2104.501 REMOVE CURB & GUTTER L F $11.64 823 0 $0.00 823 $9,579.72 8 2104.501 REMOVE RETAINING WALL L F $161.48 3 0 $0.00 3 $484.44 9 2104.501 REMOVE CONCRETE RETAINING WALL L F $158.27 6 0 $0.00 4 $633.08 10 2104.501 REMOVE WOOD RETAINING WALL L F $28.26 26 0 $0.00 26 $734.76 11 2104.501 REMOVE WOOD FENCE L F $34.99 21 0 $0.00 21 $734.79 12 2104.503 REMOVE CONCRETE WALK S F $2.93 1379 0 $0.00 2092.5 $6,131.03 13 2104.503 REMOVE BITUMINOUS WALK S F $2.93 729 0 $0.00 1042 $3,053.06 14 2104.503 REMOVE CONCRETE DRIVEWAY PAVEMENT S F $3.52 2916 0 $0.00 2171 $7,641.92 15 2104.503 REMOVE BITUMINOUS PAVEMENT S F $5.92 1521 0 $0.00 1526 $9,033.92 16 2104.503 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S F $3.52 235 0 $0.00 234 $823.68 17 2104.509 REMOVE CONCRETE STEPS EACH $484.65 2 0 $0.00 2 $969.30 18 2104.509 REMOVE LIGHT FOUNDATION EACH $277.01 2 0 $0.00 2 $554.02 19 2104.509 REMOVE HYDRANT EACH $1,070.09 1 0 $0.00 1 $1,070.09 20 2104.509 REMOVE GUARD POST EACH $53.50 4 0 $0.00 2 $107.00 21 2104.509 REMOVE SIGN TYPE C EACH $37.46 4 0 $0.00 3 $112.38 01928-92 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ROSEMOUNT 2875 145th Street West Rosemount, MN 55068-4941 Project No. 01928-92 Final Pay Voucher No. 5 3 22 2104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH) L F $5.83 175 0 $0.00 374 $2,180.42 23 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT $2.39 864 0 $0.00 917.5 $2,192.83 24 2104.523 SALVAGE LIGHTING UNIT EACH $1,153.66 2 0 $0.00 2 $2,307.32 25 2104.523 SALVAGE SIGN TYPE C EACH $37.46 10 0 $0.00 12 $449.52 26 2104.523 SALVAGE SIGN TYPE SPECIAL EACH $37.46 2 0 $0.00 2 $74.92 27 2104.523 SALVAGE CASTING EACH $374.53 6 0 $0.00 6 $2,247.18 28 2104.523 SALVAGE MAIL BOX SUPPORT EACH $37.46 18 0 $0.00 37 $1,386.02 29 2104.601 REMOVE MISCELLANEOUS STRUCTURES LS $565.93 1 0 $0.00 1 $565.93 30 2104.602 REMOVE EDGER BLOCK EACH $16.79 33 0 $0.00 0 $0.00 31 2104.601 SALVAGE LANDSCAPE ROCK SY $53.50 15 0 $0.00 9.5 $508.25 32 2104.618 REMOVE BRICK PAVERS S F $39.58 14 0 $0.00 10 $395.80 33 2104.618 SALVAGE BRICK PAVERS S F $32.11 11 0 $0.00 10 $321.10 34 2105.501 COMMON EXCAVATION C Y $27.72 1417 0 $0.00 1417 $39,279.24 35 2105.507 SUBGRADE EXCAVATION C Y $27.72 447 0 $0.00 581 $16,105.32 36 2105.522 SELECT GRANULAR BORROW (CV) C Y $30.52 150 0 $0.00 284 $8,667.68 37 2105.522 SELECT GRANULAR BORROW MOD 10% (CV) C Y $34.79 44 0 $0.00 44 $1,530.76 38 2105.523 COMMON BORROW (CV)C Y $37.97 15 0 $0.00 0 $0.00 39 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $75.00 30 0 $0.00 28.5 $2,137.50 40 2123.610 1.5 CU YD BACKHOE HOUR $158.11 5 0 $0.00 0 $0.00 01928-92 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ROSEMOUNT 2875 145th Street West Rosemount, MN 55068-4941 Project No. 01928-92 Final Pay Voucher No. 5 4 41 2130.501 WATER MGAL $38.61 20 0 $0.00 20 $772.20 42 2211.503 AGGREGATE BASE (CV) CLASS 5 C Y $15.00 446 0 $0.00 373 $5,595.00 43 2360.501 TYPE SP 12.5 WEARING COURSE MIX (2,B) TON $149.83 52 0 $0.00 75.7 $11,342.13 44 2402.585 PIPE RAILING L F $135.90 64 0 $0.00 82 $11,143.80 45 2411.511 STRUCTURE EXCAVATION CLASS U C Y $22.67 59 0 $0.00 59 $1,337.53 46 2411.607 CONCRETE STEPS C Y $481.53 0.2 0 $0.00 0.2 $96.31 47 2411.618 MODULAR BLOCK RETAINING WALL S F $36.65 293 0 $0.00 295 $10,811.75 48 2502.601 IRRIGATION SYSTEM PROVISION LS $3,210.26 1 0 $0.00 1 $3,210.26 49 2502.602 CONNECT TO EXISTING PIPE DRAIN EACH $588.55 2 0 $0.00 2 $1,177.10 50 2503.511 4" PVC PIPE SEWER L F $80.26 55 0 $0.00 41 $3,290.66 51 2503.541 12" RC PIPE SEWER DES 3006 CL V L F $53.50 117 0 $0.00 111 $5,938.50 52 2503.602 CONNECT INTO EXISTING DRAINAGE STRUCTURE EACH $802.57 2 0 $0.00 2 $1,605.14 53 2504.602 HYDRANT EACH $6,420.52 1 0 $0.00 1 $6,420.52 54 2504.602 ADJUST HYDRANT EACH $802.57 1 0 $0.00 3 $2,407.71 55 2504.602 6" GATE VALVE & BOX EACH $2,140.17 1 0 $0.00 1 $2,140.17 56 2504.602 CONNECT TO EXISTING WATER MAIN EACH $1,605.13 1 0 $0.00 1 $1,605.13 57 2504.603 6" WATERMAIN DUCTILE IRON CL 52 L F $160.51 16 0 $0.00 16 $2,568.16 58 2506.502 CONST DRAINAGE STRUCTURE DESIGN SPECIAL EACH $2,675.21 2 0 $0.00 2 $5,350.42 CASTING 01928-92 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ROSEMOUNT 2875 145th Street West Rosemount, MN 55068-4941 Project No. 01928-92 Final Pay Voucher No. 5 5 59 2506.516 ASSEMBLY EACH $615.30 2 0 $0.00 2 $1,230.60 60 2506.521 INSTALL CASTING EACH $374.53 6 0 $0.00 6 $2,247.18 61 2521.501 4" CONCRETE WALK S F $4.98 8620 0 $0.00 9208 $45,855.84 62 2521.501 6" CONCRETE WALK S F $7.87 2107 0 $0.00 819.9 $6,452.61 63 2521.511 3" BITUMINOUS WALK S F $1.93 3491 0 $0.00 3360 $6,484.80 64 2531.501 CONCRETE CURB & GUTTER DESIGN B618 L F $29.43 879 0 $0.00 823.5 $24,235.61 65 2531.507 6" CONCRETE DRIVEWAY PAVEMENT S Y $66.34 211 0 $0.00 261.4 $17,341.28 66 2531.618 TRUNCATED DOMES S F $64.20 169 0 $0.00 116 $7,447.20 67 2540.602 INSTALL MAIL BOX SUPPORT EACH $107.01 18 0 $0.00 31 $3,317.31 68 2540.604 INSTALL LANDSCAPE ROCK S Y $53.50 15 0 $0.00 9.5 $508.25 69 2540.618 INSTALL BRICK PAVERS S F $32.11 11 0 $0.00 10 $321.10 70 2545.515 LIGHT FOUNDATION DESIGN P MOD EACH $3,108.80 2 0 $0.00 2 $6,217.60 71 2545.602 INSTALL LIGHTING UNIT EACH $1,912.64 2 0 $0.00 2 $3,825.28 72 2563.601 TRAFFIC CONTROL LS $3,477.78 1 0 $0.00 1 $3,477.78 73 2564.531 SIGN PANELS TYPE C S F $42.81 44.5 0 $0.00 47.75 $2,044.18 74 2564.537 INSTALL SIGN TYPE C EACH $107.01 10 0 $0.00 14 $1,498.14 75 2564.537 INSTALL SIGN TYPE SPECIAL EACH $133.76 2 0 $0.00 3 $401.28 76 2565.616 PEDESTRIAN CROSSWALK FLASHER SYSTEM SYS $12,922.78 1 0 $0.00 1 $12,922.78 77 2571.502 DECIDUOUS TREE 3" CAL B&B TREE $695.56 3 0 $0.00 3 $2,086.68 78 2572.505 PRUNE TREES HOUR $214.02 20 0 $0.00 20.25 $4,333.91 79 2573.502 SILT FENCE, TYPE MS L F $1.87 3249 0 $0.00 757 $1,415.59 STORM DRAIN 01928-92 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ROSEMOUNT 2875 145th Street West Rosemount, MN 55068-4941 Project No. 01928-92 Final Pay Voucher No. 5 6 80 2573.530 INLET PROTECTION EACH $125.00 10 0 $0.00 10 $1,250.00 81 2573.533 SEDIMENT CONTROL LOG TYPE WOOD FIBER L F $3.80 1835 0 $0.00 1713 $6,509.40 82 2574.525 BOULEVARD TOPSOIL BORROW C Y $49.66 60 0 $0.00 44 $2,185.04 83 2575.505 SODDING TYPE LAWN S Y $5.89 2925 0 $0.00 4229.44 $24,911.40 84 2575.571 RAPID STABILIZATION METHOD 3 MGAL $428.03 3.9 0 $0.00 0 $0.00 85 2582.503 CROSSWALK PREF THERMO S F $17.61 311 0 $0.00 764 $13,454.04 Totals For Section Base Bid: $0.00 $476,590.18 Work Order 1 - Ret Wall Construction 86 2411.601 RETAINING WALLS LS $13,673.07 1 0 $0.00 1 $13,673.07 Totals For Work Order 1 - Ret Wall Construction: $0.00 $13,673.07 Project Totals: $0.00 $490,263.25 01928-92 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date WO1 Work Order 11/18/2016 This contract includes a retaining wall to be constructed along 144th Avenue West at 201+79.67 to 202+72.07. The engineer, in conjunction with the owner, determined that the safety of pedestrians would be increased if the location of the wall and sidewalk were changed to a different offset from the back of curb. This changed condition forced the wall construction to be halted, the constructed wall section to be removed, then the wall was constructed in the newer, safer location. This changed condition also extended the length of the contract time necessary for the work to be completed. The Engineer agreed this constituted extra work. Payment for this work will be as outlined in the estimated quantity tabulation listed below, which includes all mobilization, labor, materials, disposal, equipment cost, and Prime Contractor mark-up where applicable. $13,673.07 $13,673.07 Contract Change Totals: $13,673.07 $13,673.07 01928-92 Contract Changes No. Type Date Explanation Estimated Amount Amount Paid To Date CITY OF ROSEMOUNT 2875 145th Street West Rosemount, MN 55068-4941 Project No. 01928-92 Final Pay Voucher No. 5 7