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HomeMy WebLinkAbout20171009 CCM WSROSEMOUNT CITY COUNCIL WORK SESSION PROCEEDINGS OCTOBER 9, 2017 CALL TO ORDER Pursuant to due call and notice thereof a work session meeting of the Rosemount City Council was held on Monday, October 9, 2017, at 6:30 p.m. at Rosemount Steeple Center, 14344 Cameo Ave W, Rosemount in conjunction to a special work session meeting of the Rosemount Planning Commission. Mayor Droste called the meeting to order at 6:30 pm with Council Members Nelson, Weisensel, Freske and DeBettignies attending. Planning Commissioners Kenninger, Mele and Clements were present along with utility commissioner member Demuth. Staff present included the following; o City Administrator Martin o Finance Director May o Planner Nemcek o Senior Planner Klatt o Community Development Director Lindquist o Public Works Coordinator Watson o Public Works Director/City Engineer Erickson DISCUSSION 2.a. Draft Future Land Use Map and Table Community Development Director Lindquist introduced Senior Planner Klatt who presented the plan for which staff is looking to Council for general acceptance and direction of the 2040 future plan use. The next step in the process would be the utility and transportation plan which will take several months and will have a significant financial impact. Staff is stressing the importance of considering the utility and financial impact these land use applications will have as part of their decision. Klatt compared the existing plan to the new current plan and also discussed the public outreach that took place. The University has shared their development patterns for 2030/2040 from DCTC to UMore area. Audrey Ave will be the main north and south road running to the west of DCTC. Access under 42 will be an option in the future, though the exact location has not yet been determined. Mayor Droste’s concern is that we are looking out 20 years and the housing market is likely to change around us because we have too many single family lots. Droste is stressing that the demographics are not building as we were before. Droste shared that if you want to find multi-housing in Rosemount a buyer would have a hard time finding it; one would need to go to Apple Valley, Burnsville, or Lakeville. Droste states a selling point is the walkability factor. Klatt believes we are on track to follow the demographics of the future and we will adjust to any requirements. Klatt further discussed the changes from the prior plans and the intent behind the changes. The recommendation from staff is that the north central rural residential area be guided to Transitional Residential in this Comprehensive Plan update. From a planning perspective, it will be much more cost-effective to plan to serve the north central area as development works its way to the north than to plan to try to retrofit a system after a development has already occurred. 6.a. ROSEMOUNT CITY COUNCIL WORK SESSION PROCEEDINGS OCTOBER 9, 2017 One issue for staff is that they unsure how much sanitary sewer capacity we are going to get from the City of Eagan. The staff’s primary concern is to have the sanitary sewer capacity available. Droste questioned, if we don’t put the capacity in now, we would have a big issue if we didn’t have the capacity downstream? Lindquist confirmed this is accurate and sanitary sewer is the issue and not stormwater or water. Staff needs to continue to show we are compliant with Met Council and meeting the minimum standards for affordable housing, which Klatt confirmed we are on track to do so. Council member DeBettignies questioned why some high density areas, i.e. Shannon Park Elementary, are still showing low density? Staff stated it does not align with our current zoning policy. The policy would need to be changed in order for this change to occur. Lindquist is suggesting planning for the future, but holding off on construction until the future due to the financial impact that may incur. Staff agrees this plan is the most efficient plan and the reason it is being discussed now is because the capacity needs to be determined now in order to plan for the future. Droste commented that we would be negligent for not putting capacity up in that area. Council Member Freske and Mayor Droste are in favor of Transitional Residential; Council Members Weisensel, DeBettignies, and Nelson are in favor of Rural Residential. As such, staff will move forward with this north central area as Rural Residential. 2.b. Fleet Leasing Opportunity with Enterprise Wong Nystrom of Enterprise Fleet Management presented the potential opportunity to lease the City’s fleet of vehicles rather than purchasing as a cost-saving initiative. Nystrom stated Enterprise has been doing fleet management prior to even renting cars and that is where Enterprise’s expertise lies. Enterprise looks at total cost of ownership from the time you get your vehicle to the time you get rid of it. One concern many municipalities have is safety concerns; driving vehicles to the ground and getting every penny out of them. When municipalities get a vehicle from Enterprise, all maintenance is covered for the life of the vehicle and can be done at a local dealership so our maintenance crew wouldn’t have to focus as much on oil changes and other routine maintenance. Our maintenance crew would now be more freed up to focus on more specialized equipment as well as larger repair. DeBettignies had concern of why we don’t see more of Enterprise at a state level. Nystrom stated Enterprise is soon to be the preferred vendor at a county level in a future meeting they have set up. Enterprise prefers to reach out locally and not at the state level because there are less legal parameters when reaching out locally. Nystrom presented the five vehicles that staff is proposing to be put out this year. Public Works Coordinator Watson confirmed two of the five vehicles on the current system are set to be replaced this year. Enterprise negotiates with dealerships on the governments’ behalf to be competitive. Nystrom would work mostly with Midway Ford or Apple Valley Ford to keep from going too far. Nystrom confirmed the best return of investment on vehicles is 5 years. Getting a vehicle every five years would allow better safety, less down time, etc. The less you drive the more equity you could potentially get at the end. Nystrom stated you can drive as many miles as you’d like without getting penalized. The city owns the terms and can determine when ROSEMOUNT CITY COUNCIL WORK SESSION PROCEEDINGS OCTOBER 9, 2017 the city would like to get rid of any vehicles. Although, Nystrom would provide recommendations on when to keep or get rid of any vehicles. Nystrom presented and discussed further details of the ‘City of Rosemount – Fleet Planning Analysis’. Based on conservative numbers, Enterprise is showing an estimated total of $396,478 in savings over ten years. Enterprise also offers to cover routine maintenance on the vehicles, except brakes and tires, at a flat monthly rate. All oil changes, minor repairs are included within the monthly maintenance fee. Mayor Droste questioned if we would have a contract with Nystrom and if the city will have the opportunity to re-evaluate on a yearly basis? Nystrom confirmed there would be no contract with Nystrom as Enterprise would have to prove their value every year. Enterprise will show on an annual basis the annual savings that the City of Rosemount would save. Martin stated we wanted to evaluate the Public Works vehicles first and then based on how this conversation went; we will explore the police department vehicles. Mayor Droste and all council members are in favor a partnership with Enterprise Fleet Management. STAFF & COUNCIL UPDATES Weisensel alerted everyone regarding the leadership summit in San Diego that he recently attended and gave an update on one of the sessions he attended regarding Fostering Inclusion. Droste gave a business update that he met with Spectro Alloys and what their intent is to control the air/smoke and how they are looking for the city’s support to apply for a grant for this control plan. Droste also met with Jason from Public Affairs at Progressive Rail based out of Lakeville. Droste also gave an update on his visit to Proto Labs. Next year they are planning to expand to another site, which more than likely may be out of the city of Rosemount. The request for proposal for UMore is available online and is due towards the end of October. ADJOURNMENT There being no further business to come before the City Council, Droste adjourned the meeting at 9:26 p.m. Respectfully Submitted, Erin Fasbender Recording Secretary