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HomeMy WebLinkAbout20171003 CCM RMROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS OCTOBER 3, 2017 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Rosemount City Council was held on Tuesday, October 3, 2017, at 7:00 p.m. in the Council Chambers at City Hall, 2875 145th Street West, Rosemount. Mayor Droste called the meeting to order with Council Members Nelson, DeBettignies and Freske attending. Council member Weisensel was absent. Staff present included the following; o City Administrator Martin o City Clerk Hadler o Parks & Recreation Director Schultz o Chief of Police Scott o Community Development Director Lindquist o Public Works Director Erickson The Pledge of Allegiance was said. ADDITIONS OR CORRECTIONS TO AGENDA City Administrator Martin stated there were no changes to the agenda. Motion by DeBettignies. Second by Nelson. Motion to Adopt the Agenda. Ayes: Nelson, Droste, DeBettignies, Freske Nays: 0. Motion carried. PRESENTATIONS, PROCLAMATIONS, & ACKNOWLEDGMENTS PUBLIC COMMENT CONSENT AGENDA Motion by DeBettignies. Second by Freske. Motion to Approve the Consent Agenda with the removal of item 6.h. a. Minutes of the September 19, 2017, Regular Meeting Proceedings b. Bills Listing c. Budget Amendments d. Ice Arena Concessions Agreement e. RCC ATM agreement f. Professional Services Contract for Engineering and Landscape Architect Services - Public Park In Bella Vista Development g. Steeple Center Restoration Project - Change Order #1 h. Professional Services Contract for Engineering and Landscape Architect Services - Flint Hills Athletic Complex i. Request by Lennar for a Minor Amendment to the Bella Vista Planned Unit Development Agreement to Adjust Side Yard Setbacks on Certain Lots 6.a. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS OCTOBER 3, 2017 j. Adopt Assessment Roll - Greystone 6th Street and Utility Improvements, City Project 2017-01 k. Authorize Preparation of Feasibility Report for 2018 Street Improvement Project, City Project 2018-01 l. Receive Bids / Award Contract - Well House 16, City Project 416 Ayes: Nelson, Droste, DeBettignies, Freske Nays: None. Motion carried. 6.h. Professional Services Contract for Engineering and Landscape Architect Services - Flint Hills Athletic Complex Council member Nelson asked that Parks & Recreation Director Schultz explain some of the changes from the original plan for the park. Mr. Schultz explained that the specifications for 3 fields were done for the original concept plan. He explained that the service contract in question is for the landscape and engineering. At a Council work session, staff had been instructed to pursue the park structure, as well, and that will come forward at a different time. He stated that the quote from WSB for the engineering and landscaping portion is much lower than the other bidders, most likely due to the fact they worked on the project during the concept planning stage. He noted that the city has been receiving very competitive bids for the projects that have been done in the last year. Council member Nelson inquired if the plan would change if, at some point, one of the fields ends up being an artificial turf field. Mr. Schultz explained how the plans may change, and the designers would keep that in mind. Mr. Nelson inquired about parking facilities. Mr. Schultz stated the parking lot would be included in this portion of the plan. Mr. Nelson inquired about what sports will be able to use the fields. Mr. Schultz stated soccer, football, and lacrosse. Council member Freske inquired about the timeline. Mr. Schultz stated the bid process would take place January through March 2018, with construction taking place in the summer. It will take approximately a year for the field turf to grow, so the fields would open in spring of 2020. Motion by Nelson. Second by DeBettignies. Motion to recommend the City Council approve entering into a professional services agreement with WSB Engineering to provide final plans, specifications and bidding documents needed to move forward with the construction of athletic fields at the Flint Hills Athletic Complex. Ayes: Nelson, Droste, Freske, DeBettignies Nays: None. Motion carried. PUBLIC HEARINGS UNFINISHED BUSINESS ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS OCTOBER 3, 2017 NEW BUSINESS 9.a. Request by John Green Partnership, LLC. for Conditional Use Permit for a Drive- Through Facility with Site Plan Review to redevelop the property at 15065 Canada Circle Community Development Director Lindquist reviewed the application, which is for redevelopment of the former Pizza Hut building along County Road 42. Ms. Lindquist discussed concerns expressed at the Planning Commission by a resident and how the conditions of the permit address those concerns. Another issue addressed at the Planning Commission is traffic. Staff feels that the uses are appropriate for the site, and that the city does not regulate traffic on private streets, which the site has. Also, the entire site was initially permitted for more square footage than it will now have. The Planning Commission also addressed the elevations of the building and requested additional details to break up the north and west walls. Ms. Lindquist reviewed the recommended conditions for approval. Council member Nelson inquired about parking and compared the site to the neighboring Arby’s & Chipotle. Ms. Lindquist stated that while one tenant would be a restaurant, the other two will likely be retail or service. Motion by Nelson. Second by DeBettignies. Motion to adopt a resolution approving the Conditional Use Permit and Site Plan for the Retail Use with Drive-through Facilities for John Green Partnership, LLC. Ayes: Droste, Freske, DeBettignies, Nelson Nays: None. Motion carried. ANNOUNCEMENTS Mayor Droste reviewed the calendar of events. The next City Council work session will be held on Tuesday, October 9, 2017, at 6:30 p.m. The next City Council meeting will be held on Tuesday, October 17, 2017, at 7:00 p.m. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Droste, second by DeBettignies, the meeting was adjourned at 7:28 p.m. Respectfully Submitted, Clarissa Hadler, City Clerk