HomeMy WebLinkAbout6.h. Budget Assignments
EXECUTIVE SUMMARY
City Council Meeting Date: February 20, 2018
AGENDA ITEM: Budget Assignments AGENDA SECTION:
Consent
PREPARED BY: Jeff May, Finance Director AGENDA NO. 6.h.
ATTACHMENTS: Resolution and 2017 Assignment Journal
Entries APPROVED BY: LJM
RECOMMENDED ACTION: Motion to adopt a Resolution Approving the Assignment of
Certain 2017 Budget Items to 2018.
ISSUE
The issue before the City Council is the annual assignment of General Fund and CIP Funds items forward
from the prior year to the current year.
BACKGROUND
On the agenda for consideration is the approval of the proposed assignment items for the General Fund,
the Building CIP Fund, the Street CIP Fund and the Equipment CIP Fund. The attached journal entry
worksheet summarizes the reasons for the assignment requests. In November, 2011, the City Council
approved a revised Fund Balance Policy that reflected changes required by the Governmental Accounting
Standards Board (GASB). As I stated in the November 15, 2011, Executive Summary: “The only real
difference is how we will treat encumbrances. Encumbrances as the Council has known them in the past
will not exist anymore. By the use of “assignments” we will still be able to dedicate funds to purposes like
we have done in the past. Assignments will be handled by the City Administrator or Finance Director.
Anything that is “assigned / encumbered” like in the past with encumbrances will be discussed with the
City Council as has been done in the past so the Council is aware of and o.k. with the assignments.”
Assignments are typically made for items unspent in one year that can be carried forward (“assigned”) to
future years. Examples of items that have assignments are: (1) multi-year programs like the Government
Buildings Repairs & Maintenance account and the Parks Maintenance Repairs & Maintenance account; (2)
items or projects that are not completed in the previous year that require the budgeted funding to be
carried forward; and (3) upcoming one-time expenditures to be made with unused funds from the previous
years.
SUMMARY
Staff is recommending that the City Council adopt the attached resolution assigning the listed items from
2017 forward to 2018.
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2018 -
A RESOLUTION APPROVING THE ASSIGNMENT OF
CERTAIN 2017 BUDGET ITEMS TO 2018
WHEREAS, the City Council recognizes the need to carry forward to 2018 certain
balances from the 2017 General Fund Operating Budget, the 2017 Building CIP Budget,
the 2017 Street CIP Budget and the 2017 Equipment CIP Budget, which are
summarized as follows:
(1) General Fund items that total an amount of $206,400.00;
(2) Building CIP items that total an amount of $1,719,000.00;
(3) Street CIP items that total an amount of $123,000;
(4) Equipment CIP items that total an amount of $65,600.00;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount
hereby approves the assignment of the above listed account items from the 2017
budgets to 2018.
ADOPTED this 20th day of February, 2018.
_____________________________
William H. Droste, Mayor
ATTEST:
__________________________
Erin Fasbender, City Clerk
2017 Assignment General Journal Entries
101-41110-01-225.00 9,000.00 SKB Landscaping Materials
101-41110-01-226.00 9,200.00 Tree/Landscaping Settlement
101-24420 18,200.00
To assign excess 2017 funds for future tree/landscaping projects
101-41410-01-580.00 15,000.00 Election Equipment
101-24458 15,000.00
To assign excess 2017 funds for ePollbooks and other election equipment
101-41810-01-393.00 3,500.00 Laserfiche Hardware Costs
101-24438 3,500.00
To assign excess 2017 General Government funds for future Laserfiche expenses
101-41810-01-580.00 4,000.00 Copiers
101-24422 4,000.00
To assign excess 2017 General Government funds for future copier purchases (moved from lease program)
101-41910-01-202.00 10,000.00 Copies
101-24427 10,000.00
To assign excess 2017 Community Development funds for copying costs for the Comp Plan Update
101-42110-01-439.00 1,000.00 Grant
101-24428 1,000.00
To assign excess 2017 funds for grant received in 2017 and expended in 2018
101-43100-01-404.02 8,700.00 Paint Loader
101-24439 8,700.00
To assign excess 2017 funds for painting of loader scheduled to be done in 2017 but not completed
101-45202-01-530.00 146,000.00 Parks Maintenance Long-Term Repair & Maintenance
101-24430 146,000.00
To assign excess 2016 funds not spent for future Parks Maintenance long-term repair & maintenance costs
202-49002-01-522.00 1,000,000.00 City Facilities
202-24443 1,000,000.00
202-49002-01-530.00 500,000.00 Indoor Recreational Facilities
202-24444 500,000.00
202-49002-01-531.00 25,000.00 Business Park Sign
202-24445 25,000.00
202-49002-01-533.00 194,000.00 Carroll's Woods Plan & Restoration
202-24446 194,000.00
To assign 2017 Building CIP funds forward to 2018 for delayed projects
203-49003-01-532.00 123,000.00 Pedestrian Improvements
203-24433 123,000.00
To assign 2017 Street CIP funds forward to 2018 for delayed projects
207-49007-01-573.00 14,000.00 Body Cameras
207-24467 14,000.00
207-49007-01-574.00 4,600.00 Portable Alarms
207-24486 4,600.00
207-49007-01-581.00 12,000.00 Paint Mixer
207-24483 12,000.00
207-49007-01-588.00 25,000.00 City Wide Software
207-24489 25,000.00
207-49007-01-591.00 10,000.00 Squad Computer Issues
207-24493 10,000.00
To assign 2017 Equipment CIP funds forward to 2018 for delayed purchases / projects
2015 Excess General Fund Assignment General Journal Entry
101-41110-01-598.00 296,000.00
101-24454 296,000.00 City Parking Lot
To assign excess 2015 General Funds forward for special costs / projects