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HomeMy WebLinkAbout6.n. Approve Consulting Contract for Bonaire Path East, City Project 2018-03I:\City Clerk\Agenda Items\Approved Items\6.n. Approve Consulting Contract for Bonaire Path East, City Project 2018-03.docx EXECUTIVE SUMMARY City Council Regular Meeting: February 20, 2018 AGENDA ITEM: Approve Consulting Contract for Bonaire Path East, City Project 2018-03 AGENDA SECTION: Consent PREPARED BY: Brian Erickson, PE, Director of Public Works/City Engineer AGENDA NO. 6.n. ATTACHMENTS: Resolution; Agreement APPROVED BY: LJM RECOMMENDED ACTION: Motion to Adopt a Resolution Approving a Consulting Contract for Engineering Services with Bolton & Menk, Inc. for Bonaire Path East, City Project 2018-03. BACKGROUND With the current ongoing development in the Greystone Additions along with continued improvements to the Flint Hills Soccer Complex, staff has reviewed the need to convert Bonaire Path East from the existing rural gravel section to a paved section. Additionally, this project was recently submitted to MnDOT in an effort to receive a Local Road Improvement Program (LRIP) grant; unfortunately, this project was not selected. Finally, there is an existing at-grade railroad crossing that is not part of the City of Rosemount’s quiet zone. This project would provide for improvements such that the quiet zone could be extended to include this crossing. Those improvements would likely include four quadrant gates and a channelizing center median similar to what exists along Akron and Biscayne Avenues, both of which are currently part of the quiet zone. The 2018-2027 Capital Improvement Plan included the design of Bonaire Path east of Akron Avenue. The City Engineer requested a proposal from Bolton & Menk, Inc., as a member of the previously selected engineering pool, to perform the design work on this project. Bolton & Menk, Inc. is familiar with this area as that firm prepared plans and specifications for Greystone 6th Addition. In addition, Bolton & Menk, Inc. assisted with recent quiet zone updates. Bolton & Menk, Inc.’s proposal in the amount of $185,699 provides for the necessary engineering services to complete design and bidding of Bonaire Path East. Funding for this work will come from the Street CIP (203-49003-001-530.00) which has a current budget of $200,000. A follow up contract for construction oversight would be required should the Council decide to construct this project. It should be noted the funding for the construction is currently shown in the 2019 Capital Improvement Plan and currently has a budget estimate of $2,000,000. SUMMARY Staff recommends Council approval of the attached resolution approving the award of a consulting contract for engineering services to Bolton & Menk, Inc. for Bonaire Path East. CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2018 – A RESOLUTION APPROVING A CONSULTING CONTRACT FOR ENGINEERING SERVICES FOR BONAIRE PATH EAST CITY PROJECT 2018-03 WHEREAS, the City Council approved the 2018 – 2027 Capital Improvement Plan and the 2018 Budget Report which included the design of Bonaire Path East, and; WHEREAS, the City Engineer requested a proposal to provide engineering services for this project from Bolton & Menk, Inc., and; WHEREAS, the Bolton & Menk, Inc. proposal in the amount of $185,699 that was provided is within the existing budget for this project. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Rosemount, Minnesota, as follows: 1. The Bolton & Menk, Inc. proposal for providing engineering services associated with the Bonaire Path East, City Project 2018-03 in the amount of $185,699 is accepted. 2. The City Administrator is hereby authorized and directed to enter into a contract with said firm to provide engineering services associated with the Bonaire Path East. ADOPTED this 20th day of February, 2018. William H. Droste, Mayor ATTEST: Erin Fasbender, City Clerk     January 17, 2018    Brian Erickson, P.E.  Public Works Director/City Engineer  City of Rosemount  2875 145th Street West  Rosemount, MN  55068    RE: Bonaire Path Extension Scope of Services and Fees    Dear Mr. Erickson:   The City of Rosemount has initiated the Bonaire Path Reconstruction project to reconstruct it from a  two‐lane gravel road to two and three‐lane road section from Akron Avenue approximately 3,200 feet.  The project will include a median separated, quad gate UPRR crossing improvement for inclusion as  another quiet zone crossing. Like you, Bolton & Menk, Inc. takes great pride in designing and managing  projects that are safe, sustainable, and beautiful. We listen to your needs and challenges and create  solutions that work for the City of Rosemount. We believe you will find outstanding value in our  approach to the Bonaire Path Extension project for the following reasons:     Client Focus – A successful project comes from a thorough understanding of your goals and  expectations. Our staff actively works to understand the City of Rosemount’s needs through  meaningful and sustained communication. We understand the importance of communicating those  goals to other project stakeholders (developers, regulatory agencies, private utilities) and will do so in  order to make this a successful project.     Project Experience – Our team has provided a high level of engineering service on a variety of similar  state‐aid collector roadway reconstruction and grant projects. We are confident that our experience on  these projects will translate well to the Bonaire Path Extension.    2017 Street Reconstruction, Prior Lake  Four areas throughout the city had deteriorated streets and aging utilities. Bolton & Menk  compiled a feasibility report with four separate assessment calculations, conducted  presentations at public informational meetings, prepared plans and specifications, and assisted  with construction administration, observation, and staking.    Another project area included the design of a state aid collector street abutted by a mix of single  family residential homes, townhomes, multi‐unit buildings, apartments, and commercial  businesses. The challenges included narrowing the existing street, adding sidewalk, and  addressing speeding and traffic concerns. Overall, the city was pleased with how the project  design allowed for a smooth transition into construction.           2012‐2017 Street Improvements, West St. Paul  West St. Paul is a metro community with an ever growing demand to replace deteriorating  streets and utilities. The project had some especially difficult stormwater areas where drainage  was backing up or where limited storm sewer was available.     Brian Erickson    January 17, 2018    Page 2    One particular street was a gravel road identified to be paved—a controversial portion of the  project with abutting residents. We helped identify the final solution by analyzing paving options  as well as long‐term maintenance costs for paving and gravel road alternatives. The remaining  streets were designed in combination with the geotechnical engineer to find an adequate  section, in combination with existing soils, to support the anticipated traffic load.    2016 Woodley Street Improvements, Northfield  Bolton & Menk was retained by the City of Northfield to assist with design and construction  observation of street improvement projects.     These projects entailed complete reconstruction including installation of watermain, storm  sewer, and sanitary sewer on neighborhood streets, downtown streets, and state aid segments.  Woodley Street was a federal aid project and consisted of a concrete pavement section. Public  relations was a critical element to project success.    Biscayne Avenue/170th Street W Gravel Road Reconstruction, Empire Township  170th Street was an existing gravel road with a heavy amount of mining traffic. The road base  was not sufficient for the heavy vehicle loading. A similar section to Biscayne Avenue was  constructed to achieve a 10‐ton design. The existing ditches were very flat along 170th Street  and they accommodated a large amount of stormwater runoff from surrounding and adjacent  farm fields. Special care was taken in designing these ditches to ensure they had capacity and  profile to get the stormwater to its discharge locations.  Municipal Engineering Experience – Our strength in municipal engineering is derived from our  talented and experienced staff, extensive project experience, relationships with governmental and  regulatory agencies, and recent history working with the City of Rosemount.   In continued service to the City of Rosemount, we are excited at the opportunity to complete the  Bonaire Path Extension project. I will personally serve as your project manager and lead client contact  on this project. Please contact me at 763‐710‐1514 or johnmo@bolton‐menk.com if you have any  questions regarding our proposal.    Respectfully submitted,      John W. Morast, P.E.  Senior Project Manager    Submitted by Bolton & Menk, Inc. Bonaire Path Extension  |  City of Rosemount, Minnesota 3  Proposal for  Bonaire Path Extension  City of Rosemount, Minnesota  Project Understanding  The City of Rosemount, in partnership with Dakota  County, has decided to design and construct  improvements for Bonaire Path West to include  constructing a paved road from the Akron Avenue  intersection, east approximately 3,200 feet. The  improvements will match intersection improvements  planned by Dakota County and will include an extension  of a three‐lane section, crossing the UPRR with a raised  median to incorporate the crossing into the city’s quiet  zone, tapering to a two‐lane section and tying back into  the existing gravel road east of Anderson Drive.  Construction will include drainage improvements and  sidewalk and trail sections for connections to Akron  Avenue, the Flint Hills Athletic Complex, and the  Greystone 6 subdivision.    The intersection of Akron Avenue and Bonaire Path was  reconstructed in 2010 by the City of Rosemount as an  ARRA project to improve safety and accessibility and in  preparation for the Flint Hills Athletic Complex and future  developments. Since the construction of the intersection  improvements, several developments have been  approved and constructed; the first phase of the Flint Hills  Athletic Complex has been completed; and Dakota County  has studied the long‐term alignment of Akron Avenue (CR  73) and short‐term options for Akron Avenue  improvements to the north city limits.    The city is studying the next phase of improvements to  the Flint Hills Athletic Complex. Dakota County and  Rosemount have agreed on short‐term improvements to  Akron Avenue and are selecting consultant proposals for  those improvements. Both projects were submitted for  LRIP grants as well, so project coordination will be a key at  the Bonaire Path/Akron Avenue intersection. Greystone  6th Addition was constructed with a temporary connection  to the existing gravel section along Bonaire Path to  minimize waste when Bonaire Path is designed and  constructed.     The Bonaire Path project will include drainage  improvements. While the comprehensive planning  process will include significant changes to the Stormwater  Plan (including an update to Atlas 14 requirements), we  will review the current plan and coordinate stormwater  and drainage facility locations to best match conditions of  the project, current standards, and anticipated future  standards, if appropriate.    We will review the roadway alignment between the  existing improved Bonaire Path to the west, right‐of‐way  within the project limits, and development and park  connection along with the UPRR crossing, to develop the  best alternative to the road section, the railroad crossing  and the existing overhead utilities.     The existing UPRR crossing is uncontrolled, other than  stop signs in both directions. The city currently has six  railroad crossings within the city limits that are designated  as a quiet zone. The city wants to extend the quiet zone to  include the new Bonaire Path crossing.  The crossing will  be design with quad gates, a raised center median, and  appropriate signage to work with the FRA and MnDOT to  gain quiet zone status for this crossing. The quiet zone  process can take up to 18 months. Although discussions  Bonaire Path at Akron Ave – Looking West Bonaire Path at Akron Ave – Looking East   Submitted by Bolton & Menk, Inc. Bonaire Path Extension  |  City of Rosemount, Minnesota 4  Proposal for  Bonaire Path Extension  City of Rosemount, Minnesota  with the FRA indicate with the existing adjacent quiet  zone, the process could be shortened somewhat.    Utilities are relatively sparse in this area, especially with  Flint Hills solely owning the lands to the east of the  project along Bonaire Path. We will review and coordinate  with the Water and Sanitary Project Comprehensive Plans  (and the East Side Utilities Study) to ensure developments  in the project area are covered for service, as well as any  extensions and oversizing any facilities for future growth.      The City Electrical Service Area map indicates the project  area is entirely within Xcel service boundaries, which will  be confirmed. The existing overhead utilities are  positioned relatively close to the existing gravel road.  Larger overhead transmission parallel Bonaire Path,  starting just west of the Flint Hills Athletic Complex. These  towers appear to be outside of the project influence area  and should not pose a conflict. In addition, an  underground pipeline is in the vicinity of the project, but  appears to be east of the project limits.    Bolton and Menk will coordinate closely with utility  owners during both the preliminary and final design  phases to determine if relocating utilities is necessary due  to conflicts and of any design and/or construction  restrictions for the utilities are required.    Coordination with be critical to the success of this project.  Bolton & Menk will closely coordinate with Dakota County  on the Akron Avenue project, UPRR on the crossing  improvements, Flint Hills Resources on pipelines, Xcel on  electrical, the City of Rosemount on the Flint Hills Athletic     Complex planning, and other private utilities and  developments on access, drainage, services, alignments,  traffic, and trails.       Bonaire Path at UPRR Crossing – Looking East Akron Ave Improved UPRR Crossing – Looking South   Submitted by Bolton & Menk, Inc. Bonaire Path Extension  |  City of Rosemount, Minnesota 5  Proposal for  Bonaire Path Extension  City of Rosemount, Minnesota  Detailed Work Plan  Bolton & Menk understands the importance of not only  achieving the desired outcome of each of the following  tasks but also completing them on time and within  budget. It is our commitment to facilitate a successful  process for the City of Rosemount’s Bonaire Path  Reconstruction Project. We will put special emphasis on  working with city staff to assure the project’s success. A  summary of our approach to key project elements is  outlined in the task descriptions below.   Task 1: Topographic Survey  Objective: Create a base map identifying above‐ and  below‐ground existing features in electronic format. This  base map will be used as the basis and background for  final design.  Description: Gather pertinent field information on city  infrastructure, adjacent buildings, right‐of‐way, contours,  and private small utilities. Underground utility  information will be located and described per available as‐ builts, field markings, and private utility map information  facilitated through Gopher State One Call. Manhole  reports will also be completed for located manholes and  catch basins for the structures adjacent to the Bonaire  Path/Akron Avenue intersection. Right‐of‐way and  property lines will be illustrated based on found field  monumentation and plat information received from the  city and Dakota County and researched for the seven  adjacent unplatted parcels.    Deliverables: Topographic survey information and a  digital copy of the base map    Task 2: Geotechnical Exploration  Objective: Secure a geotechnical consultant to complete  soil borings and prepare a geotechnical report with  pavement recommendations.    Description: Bolton & Menk will obtain soil borings and a  geotechnical report for pavement design from selected  geotechnical consultant.    Deliverables: Report and correspondence  Task 3: Preliminary and Final Design  Subtask 3.1 Existing Plans  Objective: Prepare a base plan for use in preliminary and  final design.  Description: Prepare a base plan identifying locations and  elevations of all physical features, RR crossing, right‐of‐ way, and existing profiles in Auto CAD Civil 3D format.  Deliverables: Base plan for review and verification    Subtask 3.2 Preliminary and Final Design Plans and  Specifications  Objective: Complete preliminary and final design.    Description:  We will prepare preliminary and final plans  and specifications to state aid standards in coordination  with City staff. Major design components to include the  following:   Roadway alignment and width   Alignment geometry that meet state aid  standards for designated design speed and urban  section   Four quad railroad crossing, with raised center  median   Retaining wall design, if determined necessary   Storm sewer sizing and design, including  discussions with governing agencies and city staff  on proper stormwater management plan for the  project area; potential water quality coordination  with adjacent property owners and developers   Cross‐sections at 50‐foot intervals, driveways, and  critical design locations   Existing location and elevations of all existing  utilities   Analysis of existing city utilities and incorporation  of rehabilitation measures where appropriate   Location of signing and striping   Preparation of Stormwater Pollution Prevention  Plan (SWPPP), including plan sheets and  specifications   Preparation of traffic control and construction  phasing plan with an emphasis on neighborhood  access during construction   Preparation of statement of estimated quantities,  including street, utilities, and miscellaneous    Submitted by Bolton & Menk, Inc. Bonaire Path Extension  |  City of Rosemount, Minnesota 6  Proposal for  Bonaire Path Extension  City of Rosemount, Minnesota  construction items, all consistent with the city’s  Standard Specifications and specifically, the city’s  method of measurement and payment    Deliverables: Preliminary and final plans      Subtask 3.3 Private Utility Coordination  Objective: Coordinate with private utility stakeholders  throughout the project.     Description: We will hold private utility coordination  meetings during preliminary design, final design, and  construction. Our team will adjust designs where  appropriate to avoid major utility conflicts and work with  private utility owners to adjust or relocate facilities when  necessary.     Deliverables: Not applicable    Subtask 3.4 Prepare Contract Documents  Objective: Prepare contract documents based on City  standards.    Description: We will work with city staff to prepare the  overall contract documents for bidding and construction  purposes. Documents will include the following:   Plans   Standard city specifications   Standard city details   Special provisions for street and utility  construction   Bidding schedule    Deliverables: Hard and electronic copy of final plans and  specifications    Subtask 3.5 Submit to City and State Aid for Review  and Approval  Objective: Submit final plans and specifications to city for  review and approval.    Description: We will work with city staff to obtain a SAP  project number and submit multiple copies of plans and  specifications for final city staff approval.    Deliverables: Preliminary and final plans at 30%, 60%,  90% and 100% complete stages; statement of estimated  quantities; and meeting notes from all design review with  city staff    Subtask 3.6 Obtain Required Permits  Objective: Obtain approval on required permits.    Description:  We will prepare permit applications, secure  city signature, and submit to governing agencies. Permit  fees to be paid for by the city.    Deliverables: Copies of all submitted permits, including  cover letters    Subtask 3.7 Prepare Opinion of Probable  Construction Costs  Objective: Prepare opinion of probable construction cost.    Description: Use past City of Rosemount bid information,  current contractor pricing, overall knowledge of the city,  local contractors, and site conditions. We will prepare an  opinion of probable construction cost.    Deliverables: Electronic and hard copy opinion of  probable cost    Task 4: Bidding Administration  Subtask 4.1 Prepare Advertisement for Bids and  Submit to Required Publications  Objective: Prepare an advertisement for bids.    Description: Our team will prepare the advertisement for  bids and submit it to the required publications.    Deliverables: Advertisement for bid    Subtask 4.2 Distribute Plan Sets  Objective: Distribute plans to potential bidders.    Description: We will prepare and submit plan sets to  required publications.    Deliverables: Electronic and paper copies of plans and  specifications      Submitted by Bolton & Menk, Inc. Bonaire Path Extension  |  City of Rosemount, Minnesota 7  Proposal for  Bonaire Path Extension  City of Rosemount, Minnesota  Subtask 4.3 Answer Bidder’s Questions  Objective: Answer all bidders’ questions.    Description: We will answer all written and verbal  questions from potential bidders.    Deliverables: Written and distributed answers to  contractor questions    Subtask 4.4 Issue Addenda  Objective: Prepare addenda.    Description: We will prepare addenda for distribution.    Deliverables: Addenda in electronic and hard copy  versions    Subtask 4.5 Bid Opening and Tabulation  Objective: Assist the city with bid opening.    Description: We will attend bid opening and summarize  bid results.    Deliverables: Bid results summary    Subtask 4.6 Prepare Letter of Award Recommendation   Objective: Award contract to Contractor.    Description: Prepare letter of award recommendation.    Deliverables: Letter of award    Task 5: Meetings and Public Involvement  Objective: To contribute in the public involvement plan  and coordinate with adjacent property owners.    Description: We will work with city staff on public  involvement plan and attend informational meetings to  identify key project issues and concerns from adjacent  property owners and developers. This information will be  incorporated into the design.    Deliverables: Copies of meeting notes and any necessary  project analysis    Task 6: UPRR Crossing Quiet Zone  Subtask 6.1 Provide Notice of Intent (NOI)      Objective: Research and complete NOI for UPRR crossing.    Description: We will research crossings and inventory  forms and inform agencies and railroads of intent to  create (extend) quiet zone.     Deliverables: Create and submit NOI    Subtask 6.2 Alternative Safety Measures  Objective: Determine Alternative Safety Measures (ASM)  to be used to reduce crossing risks.    Description: We will determine ASMs to be installed to  effectively increase safety, be consistent with previous  quiet zone improvements, and comply with 49 CFR  222.39.    Develop appropriate ASM’s   Complete application listing all elements   Submit application to FRA and entities listed in    49 CFR 222.39    Deliverables:  SSM designs and FRA application     Subtask 6.3 Quiet Zone Establishment Criteria   Objective: Determine how Quiet Zone is to be established  with FRA Quiet Zone Calculator.    Description: Using city criteria and FRA requirements, we  will use the FRA quiet zone calculator to determine how  quiet zone will be established by determining:   Determine SSMs   Determine Quiet Zone Risk Index (QZRI)  We will submit the application.    Deliverables: FRA Quiet Zone Application           Submitted by Bolton & Menk, Inc. Bonaire Path Extension  |  City of Rosemount, Minnesota 8  Proposal for  Bonaire Path Extension  City of Rosemount, Minnesota  Alternative/Added Tasks: Tasks can be added  following project bidding if desired by the City  Task 7: Construction Administration  Task 8: Construction Survey  Task 9: Construction As‐builts  Task 10: Construction Closeout     Objective:  We will provide additional tasks as needed  and desired by the City of Rosemount to further assist in  project construction. Additional tasks will have separate  scope of services and fee scheduled.     WE DELIVER THE  RIGHT SOLUTIONS.  Through client collaboration, we  identify the best solutions for  each project, incorporating  innovation base on project need.   Submitted by Bolton & Menk, Inc. Bonaire Path Extension  |  City of Rosemount, Minnesota 9  Proposal for  Bonaire Path Extension  City of Rosemount, Minnesota  Key Personnel  Brian Hilgardner, P.E.  Principal‐in‐Charge   When it comes to clients, Brian enjoys  getting to know them on a deeper level,  garnering trust in him and the Bolton &  Menk team. Since beginning his career  in 1998, he has gained a range of experience in project  administration from conception through construction. His  background as a project manager includes development  and design of municipal reconstruction projects, with an  expertise in trenchless technology techniques. Over the  years, Brian has fostered strong relationships with both  his clients and employees. He is passionate about  mentoring and helping train young EIT's on proper  construction observation skills and career development.    John Morast, P.E.  Project Manager    John began his engineering profession  in 1986. He is a senior project manager  who performs project management and  quality control administration on a  variety of infrastructure, transportation, and public works  projects. His experience includes planning, design, and  construction phases of street and highway, sanitary sewer  and storm sewer systems, streetscapes, multimodal  transportation systems, and various municipal projects.  Additionally, John has experience with public  involvement, stakeholder coordination, political  communications, and construction administration. He  brings a fresh perspective and ideas on many managerial  and technical aspects of public works projects. John  enjoys solving problems and helping others by building  strong teams and sharing his experiences and knowledge.  Mike Warner, P.E.  Project Engineer   Mike is a project engineer, performing  all aspects of project design from start  to finish, including preliminary reports,  cost estimates, plan production,  specifications, budgeting, project management, and  construction administration. He began his engineering  profession in 2001 and has developed experience  managing client budgets and schedules. Mike is highly  proficient in AutoCAD Civil 3D software and truly feels his  favorite part of the job is getting into the fine details  when designing a project—making Mike a valued trainer  of young design engineers.  Roger Ness  Senior Technician    Roger began his profession as a senior  engineering design technician and  construction observer in 1988. He has  extensive experience in the inspection,  detailed design, cost estimating, and construction  observation of municipal public works projects including  sanitary sewer, storm sewer, water main, streets,  sidewalks, and trails. Roger enjoys the problem solving  aspects of both construction and design related issues. He  also has extensive experience with documentation and  testing requirements for State and Federal Aid projects  and is proficient in the use of AutoCAD and Eagle Point  software.     Roger has experience as a project manager and street and  parks maintenance manager for the City of Northfield.  During his time there, he developed excellent leadership  and management skills to compliment his technical design  capabilities. In his free time, Roger can be found  landscaping or remodeling around his house.  Eric Wilfahrt   Survey Manager   Eric likes to complete projects that have  complex and challenging right‐of‐way  and boundary determinations. He is a  project surveyor who manages survey  operations for the firm’s south metro locations. He began  his surveying career in 2004. He is responsible for  researching, preparing, calculating, interpreting, and  writing legal descriptions related to ALTA, topographic,  plats, boundary, and engineering surveys. He has  additional quality control and oversight duties. Eric is  proficient in AutoCAD, AutoCAD Map, COGO, CG‐Survey  for AutoCAD, Eagle Point Software, Civil 3D, Trimble  Business Center, Leica Cyclone 9, and Leica Topo II  Software.    Submitted by Bolton & Menk, Inc. Bonaire Path Extension  |  City of Rosemount, Minnesota 10  Proposal for  Bonaire Path Extension  City of Rosemount, Minnesota  Lani Leichty, P.E.  Water Resources Engineer  Lani began his engineering career in  1985 and has experience in both the  public and private sectors of water  resource engineering. He supports the  municipal and transportation engineers with all aspects of  stormwater related to their projects. Specifically, Lani  provides technical review of development plans and  specifications for municipalities to ensure they meet local  government ordinances, stormwater standards, and state  regulations. He also has designed numerous BMPs for  runoff quantity and quality, including infiltration,  bioretention, retention ponds, proprietary treatment  units, and underground storage. Lani enjoys solving  stormwater related issues, especially those related to  drainage/flooding hurdles and determining a solution to  address the problem.                                                                                                                                  WE WORK HARD.  We devote ourselves to delivering the  best service and solutions possible to  each client—whatever it takes.   Submitted by Bolton & Menk, Inc. Bonaire Path Extension  |  City of Rosemount, Minnesota 11  Proposal for  Bonaire Path Extension  City of Rosemount, Minnesota    Fees  The following tables summarize the hours and cost breakdown for each major work task item. The estimated fee  includes labor, general business, and other normal and customary expenses associated with operating a professional  business. Unless otherwise noted, the fees include vehicle and personal expenses, mileage, telephone, survey stakes,  and routine expendable supplies; and no separate charges will be made for these activities and materials. Expenses  beyond the agreed scope of services and non‐routine expenses, such as large quantities of prints, extra report copies,  out‐sourced graphics and photographic reproductions, document recording fees, outside professional and technical  assistance, and other items of this general nature will be invoiced separately.                          Submitted by Bolton & Menk, Inc. Bonaire Path Extension  |  City of Rosemount, Minnesota 12  Proposal for  Bonaire Path Extension  City of Rosemount, Minnesota        AA/EOE Braun Intertec Corporation 11001 Hampshire Avenue S Minneapolis, MN 55438 Phone:952.995.2000 Fax: 952.995.2020 Web: braunintertec.com January 16, 2018 Proposal QTB071687 Mr. John W. Morast, PE Bolton & Menk, Inc. 1224 Nicollet Avenue Burnsville, MN 55337 Re: Proposal for a Geotechnical Evaluation Bonaire Path Improvements Bonaire Path E & Akron Avenue Rosemount, Minnesota Dear Mr. Morast: We respectfully submit this proposal to complete a geotechnical evaluation for the proposed Bonaire Path Improvements located in Rosemount, Minnesota. Our Understanding of Project Per your correspondence with us, the project will include the widening of Bonaire Path from Akron Avenue to 3,200 feet east of Akron Avenue. The project will also include the construction of a new pavement section, and an improved crossing of the existing Union Pacific Railroad alignment with a raised median and 4-quad gates. Bonaire Path currently exists as a two-lane gravel road. The new pavement section will be tapered down to match the existing gravel road to the east of the Anderson Drive intersection, which is part of the Greystone 6 subdivision. Purpose The purpose of our geotechnical evaluation will be to characterize subsurface geologic conditions at selected exploration locations, evaluate their impact and provide recommendations for use in the design and construction of the Bonaire Path improvements. Scope of Services The following tasks are proposed to help achieve the stated purpose. If unfavorable or unforeseen conditions are encountered at any point during the completion of the tasks that lead us to recommend an expanded scope of services, we will contact you to discuss the conditions before resuming work. Site Access, Staking and Utility Clearance Based on publically-available aerial photographs and our knowledge of the site, we have budgeted for the use of an ATV-mounted (rubber-tired) drill rig to facilitate access to the proposed soil boring locations. Tree clearing, debris or obstruction removal, grading of navigable paths, and snow plowing are not included in our scope of services. Bolton & Menk, Inc. Proposal QTB071687 January 16, 2018 Page 2 Depending on access requirements, ground conditions or potential utility conflicts, our field crew may alter the exploration locations from those proposed to facilitate accessibility. Additionally, we understand soil borings will not be within the Union Pacific Railroad right-of-way. If needed in this area, additional fees would apply. It appears that overhead power lines along both ditch lines of Bonaire Path may require significant offsets from the proposed shoulder/ditch boring locations. We will be able to further assess the extent of such offsets upon visiting the site to stake the boring locations. If significant offsets are not acceptable and/or boring locations are not accessible with and ATV-mounted drill rig, we may replace such borings with Hand Auger borings. Prior to drilling or excavating, we will contact Gopher State One Call and arrange for notification to the appropriate utility vendors to mark and clear the exploration locations of public underground utilities. You, or your authorized representative, are responsible to notify us before we begin our work of the presence and location of any underground objects or private utilities that are not the responsibility of public agencies. We will stake prospective subsurface exploration locations and obtain surface elevations at those locations using GPS (Global Positioning System) technology. For purposes of linking the GPS data to an appropriate reference, we request that you provide CAD files indicating location/elevation references appropriate for this project, or give us contact information for the consultant that might have such information. Penetration Test Borings As requested, we will drill four standard penetration test (SPT) borings along the centerline of Bonaire Avenue, extending them to 10 feet in depth. We will drill four additional borings in the shoulder/ditch of Bonaire Avenue, extending them to 14 1/2 feet, for a total of 98 lineal feet of drilling. Standard penetration tests will be performed at 2 1/2-foot vertical intervals to a depth of about 15 feet, then at 5-foot intervals at greater depths, if required. If groundwater is encountered in the boreholes, the depth where it is observed will be recorded on the boring logs. If existing fill, organic materials or other structurally unfavorable soils are not penetrated above the intended boring termination depths, we will contact you prior to increasing our total estimated drilled footage and submit a Change Order summarizing the anticipated additional effort and the associated cost, for your review and authorization. If needed, borings can be extended for an additional coast of $25 per lineal foot. Additional fees for sealing will also be required. Borehole Abandonment Minnesota Well Code requires that environmental wells that are 15 feet or deeper be sealed. Auger borings advanced to such depths, whether instrumented for monitoring or not, are considered environmental wells by the Minnesota Department of Health (MDH), and need to be made known as such to the MDH before they are completed. Based on our proposed subsurface characterization depths, we currently do not anticipate having to seal any of the boreholes. Bolton & Menk, Inc. Proposal QTB071687 January 16, 2018 Page 3 Over time, subsidence of borehole backfill may occur, requiring surface grades to be re-leveled or bituminous or concrete patches to be replaced. Braun Intertec is not assuming responsibility for re- leveling or re-patching subsequent to initial backfilling and patching long term. Our drilling activities may also impact the vegetation and may rut the surface to access boring locations. Restoration of vegetation and turf is not part of our scope of services. Sample Review and Laboratory Testing Recovered samples will be returned to our laboratory, where they will be visually classified and logged by a geotechnical engineer. To help classify the materials encountered and estimate their engineering properties, lab testing may include moisture content test, organic content, and/or mechanical analyses (through a #200 sieve only). The actual schedule of laboratory testing will be determined by the engineer based on actual conditions. Reporting Data obtained from the borings and laboratory tests will be used to evaluate the subsurface profile and groundwater conditions, perform engineering analyses related to structure design and performance and prepare a Geotechnical Evaluation Report, including: A sketch showing the soil boring locations. Logs of the soil borings describing the materials encountered and presenting the results of our groundwater measurements and laboratory tests. A summary of the subsurface profile and groundwater conditions. Discussion identifying the site conditions that will impact structure design and performance, qualifying the nature of their impact, and outlining alternatives for mitigating their impact. Discussion regarding the reuse of on-site materials during construction and the impact of groundwater on construction. Recommendations for preparing pavement subgrades, including excavation support, if applicable, and the selection, placement and compaction of excavation backfill and other structural fill. Recommendations for use in the design and construction of pavement sections. Only an electronic copy of our report will be submitted to you unless you request otherwise. At your request, the report can also be sent to additional project team members. Cost We will furnish the services described in this proposal for a lump sum fee of $6,710. Bolton & Menk, Inc. Proposal QTB071687 January 16, 2018 Page 4 Alternate Services – Hand Auger Borings If access constraints require that we replace SPT borings with hand auger borings, no penetration test data will be provided with the corresponding boring logs, and the borings will be extended to depths of 6 feet or refusal. Additionally, if we replace SPT borings with hand auger borings, the hand auger borings could not be performed until the ground has thawed in the spring. This would require additional utility clearance and site visits, however, no additional fees will be incurred if SPT borings are replaced with hand auger borings. Schedule We anticipate the field exploration can begin within approximately two weeks of written authorization; the field exploration will take one day to complete. Sample classification, laboratory testing, engineering analyses and report preparation will likely take an additional week. We will pass along results, however, as they are obtained and reviewed. We anticipate we can submit our report by approximately three weeks of written authorization. If our proposed scope of services cannot be completed according to this schedule due to circumstances beyond our control or the replacement of SPT borings with hand auger borings, we may need to revise this proposal prior to completing the remaining tasks. General Remarks We will be happy to meet with you to discuss our proposed scope of services further and clarify the various scope components. We appreciate the opportunity to present this proposal to you.Please sign and return a copy in its entirety. The proposed fee is based on the scope of services described and the assumptions that our services will be authorized within 30 days and that others will not delay us beyond our proposed schedule.