HomeMy WebLinkAbout6.i. Approve SRF Proposal for Professional Services for Rosemount Transportation Plan UpdateEXECUTIVE SUMMARY
City Council Meeting: March 20, 2018
AGENDA ITEM: Approve SRF Proposal for Professional
Services for Rosemount Transportation
Plan Update
AGENDA SECTION:
Consent
PREPARED BY: Kim Lindquist, Community Development
Director AGENDA NO.
ATTACHMENTS: SRF Proposal APPROVED BY: LJM
RECOMMENDED ACTION: Motion to Approve SRF Proposal for Professional Services
for Rosemount Transportation Plan Update not to exceed $28,000
SUMMARY
As part of the City’s Comprehensive Plan update, the City is required to update specific sections of the Plan.
One such section is the Transportation Section, which includes both vehicular transportation and transit
services.
After reviewing submitted examples of work products, staff recommends choosing SRF to conduct the
transportation plan update. SRF is one of the pool firms selected for transportation work. Staff is
recommending approval of the scope with a not to exceed figure of $28,000. Approximately $20,000 will be
paid from the Met Council grant the City received for the Plan update. The remainder of the costs will be
paid for through a budget item for not project related engineering fees.
Staff will be bringing additional approvals to the Council in the near future for other updates to sections of
the Plan (sanitary sewer, water and storm sewer) that will be paid for through the utility funds.
CONCLUSION & RECOMMENDATION
Staff is requesting approval of the attached Scope of Services
6.i.
February 1, 2018
Kim Lindquist, Community Development Director
City of Rosemount
2875 145th Street
Rosemount, MN 55068
SUBJECT: PROPOSAL FOR PROFESSIONAL SERVICES
ROSEMOUNT TRANSPORTATION PLAN UPDATE
Ms. Lindquist,
Based on your request, we are pleased to submit this proposal to provide professional services for
completion of the Rosemount Transportation Plan Update.
SCOPE OF SERVICES
We propose to carry out the work as described in Attachment B. Our scope includes nine (9) tasks
with various activities necessary to prepare the Plan. For each task, our scope documents the
assumptions and work to be performed.
SCHEDULE
We will complete this work within a mutually agreed-upon time schedule
BASIS OF PAYMENT/BUDGET
We propose to be reimbursed for our services on an hourly basis. Based on our understanding of the
project and our scope of services, we estimate the total cost of our services to be $27,034, which
includes both time and expenses. Direct project expenses, such as printing, supplies, reproduction,
etc., will be billed at cost, and mileage will be billed at the current allowable IRS rate for business miles.
Invoices are submitted on a monthly basis for work performed during the previous month. Payment
is due within 30 days.
Rosemount Transportation Plan Update - 2 - February 1, 2018
CHANGES IN THE SCOPE OF SERVICES
It is understood that if the scope or extent of work changes, the cost will be adjusted accordingly.
Before any out-of-scope work is initiated, however, we will submit a budget request for the new work
and will not begin work until we receive authorization from you.
STANDARD TERMS AND CONDITIONS
The attached Standard Terms and Conditions (Attachment A), together with this proposal for
professional services, constitute the entire agreement between the Client and SRF Consulting Group,
Inc. and supersede all prior written or oral understandings. This agreement may only be amended,
supplemented, modified or canceled by a duly executed written instrument.
ACCEPTANCE/NOTICE TO PROCEED
A signed copy of this proposal, mailed or emailed to our office, will serve as acceptance of this
proposal and our notice to proceed. The email address is cvaughn@srfconsulting.com.
We sincerely appreciate your consideration of this proposal and look forward to our continued work
with the County. Please feel free to contact us if you have any questions or need additional
information.
Sincerely,
SRF CONSULTING GROUP, INC.
Craig Vaughn, PE (MN), PTOE
Principal
APPROVED:
(signature)
Name
Title
Date
Attachment A – Standard Terms and Conditions
Attachment B – Scope of Services
This cost proposal is valid for a period of 90 days. SRF reserves the right to adjust its cost
estimate after 90 days from the date of this proposal.
SRF Pxxxxxx
C:\Users\cvaughn\Desktop\Proposals\2017_Metro Tran Plans\Rosemount\Rosemount TranPlan Update_180201.docx
2/1/2018 Attachment B Page 1 of 5
SRF Consulting Group, Inc.
Client:City of Rosemount
Project:Transportation Plan
XXXXX.PP
TASK NO.TASK DESCRIPTION PRINCIPAL SR. ASSOC.ASSOCIATE SR. PROF PROF.CLERICAL TOTALS EST. FEE
1.0 Project Management 12 0 0 0 9 0 21
Assumptions:
-This task accounts for minor coordination with City staff to review/discuss Plan
outcomes and/or components throughout the process.
-Three face-to-face meetings are included in this scope of work, nor are any
public involvement or stakeholder meetings included in this scope of work.
1.1 Manage daily work activities, coordinate tasks and meetings, review budgets and
billings, provide regular status reports and schedule updates, communication
with the necessary personnel, quality assurance and quality control reviews of
work products, and all other work to ensure all project tasks are completed on
time and within budget.
1.2 Initial kick off meeting with staff, second meeting with city staff and county, and
a presentation to the City Council, potential to include a meeting at Planning
Commission.
SUBTOTAL - TASK 1 12 0 0 0 9 0 21 $2,865
2.0 Goals and Policies 2 0 0 0 6 0 8
Assumptions:
-Rosemount staff will provide guidance and direction in the refinement of the
transportation goals and policies. Refinement to the goals and policies will be
based on findings from other tasks contained herein and previous goal/policy
statements.
2.1 Transportation Brief #1: Transportation Goals and Policies
SUBTOTAL - TASK 2 2 0 0 0 6 0 8 $860
3.0 Transportation Forecasting 4 0 0 16 32 1 53
Assumptions:
-This task assumes that historical trend analysis can be applied to the previous
plan year 2035 forecasts, including understood development in Rosemount and
surrounding areas.
-City staff will allocate and provide 2014 and 2040 socioeconomic data by City
TAZ in a spreadsheet format, which Includes City TAZ, population, household,
retail employment and non-retail employment for 2014 and 2040. SRF will
provide a spreadsheet template and TAZ structure for reference. This data will
be reported as part of the Transportation Plan per Met Council requirements.
SRF CONSULTING GROUP, INC.ENGINEERS AND PLANNERS
Rosemount_Cost Proposal_Rev2.xlsx
MINNEAPOLIS. MN
2/1/2018 Attachment B Page 2 of 5
SRF Consulting Group, Inc.
Client:City of Rosemount
Project:Transportation Plan
XXXXX.PP
-It is assumed the forecasts will not provide the level of detail to determine
geometric layouts at intersection locations. Daily traffic forecasts will be
developed to support planning-level recommendations by roadway segment.
-If model developed forecasts are desired by the City, this task will be rescoped to
accommodate an appropriate level of effort and cost.
3.1 Develop year 2040 average daily traffic forecasts for the City of Rosemount
based on historical and anticipated growth, and previous year 2035 forecasts
(trend analysis).
3.2 Transportation Brief #2: Transportation Forecasting Findings and Results
SUBTOTAL - TASK 3 4 0 0 16 32 1 53 $5,100
4.0 Roadway Plan - Existing and Future System Issues and Plans 8 0 0 16 48 2 74
Assumptions:
-The City will provide supporting documents and data.
4.1 Identify mapping changes needed to functionally classified roads and their
respective jurisdictional alignment.
4.2 Assess, analyze and document the following:
a)Describe recommendations from previous applicable studies regarding roadway
improvements and/or changes in land use, or access.
b)Incorporate state, county and local access management guidelines.
c)Describe any safety and capacity issues and plans to address those issues.
d)Identify existing and future number of lanes.
e)Identify current and forecasted 2040 traffic volumes.
f)Identify future rights-of-way needs.
g)Identify planned improvements to the Principal and A-Minor arterials, as shown
in the current revenue scenario of the Metropolitan 2040 Transportation Policy
Plan.
h)Identify any existing or anticipated congestion and proposed improvements
identified in the Metropolitan 2040 Transportation Policy Plan.
i)Identify current conditions and potential roadway maintenance issues.
4.3 Transportation Brief #3: Roadway Plan Findings and Results
SUBTOTAL - TASK 4 8 0 0 16 48 2 74 $7,240
5.0 Multimodal Connectivity 2 0 0 0 16 2 20
Assumptions:
-The City will provide supporting documents and data.
5.1 Review and describe existing and planned City and County on- and off-road
bicycle facilities in Rosemount.
SRF CONSULTING GROUP, INC.ENGINEERS AND PLANNERS
Rosemount_Cost Proposal_Rev2.xlsx
MINNEAPOLIS. MN
2/1/2018 Attachment B Page 3 of 5
SRF Consulting Group, Inc.
Client:City of Rosemount
Project:Transportation Plan
XXXXX.PP
5.2 Review and describe RBTN in Rosemount.
5.3 Describe status/issues associated with potential bicycle facility alignments
within designated RBTN corridors.
5.4 Describe and identify map revisions for the locations of regional employment
clusters and activity center nodes and their relationship to the RBTN.
5.5 Analyze the need for local bicycle and pedestrian facility improvements to
address existing deficiencies/gaps and propose connections that remove
barriers.
5.6 Discuss and address the pedestrian system needs in Rosemount in a manner
that responds to the community‘s designation, according to Thrive MSP 2040.
5.7 Transportation Brief #4: Multimodal Connectivity Findings and Results
SUBTOTAL - TASK 5 2 0 0 0 16 2 20 $1,870
6.0 Transit System Analysis 2 0 10 0 24 1 37
Assumptions:
-The City will provide supporting documents and data.
6.1 Update the Transit section consistent with past planning efforts and regional
policy plans.
6.2 Coordinate contact with Dakota County, Metro Transit, Metro Mobility, MnDOT,
and other agency providers to review and inventory current transit services and
infrastructure within the City. Discuss agency plans for new services and
infrastructure components (e.g., park-and-ride lots, transit centers, advanced
technology, and maintenance or administrative facilities).
6.3 Explore the potential partnership with Dakota County and Dakota County
Technical College to enhance the transit and park-and-ride facilitity connections
to and from Dakota County Technical College
6.4 Describe the transit market area to identify appropriate mix of future transit
services.
6.5 Describe and recommend map updates to the existing and planned transit
infrastructure and services for Rosemount.
6.6 Transportation Brief #5: Transit System Analysis Results and Findings
SUBTOTAL - TASK 6 2 0 10 0 24 1 37 $3,570
7.0 Aviation System Analysis 2 0 0 0 6 0 8
Assumptions:
-The City will provide supporting documents and data.
SRF CONSULTING GROUP, INC.ENGINEERS AND PLANNERS
Rosemount_Cost Proposal_Rev2.xlsx
MINNEAPOLIS. MN
2/1/2018 Attachment B Page 4 of 5
SRF Consulting Group, Inc.
Client:City of Rosemount
Project:Transportation Plan
XXXXX.PP
7.1 Identify policies that protect regional airspace from obstructions, and how FAA
will be notified of proposed structures.
7.2 Recognize seaplane use on surface waters designated and regulated by MnDOT,
if any.
7.3 Describe the existing and future functional and operational characteristics for
the airports in the City’s compatibility area.
7.4 Transportation Brief #6: Aviation Analysis Results and Findings
SUBTOTAL - TASK 7 2 0 0 0 6 0 8 $860
8.0 Freight System Analysis 2 0 0 0 10 0 12
Assumptions:
-The City will provide supporting documents and data.
8.1 Identify railway and freight terminals within or affecting Rosemount. This will also
include the identification of important nodes that may generate freight
movement, such as industrial parks or large shopping areas.
8.2 Identify data elements in order to map the city, county and state roadway
network, showing volumes of multi-axle trucks (HCAADT) on Principal and A-
Minor Arterials.
8.3 Identify local roadway issues or problem areas for goods movement, such as
weight restricted roads and bridges, bridges with insufficient height or width
clearances, locations with unprotected railroad crossings of active rail lines, or
intersections with inadequate turn radius.
8.4 Transportation Brief #7: Freight Analysis Results and Findings
SUBTOTAL - TASK 8 2 0 0 0 10 0 12 $1,200
9.0 Staging and Implementation Plan 4 0 0 8 20 1 33
Assumptions:
-The City will provide supporting documents and data.
9.1 Develop a list of performance measures to track and monitor the transportation
system over the next 20+ years.
9.2 Develop a priority list of needs and investments. Program project priorities into
three time frames (e.g., short-term: 0 to 5 years, mid-term: 6 to 10 years, and
long-term: 11 to 20+ years).
9.3 Develop planning-level cost estimates as appropriate, compared against
financial forecasts and funding.
9.4 Identify potential funding mechanisms.
9.5 Transportation Brief #8: Staging and Implementation Project Priorities
SUBTOTAL - TASK 9 4 0 0 8 20 1 33 $3,280
SRF CONSULTING GROUP, INC.ENGINEERS AND PLANNERS
Rosemount_Cost Proposal_Rev2.xlsx
MINNEAPOLIS. MN
2/1/2018 Attachment B Page 5 of 5
SRF Consulting Group, Inc.
Client:City of Rosemount
Project:Transportation Plan
XXXXX.PP
TOTAL ESTIMATED PERSON-HOURS 38 0 10 40 171 7 266
AVERAGE HOURLY BILLING RATES $175 $130 $110 $100 $85 $80
ESTIMATED LABOR AND OVERHEAD $6,650 $0 $1,100 $4,000 $14,535 $560 $26,845
ESTIMATED DIRECT NON-SALARY EXPENSES $189
TOTAL ESTIMATED FEE $27,034
ESTIMATE OF DIRECT NON-SALARY EXPENSES:
MILEAGE:Personal Vehicles 250 Miles @ $0.545 $136
IN-HOUSE REPRODUCTION:B & W Copies 150 Copies @ $0.10 $15
Color Copies 150 Copies @ $0.25 $38
ESTIMATED DIRECT NON-SALARY EXPENSES $189
SRF CONSULTING GROUP, INC.ENGINEERS AND PLANNERS
Rosemount_Cost Proposal_Rev2.xlsx
MINNEAPOLIS. MN