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HomeMy WebLinkAbout6.f. Approval of City Council Travel E X E C U T I V E S U M M A R Y City Council Regular Meeting: April 17, 2018 AGENDA ITEM: Approval of City Council Travel AGENDA SECTION: Consent PREPARED BY: Logan Martin, City Administrator AGENDA NO. 6.f. ATTACHMENTS: None APPROVED BY: LJM RECOMMENDED ACTION: Motion to approve travel for Council Member Weisensel to attend National League of Cities Leadership Forum and National League of Cities City Summit. SUMMARY Council Member Weisensel has expressed interest in attending the National League of Cities (NLC) Leadership Forum on June 26 -29, 2018 in Little Rock, Arkansas and National League of Cities (NLC) City Summit in Los Angeles, California on November 6 -11, 2018. According to the City’s adopted policy, the conference must be approved in advance by a vote of the City Council at an open meeting and must include an estimate cost of the travel. In evaluating the out-of-state travel request, the Council will consider the following:  Whether the elected official will be receiving training on issues relevant to City or his or her role as Mayor or Council Member.  Whether the elected official will be meeting and networking with other elected officials from around the country to exchange ideas on topics of relevance to the city or on the official roles of local elected officials.  Whether the elected official will be viewing a city facility or function that is similar to nature to one that is currently operating at, or under consideration by the City where the purpose for the trip is to study the facility or function to bring back ideas for the consideration of full Council.  Whether the elected official has been specifically assigned by the Council to visit another city for the purpose of establishing a goodwill relationship such as a “sister-city” relationship.  Whether the elected official has been specifically assigned by the Council to testify on behalf of the City at the United States Congress or to otherwise meet with federal officials on behalf of the City.  Whether the City has sufficient funding available in the budget to pay for the cost of the trip. The estimated cost to attend the NLC Leadership Forum is $450 for airfare, $735.80 for conference registration and $150 plus tax for hotel fees per night. The applicable “meals and incidental expense” rate for Little Rock, AR is $59 per day and $44.25 for first and last day of travel. The estimated cost to attend the NLC City Summit is $400 for airfare, $545 for conference registration and $250 plus tax for hotel fees per night. The applicable “meals and incidental expense” rate for Los Angeles, CA is $64 per day and $48 for first and last day of travel. CONCLUSION It is requested that the City Council approve the travel and attendance at both conferences.