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EXECUTIVE SUMMARY
City Council Meeting: April 17, 2018
AGENDA ITEM: Environment and Sustainability Task
Force Bylaws Update and New Member
Request
AGENDA SECTION:
Consent
PREPARED BY: Brian Erickson, P.E., Director of Public
Works/City Engineer AGENDA NO. 6.l.
ATTACHMENTS: Draft ESTF Bylaws Update APPROVED BY: LJM
RECOMMENDED ACTION: Motion to Approve ESTF Bylaws and Advertise for 3
Members
BACKGROUND:
The Rosemount City Council approved the establishment of the Environment and Sustainability Task
Force (ESTF) in 2015. At that time the Council also established bylaws for the ESTF. Since that time the
ESTF has had a number of meetings and provided updates to the City Council. Notably, they requested
the addition of two members to bring their total to nine.
The attached ‘redlined’ bylaws have been discussed by the ESTF and they are requesting approval by the
City Council. In addition to minor editorial changes for clarification, the following list shows the changes
as requested:
• DEFINITION – Modifies the dates the ESTF is in operation to account for the Council’s
approval to extend their work until 2019.
• PURPOSE AND SCOPE – Clarifies that the members are encouraged to attend various
community outreach opportunities.
• MEMBERSHIP – Requests the addition of two voting members to the taskforce and removing
the language that would allowing for an unspecified number of members. As part of that addition,
a three-year term rotation is being proposed. That rotation would be drafted by the ESTF and
presented to Council for approval.
• ATTENDANCE – Requests the ability to remove a member of the taskforce should a member
not resign and miss 4 meetings in a year.
• MEETINGS – Changes the reporting requirement for the ESTF from quarterly to annual.
• ORGANIZATION – Sets the time for election of the taskforce chair to January due to the
extension of the operation timeframe.
• ORGANIZATION – Clarifies city staff responsibilities regarding minutes and packet distribution.
The ESTF will be reviewing the changes to the bylaws at their April 17 meeting prior to City Council’s
actions.
In addition to the bylaw update, the ESTF is requesting that applications be sought for three new
members. The ESTF recently had a resignation so there is currently 1 vacancy and should Council
approve the bylaws change two additional vacancies would be created. The ESTF has had several regular
non-voting residents attending the meetings. It is likely that those residents would be interested in
officially joining the ESTF.
2
SUMMARY:
The ESTF and staff are recommending approval of the attached bylaws and the request for additional
members to be added to the ESTF.
Environment and Sustainability Taskforce By-laws
I. DEFINITION
The Environment and Sustainability Taskforce (Taskforce) taskforce will operate until
December 31, 20197. Prior to December 31, 20197, the City Council will decide to continue
or disband the taskforce.
II. PURPOSE AND SCOPE
The purpose of the Taskforce is to advise the city council on issues related to the
environment and sustainability. The past few years the Rosemount City Council has
participated in several programs involving sustainability measures. Four significant
programs were STAR Communities, Minnesota Green Step Cities, Regional InitivesInitiatives
and the University of Minnesota’s Resilient Communities program. These programs
provided assistance in many areas however quality of life and sustainability were two
significant issues.
The issue of sustainable city services is a complex topic that includes a wide range of city
services. RosemountWe currently hasve three citizen commissions that advise council on:
planning issues, parks and utilities. Although commission members meet once per month
and generally only focus on current city projects, and new development, there are
significant issues around innovationsustainability and citizen engagement that are not
being addressed. The City Council’s objective creating an Environment and Sustainability
Taskforce is to look at areas where we can have a better impact on issues and look for
creative ways to engage residents through education and opportunities to improve
neighborhoods. Taskforce members are expectedencouraged to volunteer at community
engagement events such as the Taskforce booth at the Rosemount HomeRosemount Home
and Business Expo and Leprechaun Days. Outcomes could be specific projects or
recommendations on city policy.
Following are some areas of focus:
• Storm Water Catch Basins and Ponds
• Surface Water Quality
• Water Conservation and Water Reuse
• Energy Usage and Emissions
See attachment A: Environmental and Sustainability Taskforce Charter and Priorities
III. MEMBERSHIP
The Taskforce consists of, but not limited to 97 voting members, all of whom shall be
residents of the City of Rosemount, appointed by the City Council. The Taskforce would like
to increase the size with member volunteers that are not voting members. The term of
Taskforce members may last fourthree years, ending at the March meeting. Taskforce
members may reapply to be appointed by the city council which occurs in March each year.
to serve until December 31, 2017. The requirement for residency does not apply to citizen
volunteers,a or students, or faculty member of Dakota County Technical College. A city
staff representative and ex-officio non-voting city council member(s) will may serve as
liaisons.
IV. RESIGNATION
Any member wishing to resign from the Taskforce shall give a written notice of resignation
to the Taskforce chair and city staff representative. The Taskforce chair shall present the
resignation to the Taskforce at its next meeting.
V. ATTENDANCE
Regular Attendance. Regular attendance at meetings by all voting members is necessary if
the Taskforce is to be effective.
Absence from Meetingmeeting. It shall be the duty of each member to notify the city staff
representative prior to the meeting that he/she will not be attending. The Taskforce
members can vote a member out of the Taskforce due to four or more absences in a
calendar year.
VI. MEETINGS
A. Date and time. Regular meeting dates and times shall be determined by the Taskforce.
B. Place. Meetings shall be held in the City Hall conference room unless otherwise noted.
C. Special Meeting. Special meetings may be called by the Chair, any fourthree members of
the Taskforce or the city council. The members must be notified of the call for a special
meeting at least three (3) days before the date of the meeting.
D. Meetings with city council as deemed necessary.
E. Minutes. A member of the Taskforce will be chosen by the Taskforce to record minutes
for each meeting. The minutes will be share with the city representative to be included
in the next meeting packet.
F. Quarterly rReport to City Council. The Taskforce Chair, ex-officio council member or city
representative will provide quarterly an annual reports to the city council at either a
council meeting or work session..
VII. ORGANIZATION
Chairperson. The chairperson shall preside over all meetings and be selected by the
members at the January meeting each year to serve until December 31, 2017. The
Chairperson may assign specific tasks to members, with the consent of the members,
establish subcommittees and assist with developing meeting agendas.
Vice-chairperson. The vice-chairperson shall preside over meetings in the absence of the
chairperson.
Staff. A city staff representative shall act as secretary and record attendance and minutes of
the meeting. The staff representative shall create distribute the agenda and distribute the
packet to each member of information prior to the meeting to each member either
electronically or paper version.