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Home My WebLink About06.g. Receive Bids and Award Contract – UMore Ballfield Dugouts EXECUTIVE SUMMARY City Council Regular Meeting: May 15, 2018 AGENDA ITEM: Receive Bids and Award Contract – UMore Ballfield Dugouts AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks and Recreation Director AGENDA NO: 6.g. ATTACHMENTS: Recommendation Letter and Bid Tab APPROVED BY: LJM RECOMMENDED ACTION: Motion to approve receiving the bids for the UMore Dugout addition project and award the contract to the low bidder, Mohs Construction, for the base bid amount of $263,300.00. ISSUE In the fall of 2017, DCTC requested that additional improvements be made to one of the fields at the complex that the college uses for the softball program. The college is requesting that concrete block dugouts and a large concrete bleacher pad be added to the north field they use at the complex. The City Attorney’s office created a new amendment to the 2014 Amended and Restated Ballfield Use Agreement that would allow for the City and our consultants to design the requested improvements and for DCTC to pay the City for the cost of the design and the cost of the construction of the improvements if they are made. On December 19, 2017 the City Council approved the agreement allowing the City and DCTC to pursue the improvements. The City Council also approved the hiring of ISG to create the plans and specifications for the dugout project. The plans and specifications were recently completed and the project was put out for public bid. The engineers estimate for the project was $204,035.38. Bids were received for the project on Tuesday, April 3, 2018, and were opened and read aloud. A total of five bids were received. The bids were checked for mathematical accuracy and tabulated. Listed below are the bid results: Contractor Base Bid In-Kind Donation Alt A-1- Omit 1st Base Storage Mohs Construction $263,300 $0 $ 7,020 Derau Construction $292,800 $2,500 $24,700 Maertens –Brenny Construction $298,000 $0 $14,000 Parkos Construction $300,800 $1,000 $15,000 Ebert Construction $318,600 $5,000 $30,100 BACKGROUND The City of Rosemount owns two softball/baseball fields that were constructed just south of the Ames Soccer Complex. The land was pre-dedicated to the City of Rosemount by the University of Minnesota. The two fields were built to accommodate youth/high school and collegiate fast pitch softball and youth baseball. In 2012, the City agreed to allow DCTC to use one of the fields for their women’s fast pitch softball program during hours that do not conflict with local youth programs. 2 In 2014, the City and DCTC amended the agreement to allow for the college to make some improvements to the field they use that included dugout improvements, baseline fencing, bullpens, a storage shed and signage. In 2017, DCTC is requested that additional improvements be made to one of the fields at the complex. The college is requesting that concrete block dugouts and a large concrete bleacher pad be added to the north field they use at the complex. The City Attorney’s office has created a new amendment to the 2014 Amended and Restated Ballfield Use Agreement that would allow for the City and our consultants to design the requested improvements and for DCTC to pay the City for the cost of the design and the cost of the construction of the improvements. The agreement would be in place for 10 years and the improvements would be available to all park users. RECOMMENDATION Staff is recommending that the City receive the bids for the UMore Dugout addition project and award the contract to the low bidder, Mohs Construction, for the base bid amount of $263,300.00. If approved, the project will start in the late summer after the regular softball/baseball season ends. 7900 International Drive + Suite 550 + Minneapolis, MN 55425 952.426.0699 + www.is-grp.com ARCHITECTURE + ENGINEERING + ENVIRONMENTAL + PLANNING April 3, 2018 Dan Schultz Director of Parks and Recreation Rosemount Community Center 13885 South Robert Trail Rosemount, MN 55068 Dan, On April 3, 2018, ISG, Inc. received bids and assisted in the opening of bids for the UMore Park – DCTC Field Improvements project. Five general contractor bids were received, with base bids ranging from $263,300.00 to $318,600.00. In addition to the base bid, this project also included an alternate option to omit the storage room at the first base dugout. The alternate bid deducts ranged from $7,020.00 to $30,100.00. There was also an option to include an In-Kind Donation as shown on the enclosed Bid Tabulation. ISG has reviewed the received bids and finds the base bid, submitted by Mohs Construction, acceptable in the amount of $263,300.00, along with the alternate bid deduct totaling $7,020.00. Mohs Construction has previous experience performing this type of work, and we feel they are fully capable of completing the project per the plans and specifications. I have spoken with the contractor, and they are prepared to accept the contract for the bid amount. ISG recommends that you award the contract to Mohs Construction for a total base bid of $263,300.00. While ISG suggests maintaining storage at the first base dugout for added convenience, the City may choose to accept the alternate deduct of $7,020.00 to omit this storage area reducing the total contract amount to $256,280.00. We are ready to prepare the contracts upon receipt of approval from the City. If you have any questions, please contact our office at 952.426.0699. Sincerely, Tara Ketchum, AIA Architect CC: Patrick Jacobson-Schulte, Dakota County Technical College BID TABULATION Umore Park - DCTC Field Improvements Rosemount, Minnesota 04/03/2018 17-21271 Contractor Bid Bond Responsible Contractor Form Add. #1 Add. #2 Add. #3 Base Bid In-Kind Donation Alt. A-1 Omit Storage Room at First Base Dugout Derau Construction X X X X X $292,800.00 $2,500.00 -$24,700.00 Ebert Construction X X X X X $318,600.00 $5,000.00 -$30,100.00 Maertens-Brenny Construction Company X X X X X $298,000.00 $0.00 -$14,000.00 Mohs Construction X X X X X $263,300.00 $0.00 -$7,020.00 Parkos Construction Company, Inc.X X X X X $300,800.00 $1,000.00 -$15,000.00 Bid Letting Location: Rosemount Park & Recreation, 13885 South Robert Trail, Rosemount, MN 55608 Bid Letting Time & Date: 10:00 a.m. - Tuesday, April 3, 2018 Project Number: 17-21271