HomeMy WebLinkAbout06.j. Dakota Communications Center - Management Control Agreement 1
EXECUTIVE SUMMARY
City Council Meeting: May 15, 2018
AGENDA ITEM: Dakota Communications Center -
Management Control Agreement
AGENDA SECTION:
Consent
PREPARED BY: Mitchell Scott, Chief of Police AGENDA NO: 6.j.
ATTACHMENTS: Management Control Agreement,
Memorandum of Understanding APPROVED BY: LJM
RECOMMENDED ACTION: Motion to approve the Management Control Agreement with
the Dakota Communications Center.
ISSUE
The FBI requires that governmental non-criminal justice agencies like the Dakota Communications
Center (DCC) have oversight of their Criminal Justice Information System (CJIS) function by a law
enforcement agency. Because the DCC is not a law enforcement agency there were two options to
comply with this requirement within the DCC’s current configuration. Each option requires the DCC
to enter into a Management Control Agreement (MCA) as outlined in the CJIS Security Policy
located here.
Instead of the DCC entering into a separate agreement with each law enforcement agency, there was
unanimous agreement amongst the CLEOs to have a single agency provide the oversight function on
behalf of all the law enforcement agencies in Dakota County. Sheriff Leslie agreed to the Sheriff’s
Office taking on the oversight function of the criminal justice information at the DCC.
An agreement has been drafted by the Dakota County Attorney’s Office and is attached, along with a
Memorandum of Understanding which explains details of the oversight. City Attorney Mary Tietjen
has reviewed the documents and found them acceptable.
RECOMMENDATION
Staff recommends that the Council approve the Management Control Agreement with the Dakota
Communications Center and authorize its execution.
Page 1 of 4
DCC MCA
DAKOTA COMMUNICATIONS CENTER
MANAGEMENT CONTROL AGREEMENT
WHEREAS, the Dakota Communications Center (“DCC”) is a joint powers organization organized
under Minn. Stat. § 471.59 to cooperatively engage in the establishment, operation and maintenance of
a countywide public safety answering point and communications center for law enforcement, fire,
emergency services, and other public safety services in Dakota County for the mutual benefit of all;
and
WHEREAS, the DCC members consist of the following political subdivisions of the State of
Minnesota: cities of Apple Valley, Burnsville, Eagan, Farmington, Hastings, Inver Grove Heights,
Lakeville, Mendota Heights, Rosemount, South St. Paul, and West St. Paul (“Cities”) and the County
of Dakota; and
WHEREAS, the Criminal Justice Information Services Security Policy (“CJIS Security Policy”)
requires that when criminal justice functions, regardless of location, are performed by a non-criminal
justice agency there must be a management control agreement with a criminal justice agency; and
WHEREAS, the DCC is a non-criminal justice agency as defined by CJIS Security Policy and it
wishes to enter into this Management Control Agreement (“MCA”) with the Dakota County Sheriff’s
Office, a criminal justice agency, as provided herein.
NOW, THEREFORE, based on the above provisions and pursuant to CJIS Security Policy
requirements it is agreed that with respect to administration of that portion of computer systems and
network infrastructure interfacing directly or indirectly with the State of Minnesota’s Bureau of
Criminal Apprehension Criminal Justice Data Communications Network for the interstate exchange of
criminal history/criminal justice information, the Dakota County Sheriff’s Office shall have the
authority, via managed control, to set, maintain, and enforce:
(1) Priorities.
(2) Standards for the selection, supervision, and termination of personnel access to Criminal Justice
Information.
(3) Policy governing operation of justice systems, computers, access devices, circuits, hubs,
routers, firewalls, and any other components, including encryption, that comprise and support a
telecommunications network and related criminal justice systems to include but not limited to
criminal history record/criminal justice systems information guaranteeing the priority, integrity,
and availability of service needed by the criminal justice community.
(4) Restriction of unauthorized personnel from access or use of equipment accessing the State
network.
(5) Compliance with all rules and regulations of the Dakota County Sheriff’s Office policies and
CJIS Security Policy in the operation of all information received.
Responsibility for management of security control of the criminal justice function shall remain with the
Dakota County Sheriff’s Office, as required by the CJIS Security Policy.
Page 2 of 4
DCC MCA
This MCA covers the overall supervision of Dakota County Sheriff’s Office systems, applications,
equipment, systems design, programming, and operational procedures associated with the
development, implementation, and maintenance of any Dakota County Sheriff’s Office system to
include NCIC (National Crime Information Center) Programs that may be subsequently designed
and/or implemented within the Dakota County Sheriff’s Office. This MCA is further supported by the
Memorandum of Understanding between the DCC and the Dakota County Sheriff’s Office to
implement this MCA, as may be amended from time to time by agreement of the DCC, the Dakota
County Sheriff’s Office, the County of Dakota and the Cities.
This MCA may be executed in one or more counterparts, each of which shall be deemed to be an
original, but all of which together shall be deemed to constitute one and the same agreement.
IN WITNESS WHEROF, the undersigned governmental units have caused this MCA to be executed
on the date so indicated.
DAKOTA COUNTY SHERIFF’S OFFICE
By: Timothy Leslie Dakota County Sheriff
Date of Signature:
Page 3 of 4
DCC MCA
DAKOTA COMMUNICATIONS CENTER
By: Name: Title: Date of Signature:
Page 4 of 4
DCC MCA
CITY OF ROSEMOUNT
By: Name: Title: Date of Signature: