HomeMy WebLinkAbout08.a. Acknowledgement of IGH Ice Bid Results
EXECUTIVE SUMMARY
City Council Regular Meeting: May 15, 2018
AGENDA ITEM: Acknowledgement of IGH Ice Bid Results AGENDA SECTION:
Unfinished Business
PREPARED BY: Dan Schultz, Parks and Recreation
Director AGENDA NO: 8.a.
ATTACHMENTS: West Rink Project Costs APPROVED BY: LJM
RECOMMENDED ACTION: Motion to direct staff to provide written documentation to the
City of Inver Grove Heights that the Rosemount City Council supports the City of Inver
Grove Heights receiving and awarding the contract to the low bidder for the Inver Grove
Heights West Rink Floor Project.
ISSUE
As part of the approved 10 Year Joint Powers Agreement with the City of Inver Grove Heights for the
West Rink Improvement Project, the City of Rosemount needs to let the City of Inver Grove Heights
know if we support them awarding a contract for the project and moving forward with the improvements.
The bids for the floor portion of the project and the other costs of the project are attached for review. The
floor improvements were recently publicly bid, and dasher boards and the ice resurfacer were both
purchased through a purchasing co-op. When using a purchasing co-op, the vendors go through a bidding
process to be chosen as a vendor to be listed as a sole provider in a co-op.
BACKGROUND
In the summer of 2016, Rosemount Parks and Recreation Department was contacted by staff from the
City of Inver Grove Heights about an opportunity for RAHA to secure additional ice at the Inver Grove
Heights Community Center (IGHCC). At the time of the call both rinks at the IGHCC were in need of
major repairs. The east rink’s repairs were needed immediately and were completed in the summer of
2017. The repairs for the west rink are expected to be required in the next year or two.
RAHA currently uses approximately 200 – 230 hours of ice at the IGHCC. Inver Grove Heights is
offering a chance for RAHA to get a total of 550 peak hours of ice at the IGHCC from November 1,
through February 28, on an annual basis. In return for getting the additional ice at IGHCC, the City of
Inver Grove Heights is asking both the City of Rosemount and RAHA to help pay for repairs to their west
rink.
The proposed West Rink Improvement Project would include a new rink floor, supply header, electrical,
dasher board improvements, a new ice resurfacer, design fees and contingency. Based on the bids and
costs received, the total project cost is within the preliminary estimates utilized during discussion of this
partnership opportunity.
RECOMMENDATION
Staff is recommending that the City Council direct staff to provide written documentation to the City of
Inver Grove Heights that the Rosemount City Council supports the City of Inver Grove Heights receiving
and awarding the contract to the low bidder for the Inver Grove Heights West Rink Floor Project.
Bidder Amount
Minnesota Ice 539,852$
Total Mechanical 556,745$
Rink Tech 614,000$
Commercial Refrigeration 763,352$
Stevens Engineering 39,300$ Design and Engineering
GPRS 650$ Underground utility locates
Rink Tech 4,682$ Installation of isolation valve
Frank J Zamboni 136,890$ Ice Resurfacer
Becker Arena Products 165,246$ Dasher Board System
Minnesota Ice 539,852$ West Rink Floor
Project Contingency 50,000$
897,320$
City of Inver Grove Heights (10%)89,732$
City of Rosemount (90%)807,588$
897,320$
1 October 2018 80,759$
2 October 2019 80,759$
3 October 2020 80,759$
4 October 2021 80,759$
5 October 2022 80,759$
6 October 2023 80,759$
7 October 2024 80,759$
8 October 2025 80,759$
9 October 2026 80,759$
10 October 2027 80,759$
807,588$
Preliminary Project Cost Share
Preliminary City of Rosemount Annual Payments
Veterans Memorial Community Center
West Rink Project Costs
May 3, 2018
West Rink Floor Bids
Preliminary Project Costs