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Home My WebLink About06.i. Authorize Request for Quotes for Engineering Services Related to the Biscayne Avenue (Boulder Trail to CSAH 46) Improvement Project, City Project No. 2020-01I:\City Clerk\Agenda Items\Approved Items\6.i. Authorize Request for Quotes for Engineering Services Related to the Biscayne Avenue (Boulder Trail to CSAH 46) Improvement Project, City Project No. 2020-01.docx EXECUTIVE SUMMARY City Council Regular Meeting: June 19, 2018 AGENDA ITEM: Authorize Request for Quotes for Engineering Services Related to the Biscayne Avenue (Boulder Trail to CSAH 46) Improvement Project, City Project No. 2020-01 AGENDA SECTION: Consent PREPARED BY: Brian Erickson, PE, Director of Public Works/City Engineer Stephanie Smith, PE, Assistant City Engineer AGENDA NO.: 6.i. ATTACHMENTS: Request for Quotes; 2018 CIP; Map APPROVED BY: LJM RECOMMENDED ACTION: Motion Authorizing Request for Quotes for Engineering Services Related to the Biscayne Avenue (Boulder Trail to CSAH 46) Improvement Project, City Project No. 2020-01. BACKGROUND The approval of the attached request for quotes (RFQ) is the initial step in moving the Biscayne Avenue (Boulder Trail to CSAH 46) Improvement Project, City Project No. 2020-01 forward. This RFQ will be sent to the four ‘pool’ municipal engineers. Once staff receives and reviews the quotes, a separate action will be brought before City Council requesting approval of the quotes and entering into a contract with the selected firm. It is anticipated that this will occur at the August 7, 2018 Council meeting. The current Street CIP Budget includes $150,000 for the engineering services. The attached map shows the segment of Biscayne Avenue proposed to be evaluated for improvement as included in the 2018 – 2027 Capital Improvement Plan. At this time the actual construction is scheduled to occur in 2020 based on the University of Minnesota’s need for a two year notice. It should also be noted that abutting properties are proposed to be assessed for the necessary improvements. RECOMMENDATION Staff recommends Council approval of the attached RFQ for engineering services related to the Biscayne Avenue (Boulder Trail to CSAH 46) Improvement Project, City Project 2020-01. 1 | Page REQUEST FOR QUOTES BISCAYNE AVENUE (BOULDER TRAIL TO CSAH 46) IMPROVEMENT PROJECT CITY PROJECT NUMBER 2020-01 The City of Rosemount is preparing for the Biscayne Avenue Improvement Project, City Project No. 2020-01. As a result, Rosemount is seeking quotes from the general municipal engineering pool for this work. It is anticipated this work will be awarded separately to the same firm for the tasks noted below. A detailed breakdown of hours and costs (including reimbursable costs) for each task shall be provided so that staff can compare and evaluate the quotes. Additional tasks not noted below should be called out and detailed on the provided quote. The Biscayne Avenue Improvement Project is anticipated to include upgrading the existing gravel roadway to an urban street section with storm water improvements from 160th Street West to Boulder Trail. The project will also include extension of trunk sanitary sewer and minor water utility work such as hydrant and gate valve repair. The project is anticipated to be constructed in the summer of 2020. See Exhibit 1 for the location and extents of the project. Task 1. Preparation of a feasibility report as required under Minnesota Statute Chapter 429, Local Improvements, Special Assessments. • Subtask 1. Feasibility Report. This report should include as a minimum: - Existing conditions - Proposed improvements - Estimated cost and quantity breakdown - Project Funding - Proposed assessment roll and calculation - Conclusions - Recommendation and feasibility - Photographs, drawings and figures as appropriate • Subtask 2. Public Meetings. Two public meetings which may be either public open house or Council meetings. The final feasibility report shall be provided as an electronic copy which can be sent via e-mail, FTP site or on a disk/USB drive. No hard bound copies required. This task shall be completed no later than December 31, 2018. Request for Quotes Biscayne Avenue Improvement Project City Project Number 2020-01 2 | Page Task 2. Upon direction of the City Engineer prepare detailed plans and specifications for completion of the Biscayne Avenue Improvement Project. The following work elements are anticipated and should be included in the overall quote. • Subtask 1. Survey. Perform survey work as necessary for preparation of design documents. May include location of right of way/property lines, elevations and utility (public and private) as necessary. • Subtask 2. Pavement Analysis. Perform borings in order to analyze existing gravel section and subbase as needed for proposed pavement section design. Assume a minimum of 10 borings based on the attached project area figure. • Subtask 3. Design. Prepare detailed design for anticipated improvements on Biscayne Avenue as shown in the attached project area figure. Specifications shall incorporate the MnDOT 2018 Specifications and City of Rosemount Standard Specifications. At least one review and comment period shall be anticipated. The final survey, pavement analysis, and plan set shall be provided as an electronic copy in both drafting file and pdf in full-size and half-size. This may be submitted to the City via e-mail, FTP site or on a disk/USB drive. No hard bound copies required. This task shall be completed no later than March 29, 2019. Also, provide a separate budget estimate for the following items. These items are not requested for the purposes of awarding this work, but are requested for the City’s budgeting purposes. - Item 1. Bidding. Bidding services including distributing plans, issuing addendum, responding to contractor questions and preparing bid tabulation and recommendation as a minimum. - Item 2. Construction Observation and Administration. Perform construction observation and contract administration during construction. For quoting purposes, assume a 12 week construction timeframe at 40 hours per week. Review and preparation of progress payments, assistance with contract modifications. - Item 3. Material Testing. Perform material tests as required by specifications during construction. - Item 4. Contract Close Out. Perform project close out services including final pay and preparation of as-built drawings. - Item 5. Assessment Roll. Prepare assessment roll as needed for the Assessment Hearing. Questions regarding this RFQ shall be directed to: Brian Erickson, P.E. Director of Public Works/City Engineer 2875 145th St W Rosemount, MN 55068-4997 651-322-2025 brian.erickson@ci.rosemount.mn.us -OR- Request for Quotes Biscayne Avenue Improvement Project City Project Number 2020-01 3 | Page Stephanie Smith, P.E. Assistant City Engineer 2875 145th St W Rosemount, MN 55068-4997 651-322-2015 stephanie.smith@ci.rosemount.mn.us RFQs shall be submitted electronically by 10:00 a.m., CDT Thursday July 19, 2018 to: pwadm@ci.rosemount.mn.us Request for Quotes Biscayne Avenue Improvement Project City Project Number 2020-01 4 | Page Exhibit 1: Project Location Map Project Starts at Boulder Trail Intersection Project Ends at 160th Street W (CSAH 46) Intersection Biscayne Avenue Improvement Project, City Project No. 2020-01 Project Location Map Project Starts at Boulder Trail Intersection Project Ends at 160th Street W (CSAH 46) Intersection N Not to Scale Not to Scale