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HomeMy WebLinkAbout6.a. Minutes of the July 17 2018 Regular Meeting ProceedingsROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS July 17, 2018 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Rosemount City Council was held on Tuesday, July 17, 2018, at 7:00 p.m. in the Council Chambers at City Hall, 2875 145th Street West, Rosemount. Mayor Droste called the meeting to order with Councilmembers DeBettignies, Freske, Nelson and Weisensel attending. Staff present included the following; - City Administrator Martin - Public Works Director Erickson - Community Development Director Lindquist - Recording Secretary Barikmo - Parks and Recreation Director Schultz The Pledge of Allegiance was recited. APPROVAL OF AGENDA Administrator Martin indicated there were no changes to the Consent Agenda. Motion by DeBettignies Second by Freske Motion to Adopt the Agenda as presented. Ayes: 5. Nays: None. Motion carried. PRESENTATIONS, PROCLAMATIONS, & ACKNOWLEDGMENTS 3.a. Special Event Update – Leprechaun Days Steve Ball, President of Leprechaun Days, provided updates about the event. For the 2nd year, the parade route will start at Shannon Park and proceed east on 145th Street, ending at Cameo Avenue. The route was changed to relieve traffic on HWY 3 and in neighborhoods. Among the 80 events this year, there are 3 new events; a singing competition, art activity using trash, and a golf tournament that uses baseball bats. Volunteers are still needed for the Leprechaun Days event. 3.b. New Police Officer Oath of Office and Introduction Chief of Police Scott introduced the new officer, Drake Malaske. The hiring process for this officer began in March 2018. Chief Scott gave an overview of the officer’s background. The officer has completed his field training. Mayor Droste performed the swearing in ceremony for the officer. PUBLIC COMMENT None. RESPONSE TO PUBLIC COMMENT None. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS July 17, 2018 CONSENT AGENDA Motion by Nelson Second by Weisensel Motion to Approve the Consent Agenda as presented. a. Minutes of the July 2, 2018 Regular Council Meeting Proceedings b. Minutes of the July 2, 2018 Work Session Proceedings c. Bill Listings d. Amendment to Purchase Agreement - Canada Circle e. Appointing Additional Deputy City Clerks for Election Purposes f. Authorization for Temporary Street Closings and Adding of Events to Service Agreement g. Authorize Request for Quotes for Engineering Services Related to the 2019 and 2020 Street Improvements Projects, City Projects 2019-01 and 2020-02 h. City Council Compensation i. Expenditure Approval from the Donation Account – Parks & Recreation Dept. – Blarney Stone Hunt j. Expenditure Approval from the Donation Account – Parks & Recreation Dept. – Fishing Derby k. Fire Relief Fund Benefit Proposal l. Flint Hills Athletic Complex - Change Order #2 m. Lakes of Highstone LLLP Planned Unit Development (PUD) Master Development Plan with Rezoning and Final Site and Building Plan Allowing Larger Ground Sign n. Lawful Off-Site Gambling Application – Confidence Learning Center o. On-Sale Liquor License on Public Premise – Celt’s p. Payment 4 & Final – 2017 Street Improvement Project, City Project 470 q. Receive Bids and Award Contract – Horseshoe Lake Park r. Receive Bids Award Contract – Greystone 7th Addition, City Project 2018-10 s. Request by Mary Schneider for a Lot Split of a Parcel Located at 15012 Emery Ave and Rezoning a portion of the site from AGP-Agriculture Preserve to AG- Agriculture t. Canada Circle Simple Plat Amendment Ayes: Nelson, Droste, Weisensel, Freske, DeBettignies Nays: None. Motion carried. PUBLIC HEARINGS 7.a. Request by Ron Clark Construction to Vacate the Drainage, Utility and Road Easement at 3567 160th Street West Community Development Director Lindquist explained that vacation of an easement requires notification of any joining property owners, publishing and holding a public hearing. The two vacation easements are a remnant portion of Chippendale Ave and a small portion of easement that was not previously vacated. Both easements need to be removed in order for ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS July 17, 2018 development to continue. There will be a re-plat with appropriate easements associated with the Wexford project. Lindquist recommended vacation of the easements. Motion by Droste Second by DeBettignies Motion to close the Public Hearing. Ayes: 5. Nays: None. Motion carried. Motion by Nelson Second by DeBettignies Motion to adopt a resolution approving the vacation of the drainage, utility and road easements at 3567 160th Street West. Ayes: Weisensel, Freske, DeBettignies, Nelson, Droste Nays: None. Motion carried. UNFINISHED BUSINESS NEW BUSINESS 9.a. Partners in Energy Memorandum of Understanding (MOU) and Energy Action Plan City Administrator Martin introduced Xcel Energy guests. Staff and the City’s Environmental and Sustainability Task Force have been working for eight to ten months to draft the Energy Action Plan. The plan has four action areas to achieve energy reduction, including Residential, Municipal, Large Energy Users, and Small to Medium Sized Businesses. If goals are hit across all 4 action areas, the City will see a 5% reduction in energy usage in 2020, and a 15% reduction in 2030 (based on where the usage rates would’ve been with no action). Partners in Energy staff gave a presentation on the Energy Action plan. Motion by Debettignies Second by Weisensel Motion to adopt the energy action plan and a memorandum of understanding with Partners in Energy. Ayes: Freske, DeBettignies, Nelson, Droste, Weisensel Nays: None. Motion carried. 9.b. Request by Ron Clark Construction for a Planned Unit Development Master Development Plan with Rezoning and PUD Final Site and Building Plan and a Simple Plat to Construct a 49-Unit Apartment Building Community Development Director Lindquist introduced the 49-Unit Apartment project. The structure will be 3 stories high and will feature a certain level of affordability, which qualifies it for tax credits. The property is currently zoned as agricultural due to it being a remnant piece that was not previously developed. The building plans meet the 30-foot setback requirements for the front lot line, but does not meet additional exceptions of the 10-feet or 20-feet, depending on the ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS July 17, 2018 frontage. Staff supports the variance change since the site plan could accommodate the building without the need for variance. Staff has been reviewing building height variations within 39-feet to accommodate the surrounding topography, proper access to underground parking, and so that first level apartment balconies are not ground level. There will be 98 parking stalls, 61 underground and 37 surface stalls. Nine additional proof of parking stalls have been provided by the developer to account for any future issues with parking once the development is completed. The project requires 57 trees and 43 trees will be provided. The condition of approval notes that there is a requirement to pay cash in lieu of tree replacement. Tax credit financing is a competitive process where the project will be evaluated based on other Dakota County projects. The tax credits allow for an affordability component to be associated with the project. The apartments will not be Section 8 Housing, but there would be relief on the monthly rent. There will be certain household income requirements. One of the criteria associated with the ranking system is to show the City’s financial participation and support of the project. As such, staff is recommending waiving the cash in lieu of tree replacement payment, and forgiving a small amount of park dedication fees, totaling $25,000 from both sources. Mike Waldo with Ron Clark Construction answered Council’s questions. Waldo is aware of projects in Eagan, Inver Grove Heights, and Hastings that they are currently competing against to get the tax credit. The extra credits they would receive is an important factor in the development’s pro forma. The amount of credits available this year is enough to complete about one and half projects. If credits are not awarded to Ron Clark Construction this year, their contract with the current land owner would expire and they would either extend the contract or purchase the property and wait a year to construct. This project would be eligible to reapply for tax credit funding in one year. Councilmember Nelson asked if the children in the complex will be crossing the road to Winds Park, two blocks away. Mike Waldo showed Council the area on the south end of the property where they will have a fenced in park for the residents. The area will be approximately 3,000 sq./ft. Picnic tables and playground structure will be installed. Motion by Nelson Second by Freske Motion to adopt an ordinance rezoning the subject property from AG-Agriculture to R4 PUD-High Density Residential Planned Unit Development for Wexford Place. Ayes: DeBettignies, Nelson, Droste, Weisensel, Freske Nays: None. Motion carried. Motion by Nelson Second by Freske Motion to adopt a resolution approving the Planned Unit Development (PUD) master development plan with building and site plan review for Wexford Place. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS July 17, 2018 Ayes: Nelson, Droste, Weisensel, Freske, DeBettignies Nays: None. Motion carried. Motion by Nelson Second by DeBettignies Motion to adopt a resolution approving the Wexford Place Simple Plat with conditions. Ayes: Droste, Weisensel, Freske, DeBettignies, Nelson Nays: None. Motion carried. Motion by Nelson Second by Freske Motion to approve the Planned Unit Development Agreement for Wexford Place and authorizing the Mayor and City Clerk to enter this agreement. Ayes: Weisensel, Freske, DeBettignies, Nelson, Droste Nays: None. Motion carried. ANNOUNCEMENTS Mayor Droste reviewed the calendar of events and upcoming meetings for the remainder of July and August. The next City Council meeting will be held on Monday, August 6, 2018 at 7:00 p.m., with a work session preceding the meeting at 5pm. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Droste and second by Weisensel the meeting was adjourned at 8:06 p.m. Respectfully submitted, Jessie Barikmo, Recording Secretary