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HomeMy WebLinkAbout6.i. Accept Quote for Engineering Services Related to the Biscayne Avenue (Boulder Trail to CSAH 46) Improvement Project, City Project No. 2020-016.i. Accept Quote for Engineering Services Related to the Biscayne Avenue (Boulder Trail to CSAH 46) Improvement Project, City Project No. 2020-01 EXECUTIVE SUMMARY City Council Regular Meeting: September 4, 2018 AGENDA ITEM: Accept Quote for Engineering Services Related to the Biscayne Avenue (Boulder Trail to CSAH 46) Improvement Project, City Project No. 2020-01 AGENDA SECTION: Consent PREPARED BY: Brian Erickson, PE, Director of Public Works/City Engineer AGENDA NO. 6.i. ATTACHMENTS: Request for Quotes; Bolton & Menk Quote APPROVED BY: LJM RECOMMENDED ACTION: Motion Accepting Quote for Engineering Services Related to the Biscayne Avenue (Boulder Trail to CSAH 46) Improvement Project, City Project No. 2020-01. BACKGROUND The reconstruction of Biscayne Avenue between Boulder Trail and CSAH 46 is included in the 2018 – 2027 Capital Improvement Plan. This project would extend trunk utilities along Biscayne as well as street and stormwater management improvements as needed. The final design would meet Municipal State Aid Street standards. DISCUSSION At their June 19, 2018 meeting, the City Council approved the Request for Quotes to be sent to each of the four firms listed in the municipal engineering pool. An addendum (in red on attachment) was issued to address questions raised during the quote timeline. The City Engineer received a total of four quotes from Bolton & Menk, Inc., SRF Consulting, TKDA, and WSB and Associates. These quotes ranged from $99,553 to $125,848. Additionally, firms were asked to provide budgeting estimates for future services to include bidding, construction observation and administration, material testing, contract close out, assessment roll preparation, private utility coordination, and construction staking. Staff reviewed the quotes of all four firms and discussed questions raised during the review with the top ranked firm. As a result, staff is recommending that the quote of $99,553 from Bolton & Menk, Inc. be accepted for design of City Project 2020-01. Funding for this design work in the amount of $150,000 is included in the 2018 Capital Improvement Plan as well as the 2018 Street CIP Budget (203-49003-01- 534.00). The attached map shows the segment of Biscayne Avenue proposed for improvement as included in the 2018 – 2027 Capital Improvement Plan. At this time the actual construction is scheduled to occur in 2020 based on the University of Minnesota’s need for a two year notice. It should also be noted that abutting properties are proposed to be assessed for the necessary improvements. RECOMMENDATION Staff recommends Council accept the attached quote for engineering services related to the Biscayne Avenue (Boulder Trail to CSAH 46) Improvement Project, City Project 2020-01 from Bolton & Menk, Inc. 1 | P a g e REQUEST FOR QUOTES – ADDENDUM 1 BISCAYNE AVENUE (BOULDER TRAIL TO CSAH 46) IMPROVEMENT PROJECT CITY PROJECT NUMBER 2020-01 The City of Rosemount is preparing for the Biscayne Avenue Improvement Project, City Project No. 2020-01. As a result, Rosemount is seeking quotes from the general municipal engineering pool for this work. It is anticipated this work will be awarded separately to the same firm for the tasks noted below. A detailed breakdown of hours and costs (including reimbursable costs) for each task shall be provided so that staff can compare and evaluate the quotes. Additional tasks not noted below should be called out and detailed on the provided quote. The Biscayne Avenue Improvement Project is anticipated to include upgrading the existing gravel roadway to an urban street section with storm water improvements from 160th Street West to Boulder Trail. The project will also include extension of trunk sanitary sewer and minor water utility work such as hydrant and gate valve repair. The project is anticipated to be constructed in the summer of 2020. See Project Location Map for the location and extents of the project. Task 1. Preparation of a feasibility report as required under Minnesota Statute Chapter 429, Local Improvements, Special Assessments.  Subtask 1. Feasibility Report. This report should include as a minimum: - Existing conditions - Proposed improvements - Estimated cost and quantity breakdown - Project Funding - Proposed assessment roll and calculation - Conclusions - Recommendation and feasibility - Photographs, drawings and figures as appropriate  Subtask 2. Public Meetings. Two public meetings which may be either public open house or Council meetings. The final feasibility report shall be provided as an electronic copy which can be sent via e-mail, FTP site or on a disk/USB drive. No hard bound copies required. This task shall be completed no later than December 31, 2018. Request for Quotes – Addendum 1 Biscayne Avenue Improvement Project City Project Number 2020-01 2 | P a g e Task 2. Upon direction of the City Engineer prepare detailed plans and specifications for completion of the Biscayne Avenue Improvement Project. The following work elements are anticipated and should be included in the overall quote.  Subtask 1. Survey. Perform survey work as necessary for preparation of design documents. May include location of right of way/property lines, elevations and utility (public and private) as necessary.  Subtask 2. Pavement Analysis. Perform borings in order to analyze existing gravel section and subbase as needed for proposed pavement section design. Assume a minimum of 10 borings based on the attached project area figure.  Subtask 3. Design. Prepare detailed design for anticipated improvements on Biscayne Avenue as shown in the attached project area figure. Specifications shall incorporate the MnDOT 2018 Specifications and City of Rosemount Standard Specifications. At least one review and comment period shall be anticipated.  Subtask 4. MnDOT State Aid Review and Permitting. Submit plans to MnDOT for review and permitting. Provide a response to MnDOT comments and incorporate them into the design as applicable. This project is not anticipated to require a design variance. The final survey, pavement analysis, and plan set shall be provided as an electronic copy in both drafting file and pdf in full-size and half-size. This may be submitted to the City via e-mail, FTP site or on a disk/USB drive. No hard bound copies required. This task shall be completed no later than March 29, 2019. Also, provide a separate budget estimate for the following items. These items are not requested for the purposes of awarding this work, but are requested for the City’s budgeting purposes. Note: Right-of- way acquisition is not anticipated with this project and should not be included as part of any quote. - Item 1. Bidding. Bidding services including distributing plans, issuing addendum, responding to contractor questions and preparing bid tabulation and recommendation as a minimum. - Item 2. Construction Observation and Administration. Perform construction observation and contract administration during construction. For quoting purposes, assume a 12-week construction timeframe at 40 hours per week. Review and preparation of progress payments, assistance with contract modifications. - Item 3. Material Testing. Perform material tests as required by specifications during construction. - Item 4. Contract Close Out. Perform project close out services including final pay and preparation of as-built drawings. - Item 5. Assessment Roll. Prepare assessment roll as needed for the Assessment Hearing. - Item 6. Private Utility Coordination. Distribute plans and coordinate with utility representatives to minimize and mitigate private utility impacts during the construction process. - Item 7. Construction Staking. Provide survey stakes and cut sheets as needed. For quoting purposes, anticipate 100 hours for this item throughout the 12-week construction timeframe. Request for Quotes – Addendum 1 Biscayne Avenue Improvement Project City Project Number 2020-01 3 | P a g e Questions regarding this RFQ shall be directed to: Brian Erickson, P.E. Director of Public Works/City Engineer 2875 145th St W Rosemount, MN 55068-4997 651-322-2025 brian.erickson@ci.rosemount.mn.us -OR- Stephanie Smith, P.E. Assistant City Engineer 2875 145th St W Rosemount, MN 55068-4997 651-322-2015 stephanie.smith@ci.rosemount.mn.us RFQs shall be submitted electronically by 10:00 a.m., CDT Thursday July 19, 2018 to: pwadm@ci.rosemount.mn.us Request for Quotes – Addendum 1 Biscayne Avenue Improvement Project City Project Number 2020-01 4 | P a g e Exhibit 1: Project Location Map Project Starts at Boulder Trail Intersection Project Ends at 160th Street W (CSAH 46) Intersection July 19, 2018 Brian Erickson, P.E. Public Works Director/City Engineer City of Rosemount 2875 145th Street West Rosemount, MN 55068 RE: Request for Quote Biscayne Avenue (Boulder Trail to CSAH 46) Improvement Project City Project Number 2020-01 Dear Mr. Erickson: The City of Rosemount has initiated the Biscayne Avenue Improvement project through a request for Quotes from their on-call consulting firms. Biscayne Avenue will be reconstructed from a two-lane gravel road to an urban street section, typically matching previously constructed improvements from CSAH 42 to the Boulder Trail intersection. Improvements will be to MSA standards to provide a continuously paved surface from CSAH 42 to CSAH 46, reducing ongoing gravel road maintenance costs and increasing safety between CSAH 42 and CSAH 46. The improvements are also in anticipation of the impending UMore development activity. As such, additional intersections would be adequately spaced and design to accommodate traffic along Biscayne Avenue, as well as access to the UMore development. Approximately 4,000 feet of gravel road will be improved to an urban street section, including stormwater system improvements, sidewalks and utilities. The project will improve through-traffic facilities and provide for access points to the UMore development sites in accordance to City standards and development plans. The existing 12” watermain trunk line along Biscayne Avenue will receive spot improvements, including hydrant and gate valve repairs. In addition, planned water connections to the UMore and other developable lots would be planned and/or constructed during road construction work. The Sanitary Sewer System includes a 21” connection from CSAH 42, along Business Parkway to Boulder Trail, with a 15” extension towards Biscayne Avenue, but flowing to the west. In addition, an existing 48” MCES Empire Interceptor line is located along Biscayne Avenue the full length between CSAH 42 and CSAH 46. The project will also provide for extensions of the trunk sanitary sewer system. The Biscayne Avenue project will be funded through the enterprise utility funds, City CIP funds, development fees, special assessments and with partnering funds from the University of Minnesota. Like you, Bolton & Menk, Inc. takes great pride in designing and managing projects that are safe, sustainable, and beautiful. We listen to your needs and challenges and create solutions that work for the City of Rosemount. We believe you will find outstanding value in our approach to the Biscayne Avenue Improvement project for the following reasons: Mr. Brian Erickson July 19, 2018 Page 2 Client Focus – A successful project comes from a thorough understanding of your goals and expectations. Our staff actively works to understand the City of Rosemount’s needs through meaningful and sustained communication. We understand the importance of communicating those goals to other project stakeholders (developers, regulatory agencies, affected residents and property owners, and private utilities) and will ensure high levels of communication in order to ensure this a successful project. Project Experience – Our team has provided a high level of engineering service on a variety of similar state-aid and collector roadway reconstruction and grant projects. We are confident that our experience on these projects will translate well to the Biscayne Avenue Improvement project. Similar project experiences include:  Biscayne Avenue Extension – City of Rosemount  Biscayne Avenue/170th Street West, Gravel Road Reconstruction – Empire Township  2017 Street Reconstruction – City of Prior Lake  2012-2017 Street Improvement Projects – City of West St. Paul Municipal Engineering Experience – Our strength in municipal engineering is derived from our talented and experienced staff, extensive project experience, relationships with governmental and regulatory agencies, and our on-going history working with the City of Rosemount. In continued service to the City of Rosemount, we are very excited at the opportunity to complete the Biscayne Avenue Improvement project. Our fee to compete the Biscayne Avenue Improvement project on schedule, per the RFQ, is $99,553.00. I will personally serve as your project manager and lead client contact on this project. Please contact me at 763-710-1514 or johnmo@bolton-menk.com if you have any questions regarding our proposal. Respectfully submitted, John W. Morast, P.E. Senior Project Manager Submitted by Bolton & Menk, Inc. Biscayne Avenue Improvements | City of Rosemount, Minnesota 3 Request for Quote Biscayne Avenue Improvements City of Rosemount, Minnesota Project Understanding The City of Rosemount, in partnership with the University of Minnesota, UMore development area and in conjunction with Economic Development initiatives, has decided to design and construct improvements for Biscayne Avenue to include constructing a paved road from the Boulder Trail intersection, south approximately 4,000 feet to CSAH 46. The improvements will extend intersection improvements previously constructed at Boulder Trail and will include the construction of an urban street section, typically matching the existing three-lane section and tying into CSAH 46 with partial intersection improvements. Construction will include storm drainage improvements, utilities and sidewalk connections continuing to CSAH 46, and ultimately into the UMore development area. The Rosemount Business Park was platted in 1994, with the construction of Business Parkway and a small portion of Boulder Trail. The Second Addition was plated in 2000 and included more construction of Boulder Trail, along with the current Biscayne Avenue improvements connecting south to both 151st Court West and Boulder Trail, in the early 2000’s. The City has been partnering with the University of Minnesota and planning on the UMore area for over a decade. With increased development discussions and the recent sale of 436 acres to Newland Communities, the City is designing and constructing the roadway improvements to remain ahead of development activities and invoke partnership cost sharing opportunities and agreements with the University. The Biscayne Avenue Improvement project will include roadway and utility improvements. While the current comprehensive planning process will include significant changes to the Stormwater Plan (including updates to Atlas 14 requirements), we will review the plan updates and coordinate stormwater and drainage facilities to best match conditions of the project, current standards, and anticipated future standards, if appropriate. We will review the roadway requirements between the existing improvements and the CSAH 46 intersection. The current ROW is set up with 50’ west of Biscayne Avenue centerline and 33’ east of centerline. It is anticipated additional ROW will be acquired during the UMore development process and no additional ROW needs will be needed or included Public and private utilities exist within the area in this area, including water, sewer, overhead power, gas, communications, etc. We will review the Water and Sanitary Project Comprehensive Plans to ensure Plan compliance, and coordinate with utility companies during feasibility and design to ensure areas are covered for service, as well as any extensions and oversizing any facilities for future development. Bolton and Menk will coordinate closely with utility owners during both the preliminary and final design phases to determine if relocating utilities is necessary due to conflicts, or if any design or construction restrictions exist for the utilities. Coordination with be critical to the success of this project. Bolton & Menk will closely coordinate with the City and the UMore development and other private utilities, developments and property owners and resident on access, drainage, services, alignments, and traffic. Submitted by Bolton & Menk, Inc. Biscayne Avenue Improvements | City of Rosemount, Minnesota 4 Request for Quote Biscayne Avenue Improvements City of Rosemount, Minnesota Detailed Work Plan Bolton & Menk understands the importance of not only achieving the desired outcome of each of the following tasks but also completing them on time and within budget. It is our commitment to facilitate a successful process for the City of Rosemount’s Biscayne Avenue Improvement Project. We will put special emphasis on working with city staff to assure the project’s success. A summary of our approach to tasks identified in the RFQ and key project elements is outlined in the task descriptions below. Task 1: Preparation of Feasibility Report per Chapter 429 Subtask 1.1 Feasibility Report Objective: Determine the feasibility of the constructing the project and create an assessment roll based on the project and City Assessment Policy Description: Document existing conditions and develop preliminary proposed improvements. Develop estimated project quantities and project costs. Outline project funding sources and amounts. Develop a project feasibility conclusion and recommendation. Deliverables: Feasibility Report, including estimated project funding, costs and quantities, and a proposed preliminary assessment roll before December 31, 2018. Subtask 1.2 Public Meetings Objective: To contribute in the public involvement plan and coordinate with adjacent property owners. Description: We will work with city staff on public involvement and attend two informational meetings to identify the nature of the project, key project issues and solicit input from the public and adjacent property owners and developers. This information will be incorporated into the design as appropriate. Deliverables: Copies of meeting notes and any necessary project comment analysis Task 2: Preliminary and Final Design Subtask 2.1 Survey Objective: Prepare a base plan for use in preliminary and final design. Description: Gather pertinent field information on city infrastructure, adjacent buildings, right-of-way, contours, and private utilities. Underground utility information will be located and described per available as-builts, field markings, and private utility map information facilitated through Gopher State One Call. Manhole reports will also be completed for located manholes and catch basins for the structures along Biscayne Avenue, and at the Boulder Trail and CSAH 46 intersections. Right-of-way and property lines will be illustrated based on found field monumentation and plat information received from the city and Dakota County and researched for the adjacent unplatted parcels. Deliverables: Prepare a base plan identifying locations and elevations of all physical features, public and private utilities, right-of-way/property lines and existing profiles in Auto CAD Civil 3D format. Topographic survey information and a digital copy of the base map Subtask 2.2 Pavement Analysis Objective: Soil borings and geotechnical investigation to analyze existing road and determine pavement section design. Description: Stake and locate 10 soil boring locations. Contact GSOC for utility coordination. Utilize truck mounted drill rig for a drill depth of 10’ for roadway SPT soil borings. Perform laboratory testing to evaluate soil properties and drainage characteristics, including moisture and organic contents and mechanical analysis (through #200 sieve). Deliverables: Geotechnical Report, including soil boring data, lab testing and providing grading, pavement and utility recommendations. Submitted by Bolton & Menk, Inc. Biscayne Avenue Improvements | City of Rosemount, Minnesota 5 Request for Quote Biscayne Avenue Improvements City of Rosemount, Minnesota Subtask 2.3 Final Design Plans and Specifications Description: We will prepare final plans and specifications to City and state aid standards in coordination with City staff. Major design components to include the following:  Roadway alignment and width  Alignment geometry that meet state aid standards for designated design speed and urban section  Storm sewer sizing and design, including discussions with governing agencies and city staff on proper stormwater management plan for the project area; potential water quality coordination with adjacent property owners and developers  Cross-sections at 50-foot intervals, driveways, and critical design locations  Locations and elevations of all existing utilities  Analysis of existing city utilities and incorporation of rehabilitation/repair measures where appropriate  Location of signing and striping  Preparation of Stormwater Pollution Prevention Plan (SWPPP), including plan sheets and specifications  Preparation of traffic control and construction phasing plan with an emphasis on access during construction  Preparation of statement of estimated quantities, including street, utilities, and miscellaneous construction items, all consistent with City specifications, method of measurement and payment  Prepare Contract Documents based on City standards and BMI contract documents  Prepare permit applications, secure city signature, and submit to governing agencies. Permit fees to be paid for by the city  Prepare opinion of probable construction cost, plans, specifications, details, special provisions for street and utility construction  Bidding schedule Deliverables: Preliminary and final plans at 30%, 60%, 90% and 100% complete stages; statement of estimated quantities; and meeting notes from all design review with city staff and electronic copy of final plans and specifications. Subtask 2.4 Submit to City and State Aid for Review and Approval Objective: Submit final plans and specifications to City and MnDOT State Aid for review and approval. Description: We will work with city staff to obtain a SAP project number and submit multiple copies of plans and specifications for final city staff approval. Coordinate with State Aid staff and respond to comments to incorporate comments as applicable. No design variances are anticipated. Deliverables: Final approved, constructible plans, estimates and specifications. WE DELIVER THE RIGHT SOLUTIONS. Through client collaboration, we identify the best solutions for each project, incorporating innovation base on project need. Submitted by Bolton & Menk, Inc. Biscayne Avenue Improvements | City of Rosemount, Minnesota 6 Request for Quote Biscayne Avenue Improvements City of Rosemount, Minnesota Additional Budget Tasks: Tasks Provided per RFQ Instructions for City Budgeting Purposes Item 1: Bidding Services  Prepare Advertisement for Bids and Submit to Required Publications  Distribute Plan Sets  Answer Bidder’s Questions  Issue Addenda  Bid Opening and Tabulation Item 2: Construction Observation and Administration  Provide a highly qualified resident project representative (RPR) to perform construction administration and observation  Attend weekly construction meetings  Prepare change orders and written directives  Attend weekly construction meetings  Review shop drawings, material lists, and suppliers  Maintain daily construction logs and documentation of pay items  Coordinate and document materials testing requirements and material certifications  Coordinate and document materials testing requirements and material certifications Item 3: Materials Testing  Provide materials testing quality assurance per MnDOT standard testing procedures and City standards Item 4: Construction Closeout  Prepare letter of final acceptance and ensure all bonds, liens, waivers, and IC 134 forms have been completed and submitted by the Contractor.  Prepare as-built record drawings of the improvements Item 5: Assessment Roll  Amend the feasibility report assessment roll to reflect final contract prices and quantities Item 6: Private Utility Coordination  Coordinate with private utility stakeholders throughout the project  Public and private utility meetings during preliminary design, final design, and construction  Adjust designs where appropriate to avoid major utility conflicts  Work with private utility owners to adjust or relocate facilities when necessary Item 7: Construction Staking  Provide construction control and staking based on 100 total hours for a 12 week construction timeframe. Submitted by Bolton & Menk, Inc. Biscayne Avenue Improvements | City of Rosemount, Minnesota 7 Request for Quote Biscayne Avenue Improvements City of Rosemount, Minnesota Key Personnel Brian Hilgardner, P.E. Principal-in-Charge When it comes to clients, Brian enjoys getting to know them on a deeper level, garnering trust in him and the Bolton & Menk team. Since beginning his career in 1998, he has gained a range of experience in project administration from conception through construction. His background as a project manager includes development and design of municipal reconstruction projects, with an expertise in trenchless technology techniques. Over the years, Brian has fostered strong relationships with both his clients and employees. He is passionate about mentoring and helping train young EIT's on proper construction observation skills and career development. John Morast, P.E. Project Manager John began his engineering profession in 1986. He is a senior project manager who performs project management and quality control administration on a variety of infrastructure, transportation, and public works projects. His experience includes planning, design, and construction phases of street and highway, sanitary sewer and storm sewer systems, streetscapes, multimodal transportation systems, and various municipal projects. Additionally, John has experience with public involvement, stakeholder coordination, political communications, and construction administration. He brings a fresh perspective and ideas on many managerial and technical aspects of public works projects. John enjoys solving problems and helping others by building strong teams and sharing his experiences and knowledge. Mike Warner, P.E. Project Engineer Mike is a project engineer, performing all aspects of project design from start to finish, including preliminary reports, cost estimates, plan production, specifications, budgeting, project management, and construction administration. He began his engineering profession in 2001 and has developed experience managing client budgets and schedules. Mike is highly proficient in AutoCAD Civil 3D software and truly feels his favorite part of the job is getting into the fine details when designing a project—making Mike a valued trainer of young design engineers. Roger Ness Senior Technician Roger began his profession as a senior engineering design technician and construction observer in 1988. He has extensive experience in the inspection, detailed design, cost estimating, and construction observation of municipal public works projects including sanitary sewer, storm sewer, water main, streets, sidewalks, and trails. Roger enjoys the problem solving aspects of both construction and design related issues. He also has extensive experience with documentation and testing requirements for State and Federal Aid projects and is proficient in the use of AutoCAD and Eagle Point software. Roger has experience as a project manager and street and parks maintenance manager for the City of Northfield. During his time there, he developed excellent leadership and management skills to compliment his technical design capabilities. In his free time, Roger can be found landscaping or remodeling around his house. Submitted by Bolton & Menk, Inc. Biscayne Avenue Improvements | City of Rosemount, Minnesota 8 Request for Quote Biscayne Avenue Improvements City of Rosemount, Minnesota Eric Wilfahrt Survey Manager Eric likes to complete projects that have complex and challenging right-of-way and boundary determinations. He is a project surveyor who manages survey operations for the firm’s south metro locations. He began his surveying career in 2004. He is responsible for researching, preparing, calculating, interpreting, and writing legal descriptions related to ALTA, topographic, plats, boundary, and engineering surveys. He has additional quality control and oversight duties. Eric is proficient in AutoCAD, AutoCAD Map, COGO, CG-Survey for AutoCAD, Eagle Point Software, Civil 3D, Trimble Business Center, Leica Cyclone 9, and Leica Topo II Software. Lani Leichty, P.E. Water Resources Engineer Lani began his engineering career in 1985 and has experience in both the public and private sectors of water resource engineering. He supports the municipal and transportation engineers with all aspects of stormwater related to their projects. Specifically, Lani provides technical review of development plans and specifications for municipalities to ensure they meet local government ordinances, stormwater standards, and state regulations. He also has designed numerous BMPs for runoff quantity and quality, including infiltration, bioretention, retention ponds, proprietary treatment units, and underground storage. Lani enjoys solving stormwater related issues, especially those related to drainage/flooding hurdles and determining a solution to address the problem. WE WORK HARD. We devote ourselves to delivering the best service and solutions possible to each client—whatever it takes. Submitted by Bolton & Menk, Inc. Biscayne Avenue Improvements | City of Rosemount, Minnesota 9 Request for Quote Biscayne Avenue Improvements City of Rosemount, Minnesota Fees The following tables summarize the hours and cost breakdown for each task identified in the RFQ. The estimated fee includes labor, general business, and other normal and customary expenses associated with operating a professional business. Unless otherwise noted, the fees include vehicle and personal expenses, mileage, telephone, survey stakes, and routine expendable supplies; and no separate charges will be made for these activities and materials. Expenses beyond the agreed scope of services and non-routine expenses, such as large quantities of prints, extra report copies, out-sourced graphics and photographic reproductions, document recording fees, outside professional and technical assistance, and other items of this general nature will be invoiced separately. The separate budget estimates for the additional items identified in the RFQ are also included in the fee table below. Per the RFQ, the estimated fees are for City budgetary purposes. If the City desires additional services for any of these items to be utilized during design or construction services, a final scope will be refined in conjunction with the City and final fees based on the actual scope.