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Home My WebLink About9.a. Needs Assessment and Feasibility Study For Indoor Recreation Facilities - Hiring of ConsultantEXECUTIVE SUMMARY City Council Regular Meeting: September 4, 2018 AGENDA ITEM: Needs Assessment and Feasibility Study For Indoor Recreation Facilities - Hiring of Consultant AGENDA SECTION: New Business PREPARED BY: Dan Schultz, Parks and Recreation Director AGENDA NO. 9.a. ATTACHMENTS: List of Proposals and 292 Design Group Proposal APPROVED BY: LJM RECOMMENDED ACTION: Motion to approve contracting with 292 Design Group to perform a Needs Assessment and Feasibility Study for Indoor Recreation Facilities for the City of Rosemount. ISSUE In July 2018, the City Council discussed a Request for Proposal (RFP) that was going to be sent out asking architectural firms to conduct a Needs Assessment and Feasibility Study for Indoor Recreation Facilities. The RFP was sent out to twelve firms with some being local and others from outstate. The City received a total of six proposals. Staff reviewed and scored the proposals and selected three firms to interview. The firms that were interviewed included JLG, 292 Design Group and Leo A Daly. All three firms did well with the interview. Staff then sent the proposals of the three groups to the City Council for review and feedback. After staff had reviewed the proposals, interviewed three firms and considered the feedback received from the City Council, staff is recommending that the City contract with 292 Design Group to conduct the Needs Assessment and Feasibility Study for Indoor Recreation Facilities. A major component of this project is a thorough public engagement process with all stakeholders in the community. As such, specific attention was paid during the review to each firm’s handling of this component, and the strategy proposed by 292 Group seems to fit the City’s needs. 292 Group has indicated that they could begin this work shortly, with a final report completed in the next 6 months. RECOMMENDATION Staff is recommending the City Council approve contracting with 292 Design Group to perform a Needs Assessment and Feasibility Study for Indoor Recreation Facilities for the City of Rosemount. 2 Recreation Facilities Needs Assessment and Feasibility Study FIRM COST TIME TO COMPLETE Oertel Architects - St. Paul, MN $26,080 4 ½ – 5 months JLG Architects - Minneapolis, MN $33,375 4 ½ months Leo A. Daly - Minneapolis, MN $45,000 4 ½ – 5 months 292 Design Group - Minneapolis, MN $45,750 4 ½ months BRS Architects - Denver, Co $69,240 4 - 5 months Hastings & Chivetta Architects - St. Louis, MO $74,050 5 ½ months Community Center Facility Needs Assessment & Feasibility Study Rosemount, Minnesota Request for Proposals|July 27, 2018 292DesignGroup CONTENTS Company Overview 1 Key Personnel 3 Project Understanding 5 Experience 6 Project Approach (including timeframe/schedule and personnel) 19 Cost 22 COMPANY OVERVIEW 1 | 292 | ROSEMOUNT - RECREATION CENTER STUDY 292DesignGroup 3533 East Lake Street, Minneapolis, MN 55406 www.292designgroup.com Pam Anderson, Tom Betti and Mark Wentzell established 292 Design Group in 2009 after many years together as partners in AKA Architecture. 292’s long list of community-focused projects is a testament to their commitment and the firm’s responsive and respectful character. With a full-service architecture, planning and interior design staff, 292 has expanded its client base from Minnesota to Connecticut to Arizona. Projects and services range from feasibility studies to the design of complex community- focused buildings—diverse community facilities such as the Burnsville Performing Arts Center, the Bloomington Civic Plaza, Normandale Community College renovations and additions, the Como Park Pool or the Chaska Community Center. Community involvement and collaboration, from visioning through occupancy, is central to 292’s design philosophy. Each project truly becomes a “community center” where citizen interests and ideas are heard and incorporated. The facilities reflect their surrounding communities, meet critical operational requirements, promote a welcoming environment, and accommodate growth and change. Community recreation projects are a primary focus of 292’s work. 292 appreciates the issues particular to these facilities and understands that these projects are frequently born of partnerships between different entities such as city governments and private, nonprofit organizations. 292 understands that the long-term success of these projects relies on the ability to pool the collective strengths of these entities, and on a thorough planning and study effort done early in the design process — long before drawing a single line. ROSEMOUNT - RECREATION CENTER STUDY | 292 | 2 COMPANY OVERVIEW OPPOSITE: The recently renovated Shakopee Community Center included a new, indoor aquatic facility with locker rooms, party rooms, a zero-depth entry pool with play features, a lap pool and whirlpool spa. The aquatics center space was formerly the city ice arena. The 292 Team The 292 design team has a long history of working together on community recreation projects. We recently completed the Shakopee Community Center and Ice Arena project which stemmed from a feasibility study that explored the recreation needs of the city. For Rosemount, the 292 team partners include: Ballard*King & Associates Recreation Facility Planning & Operation Consultant 2743 East Ravenhill Circle, Highlands Ranch, CO 80126 Ballard*King & Associates was established by Ken Ballard and Jeff King in response to the need for market-driven and reality- based recreation planning. They offer a broad range of services including demographic and market analysis, operations analysis, maintenance cost estimates, revenue projections, staffing level projections, budgeting, marketing plans, third party design review, master planning and existing facility assessments. Ballard*King staff have over 75 combined years of facility management and planning experience in the collegiate, public, non-profit and private sector. Their extensive field experience gives them insight to client needs and allows them to provide assistance with practical and proven tools. Ballard*King has a keen awareness of the impact a park, sports, or recreational facility has on a community and subsequently the entity that operates it. Ballard*King has completed over 500 projects in 48 states and five of their projects have received Athletic Business Facilities of Merit awards. RJM Construction Cost Estimating Consultant 830 Boone Ave N, Golden Valley, MN 55427 RJM Construction, established in 1981, is led by a team of construction professionals whose project delivery process ensures that clients have a productive, rewarding experience. RJM also knows that collaboration is key and they are committed to providing clear communication and building long-term partnerships with owners and project team professionals. RJM Construction has worked with 292 Design Group as a cost consultant for a variety of community projects and studies. They bring extensive cost estimating experience to the project team and have a wealth of cost history. Their expertise will be paramount in establishing accurate construction budget estimates for the project. KEY PERSONNEL 3 | 292 | ROSEMOUNT - RECREATION CENTER STUDY Mark Wentzell, AIA Project Leader & Recreation Planner 292 Design Group Mark is a leading designer of community- focused facilities and has guided numerous organizations through the planning and design of these important community assets. A skilled public facilitator and speaker on community recreational issues, Mark has extensive experience with a variety of citizen involvement processes. He’s facilitated public meetings and workshops, and worked with boards, councils, and steering committees throughout the design and construction process. Many of Mark’s projects have won awards for their design and community success. Education Master of Architecture, Syracuse University, Florence Center Bachelor of Architecture, University of Minnesota Project Experience Brooklyn Park Family Aquatics Feasibility Study, Brooklyn Park, MN Firemen’s Park & Chaska Curling and Event Center, Chaska, MN Chaska Community Center, Chaska, MN — multiple renovation projects Delaware Community & Training Center, OH St. Paul Tennis Club, St. Paul, MN Gladstone Community Center, MO* The Matt Ross Community Center, Overland Park, KS* Legacy Park Community Center, Lee’s Summit, MO* Grandview Community Center, MO* Monticello Community Center, MN* Chain of Lakes YMCA, Lino Lakes, MN* * Project completed while leading previous firm, AKA Architecture Maria Manion Planner/Study Coordinator 292 Design Group Maria has over 20 years of experience across multiple disciplines in the planning and design industry. In addition to building projects, she has worked on recreation feasibility studies, college/university campus master plans and corporate workplace strategies. She has also worked in tandem with clients, including facility services or communications staff, to help them effectively communicate the physical and cultural aspects of their building or planning project. Education Bachelor of Architecture, University of Minnesota Bachelor of Arts, College of St. Catherine, St. Paul, Minnesota Project Experience Brooklyn Park Family Aquatics Feasibility Study, Brooklyn Park, MN Shakopee Ice Arena & Community Center Feasibility Study, Shakopee, MN Duluth Salvation Army Kroc Center Master Plan Study, Duluth, MN* Citywide Aquatic Facilities Study, St. Paul, MN* Community Center Feasibility Study, Warrenton, MO* Fergus Falls Ice Arena Study, Fergus Falls, MN* Chain of Lakes YMCA, Lino Lakes, MN* Hastings YMCA, Hastings, MN * University Center Rochester, Regional Recreation & Sports Center, Rochester, MN* Ames Performing Arts Center, Burnsville, MN* * Project completed while leading previous firm, AKA Architecture Mark Wentzell will lead the study process and be the primary point of contact. This team —Mark, Maria, Darin, Jeff and Justin — recently completed work on the Brooklyn Park Family Aquatic Feasibility Study. See page 6 for more information on that project’s scope and process. KEY PERSONNEL ROSEMOUNT - RECREATION CENTER STUDY | 292 | 4 Jeff King Marketing/Operations Consultant Ballard*King Jeff has an extensive background in recreation center planning and management, and has provided consulting services to more than 200 communities. Jeff was a founder of the “Gateway to Success” recreation facility planning conference in St. Louis and is actively involved with the Colorado Parks and Recreation Association’s Recreation Facility Design and Management School. He has been a speaker at the Athletic Business Conference, numerous state conferences, ice arena management- related seminars, NRPA Aquatic School and various workshops. Jeff has also served as a team leader and facilitator for the City of Fort Collins Quality Improvement Program and has been certified in Systematic Development of Informed Consent (SDIC). As the former Recreation Director for the City of St. Peters, Missouri, he was responsible for start-up and operations of Rec-Plex, a 140,000 square-foot recreation center. Rec-Plex was the host site for all aquatic events for the 1994 Olympic Sports Festival. Prior to this, he was the Facility Manager for the award winning Edora Pool Ice Center in Fort Collins, Colorado, where he was responsible for its start-up, operations and administration for seven years. Education Lindenwood University, BA Business Administration Darin Barr Marketing/Operations Consultant Ballard*King Darin began his work with Ballard*King in 2007, bringing 11 years of experience to the company. Prior to Ballard*King, Darin was the Senior Associate Director of the 300,000 square-foot Student Recreation Complex at the University of Missouri- Columbia. His areas of responsibility included membership, dry-side facility operations, wet-side facility operations, maintenance, information technology and management of the adjacent sand volleyball courts, Stankowski Field, and 50- plus acres of green space. Prior to the Student Recreation Center, he served as the Aquatic Manager for the Mizzou Aquatic Center, opening that portion of the Student Recreation Complex in the summer of 2005. He also spent three years working for the Recreation Department in Pittsford, New York, as a Recreation Supervisor; a season working for a privately-owned water park; and four years working at the St. Peters, Missouri, Rec-Plex as Recreation Superintendent and Aquatics Coordinator. Education State University of New York- Brockport: Masters in Public Administration University of Missouri-Columbia: BS Parks Recreation & Tourism Justin Johnson Chief Estimator RJM Construction As chief estimator, Justin collaborates with the project team to develop and maintain accurate budgets from the schematic design phase through the final construction documents. In addition to his estimating duties, Justin oversees the estimating department working closely with the estimators, MEP coordinator, BIM specialist and scheduler. With his wide range of experience, Justin ensures the unique project details are understood and incorporated in the project budget. Justin developed a passion for construction while working in the field completing concrete and soil compaction tests. Justin not only has experience as an estimator, but he also held a position as a project engineer earlier in his career. Justin has proven experience providing accurate estimates for various clients and project types including educational, health care, tenant interior, manufacturing and community centers. Relevant Experience Brooklyn Park Family Aquatics Feasibility Study, Brooklyn Park, MN Shakopee Community Center and Ice Arena, Shakopee, MN Shoreview Community Center Aquatics Addition, Shoreview, MN Downtown YMCA Aquatics/Gym Addition, Minneapolis, MN Forest Lake YMCA and Aquatics, Forest Lake, MN The Good Acre, Falcon Heights, MN Hmong Academy Addition, St. Paul, MN Twin Cities Academy, St. Paul, MN PROJECT UNDERSTANDING 5 | 292 | ROSEMOUNT - RECREATION CENTER STUDY Community Recreation Facilities in Rosemount The 292 team understands that the City of Rosemount is interested in evaluating the community need for a multi-purpose recreation center. The city has numerous recreation facilities already — such as the Community Center/Armory, Steeple Center Assembly Hall, parks, churches and schools — but would like to assess the current facilities and learn more about what the community desires in recreational amenities and opportunities. Our team understands that the process for the study would include two phases, the first being stakeholder input/engagement and market/demographic analysis to determine whether or not there are recreational needs not being met in Rosemount. If a center is needed, then the second phase would include development of facility options including a building program, concept design, site recommendations, construction cost estimates and operating cost/revenue projections. Our team also understands that assessing potential partners is an important aspect of the feasibility study. 292 and Ballard*King can help identify potential partners, such not-for -profit or healthcare organizations, and help determine realistic partnering opportunities through cost/benefit analysis and participation/use levels.BELOW: The gym in the Gladstone Community Center in Gladstone, Missouri. EXPERIENCE ROSEMOUNT - RECREATION CENTER STUDY | 292 | 6 292 Team Experience: A Family Aquatic Center in Brooklyn Park The development of a Family Aquatic Center in the City of Brooklyn Park was one of the top community priorities identified as part of the 2018 Parks and Recreation System Plan process. To better understand the type of aquatic facility, its components, programs and cost to construct—along with the long-term financial business plan and what impact it would have on the City and the community—a feasibility study was needed. The feasibility study would provide policy makers and staff the research and business analysis necessary to inform decision makers on the best approach to addressing this recreation facility gap in the community. Community Engagement Involving the community and gathering community feedback about what types of aquatic amenities were desired was an important part of the feasibility study process. City staff and the 292 consultant team, in partnership with the City’s Community Engagement Team, conducted a variety of stakeholder and community engagement meetings that included 1) a series of one-on-one meetings with multiple stakeholder groups and potential partners; 2) two community design workshops (one with youth); and 3) two community at-large meetings that gathered community feedback regarding multiple draft concept plans. Demographic/Market Analysis Ballard*King prepared a demographic and market analysis that defined service areas for the potential facility, identified all aquatic providers within the services areas and region, and analyzed the demographic make-up of the community. Based on this information, recommendations were made as to what components would be important to consider as the city moves forward. Building Program Development Based on stakeholder input and recommendations of the demographic/ market analysis, an aquatic center building program was developed. The program — or list of spaces — noted square footages, any special requirements or critical space adjacencies. Concept Development Six options were considered for potential Brooklyn Park aquatic facilities; four options included an addition/renovation to the existing Community Activity Center (CAC), and two options included development of aquatic facilities on a new, unidentified site. Construction Cost Estimates & Operations/Revenue Projections Six construction cost estimates and six operational plans, coinciding with the six facility concepts options, were prepared. The estimates and operational plans varied based on components included in each option. The completed study was presented to and accepted by the Brooklyn Park City Council in late May. The city recently received results of a public survey and is preparing for a referendum in the fall. Reference: Jody Yungers, Director, Recreation and Parks City of Brooklyn Park 763-493-8337 l Jody.Yungers@BrooklynPark.org TOP: Design workshop with Brooklyn Park teens BOTTOM: Graphic illustrating demographic characteristics in the identified service areas EXPERIENCE 7 | 292 | ROSEMOUNT - RECREATION CENTER STUDY Ballard*King: Minnesota Experience Ballard*King & Associates has completed over 500 feasibility studies across the United States for a variety of recreation facilities. Of these over 100 recreation facilities are up and operating around the country. In addition, B*K has completed studies for over 30 different projects in Minnesota with 8 recreation facilities opened. Below are a select number of projects that B*K has been involved with in Minnesota Projects - Open or Under Construction Brooklyn Park Family Aquatics Feasibility Study, Brooklyn Park, MN Coon Rapids Community Center Study, Coon Rapids, MN Rochester Community College Sports Complex, Rochester, MN Rogers Activity Center, Rogers, MN Shakopee Ice Arena & Community Center, Shakopee, MN Shoreview Recreation Center, Shoreview, MN Como Aquatic Center, St. Paul MN Highland Park Aquatic Center, St. Paul, MN Stewartville Aquatic Center, Stewartville, MN Vadnais Heights Sports Complex, Vadnais Heights, MN Project Studies Avon Community Center, Avon, MN Bloomington Community Center, Bloomington, MN Cottage Grove Community Center Study, Cottage Grove, MN Duluth Kroc Center Feasibility Study, Duluth, MN East Grand Forts Aquatic Center, East Grand Forks, MN Edinborough Park Operations Assessment, Edina, MN Farmington Community Center Study, Farmington, MN Fergus Falls Ice Arena Study, Fergus Falls, MN Forest Lake Ice Rink Study, Forest Lake, MN Golden Valley Community Center, Golden Valley, MN Jordan Aquatic Center, Jordan, MN YMCA Study, Mankato, MN Park Rapids Community Center, Park Rapids, MN Rochester Aquatic Center Study, Rochester, MN Saint Louis Park Community Center Study, Saint Louis Park, MN Salvation Army Ray & Joan Kroc Corps Community Center Feasibility Study, St. Paul, MN Salvation Army Ray & Joan Kroc Corps Community Center Feasibility Study, Duluth, MM St. Cloud Aquatic/Community Center Study, St. Cloud, MN St. Michael Ice Arena Study, Albertville, MN Steele County Sport & Wellness, Owatonna, MN Community Wellness Center, Thief River Falls, MN Tri-Cities Recreation Center Study, Ramsey/Anoka/Andover, MN Victoria Ice Rink Operations Study, Victoria, MN Wadena Community Center, Wadena, MN Warroad Community Center Study, Warroad, MN Waseca Community Center Study, Waseca, MN 292 & Ballard*King Collaborations 292 and Ballard*King partners and staff have worked together on numerous recreation feasibility studies. Some of those projects include: Brooklyn Park Family Aquatics Feasibility Study, Brooklyn Park, MN Rogers Activity Center, Rogers, MN Como Aquatic Center, St. Paul MN Fergus Falls Ice Arena Study, Fergus Falls, MN Salvation Army Ray & Joan Kroc Corps Community Center Feasibility Study, St. Paul, MN Salvation Army Ray & Joan Kroc Corps Community Center Feasibility Study, Duluth, MM St. Cloud Aquatic/Community Center Study, St. Cloud, MN St. Michael Ice Arena Study, Albertville, MN Shakopee Recreation Facilities Study, Shakopee, MN Lonsdale Community Facilities, Lonsdale, MN Roswell Community Center Study, Roswell, NM Stamford Community Center Feasibility Study, Stamford, CT Lemay Community Center Study, Lemay, MO Missoula Aquatic Facilities, Missoula, MT Warrenton Community Center Feasibility Study, Warrenton, MO Marquette Ice Facility Assessment, Marquette, MI Campbell County Ice Arena, Gillette, WY Crested Butte Ice Facility, Crested Butte, CO* Recreational Facilities Study, Creve Coeur, MO Wausau Event Center and Ice Facility, Wausau, WI 292 Design Group: From Studies to Constructed Projects The following projects are those which included a feasibility study prior to design and construction of the built facility. Chaska Curling and Event Center & Firemen’s Park Facilities, Chaska, MN Como Park Regional Aquatic Facility, St. Paul, MN Delaware Training and Community Center, Delaware, OH Gladstone Community Center & Natatorium, Gladstone, MO* Grandview Community Center, Grandview, MO* Legacy Park Community Center, Lee’s Summit, MO* Missoula Aquatic Facilities, Missoula, Montana* Monticello Community Center, National Guard Training Facility, Monticello, MN* Rogers Activity Center, Rogers, MN* Shakopee Community Center & Ice Arena, Shakopee, MN EXPERIENCE ROSEMOUNT - RECREATION CENTER STUDY | 292 | 8 292 Design Group: Recreation Facilities Experience Community recreation facilities are a focus of our practice. We have worked with numerous communities and their partners on projects such as ice arenas, community centers, indoor and outdoor aquatics, and event centers. In collaboration with owners we’ve renovated existing buildings, designed significant additions, and built new. In all cases, we are mindful of the impact these facilities have in their communities—a place of recreation, wellness, social gathering and civic identity. The following are examples of our recreation project experience. Chaska Community Center, Chaska, MN Chaska Curling and Event Center & Firemen’s Park Facilities, Chaska, MN Delaware Training and Community Center, Delaware, OH Elk River Ice Arena and Lion John Weicht Park Facilities, Elk River, MN Great Park Ice & Sports Complex, Irvine, CA Hill Murray Stadium Renovations & Upgrades, Maplewood, MN Hopkins Ice Pavilion, Hopkins, MN Malosky Stadium Renovation, University of Minnesota-Duluth, MN Normandale Community College, Arts and Recreational Facilities Bloomington, MN Proctor Ice Arena, Proctor, MN Shakopee Community Center & Ice Arena, Shakopee, MN University of St. Thomas Dugout, St. Paul, MN YWCA Minneapolis Facilities Masterplan, MN YWCA Minneapolis Uptown Locker Room Remodel, MN YWCA Minneapolis Midtown Lobby Renovation, MN YWCA Minneapolis Downtown Facility Renovations, MN Augsburg College, Athletic Addition, Minneapolis, MN * The Blake School Natatorium Remodel, Hopkins, MN* Bowling Green National Guard Training and Community Center, Bowling Green, Ohio* Chain of Lakes YMCA, Lino Lakes, MN* Chaska Town Course, Chaska, MN* East YMCA, St. Paul, MN* Gladstone Community Center & Natatorium, Gladstone, MO* Gordy Aamoth, Jr. Memorial Stadium, The Blake School, Hopkins, MN* Grandview Community Center, Grandview, MO* Hastings YMCA, Hastings, MN * Legacy Park Community Center, Lee’s Summit, MO* MN State University, Student Athletic Facilities Mankato, MN* Missoula Aquatic Facilities, Missoula, Montana* Monticello Community Center, National Guard Training Facility, Monticello, MN* Overland Park Community Center, Overland Park, KS* Rec-Plex Community Center Renovation & Athletic Training Center, St. Peters, MO* Rogers Activity Center, Rogers, MN* Sabes Jewish Community Center, St. Louis Park, MN * St. Croix Valley Sports Complex, Stillwater, MN* Veterans Memorial Community Center, Inver Grove Heights, MN* * Projects completed by 292 partners while leading previous firm, AKA Grandview Community Center, Grandview, MO 292 has also completed more than 35 ice arena projects (additions, renovation and new buildings) and more than 25 ice arena planning studies. EXPERIENCE 9 | 292 | ROSEMOUNT - RECREATION CENTER STUDY Shakopee Community Center Shakopee, MN Renovation of the existing Shakopee Community Center was the result of a feasibility study which examined the recreational needs of the city. Based on the results of the study, a new ice arena was built adjacent to the existing community center, and the center was renovated to include expanded fitness and cardio space, and gathering space for seniors, teens and other community members. The center’s existing ice arena was renovated into a new aquatic center which includes a zero-depth entry pool with slide, a lap pool, and whirlpool spa. A building extension with floor to ceiling windows was created to provide more daylight and views outside. The exterior of the community center was transformed to coordinate with the design of the new ice arena. The two buildings, similar in use of wood, glass and a shared trellis, create a unified campus setting to the city facilities. Feasibility Study Completion: July 2015 Community Center Completion: Summer 2017 Cost: $10,000,000 EXPERIENCE ROSEMOUNT - RECREATION CENTER STUDY | 292 | 10 EXPERIENCE 11 | 292 | ROSEMOUNT - RECREATION CENTER STUDY Gladstone Community Center & Natatorium Gladstone, MO The City of Gladstone, Missouri, partnered with the North Kansas City School District to envision a new community focal point for their citizens. The resulting facility — which includes an aquatic center, fitness spaces, community rooms and banquet facilities — is located in Gladstone’s historic Central Park, adjacent to the existing outdoor pool and city hall. Sited on a rolling hill, the building is recessed into the ground on two sides to minimize its scale. The City of Gladstone has a longstanding swimming tradition. The aquatic center contains a large competition venue that seats 1,500 spectators and includes a state-of-the-art 25-yard competition pool, diving well and warm up pool, and an interactive leisure pool. (Project completed by 292 Design Group partners while leading prior firm, AKA Architecture, and in association with local architect Gould Evans Goodman of Kansas City, MO.) Construction Cost: $16,000,000 Construction Completion: February 2008 Recognition: 2008 Minnesota AIA Honors Award EXPERIENCE ROSEMOUNT - RECREATION CENTER STUDY | 292 | 12 Grandview Community Center Grandview, MO The Grandview Community Center was constructed upon approval of a 1/2 cent sales tax by city residents. The center includes an aquatics facility, gymnasium, and multi-purpose/banquet room for up to 250 people. Other components within the facility include new office space for the park and recreation department, childcare, fitness areas, a running track, a senior center, and craft room. The building spaces are organized along a central corridor and the design is influenced by an existing grove of trees on the selected building site. Special leaf patterns on glass, placement of skylights and other details create the effect of walking in the grove. The building’s facilities are organized along this central corridor. An upper level entry provides an overlook with views to the aquatics center and gymnasium. (Project completed by 292 Design Group partners while leading prior firm, AKA Architecture, and in association with local architect Gould Evans Goodman of Kansas City, MO.) Construction Cost: $9,250,000 Construction Completion: February 2004 Recognition: Minnesota AIA Honor Award, 2004 Recognition: Innovative Architecture and Design Award, Recreation Management 2005 EXPERIENCE 13 | 292 | ROSEMOUNT - RECREATION CENTER STUDY Chain of Lakes YMCA Lino Lakes, MN This YMCA was created in partnership with the City of Lino Lakes and anchors a new downtown development adjacent to the city hall. The facility includes a gymnasium, fitness center, an extensive aquatics center (containing a lap pool, leisure pool, water slide and sauna) child watch, locker rooms, teen center, a multipurpose room with kitchen, and staff offices. The building is located on the edge of Rice Creek Watershed District, providing visitors to the aquatics center with attractive views of a wetland and wooded area. Another important site amenity of the project is its walkway that connects directly to the city’s new pedestrian-friendly network of paths leading to the center of the development and a city park. (Project completed by 292 Design Group partners while leading prior firm, AKA Architecture.) Gross Area: 164,000 s.f. Construction Cost: $7,100,000 Construction Completion: May 2007 EXPERIENCE ROSEMOUNT - RECREATION CENTER STUDY | 292 | 14 Delaware Community YMCA Delaware, OH The Delaware Community YMCA is a partnership between the City of Delaware, the YMCA and the Ohio National Guard. 292 partner Mark Wentzell guided these organizations through a planning and design process to develop a facility that would meet each of their needs and optimize shared resources. The first phase of the project included construction of a 75,000 s.f. community center managed by the YMCA. Facility components include a major aquatic center containing a recreational pool, spa and 25-yard competition pool with spectator seating; a large gymnasium to be used by the National Guard as a drill floor; a fitness area and exercise classrooms; meeting and activity spaces; a teen center; and child care area. The lobby features a climbing wall. (Project completed in association with local architect Poggemeyer Design Group, Bowling Green, OH.) Gross Area: 75,000 s.f. Construction Cost: $15,000,000 Completion: December 2012 EXPERIENCE 15 | 292 | ROSEMOUNT - RECREATION CENTER STUDY Monticello Community Center Monticello, MN The Monticello Community Center — stemming from results of a feasibility study process — contains three primary areas: community center, National Guard, and city hall. Organized along an internal “main street,” the building areas have separate program areas, but also share spaces to offer unique programming opportunities. The Community Center area includes an indoor child play area, gymnasium, fitness area, wheel park, climbing wall, teen and senior centers, banquet space and an aquatic center. The National Guard area include offices, unit storage and an arms vault. (The Guard shares the kitchen and gymnasium with the community center and uses those areas for training exercises.) The city hall area include offices, meeting rooms and council chambers. (Project completed by 292 Design Group partners while leading prior firm, AKA Architecture.) Area: 82,000 s.f. Construction Cost: $8,500,000 Construction Completion: March 2000 EXPERIENCE ROSEMOUNT - RECREATION CENTER STUDY | 292 | 16 Legacy Park Community Center Lee’s Summit, MO The Legacy Park Community Center is the product of a multi-year development program for a new 800-acre park and community recreation facility. The center’s development began with a thorough planning and operations feasibility study to ensure efficient operations and a positive experience for patrons. The community center contains a gymnasium, fitness areas, an aquatics center with leisure and lap pools, racquetball courts, a running track, a party room, and a multi- purpose community room. As a cornerstone of the park, the building is sited within rolling hills on the edge of a large pond. The design complements the craftsman style of other existing park structures. (Project completed by 292 Design Group partners while leading prior firm, AKA Architecture, and in association with local architect Hollis & Miller Group of Lee’s Summit, MO.) Completion: November 2003 Gross Area: 57,000 s.f. Construction Cost: $8,400,000 EXPERIENCE 17 | 292 | ROSEMOUNT - RECREATION CENTER STUDY Matt Ross Community Center Overland Park, KS The Matt Ross Community Center is an 80,000 square-foot facility that serves Missouri’s second largest community, Overland Park. The new center helped to bolster the community’s image and provided a key element to the revitalization of the downtown area. The facility contains an aquatic center featuring a leisure pool with water slide and “lazy river,” four-lane lap pool, physical therapy pool and hot water spa; a gymnasium with two basketball courts and elevated running track; a fitness and aerobics area; a children’s three-story “jungle” play area; a community meeting room; and administrative offices. (Project completed by 292 Design Group partners while leading prior firm, AKA Architecture, and in association with local architect Gould Evans Goodman of Kansas City, MO.) Owner: City of Overland Park Gross Area: 80,000 s.f. Completion: Fall 2007 EXPERIENCE ROSEMOUNT - RECREATION CENTER STUDY | 292 | 18 Chaska Curling & Event Center Chaska, MN The Chaska Curling and Event Center is a city-owned facility that includes a 6-rink curling center with associated lockers rooms and players’ area; a private restaurant with views to the curling rinks and park beyond; a 320-seat banquet space and catering kitchen; and outdoor terraces that overlook the adjacent park, lake, and lakeside pavilion. The curling and event center is the result of a feasibility study meant to evaluate the revitalization potential for the City of Chaska’s downtown area and urban park. The center, located in the urban park, is a central gathering space for the community. In addition to the recreation and gathering functions, the center highlights the City’s history via interactive exhibits and artifacts located in the center’s Welcome Hall. Project Size: 45,000 s.f. Project Cost: $12,000,000 Completion: December 2015 Recognition: The Chaska Curling & Event Center has been recognized as a Top Project by Finance & Commerce and a Facility of Merit by Athletic Business magazine. It also received an AIA Minneapolis Merit Award from the Minneapolis Chapter of the American Institute of Architects. PROJECT APPROACH 19 | 292 | ROSEMOUNT - RECREATION CENTER STUDY 150+ 150+ 150+ 150+ 150+ 150+ 150+ 150+ 150+ 150 Demographic & Market Analysis The market and operations consultant, Ballard*King, will develop service areas for the potential facilities, analyzes demographic characteristics of those service areas, and overlay those areas with participation rates from the National Sporting Goods Association (NSGA) and the National Endowment of the Arts (NEA). Our team will visit and review other recreation opportunities in the Rosemount area. Studying alternative service providers will help identify typical users of potential facilities, the type and quantity of desired components, and current trends and demands. PERSONNEL: JEFF KING/DARIN BARR Work Plan We believe that a successful project begins with a well-designed work plan. The work plan ensures that all parties — design consultants and the City of Rosemount — are working under a shared process and with shared expectations. The graphic below illustrates a work plan and timeline we suggest for the Recreation Center study. Please keep in mind that it has been developed without your input. Should our team be selected for the project, the work plan will be revised/refined in consultation with project representatives. Project Kick-off Our team will meet with staff and project representatives to review the proposed work plan, revise as needed, outline milestone dates, and identify decision makers and project stakeholders. The 292 team will review all available data on current recreation activities in the city, assess the existing facilities and review any information the Cit feels is relevant for the study,such as the 2014 recreation survey results. We will tour the existing city facilities to better understand the community’s recreational opportunities. Stakeholder Input/Engagement Our team will gather input from city leadership (mayor, council members, Parks and Recreation Commission members) and key staff. In conjunction with city staff and project representatives we will also outline a public engagement process to gather community input and feedback. Listening to the community helps us better understand and evaluate recreational and athletic facilities, and learn what features the community would like to include (as well as their propensity and willingness to pay for those features). The greater the input at this stage, the greater the potential for a successful project. Partnership Development Our team will facilitate meetings with the potential project partners to identify the partners’ goals, strengths and challenges. These meetings will help clarify potential sharing opportunities, financial involvement and long term commitments. Potential partners may include local hospitals, physical rehab clinics or the YMCA. Other may be identified as we begin the study process. PERSONNEL: MARK WENTZELL/MARIA MANION/JEFF KING/DARIN BARR Facility Program Development After completing the market and demographic analysis, and collecting leadership, staff, stakeholder and community input, our team will prepare a written facility program. This program statement outlines recommended recreation components and their associated, specific space needs. The program statement also begins to establish facility parameters (operating structure, the operational philosophy and facility priorities), becoming the foundation for further project development. PERSONNEL: MARK WENTZELL/MARIA MANION Operations Analysis After completion of the facility program statement, Ballard*King will apply their Operational Performance Indicator Analysis (OPIA) to the proposed facilities. The end result is a detailed line-item budget that considers staffing, contractual services, commodities and capital improvement. The budget also addresses revenue projections and provides a 5-year operations projection. PERSONNEL: JEFF KING/DARIN BARR W1 W4 W8 PHASE 1 PHASE 2 PROJECT APPROACH ROSEMOUNT - RECREATION CENTER STUDY | 292 | 20 150+ 150+ 150+ 150+ 150+ 150+ 150+ 150+ 150= Concept Options/Design Charrette Based on the facility program document and stakeholder input, our team will prepare conceptual design options for potential recreation facilities. We will begin by holding a design charrette, an efficient and intensive workshop with project stakeholders and the community. Held on-site in Rosemount, the charrette will allow us to distill ideas within a relatively brief time period. The workshop is held over a two-day period and the collective effort of this workshop defines the vision and design direction. –Day 1: Our team hosts an open house to discuss project goals and gather input about the building’s presence and image, and building functions, relationships and requirements. This is an opportunity to talk about the big picture—the vision of what this project could be and what it could mean to the community. We then develop preliminary concept options and civic campus site plans for review and discussion later that afternoon. –Day 2: Based on feedback from the previous day, our team revises the preliminary concept options and holds another workshop discussion. We then discuss the workshop outcomes and present the ideas to the community and city leadership. After the charrette is complete, our team will refine the conceptual design options outlined during the workshop. The concept options will then be presented to staff and leadership. Site Selection & Site Analysis The 292 team will establish a series of site criteria to assist in locating the new community center. The team will evaluate sites the city has already identified as potential locations, and develop a matrix that ranks each site according to the series of site criteria. The site selection criteria should include location, ease of access, topography, lot size, existing site amenities, development patterns, existing land uses, proximity to users, infrastructure, and land acquisition cost. This analysis will help with selection of the final site. Once a site has been selected, a site concept plan will be developed to validate the selection and determine building orientation, location of parking and site amenities, access, and the relationship to the surrounding area PERSONNEL: MARK WENTZELL/MARIA MANION Capital Improvement Budget Our team will develop a construction cost estimate (for each option) that’s used as the basis for a project development budget. The project development budget—encompassing hard and soft project costs—can be used to prepare a capital improvement budget should you decide to proceed with the project. A project development schedule will also be developed to outline project phases and milestone dates. PERSONNEL: JUSTIN JOHNSON Draft Report Our team will assemble all data and study information into a comprehensive, user-friendly report. The report will document the study process, address market and operational issues, and help define the economic parameters of the project. The report can be used as a decision making tool in moving the project forward. Prior to issuing the draft report, our team will prepare a preliminary copy for review and discussion with city staff and project representatives. This review allows for critical feedback and makes certain that the draft report responds to the study objectives as outlined at the project kickoff. PERSONNEL: ALL Public Presentations Our team will present the draft report to leadership for review—including a joint work session with the City Council/Parks and Recreation Commission. We will also present the study results at a public open house or meeting as determined by staff and leadership. PERSONNEL: ALL Final Report After incorporating revisions extending from the draft report presentations, our team will submit the final study report. Note: The work plan is organized by weeks. Once a start date has been determined, an actual calendar schedule with dates can be prepared. We believe strongly that the study process should maintain a steady pace, without lulls in activity. W12 W16 The 292 team will summarize their findings in regard to the need for community recreation facilities and present them to project representatives. Based on the results, the project will/will not continue to the next phase of the work: facility program, conceptual design, operations plan and cost estimate. PROJECT APPROACH 21 | 292 | ROSEMOUNT - RECREATION CENTER STUDY COST ROSEMOUNT - RECREATION CENTER STUDY | 292 | 22 292 Design Group proposes the following fee for professional services as outlined in our work plan. PHASE 1 $14,500 Includes Project Kick-off, Stakeholder Input/Engagement, Partnership Development and Demographic & Market Analysis Reimbursable Expenses $1,500 Includes travel-related costs for Ballard*King PHASE 2 $28,250 Includes Facility Program Development, Operations Analysis, Concept Options/Design Charrette, Site Selection & Site Analysis, Capital Improvement Budget, Draft Report, Public Presentations, Final Report Reimbursable Expenses $1,500 Includes travel-related costs for Ballard*King Optional $7,000-$15,000 A statistically valid survey can be developed to help determine community needs and support for recreation facilities/amenities. The community-wide survey may include a mail/phone survey with 300 guaranteed returns (prepared by Leisure Visions) or a web- based survey. Hourly Rates Principal $145 Project Planner $95 Project Cost Estimator $120 Engineer $125 Reimbursable Expenses Reimbursable expenses include, but are not limited to the following: transportation cost at current rates, reproductions, plots, photocopies, postage, delivery services, materials required to assemble reports and other similar direct project-related expenditures. Reimbursable expenses are billed at cost. The 292 team strives to tailor the fee structure to the client’s expectations and requirements. We would appreciate the opportunity to discuss our fees and their development; the service for a particular task or phase can be modified to keep the fee in balance with your budgetary requirements. OPPOSITE: Top: Shakopee Ice Arena and Minneapolis YWCA Middle: Chaska Event Center Bottom: Grandview Community Center 292DesignGroup 3533 East Lake Street Minneapolis, MN 55406 612.767.3773 www.292designgroup.com Shakopee Community Center: Fitness area overlooking the pool & community room with a view to the senior center